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Home My WebLink AboutBack-Up DocumentsAudit - Budget Impact MPD FY 2022-23 From Group Name Pay Grade Current Salary Special Pay Fringe Benefits Fica Taxes Total Job Code Number Job Code Description OBJ_512000 OBJ_515000 OBJ_516000 OBJ_521000 1607 Grants Financial Analyst AFSCME 28.A1907 65,395.20 5,002.73 70,397.93 1010 Clerk I AFSCME 12.A1907 31,200.00 2,386.80 33,586.80 1011 Clerk II AFSCME 14.A1907 33,028.74 2,526.70 35,555.44 1022 Typist Clerk III AFSCME 17.A1907 38,235.18 2,924.99 41,160.17 1022 Typist Clerk III AFSCME 17.A1907 38,235.18 2,924.99 41,160.17 1305 Admin Aide I AFSCME 20.A1907 $79,197.98 6,058.65 85,256.63 Total 285,292.28 - - 21,824.86 $307,117.14 Funding SR GF % % $ $ 0% 100% $0.00 $70,397.93 $0.00 $33,586.80 $0.00 $35,555.44 $0.00 $41,160.17 $0.00 $41,160.17 $0.00 $85,256.63 $0.00 $307,117.14 To Group Name Estimated Salaries OBJ_512000 Estimated Fica Taxes OB1_521000 Total Job Code Number Job Code Description Minimum Maximum Minimum Maximum Minimum Maximum 1166 Budget And Financial Support Advisor AFSCME 27.A1907 $62,281.23 $62,281.23 4,764.51 4,764.51 $67,045.74 $67,045.74 8411 Administrative Clerk AFSCME 17.A1907 $38,235.18 $75,426.21 2,924.99 5,770.10 $41,160.17 $81,196.31 1305 Admin Aide I AFSCME 20.A1907 $44,261.57 $79,197.75 3,386.01 6,058.63 $47,647.58 $85,256.38 1305 Admin Aide I AFSCME 20.A1907 $44,261.57 $75,426.21 3,386.01 5,770.10 $47,647.58 $81,196.31 1305 Admin Aide I AFSCME 20.A1907 $44,261.57 $75,531.46 3,386.01 5,778.16 $47,647.58 $81,309.62 1306 Admin Aide II AFSCME 22.A1915 $87,117.77 $102,950.39 6,664.51 7,875.70 $93,782.28 $110,826.09 Total 320,418.89 470,813.24 24,512.04 36,017.20 $344,930.93 506,830.44 Total Fiscal Impact (One Year) $37,813.80 $199,713.31 Total Fiscal Impact (3 Months) $9,453.45 $49,928.33 Assumptions Cost Allocation does not change in FY 2021-22 Budget Special pay is an estimation based on current staff in that class code .o, Official websita of the Cltp of it -lira } 2 • ? s Print This Page 1 4 �F' s Miami A,r• 1y, FL 1 ! t 1iieu,r nut ' r'a 1 ,, is f1 JT _ Yi,rpJ Resolution R-21-0408 Search Information Department: City Commission Category: Directive Sponsors: Body/Legislation WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. R-21-0402, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, `Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, the major source of revenue for the General Fund in the Adopted Budget is derived from the category identified as Property Taxes" in the amount of $453,802,000; and WHEREAS, on October 1, 2021, during a special meeting, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Department of Police and in the Department of Fire -Rescue (collectively, "Positions") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote, (ii) requiting that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item - budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of the Department of Police ("Police") and the Department of Fire -Rescue ("Fire -Rescue"), provided that such requirements shall not apply to Fire -Rescue for Urban Search and Rescue ("USAR") funds, Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event, (iii) eliminating three (3) current vacant positions in Police, which are two (2) major positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions (collectively, "Floor Modifications"); and WHEREAS. the Special Revenue Fund appropriation in the Adopted Budget remains $334,603,000; and WHEREAS, the Debt Service Fund appropriation in the Adopted Budget remains $67,769,000; and WHEREAS, the Internal Service Fund appropriation in the Adopted Budget remains $88,379,000; and WHEREAS, in accordance with the Floor Modifications, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary and legally allowed; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with the Floor Modifications, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: g GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor S 2,636,000 Commissioners 7,858,000 City Manager 5,804,000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 574,000 Code Compliance 9,413,000 Communications 1,778,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 8,824,000 Budding 22,962,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Said Waste 41,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 277,787,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,379,000 Transfers - Out 68,229.000 Total S 877,301,000 Section 3. n accordance with the Floor Modifications,,the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND REVENUES Property Taxes S 453,802,000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 24,541,000 Fines and Forfeitures 7,189,000 Intergovemmertai Revenues 75,757,000 Licenses and Permits 66,500,000 Other Revenues (Inflows) 12,870,000 Charges for Services 115,786,000 TOTAL GENERAL FUND S 877,301,000 1 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 25,118,000 Special Obligation Bonds 42,651,000 TOTAL DEBT SERVICE FUNDS S 67,769,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS $ 20.236,000 47,533,000 $ 67,769,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASt-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Pubic Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services Bayfront'Riverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 604,000 13,000 20,510,000 4,554,000 3,138,000 40,000 4,955,000 31,630,000 879,000 9,404,000 923,000 6,622,000 163,000 1,708,000 64,347,000 2,407,000 497,000 1,860,000 8,764,000 12,050,000 21,795,000 100,000 137.640.000 s 334,603.000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS s s 334.603.000 334,603,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND Life and Health insurance Workers' Compensation Others APPROPRIATIONS 43,194,000 18,369,000 26.816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND s REVENUES 88.379,000 88,379,000 Section 10. This Resolution only addresses the Floor Modifications. No provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The City Manager is only specifically authorized[ 1 ] pursuant to this Resolution to implement the Floor Modifications. No other provisions of the Adopted Budget and Capital Plan are changed by this Resolution. Section 11. In accordance with the Floor Modifications, the City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary, legally allowed, and applicable to accomplish the Floor Modifications. Section 12. The transfer of detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 13. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 14. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 15. In accordance with the Floor Modifications, certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 16. This Resolution shall become effective immediately upon rendition.[2] [ 1 ] The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. [2] If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Meeting History Oct 1, 2021 1:00 PM City Commission Special Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Joe Carollo, Commissioner, District Three SECONDER: Alex Diaz de la Portilla, Commissioner, District One AYES: Ken Russell, Alex Diaz de la Portilla. Joe Carollo, Jeffrey Watson ABSENT: Manolo Reyes Select Language v Powered by Go'•gfc Translate Draft Miami FL Resolution R-21-0402 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE RELEVANT DEPARTMENTS, FINANCIAL CONTROLS, COMPLETED PROJECTS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS; PROVIDING FOR AN EFFECTIVE DATE. Information Department: Category: t Attachments Office of Management and Sponsors: Budget Budget Agenda Summary and Legislation 10669 Exhibit A 10669 Backup 10669 Back -Up from Law Dept Financial Impact 1,357,792,000 Special Revenue Account No: Various General Account No: Various Body/Legislation WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes, the City Manager has prepared and submitted to the City Commission a proposed budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Proposed Budget'); and WHEREAS, a copy of the Proposed Budget was delivered to City's Elected Officials, posted on the City's website, and placed on file with the Office of the City Clerk on July 12, 2021; and WHEREAS, on September 13, 2021, the City held a public hearing as required pursuant to Section 200.065(2)(c), Florida Statutes, and the City Commission adopted the proposed budget as the tentative budget of the City pursuant to Resolution No. R-21-0354; and WHEREAS, the General Fund Budget for Fiscal Year 2021-22 is $877,301,000 and the total