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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14026 Date: 05/18/2023 Commission Meeting Date: 06/08/2023 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 3 Type: Resolution Subject: Lease Agreement - Miami -Dade County Independent Civilian Panel Purpose of Item: Providing authorization to the City Manager to negotiate and execute a Lease between the City and the ICP for use of Room 404 at the Manuel Artime Community Center located at 970 SW 1 Street per a request from the ICP to lease office space. Background of Item: The ICP has advised the City's Department of Real Estate and Asset Management ("DREAM") of its desire to lease office space at the Manuel Artime Community Center for the purpose of conducting independent investigations and review regarding concerns or grievances made against sworn officers of the Miami -Dade Police Department any successor agency or any other law enforcement agency established by the ICP. The ICP has accepted a term sheet compiled by DREAM outlining basic components of a proposed Lease. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $96,253.56 annual General Account No: 04002.221060.448000.0000.00000 Reviewed B Department of Real Estate and Asset Management Review Completed 05/18/2023 11:00 AM Office of Management and Budget Pedro Lacret Office of Management and Budget Marie Gouin City Manager's Office Larry M. Spring City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Thomas M. Fossler Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Andrew Frey Department Head Budget Analyst Review Completed Budget Review Completed Assistant City Manager Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness Completed Meeting Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 05/23/2023 10:19 AM 05/23/2023 2:26 PM 05/23/2023 3:08 PM 05/25/2023 8:51 AM 05/30/2023 2:28 PM 05/30/2023 5:32 PM 05/30/2023 5:46 PM 06/08/2023 9:00 AM 06/16/2023 11:53 AM 06/16/2023 12:05 PM 06/20/2023 9:39 AM City of Miami Legislation Resolution Enactment Number: R-23-0258 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14026 Final Action Date:6/8/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, PURSUANT TO SECTION 29-B OF THE CHARTER OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT ("AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY OF MIAMI ("CITY") AND MIAMI-DADE COUNTY ("COUNTY") FOR THE USE OF APPROXIMATELY FOUR HUNDRED SEVENTY-ONE SQUARE FEET (471 SQFT) OF OFFICE SPACE IN THE CITY -OWNED PROPERTY LOCATED AT 970 SOUTHWEST 1ST STREET, MIAMI, FLORIDA, KNOWN AS THE MANUEL ARTIME COMMUNITY CENTER, FOR A PERIOD OF TWO (2) YEARS, WITH TWO (2) OPTIONS TO RENEW FOR SUBSEQUENT TWO (2) YEAR PERIODS AT A MONTHLY RENTAL FEE OF EIGHT THOUSAND TWENTY-ONE DOLLARS AND THIRTEEN CENTS ($8,021.13) ($96,253.56 ANNUALLY) IN THE FIRST YEAR WITH A THREE PERCENT (3%) INCREASE FOR EACH SUBSEQUENT YEAR; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING, BUT NOT LIMITED TO, NON -SUBSTANTIVE AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND ALL IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") is the owner of the Manuel Artime Community Center office building located at 970 Southwest 1st Street, Miami, Florida ("Manuel Artime Community Center"); and WHEREAS, Section 29-B of the Charter of the City of Miami, Florida, as amended ("City Charter"), provides that the sale or lease of City -owned property must meet certain competitive bidding and advertising requirements; and WHEREAS, Section 29-B(c) of the City Charter provides that any requirements therein, or any other requirements for competitive bidding, shall not apply when conveying property to implement projects of any governmental agency or instrumentality; and WHEREAS, the Miami -Dade County ("County") is a political subdivision of the State of Florida and a governmental agency; and WHEREAS, the City and the County wish to enter into a Lease Agreement ("Agreement"), in a form acceptable to the City Attorney, for the use of approximately four hundred seventy-one square feet (471 sqft) of office space at the Manuel Artime Community Center by the County's Independent Civilian Panel; and WHEREAS, the Agreement will be for a period of two (2) years, with two (2) options to renew for subsequent two (2) year periods, and provide for the County to pay a monthly rental fee of eight thousand twenty-one dollars and thirteen cents ($8,021.13) ($96,253.56 annually) in the first year with a three percent (3%) increase for each subsequent year; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. Pursuant to Section 29-B of the City Charter, after an advertised public hearing, the City Manager is authorized' to negotiate and execute the Agreement, in a form acceptable to the City Attorney, between the City and the County, for the use of approximately four hundred seventy-one (471) square feet of office space in the Manuel Artime Community Center for a period of two (2) years, with two (2) options to renew for subsequent two (2) year periods, at a monthly rental fee of eight thousand twenty-one dollars and thirteen cents ($8,021.13) ($96,253.56 annually) in the first year with a three percent (3%) increase for each subsequent year, with terms and conditions to be more specifically set forth in said Agreement. Section 3. The City Manager is further authorized' to negotiate and execute any and all necessary documents, including, but not limited to, non -substantive amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and all in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, as may be deemed necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 5130/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City.