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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14179 Date: 06/15/2023 Commission Meeting Date: 07/13/2023 Requesting Department: Department of Procurement Sponsored By: Christine King District Impacted: All Type: Resolution Subject: Accept Sponsorships - Pathways to Public Procurement Summit Purpose of Item: The nature of this item is to respectfully authorize a resolution from the Miami City Commission, authorizing the City Manager the ability to accept sponsorship from various corporations and/or organizations for the City of Miami Pathways to Public Procurement Summit ("the Summit"), which is scheduled to take place October 19-20, 2023, at Jungle Island. The Summit was developed to help boost local small business growth, expand opportunities for the City's local, small and minority business community and increase the City's economic footprint. The event is free of charge to the attendees; however, due to the event's related costs, it was determined that sponsorships were necessary, in order to host a successful event and memorable experience for the attendees, and industry and government partners participating. Background of Item: The City of Miami's Procurement Department will be hosting its First Annual City of Miami Pathways to Public Procurement Summit which will take place October 19-20, 2023. The Summit was developed to provide valuable exposure among local, small and minority businesses, government agencies and large corporations, to create a one on one experience for these businesses that will focus on: a) how to do business with the City and other government agencies; b) resources available to local, small and minority businesses; c) contracting opportunities; d) matchmaking (one on one matchmaking) portion where these business owners will have the opportunity to attend meetings with government agencies, and large prime contractors to help build relationships towards success; e) an Expo portion offered to key resource partners; and f) a Procurement Outreach Program (POP-UP) Shop portion where local, small and minority business owners will be able to speak with local organizations, government and industry partners. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Annie Perez Calvin Fifer Marie Gouin Larry M. Spring Arthur Noriega V Valentin J Alvarez Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 06/15/2023 5:27 PM Completed 06/20/2023 11:10 AM Completed 06/20/2023 11:17 AM Completed 06/21/2023 4:11 PM Completed 06/22/2023 8:38 AM Completed 06/22/2023 9:45 AM Completed 06/27/2023 7:43 PM Completed 06/29/2023 4:26 PM Completed 07/13/2023 9:00 AM Completed 07/19/2023 6:44 PM City of Miami Legislation Resolution Enactment Number: R-23-0287 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14179 Final Action Date:7/13/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ACCEPT SPONSORSHIPS FROM VARIOUS CORPORATIONS AND/OR ORGANIZATIONS FOR THE COSTS OF PROVIDING THE CITY OF MIAMI ("CITY") PATHWAYS TO PUBLIC PROCUREMENT SUMMIT (THE "SUMMIT"), A TWO-DAY INTENSIVE SUMMIT FOR AN ANTICIPATED 200 TO 400 LOCAL, SMALL, AND MINORITY BUSINESSES, SCHEDULED TO TAKE PLACE OCTOBER 19 AND 20, 2023, AT JUNGLE ISLAND, CONSISTING OF EDUCATIONAL WORKSHOPS, KEYNOTE LUNCHEONS, MATCHMAKING SESSIONS WITH GOVERNMENT AGENCIES AND LARGE PRIME CONTRACTORS, AN EXPO FOR RESOURCE PARTNERS, AND THE CITY'S PROCUREMENT OUTREACH PROGRAM POP-UP SHOP FOR ALL SAID LOCAL, SMALL, AND MINORITY BUSINESSES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Procurement Department ("Procurement") will be hosting its First Annual City Pathways to Public Procurement Summit (the "Summit"); and WHEREAS, the Summit was developed to provide valuable exposure among local, small, and minority businesses, government agencies, and large corporations, creating a one on one experience focusing on: a) how to do business with the City and other government agencies; b) resources available to local, small, and minority businesses; c) contracting opportunities; d) a matchmaking portion providing business owners the opportunity to attend meetings with government agencies and large prime contractors to help build relationships towards success; e) an expo portion offered to key resource partners; and, f) the City Procurement Outreach Program Pop -Up Shop portion where said local, small, and minority business owners can speak with local organizations, government agencies, and industry partners; and WHEREAS, in order to address the summit's related costs, ensure a successful event, and provide for a memorable experience for all participating attendees, the industry, and government partners, Procurement has set differing levels of sponsorships consisting of the following: Diamond ($25,000.00), Platinum ($15,000.00), Gold ($10,000.00), Silver ($5,000.00), and Bronze ($2,500.00); and WHEREAS, upon the conclusion of the Summit, Procurement will provide the Commission a report including a list of all such donations made towards the Summit through sponsorships and the names of the donors as well; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept sponsorships from various corporations and/or organizations for the costs of providing the Summit, a two-day intensive summit for an anticipated 200 to 400 local, small, and minority businesses, scheduled to take place October 19 and 20, 2023, at Jungle Island, consisting of educational workshops, keynote luncheons, matchmaking sessions with government agencies and large prime contractors, an expo for resource partners, and the City's Procurement Outreach Program Pop -Up Shop for all said local, small, and minority businesses. Section 3. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments and modifications, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 4. This Resolution2 shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: nd-LI e Attor ey 6/29/2023 1 The herein authorization is further subject to compliance with all legal regulations that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.