Proposed Budget for all non -capital funds is $1,368,052,000; and WHEREAS, the City's tentative general operating ad valorem millage rate and tentative millage rate for voter approved indebtedness were both approved on first reading on September 13, 2021 at the City's First Budget Meeting after the duly noticed First Budget Hearing; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as 'Property Taxes" in the amount of $453,802,000; and WHEREAS, by separate Resolution No. R-21-0353 adopted September 13, 2021, the City is also amending its Multi -Year Capital Plan ("Plan") and it is in the best interests of the City to authorize the City Manager to make any further other necessary changes to adjust, amend, and appropriate for the Plan to make changes corresponding to this Resolution; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Plan, all for the purposes set forth in this Resolution; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant Departments, financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants and other funding sources in progress and for necessary related document negotiations and executions; and WHEREAS, this Resolution is adopted as amended by incorporating the applicable changes listed in the memorandum dated September 22, 2021 including the attachments thereto and signed by the City Manager, attached and incorporated as Exhibit "A" ("Information for Second Budget Hearing — Fiscal Year 2021-22 Tentative Budget"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The tentative budget, as described herein, is hereby adopted as the final budget of the City as amended to include all of the applicable changes contained in Information for Second Budget Hearing — Fiscal Year 2021-22 Tentative Budget, all of which is incorporated herein. Section 3. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2021-22: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor S 2,636,000 Commissioners 7,858,000 City Manager 5,804,000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 574,000 Code Compliance 9,413,000 Communications 1,778,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Seances 8,824,000 Building 22,962,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Solid Waste 41,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 277,787,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,379,000 Transfers - Out 68,229,000 Total S 877,301,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA) Contingency Reserves S 5,000,000 Undesignated Reserves - TOTAL RESERVES S 5.000,000 t Section 4. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for Fiscal Year 2021-22: GENERAL FUND REVENUES Property Taxes $ 453,802000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 24, 541,000 Fines and Forfeitures 7,189,000 Intergovernmertal Revenues 75,757,000 Licenses and Permits 66,500,000 Other Revenues (Inflows) 12,870,000 Charges for Services 115.786,000 TOTAL GENERAL FUND 5 877,301,000 Section 5. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds S 25,118,000 Special Obligation Bonds 42,651,000 TOTAL DEBT SERVICE FUNDS $ 67,769,000 Section 6. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes S 20,236,000 Transfers -In and Other Revenues 47,533,000 TOTAL DEBT SERVICE FUNDS S 67,769,000 Section 7. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 604,000 Sport Facilities and Activities 13,000 Planning Services 20,510,000 Planning and Zoning Tree Trust Fund 4,554,000 Public Art Fund 3,138,000 Historic Preservation Trust Fund 40,000 Fire Rescue Services 4,955,000 UASI-Fire Rescue 31,630,000 Parks and Recreation Services 879,000 Pobce Services 9,404,000 Law Enforcement Trust Fund 923,000 Public Works Services 6,622,000 Solid Waste Recycling Trust 163,000 City Clerk Services 1,708,000 Community and Economic Development 64,347,000 Homeless Program 2,407,000 Human Services 497,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,860,000 Miami Ballpark Parking Facilities 8,764,000 Departmental Improvement Initiatives 12,050,000 Transportation and Transit 21,795,000 Emergency Funds 100,000 American Rescue Plan Act 137.640,000 TOTAL SPECIAL REVENUE FUNDS S 334,603,000 Section 8. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES AM Sources TOTAL SPECIAL REVENUE FUNDS $ 334,603,000 $ 334,603,000 Section 9. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26.816,000 TOTAL INTERNAL SERVICE FUND S 88.379,000 Section 10. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources S 88.379,000 TOTAL INTERNAL SERVICE FUND S 88.379,000 Section 11. This Resolution is a resolution of precedent and all other resolutions and ordinances in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City and are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized i 1 j to create awards and to transfer funds between accounts and awards and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation. which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized' to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Plan, with transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission ratification. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 15. Section 15. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him or her in the Charter of the City of Miami, Florida, as amended ("Charter"), to fa, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2021-22 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. All Emergency Accounts are declared to be appropriated to meet emergency expenses and are subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution(s) or ordinance(s) amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution and any mid -year budget amendment(s) that do not involve any changes of City Departments may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant Departments, financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants and other funding sources in progress and for necessary related document negotiations and executions are hereby ratified, approved, and confirmed. Section 26. The City Manager is authorized' to negotiate and execute any and all agreements necessary, all in forms acceptable to the City Attomey, in order to accomplish any of the appropriations and allocations stated herein. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.[2] [1) [2]' The herein authorization is further subject to compliance with all legal requirements that may be impcsed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Meeting History RESULT: MOVER: SECONDER: AYES: ABSENT: Sep 23, 2021 5:05 PM City Commission Second Budget Hearing ADOPTED WITH MODIFICATIONS) [UNANIMOUS] Manolo Reyes, Commissioner, District Four Jeffrey Watson, Commissioner, District Five Ken Russell, Alex Diaz de la Portilla, Manolo Reyes, Jeffrey Watson Joe Carollo Select Language v Powered by Go sic Translate Draft CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : Arthur Noriega, V City Manager FROM Manuel A. Morales Chief of Police Police Department DATE: SUBJECT April 13, 2023 FILE : Request to Reclassify and Fill — Grants Financial Analyst REFERENCES : Position #4069 ENCLOSURES The purpose of this memorandum is to request your authorization to reclassify one (1) Grants Financial Analyst position, #4069, to a Budget and Financial Support Advisor position. The audit and reclassification of the position will better meet the needs of the organization, specifically the Business Management Section. The department has 50 active grants totaling approximately $26.5 million in funds. This position will monitor, audit, review and analyze the programmatic and financial components required in reporti4for State and Federal grants awarded to the department. Budget and HR Classification Audit doiinents have been reviewed and tentatively approved. Approved Disapproved: Arthur Noriega, V., City Manager MAM:gsb c: Chief Manuel A. Morales. Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Department Name: Ponce Request for Position Reclassification Date: 4/13/2023 Reclassification Audit Requested Information A. Position Name and Number being Audited: Grants Financial Analyst PN 4069 B. New Position Name: Budget and Financial Support Advisor C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: 27A.1907 F. Funding Source: General Fund G. Justification for Request: Audit of the position will better meet the needs of the department. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. vT 4_Fs3 City of Miami DEPARTMENT OF HUMAN RESOURCES CLASSIFICATION/SALARY QUESTIONNAIRE Hours of Work Shift Position Title Grants Financial Analyst Position# 4069 Occ. Code 1607 Department & Division Police/Administration Division Immediate Supervisor Jorge Blanco Section A: To be completed by department representative or by supervisor. Action requested (check one) (complete items 1-6) (complete Items 5-8) (complete item 8) ✓ Reclassification ❑ New classification ❑.Pay range review ❑ Other, specify 1, Describe below the duties of the position. Attach additional pages 11 needed. Be specific: List duties from the most time-consuming to the least time-consuming, or In the order performed if they are done daily. Indicate approximate percentage of time spent on each task. Also identify the level of Importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr, day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at ail FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION Reclassify to Budget & Financial Support Advisor OC#1166 per agreement and as approved. C HR/AL•042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment A Computer ❑ Rarely ❑Occasionally I Frequently Phone B) ❑ Rarely ❑Occasionally / Frequently C) General office equipment ❑ Rarely ❑ Occasionally. I Frequently p) ❑ Rarely ❑ Occasionally ❑ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory dultes. ❑ Hiring ❑ Disciplining ❑Coaching ❑ Promoting ❑ Budgeting ❑ Performance Evaluation ❑ Training ❑ Terminating ❑ Developing ❑ Counseling ❑Scheduling ❑Other No. Supervised Name(s) Title(s) 2. 2. 3. 3. 4. 4. 5. 5. 8. 6. 4. Supervision Received (How work is assigned, how it is checked, how often; what problems referred to supervisor. Employees in this class assists the Police Budget & Finance Manager and Senior Budget & Financial Support Advisor with more difficult and complex grant account functions and issues. 5. Phylacal Demands. Please check applicable physical CONSTANT demands on Job and the frequency of performance. VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing Sifting Walking Running Pushing or Pulling —. Bending Squatting i v Kneeling Crawling Reclining Balancing Filing 1 Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE ( IMPORTANCE Reaching above shoulders Reaching below shoulders Lifting Ilghtl0-14 lbs. ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. Lifting from floor Lifting from arm level Lifting bulky items Driving motorcycle/scooter Driving motor vehicles Driving lawn maint./equip. Driving heavy equipment Driving normal driving ✓ Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operation/Office & Mechanical large automatic hand toots (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please Ilst any tools or equipment used on the Job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple it to the questionnaire. A 8) C) D) F) F) G) H) Physical Demands (con't) CONSTANT VERY FREQUENT FREOUENT ' OCCASIONAL RARE IMPORTANCE Climbing stairs ✓ Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping ✓ Hand Dexterity holding ✓ Hand Dexterity keyboarding ✓ Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity ✓ Reading English ✓ Reading other language/specify A) B) Writing English ✓ Writing other language/specify A) B) Eye -Hand Coordination ✓ Seeing color vision ✓ Seeing depth perception ✓ Seeing field of vision ✓ Seeing clear vision required -near and/or far ✓ Hearing ✓ 1 Talking ✓ Smell/Odor Sliding Under Automobile Swimming Use of Telephone ✓ Contact with General Public/Customers ✓ Working Alone ✓ Working long hours between meals or breaks ✓ Working under stress 1 6. Environmental Conditions. Please check applicable environmental conditions of job end their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IM?OFTANCE Working Around Hazardous Machinery Working at Considerable Height Electrical Hazards Wet Surroundings Working at Night Loud Noise Low Noise Cluttered Floor Area High Temperature Low Temperature/or Humidity Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or Fumes ( I Working Inside Working Outside t Working Underground � Scaffold Working Overtime Travelling 7. Complete for New Classification only, Describe duties and desirable qualifications, Also complete Items 5,6 and 3 if applicable, 8. To be completed for new classification or change of salary only. Indicate why present salary should be reviewed If applicable. 27A1907 Salary Range Requested: The purpose of this questionnaire Is to obtain facts about the Jobs, not the employee(s). This Information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. Qiana S ers-Bell_ Pr! Name of Employee Providing Data S I 1 L3 S gnature of Employee Providing Data Date Section B • To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any Incomplete Items or inaccuracies.) Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any Inaccuracies. /4Cr- 6e. tsc, 4/ I /q1 Z3 Signature Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return It to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. Sanders -Bell, Qiana From: Carroll, Thomas (Assistant Chief) Sent: Friday, January 27, 2023 8:27 AM To: Sanders -Bell, Qiana Cc: Ibalmea, Jesus (Major); Blanco, Jorge Subject: Re: Audit Grants Financial Analyst to Budget and Financial Support Advisor Approve Get Outlook for iOS From: Sanders -Bell, Qiana <26890@miami-police.org> Sent: Friday, January 27, 2023 8:10:54 AM To: Carroll, Thomas (Assistant Chief) <0856@miami-police.org> Cc: Ibalmea, Jesus (Major) <3319@miami-police.org>; Blanco, Jorge <43473@miami-police.org> Subject: FW: Audit Grants Financial Analyst to Budget and Financial Support Advisor Good morning Chief, The classification of Grants Financial Analyst was created to be used solely in the Finance Department. After consultation with HR and the Finance Department, Jorge agreed to forego using the Grants Financial Analyst classification and instead use the Budget and Financial Support Advisor classification (job description attached). The Budget and Financial Support Advisor will still assist MPD Budget with grant management. Please advise if you approve the change or require additional information. Thank you. Qiana Sanders -Bell I Personnel Manager E: 2689o@miami-police.org P: 305-603-6679 From: Blanco, Jorge <43473@miami-police.org> Sent: Tuesday, January 17, 2023 12:43 PM To: Sanders -Bell, Qiana <26890@miami-police.org> Subject: Re: Audit 22-244, to reclassify position #4069, Administrative Assistant I, OC #1309, to Grants Financial Analyst, OC #1607 Yes, I approve. Jorge A. Blanco Budget and Finance Manager City of Miami Police Department 400 N.W 2nd Avenue, Miami, FI 33128 Office: (305) 603 6198 From: Sanders -Bell, Qiana <26890@miami-police.org> Sent: Tuesday, January 17, 2023 11:13:06 AM To: Blanco, Jorge <43473@miami-police.org> 1 Subject: FW: Audit 22-244, to reclassify position #4069, Administrative Assistant I, OC #1309, to Grants Financial Analyst, OC #1607 Hi Jorge, Please see the email thread below where you addressed the concern of using the Budget & Financial Support Advisor classification (job description attached). After your review, let me know if you want to move forward with the attached classification rather than the Grants Financial Analyst classification. Thanks. Qiana Sanders -Bell 1 Personnel Manager E: 2689ocahmiami-police.org P: 305-603-6679 From: Blanco, Jorge <43473@miami-police.org> Sent: Tuesday, October 11, 2022 11:38 AM To: Sanders -Bell, Qiana <26890@miami-police.org> Subject: Re: Audit 22-244, to reclassify position #4069, Administrative Assistant I, OC #1309, to Grants Financial Analyst, OC #1607 Good Morning, The Grant Financial Analyst position focuses specifically on Financial and Operational Grant related activities. Those activities require a breadth of Financial and Reporting experience, the goal being to establish a classification within the Police Department with the intent of elevating the knowledge and capability of the staff. The Budget and Support Advisor position is broader in nature with focus on the budgeting aspects. We have a need to focus on the day to day accounting and reporting aspects of working with grants. The individual will build a bridge between the Operations and Financial requirements within each specific grant. Regards, Jorge A. Blanco Budget and Finance Manager City of Miami Police Department 400 N.W 2nd Avenue, Miami, FI 33128 Office: (305) 603 6198 From: Sanders -Bell, Qiana <26890@miami-police.org> Sent: Friday, October 7, 2022 2:40 PM To: Blanco, Jorge Subject: FW: Audit 22-244, to reclassify position #4069, Administrative Assistant I, OC #1309, to Grants Financial Analyst, OC #1607 Hi Jorge, Please see the below and the attached. Let me know how you want to proceed. Thanks! Qiana Sanders -Bell I Personnel Manager E: 2689o@miami-police.org P: 305-603-6679 2 From: Delgado, Daniel <DanDelgado@miamigov.com> Sent: Friday, October 7, 2022 11:34 AM To: Sanders -Bell, Qiana <26890@miami-police.org> Cc: Martinez, Ricardo (Employee Relations) <RiMartinez@miamigov.com>; Reed, Chancellor<ChReed@miamigov.com> Subject: RE: Audit 22-244, to reclassify position #4069, Administrative Assistant I, OC #1309, to Grants Financial Analyst, OC #1607 [EXTERNAL EMAIL] Caution: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I know we processed this because of Commission sign -off, but Grants Financial Analyst was created by Finance as one of their classifications, similar to Financial Analyst I & II. Is there anyway we can steer you towards Budget & Financial Support Advisor (attached)? Very similar and intended for grant oversight at the department level. Requirements are also more focused than Admin Asst I, which I know was a concern. Regards, Daniel A. Delgado, PHR Compensation Supervisor From: Reed, Chancellor <ChReed@miamigov.com> Sent: Thursday, September 29, 2022 3:33 PM To: Morales, Manuel (Chief of Police)- Police <4886@miami-police.org>; Carroll, Thomas (Major)- Police <0856@miami- police.org>; Sanders -Bell, Qiana <QSanders-Bell@miamigov.com> Cc: Martinez, Ricardo (Employee Relations) <RiMartinez@miamigov.com>; Perna, Lisette <LPerna@miamigov.com>; Custodio, Raymond <rustodio@miamigov.com>; Johnson,Terrella <TJohnson@miamigov.com>; Downer, Wilma <wdowner@miamigov.com>; Delgado, Daniel <DanDelgado@miamigov.com> Subject: Audit 22-244, to reclassify position #4069, Administrative Assistant I, OC #1309, to Grants Financial Analyst, OC #1607 Good afternoon, Please see attached Audit 22-244, which reclassifies position #4069, Administrative Assistant I, occupational code #1309, to Grants Financial Analyst, occupational code #1607. Feel free to contact us with any questions or concerns. Best Regards, eluNredlan "( " ,Reed Human Resources Generalist City of Miami Department of Human Resources Compensation Division Direct Line: 305-416-2579 3 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO Arthur Noriega, V City Manager FROM : Manuel A. Morales Chief of Police Police Department DATE SUBJECT April 13, 2023 FILE . Request to Reclassify and Fill — Clerk I REFERENCES : Position # 109 ENCLOSURES: The purpose of this memorandum is to request your authorization to reclassify one (1) Clerk I position, #109, to an Administrative Clerk position. The audit and reclassification of the position will better meet the needs of the organization. The position is responsible maintenance of complex records, research, verification and correction of data, preparation of reports and maintenance of mid -level personnel or administrative functions, to include coordinating and responding to public records requests of personnel files. Budget and HR Classification Audit documents will be submitted for review and approval. isapproved: MAM:qsb Arthur Noriega, V., City Manager ate c: Chief Manuel A. Morales, Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Request for Position Reclassification Department Name: Police Date: 4/13/2023 Reclassification Audit Requested Information A. Position Name and Number being Audited: Clerk I PN 109 B. New Position Name: Administrative Clerk C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: 1 7A.1907 F. Funding Source: General Fund G. justification for Request: Audit of the position will better meet the needs of the department and the functions as evolved. Additionally, the audit will allow the department to attract a larger applicant pool and retain employees. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. City of Miami DEPARTMENT OF HUMAN RESOURCES CLASSIFICATION/SALARY QUESTIONNAIRE F } °F,;, o�o F�3Y Hours of Work shirt Position Title Clerk I Position# 109 Occ. Code 1010 Department & Division Police/ Administration Immediate Supervisor Sebrina Brown Section A: To be completed by department representative or by supervisor. Action requested review (check one) (complete items 1-6) (complete Items 5-8) (complete Item 8) ✓ Reclassification ❑ New classification ❑ Pay range ❑ Other, specify 1. Describe below the duties of the position, Attach additional pages it needed. Be specific: List duties from the most time-consuming to the least time-consuming, or in the order performed if they are done daily. Indicate approximate percentage of time spent on each task. Also Identify the level of importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION . Occasional Occasional Rare Frequent Frequent Occasional Frequent Occasional Occasional 2 2 1 2 3 2 2 2 2 2 Assists walk-in clients with their requests for service or information; Answers the telephones and assisting callers; Reconciles and disposing unit files in accordance with established departmental orders and the Florida Records Retention Schedule; Assists with the continuous tracking of all sworn probationary employees to ensure that employees serve the appropriate probationary period in order to comply with Civil Service Rules 9, 13 and the applicable collective bargaining agreement in the appropriate systems and databases; Monitors, reviews and updates department specific sworn evaluation and staffing tracking system(s) for probationary and annual evaluations; compiles information from FTO Coordinator and Staffing Unit to make updates; Prepares files for inspection as a result of requests made by employees Prepares files and confidential documents in response to public records requests in accordance with Florida Statute 119 — Public Records and maintains log of same; Assists the Unit Liaison with research and collecting documentation required for department CALEA certification; May complete department level verification of employment letters; Performs other related work and projects as assigned 0 HR/AL•042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment Computer A) ❑ Rarely ❑Occasionally I Frequently Scanner/Printer B) ❑ Rarely ❑Occasionally I Frequently Phone G) ❑ Rarely ❑ Occasionally. I Frequently D) ❑ Rarely ❑ Occasionally ❑ Frequently 3. Supervision Exercised, Titles; names. number of positions supervised; Check activities that are part of the supervisory duites. III Hiring ❑ Disciplining ❑Coaching ❑ Promoting ❑ Budgeting ❑ Performance Evaluation ❑ Training ❑ Terminating ❑ Developing Counseling ❑Scheduling ❑Other No. Supervised Name(s) Title(s) 2. 2. 3. 3. 4. 4. 5. 5. 6. 6. 4. Supervision Received (How work is assigned, how it Is checked, how often; what problems referred to supervisor. Reports to upper -level administrator, or designee. Work is assigned orally or in writing, and as needed on special projects. 5. Phylscal Demands. Please check applicable physical demands on job and the frequency of performance. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing Sitting Walking t Running Pushing or Pulling Bending 1 Squatting Kneeling Crawling D 1 Reclining Balancing Filing I 1I Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders ✓ Reaching below shoulders ✓ Lifting Tight/0-14 lbs. ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. !!! Lifting from floor Lifting from arm level Lifting bulky Items Driving motorcycle/scooter Driving motor vehicles Driving lawn mainL/equip. Driving heavy equipment Driving normal driving TTT T Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) •Equipment Operation/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please Ilst any tools or equipment used on the job. Some additional space has been provided below. 11 more space is needed for tools operated, please list on a separate piece o1 paper and staple It to the questionnaire. A) 8) C) D) E) F) G) H) Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Climbing stairs Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping ✓ Hand Dexterity holding ✓ Hand Dexterity keyboarding ✓ Hand Dexterity repetitive movements Hand Dexterity finger dexterity ✓ Reading English ✓ Reading other language/specify A) ✓ 1111111111 B) Writing English Writing other language/specity A) B) Eye -Hand Coordination MI' Seeing color vision ✓ i _ Seeing depth perception ✓ Seeing field of vision ✓ 111 Seeing clear vision required -near and/or far ✓ Hearing ✓Mil ✓ -_- Talking Smell/OdorMil I� Sliding Under Automobile Swimming Use of Telephone ✓ III Contact with General Public/Customers Working Alone 1 Working long hours between meals or breaks ✓ Working under stress ✓ 6. Environmental Conditions. Please check applicable environmental conditions of job and their frequency. CONSTANT VERY FRECUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery Working at Considerable Height Electrical Hazards Wet Surroundings Working at Night Loud Noise Low Noise Cluttered Floor Area High Temperature Low Temperature/or Humidity Poor Ventilation Poor Lighting J Odor/Smell Vibrations Dust or Fumes Working Inside Working Outside ✓ Working Underground Scaffold Working Overtime Travelling I 7. Complete for New Classification only, Describe du les and desirable qualifications, Also complete Items 5,6 and 3 If applicable. 8. To be completed for new classification or change of salary only, Indicate why present salary should be reviewed if applicable. Request reclassification to Administrative Clerk. The work assigned requires a higher level of research, correction and verification of various data sources, initiative and follow through than that of a Clerk I. Also, many functions performed require knowledge of Civil Service Rules.. 17A.1907 Salary Range Requested: The purpose of this questionnaire Is to obtain facts about the Jobs, not the emptoyee(s). This information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level Jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. IV/ / VLV^? imCZ{ I .��of Employee •roviding Data ..►►_ 2 f° il3 _ .' lure of Employ Providing Data Date Section B - To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or Inaccuracies.) '' Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any Inaccuracies. Az- 1.---- -#r`!1/titti3 ,, Signature Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 7O Arthur Noriega, V City Manager FROM : Manuel A. Morales Chief of Police Police Department DATE : April 13, 2023 FILE SUBJECT Request to Reclassify and Fill — Clerk II REFERENCES : Position #6765 ENCLOSURES: The purpose of this memorandum is to request your authorization to reclassify one (1) Clerk II position, #6765, to an Administrative Aide I position. The audit and reclassification of the position will better meet the needs of the organization. The position is responsible for administrative and technical functions, ensuring information and documentation is distributed, tracked, processed, and implemented as instructed by the Unit Commander or designee. Budget and HR Classification A�dlt-do u,ments will be submitted for revj4 i and approval. Approve d/I isapproved: MAM:qsb Arthur Noriega, V., City Manager ate c: Chief Manuel A. Morales, Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus Ibaimea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Request for Position Reclassification Department Name: Police Reclassification Audit Requested Information A. Position Name and Number being Audited: Clerk II PN 6765 B. New Position Name: Administrative Aide Date: 4/13/2023 C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: 20A.1907 F. Funding Source: General Fund G. Justification for Request: Audit of the position will better meet the needs of the department. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. City of Miami DEPARTMENT OF HUMAN RESOURCES CLASSIFICATION/SALARY QUESTIONNAIRE Hours of Work Shift Position Title Clerk II Position# 6765 Occ. Code 1011 Department & Division Police Immediate Supervisor TBD Section A: To be completed by department representative or by supervisor. Action requested (check one) I] Reclassification (complete items 1-6) ❑ New classification (complete Items 5-8) ❑ Pay range review (complete item 8) ❑ Other, specify 1. Describe below the duties of the position, Attach additional pages if needed. Be specific: List duties from the most time-consuming to the least time-consuming, or In the order performed If they are done daily. Indicate approximate percentage of time spent on each task. Also Identify the level of Importance. Defined below are the categories for frequency and Importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs, per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION Reclassify Clerk 11 OC #1011 to Administrative Aide 1 HR/AL 042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment Computer ❑ A) Rarely ❑Occasionally / Frequently Telephone ❑ B) Rarely ❑Occasionally I Frequently Copier/Scanner C) ❑ Rarely Occasionally' ✓ Frequently General Office Equipment (i.e. fax) C) ❑ Rarely ❑ Occasionally ✓ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. ❑ Hiring ❑ Promoting ❑ Training ❑ Counseling ❑ Disciplining ❑Coaching ❑ Budgeting ❑ ❑ Terminating ❑ ❑Scheduling ❑Other Performance Evaluation Developing No. Supervised 0 Name(s) Title(s) 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. 6. 6. 4. Supervision Received (How work is assigned, how it Is checked, how often; what problems referred to supervisor. Work is regularly and primarily and reviewed by assigned by the supervisor in the specific area of assignment 5. Phylscal Demands. Please check applicable physical CONSTANT demands on Job and the frequency of performance. VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing ✓ Sitting ✓ 1 Walking ✓ , Running Pushing or Pulling ✓ Bending ✓ Squatting Kneeling Crawling I 1 Reclining Balancing Filing 1 Physical Demands (can't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders I 1111 Reaching below shoulders Lifting light/0-14 lbs. ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. Lifting from floor Lifting from arm level Lifting bulky items Driving motorcycle/scooter Driving motor vehicles Driving lawn maint./equip. Driving heavy equipment Driving normal driving -/ ♦♦♦ Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (ie, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) `Equipment Operation/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please list any tools or equipment used on the job. Some additional space has been provided below. It more space is needed for tools operated, please list on a separate piece of paper and staple it to the questionnaire. A) 8) C) C) 0) F) G) H) Physical Demands (can't) CONSTANT VERY FREQUENT FREQUENT ' OCCASIONAL RARE IMPORTANCE Climbing stairs Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping ✓ Hand Dexterity holding Y y Hand Dexterity keyboarding Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity ✓ J1 _ Reading English ✓ Reading other language/specify A) B) Writing English ✓ Writing other language/specify A) �T Eye -Hand Coordination ✓ Seeing color vision ✓ Seeing depth perception field of vision ✓ ✓ mSeeing ` Seeing clear vision required -near and/or far ✓ Hearing ✓ Y _ .. _.___ Talking ✓ Smell/Odor Sliding Under Automobile Swimming Use of Telephone ✓ Contact with General Public/Customers ✓ Working Alone ✓ Working long hours between meals or breaks ✓ Working under stress _ 1 1 J 6. Environmental Conditions, Please check applicable environmental conditions of job and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery Working at Considerable Height s I Electrical Hazards Wet Surroundings Working at Night Loud Noise Low Noise ✓ Cluttered Floor Area High Temperature Low Temperature/or Humidity Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or Fumes f ' Working Inside Working Outside Working Underground ScaHoid yf Working Overtime Travelling 7. Complete tor New Classification only, Describe duties and desirable qualifications, Also complete Items 5,6 and 3 If applicable. 8. To be completed for new classification or change of salary only. Indicate why present salary should be reviewed It applicable. Salary Range Requested: - . `dri The purpose of this questionnaire is to obtain facts about the Jobs, not the employee(s). This information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. Qiana : - nders-Bell. 4 - nt Name of Emplo a Providing Data , i / 1 4-( I 5 1)-? Signature of Employee Providing Data Date Section B • To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or Inaccuracies.) 1 la? Signature Date Section C • To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any Inaccuracies. /fa I R3tSe 4(IitIZ3 Signature Date Once thls questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM : Arthur Noriega, V City Manager Manuel A. Morales Chief of Police Police Department DATE : SUBJECT April 13, 2023 FILE Request to Reclassify and Fill — Administrative Aide I REFERENCES : Position #8481 ENCLOSURES: The purpose of this memorandum is to request your authorization to reclassify one (1) filled Administrative Aide I position, #8481, to an Administrative Aide II position. The audit and reclassification of the incumbent will better meet the needs of the organization. Upon review, the incumbent employee is consistently performing the job duties and functions congruent with the scope, nature of work and essential functions of an Administrative Aide II. The Budget and HR Classification Audit documents will be subtted for review and approval. A MAM:qsb isapproved: Arthur Norieg V., City Manager c: Chief Manuel A. Morales, Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit 3 D to Request for Position Reclassification Department Name: Police Date: 4/4/2023 Reclassification Audit Requested Information A. Position Name and Number being Audited: Administrative Aide l - #8481 B. New Position Name: Administrative Aide 11 C. Filled/Vacant: Filled - EE#1340 D. Current Salary Rate- if filled: $71 ,998.16 E. New Proposed Salary: $79,197.98 F. Funding Source: GF G. Justification for Request: Per directive from the COP. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. ZY OOF \ City of Miami • DEPARTMENT OF HUMAN RESOURCES ° CLASSIFICATION/SALARY QUESTIONNAIRE c FLpP 40 Hours of Work A Shift Position Title Administrative Aide I Position# L.j Qt I Occ. Code 1305 Department & Division City of Miami Police Immediate Supervisor Major Jose L. Femandez Section A: To be completed by department representative or by supervisor. Action io NI • in requested (check one) Reclassification (complete items 1-6) New classification (complete items 5-8) Pay range review (complete Item 8) Other, specify 1. Describe below the duties of the position. Attach additional pages it needed. Be specific: List duties from the mcst time-consuming to the least time-consuming, or In the order performed if they are done daily. Indicate approximate percentage of time spent on each task, Also identify the level of importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 • Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITIOM 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Schedule calendar of appointments and meetings for Major and Captain of Section. Prepares travel documents for Major, Captain and Section of 55 personnel. Prepares travel documents for Sgt. at Arms at City Hall, periodically. Proofreads all outgoing correspondence for the Section to ensure accuracy. Sort and manage incoming projects/ticklers and assignments, distribute and follow through until completion. Sort and distribute Public Records from the State Attorneys Office and the Public Records Unit, assign, assist, distribute, and follow through until completion. Manage, sort and distribute Crime Stoppers Tips to respective Units. Update all Standard Operating Procedures, keeping within CALEA guidelines Update all Departmental Orders, keeping within CALEA guidlelines. Update EML, Alpha Bravo, Organizational Chart, Staffing Roster, Seniority List, Vehicle Reconciliation Report. Review, disseminate and upload monthly reports to Sharepoint, organize statistics and comparisons for Compstat meetings. Prepares the Section's Annual Reports. Assists with the Fiscal Year Budget and Budget Enhancements. Prepares all the necessary Purchase Orders for the Section with matching quotations from Vendors. Prepares the necessary paperwork for contracts, Memorandum of Understanding and OCDETF Agreements between City and Outside Agencies. Prepares Redline Requests for use of Protracted Funds. PTO - See next page (duties continued) C HR/AL-042 Rev. 05/97 ,i, °F; City of Miami 's DEPARTMENT OF HUMAN RESOURCES % CLASSIFICATION/SALARY QUESTIONNAIRE � o ° 40 Hours of Work A Shift Position Title Administrative Aide I Position# 3 Lf G 1 Occ. Code 1305 Department & Division City of Miami Police Immediate Supervisor Major Jose L. Fernandez Section A: To be completed by department representative or by supervisor. Action 0 • II El requested (check one) Reclassification (complete items 1-6) New classification (complete items 5-8) Pay range review (complete item 8) Other, specify 1. Describe below the duties of the position. Attach additional pages if needed. Be specific: List duties from the most time-consuming to the least time-consuming, or in the order performed If they are done daily. Indicate approximate percentage of time spent on each task. Also identify the level of importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 8C% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION 3 3 3 3 3 3 3 3 3 3 3 3 3 Acts as the liaison between the City of Miami P.D., FDLE and FLHSMV for fictitious D.L.'s Assist and Proofread the reconciliation of the monthly audit of the lmprest Expense and Investigative Funds for the Section to ensure proper proof of withdrawals and expenses and receipts for reimbursements. Prepares relative correspondence/memos for checks received from the South Florida Money Laundering Strike Force for overtime reimbursement to ensure deposit to the respective LETF Account. Prepares relative correspondence/memos for checks received from the South Florida Money Laundering Strike Force for Asset Sharing. Prepares letters for Reimbursements for Overtime worked on various operations. Prepares Letters of Good Standing and Deputization Letters for TFO's. Liaises with other departments or agencies to follow up for documents, invoices for payments. Overseeing any concerns for Payroll, Telestaff, LOP's and Pay or Comp. Prepare necessary redlines for vacancies for the Official Bulletin. Review all incoming applications to ensure accuracy coordinate with possible candidates for interviews. Log all 301 s and Operational Plans for the Section in an Excel Spreadsheet. Maintain a proper Filing System of all outgoing correspondence. Maintain the personnel file of each employee, including their personal background check, kept in a safe, locked and secure area. PTO - See next page (duties continued). C HR/AL•042 Rev. 05/97 c<� °r, _ O-co t.r, City of Miami DEPARTMENT OF HUMAN RESOURCES CLASSIFICATION/SALARY QUESTIONNAIRE 40 Hours of Work A Shift Position Title Administrative Aide I Position#�, ( U4T(6( Occ. Code 1306 Department & Division City of Miami Police Immediate Supervisor Major Jose L. Femandez Section A: To be completed by department representative or by supervisor. Acton 151 III l• • requested (check one) Reclassification (complete items 1-6) New classification (complete Items 5-8) Pay range review (complete Item 8) Other, specify 1. Describe below the duties of the position. Attach additional pages it needed. Be specific: List duties from the most time-consuming to the least time-consuming, or in the order performed if they are done daily. Indicate •approximate percentage of time spent on each task. Also identity the level of importance. Defined below are the categories for frequency and Importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION • 3 3 3 3 3 3 3 Collect and distribute all incoming and outgoing mail. Answer phone calls and route calls appropriately from public or within. Meet and Greet visitors at the reception area, ensuring proper sign in and escort. Inventory and ordering of Office supplies. Box, store and send files for secure storage to keep the section clear and clean and free of clutter. This is done at least once a year. Address any administrative concerns or issues that may arise, research and analyze, discuss and present solutions. Any other duties that may be assigned from time to time. (End of Duties). C FIR/AL-042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No if yes, please Ilst and check frequency. Tools/Equipment Computer A) Rarely ❑Occasionally / Frequently Printer B) ❑ Rarely Occasionally I Frequently Typewriter C) ❑ Rarely ❑ Occasionally. i Frequently Photocopier/Scanner 0) ❑ Rarely ❑ Occasionally ✓ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. ❑ ❑Coaching No. Supervised None at this time ❑ Hiring Disciplining Name(s) Title(s) ❑ Promoting ❑ Budgeting ❑ Performance Evaluation t . 1. 2. 2. ❑ Training ❑ Terminating ❑ Developing 3. 3. 4. 4. ❑ Counseling ❑Schedufng ✓ Other 5. 5. 6. 6. 4. Supervision Received (How work is assigned, how It Is checked, how often; what problems referred to supervisor. The work in S.I.S. is received by the Administrative Aide I and the Section Commander through the chain of command, that can be projects being assigned from the Chiefs office. The Section also generates it's own internal paperwork being a highly confidential section. The work is discussed and reviewed by the Section Commander and the A.A.I before distribution and assignment. The scope of authority is the Major, Lieutenants, Sergeants and Administrative Aide I. The work is reviewed and checked thoroughly by the Administrative Aide before final checks and signature by the Major of the Section. The Administrative Aide I try their best to deal with any concems from other departments or within before it reaches a problem for the higher -level administrator. Problems rarely ever reaches this far. The Administrative Aide I for this Section performs in a highly complexed capacity and can foresee most situations before anything escalates. 5. Phylscal Demands. Please check applicable physical demands on job and the frequency of performance. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing r�- Sitting ♦♦✓ Walking Running Pushing or Pulling Bending Squatting Kneeling Crawling vf Reclining Balancing Filing 1 Physical Demands (can't) CONSTANT VERY FRECUEVT FREOUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders r � .....................1 Reaching below shoulders Lifting light/0-14 lbs. Lifting moderate/15-50 lbs. L ✓ Lifting heavy/over 5O lbs. ✓ Lifting frcm floor ✓ Lifting from arm level Lifting bulky items ✓ Driving motorcycle/scooter Driving motor vehicles Driving lawn mainL/equip. Driving heavy equipment Driving normal driving Driving emergency high rate of speed •Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach, pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operation/Office & Mechanical large automatic hand toots (ie, lawn mower, jumping jock. street saw, hand roller, polisher, buffer, etc.) *please list any toots or equipment used on the job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple it to the questionnaire. A) Electronic Stapler r✓ g) Electronic 3 Hole Punch ✓ C) Electronic Pencil Sharpener ✓ p) Heavy Duty Hand Stapler ✓ Time Stamp El ✓ G) H) Physical Demands (con't) CONSTANT VERY Ella J ENT FREOUENT ' OCCASIONAL PARE IMPORTANCE Climbing stairs ✓ 1 Climbing ladders ✓ Climbing utility/telephone poles Hand Dexterity grasping ✓ Hand Dexterity holding ✓ Hand Dexterity keyboarding ✓ Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity ✓ Reading English ✓ Reading other language/specify A) ., Writing English ✓ Writing other language/specify A} 81 Eye -Hand Coordination ✓ Seeing color vision ✓ Seeing depth perception ✓ Seeing field of vision ✓ i Seeing clear vision required -near and/or far ✓ Hearing ✓ Talking ✓ Smell/Odor ✓ Sliding Under Automobile Swimming r ` Use of Telephone Contact with General Public/Customers ✓ Working Alone ✓ Working long hours between meals or breaks ✓ Working under stress 1 6. Environmental Conditions. Please check applicable environmental conditions of fob and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery I t Working at Considerable Height Electrical Hazards Wet Surroundings 1 L Working at Night Loud Noise Low Noise Cluttered Floor Area High Temperature Low Temperature/or Humidity Poor Ventilation Poor Lighting Odor/Smell i t Vibrations Dust or Fumes Working inside Working Outside f I Working Underground I I_I_ I Scaffold Working Overtime Travelling 7. Complete for New Classification only, Describe duties and desirable qualifications, Also complete items 5,6 and 3 If applicable. 8. To be completed for new classification or change of salary only. Indicate why present salary should be reviewed If applicable. Salary Range Requested: ' ' " The purpose of this questionnaire is to obtain facts about the jobs, not the employee(s). This information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I cenify that tho entries made above are correct and to the best of my knowledge are true and accurate. 7.7*.• CC --A+ TA le.A K.,- Print Name of Employee Providing Data Signature of Employee Providing Data Date Section B - To be completed by Immediate Supervisor Are statements regarding duties of the position, complete and accurate? (Indicate any incomplete items or inaccuracies.) /"4Ail 3 lib {.3 Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any inaccuracies. L'`--- 'tt7/1K‘, -- 3 PI 14"3 Signature Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. CC TI Y OF MIAMI, FIORIDA tNT fffeii iwt tK1llitim TO : FROM : TO: Manuel Morales Chief of Police Miami Police Department Smith Dig rtany signed bySmith. Angela 1 Angela 1515: 1' FROM: Angela I. Smith ex Human Resources Generalist °ATE DATE: October 7, 2022 b"a,E`-SUBJECT: Administrative Aide II RE. RERr RENCES: ENCLOSURES: ENCLOSURES: FILE: Interviews were conducted October 5 — 6, 2022, to fill two (2) vacancies for the above - referenced position. Primary pane! members for this process were Maria Busto (HF), Raymond Charles (BM), Melba Leiman (HF), Lacarious King (BM), Mardelys Puig (HF) and Ricardo Valle (HM). Elmita Bolivar (BF), Darryl Gunder (BM) and Teri Samuels (BF) were listed as alternate raters. Darryl Gunder and Elmita Bolivar did not appear for rater training, nor did they participate in this process. All panel members appeared for rater training and signed a document .certifying they would not serve on the panel of a candidate with whom they had an actual or perceived conflict of interest. They further signed a document promising not to divulge the contents of the interview process. I served in the capacity of impartial monitor to ensure compliance with LMP 3-92, interview Procedures. I arm pleased to report that the interviews were conducted in a fair and unbiased manner. Eleven (11) candidates identified on the Certification List were offered an invitation to participate in the interview process. Brandyss Howard, Hiroko Taguchi-Hemandez and Monique Thomas declined the invitation, leaving eight (8) candidates to participate in the interview process. The selection formula consisted of Interview (100% weight), with a 10% plus item for Seniority, if applicable. This formula yielded the following results: t/ SAND g '' m '" M.ra k r,. r AilNDATE , ; = ti C 'N r xw �, y� � 'yJ ..5. ,._y'{ca. r-!.sYM.{l 1dCT4?' 'FREE i .ti :; rn d ',�."+.`^mi.'t Gk 4 CITY EMPLOYE i"(. Y dr. i y. s4 `1 tt . �e""� Gi7YRESEDi ICE *f PRI;FERENCt M ?' . t?1 .:.-a., Yik, .q,?.• A BELLAMY, ENIDE No Yes No B DASS, SEENTARA No Yes No B ONA, JUAN No Yes No 8 TARVER, MARIAM No Yes No B TRAN, JULIE No Yes No C TORRES, CONNY No YeseNo fib; = ,i v.-....s ..:. iv,+r. �... r ..tl✓t 2v..v: a.. F.,-.'( '' . Yr;1..4M:ira', : h�,ia c '.: .Kt ill!'. T^.:�A. `m `r ,, 1.',40K. ` !'' D LAFAILLE, GARRY No Yes No D NUNEZ JUUSSA No Yes No Selection must begin with the highest band, and the order of selection must be (1) preference eligible veterans, (2) city employees, (3) city residents (to be considered ONLY for non -city employees or temporary employees) and (4) all others. Interview Process Results for Administrative Aide II (October 7, 2022) Page 2 of 2 The hiring department reserves the right to review the work histories and/or personnel files of candidates considered for appointment. Should you elect to review files, please contact Terrella Johnson in the Department of Human Resources' Records Division at (305) 416-2111. While they were not advised of a particular date, it is requested that candidates receive notice of their selection status within two weeks, preferably in writing. Should you have any questions or require additional information, please feel free to contact me at (305) 416-2176 or via email at aismith(a.miamigov.com. c: Angela Roberts, Director Department of Human Resources Asseline Francois, Administrator Office of Equal Opportunity and Diversity Programs Eyran Kraus, Ph.D., Testing and Validation Supervisor Department of Human Resources Terrella Johnson, Records Supervisor Department of Human Resources CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Arthur Noriega, V City Manager FROM Manuel A. Morales Chief of Police Police Department DATE SUBJECT: April 13, 2023 FILE : Request to Reclassify and Fill — Typist Clerk III REFERENCES ENCLOSURES: Position #458 The purpose of this memorandum is to request your authorization to reclassify one (1) Typist Clerk III position, #458, to an Administrative Aide I position. The audit and reclassification of the position will better meet the needs of the organization. The position is responsible for administrative and technical functions, ensuring information and documentation is distributed, tracked, processed, and implemented as instructed by the Unit Commander or designee. Budget and Hjl 'l ification Audit documents mil be submitted for review and approval. ur Non ga, V., City Manager MAM:gsb c: Chief Manuel A. Morales, Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Request for Position Reclassification Department Name: Police Date: 4/13/2023 Reclassification Audit Requested Information A. Position Name and Number being Audited: Typist Clerk III PN 458 B. New Position Name: Administrative Aide I C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: 20A.1907 F. Funding Source: General Fund G. Justification for Request: Audit of the position will better meet the needs of the department. Approval Routing Process I. Office of Management and Budget (OMB) impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. City of Miami DEPARTMENT OF HUMAN RESOURCES CLASSIFICATION/SALARY QUESTIONNAIRE . 014 °Ft. e..... VOL fCor� . Hours of Work Shift Position Title Typist Clerk III Position# 458 Occ. Code 1022 Department & Division Police & CID Immediate Supervisor Francisco Theye Section A: To be completed by department representative or by supervisor, Action requested (check one) (complete items 1-6) (complete items 5-8) (complete Item 8) ✓ Reclassification ❑ New classification ❑ Pay range review ❑ Other, specify 1. Describe below the duties of the position. Attach additional pages If needed. Be specific: List duties from the most time-consuming to the least time-consuming, or In the order performed if they are done daily. Indicate approximate percentage of time spent on each task. Also identify the level of Importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than .80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr, day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION . Reclassification to Administrative Aide I May supervise others engaged in performing fiscal, personnel, legislation, accounting, record keeping, special projects, grants, contracts or related support or operational type duties. Within guidelines set by supervisor, establishes procedures in handling administrative details. Administers an operational program within the guidelines set by ordinance or other legislative actions. In accordance with detailed instructions, may serve as supervisor's representative at meetings and on committees. May serve as liaison between supervisor and other departments or division's; supervises and assists subordinates in routine public contract work. Assists with the preparation and administration of the annual budget for a department. Compiles data for and prepares monthly, annual and special reports. Performs related research work and participates in specialized projects. Performs other related work as required. C HR/AL•042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment Computer ❑ Rarely ❑Occasionally A) / Frequently Telephone ❑ B) Rarely ❑Occasionally ✓ Frequently Copier/Scanner C) ❑ Rarely ❑ Occasionally i Frequently General Office Equipment (i.e. fax) p) ❑ Rarely ❑ Occasionally ✓ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. CHiring ❑ C ❑ ❑ Disciplining ❑Coaching Promoting ❑ Budgeting ❑ Training ❑ Terminating E Counseling ❑Scheduling ❑Other Performance Evaluation Developing No. Supervised 0 Name(s) Title(s) 1. 2. 2. a 3. 4. 4. 5. 5. 6. 6. 4. Supervision Received (How work is assigned, how It is checked, how often; what problems referred to supervisor. Work is regularly and primarily and reviewed by assigned by a commanding officer/employee as required. 5. Phylscal Demands. Please check applicable physical CONSTANT demands on lob and the frequency of performance. VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing ✓ Sitting Walking Running Pushing or Pulling Bending Squatting _ / v_ Kneeling / Crawling i Reclining Balancing Filing Physical Demands (owl) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders 1 Reaching below shoulders ✓ Lifting Ilght/0-14 lbs. ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. Lifting from floor Lifting from arm level ✓ Lifting bulky items ✓ Driving motorcycle/scooter Driving motor vehicles Driving lawn maint./equip. Driving heavy equipment Driving normal driving TT Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operation/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please list any tools or equipment used on the job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple It to the questionnaire. A) 8) r e C) D) E) F) G) H) Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT ' OCCASIONAL RARE IMPORTANCE Climbing stairs Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping ✓ Hand Dexterity holding ✓ Hand Dexterity keyboarding Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity ✓ l Reading English ✓ Reading other language/specify A) BI Writing English ✓ J Writing other language/specify A) ) Coordination ✓ JEye•Hand Seeing color vision Seeing depth perception ✓ tl Seeing field of vision ✓ L ✓ Seeing clear vision required -near and/or far ✓ Hearing Talking Smell/Odor Sliding Under Automobile Swimming Use of Telephone ✓ Contact with General Public/Customers ✓ I Working Alone i ✓ Working long hours between meals or breaks ✓ Working under stress J 1 I t 8 Environmental Conditions. Please check applicable environmental conditions of job and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery Working at Considerable Height ( 1 1I I Electrical Hazards 1 1 Wet Surroundings Working at Night Loud Noise Low Noise ✓ W Cluttered Floor Area High Temperature Low Temperature/or Humidity 1 Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or Fumes _� I Working Inside Working Outside Working Underground Scaffold I V Working Overtime Travolling I ✓ 7. Complete for New Classification only, Describe duties and desirable qualifications, Also complete items 5,6 and 3 if applicable. 8. To be completed for new classification or change of salary only, Indicate why present salary should be reviewed If applicable. Salary Range Requested: The purpose of this questionnaire Is to obtain facts about the jobs, not the employee(s). This Information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. 2-Le 0 rin Name of Employee Providing Data S� /2_ 1 L 1,30 . - Signature of Employee Providing Data Date Section f3 - o be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or Inaccuracies.) am-- . 20 0-7 /2 16 le Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any inaccuracies. Signature Date Once thls questionnaire has been completed, reviewed and signed by the three parties above, please return It to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. 12/6/22, 10:49 AM City of Miami - Class Specification Bulletin * litftt mutt* Rlr CITY OF MIAMI Established Date: Nov 30, 1978 Revision Date: Mar 16, 2022 FLSA: Non -Exempt NATURE OF WORK: Bargaining Unit: AFSCME General Employee (1907) SALARY RANGE $21.28 - $42.13 Hourly $1,702.37 - $3,370.60 Biweekly $3,688.46 - $7,302.97 Monthly $44,261.57 - $87,635.60 Annually Limited administrative work, relieving a management official of various administrative details which may include, but is not limited to: fiscal, personnel, legislation, accounting, record keeping, special projects, grants, contracts and other management areas. Work involves the studying of routine administrative problems and development of procedures designed to improve efficiency. Employee may serve as a supervisor, staff assistant and/or public contact employee or perform a combination of these activities in accordance with set policies and guidelines. Supervisory responsibilities may include overseeing the activities of a small group of subordinate employees engaged in a variety of support or operational activities. Supervision is received through general and specific work assignments; employee is allowed latitude for independent judgment, usually following established methods and procedures. ESSENTIAL FUNCTIONS: May supervise others engaged in performing fiscal, personnel, legislation, accounting, record keeping, special projects, grants, contracts or related support or operational type duties. Within guidelines set by supervisor, establishes procedures in handling administrative details. Administers an operational program within the guidelines set by ordinance or other legislative actions. In accordance with detailed instructions, may serve as supervisor's representative at meetings and on committees. May serve as liaison between supervisor and other departments or division's; supervises and assists subordinates in routine public contract work. Assists with the preparation and administration of the annual budget for a department. httpsJ/agency.governmentjobs.com/miamifl/default.cfm?action=specbulletin&ClassSpecID=722168&headerfooter-0 1/3 12/6/22, 10:49 AM City of Miami - Class Specification Bulletin Compiles data for and prepares monthly, annual and special reports. Performs related research work and participates in specialized projects. Performs other related work as required. MINIMUM REQUIREMENTS: A minimum of 60 college credits and some (6 months — 2 years) experience in a variety of responsible, administrative assignments, preferably in the public sector. OR Equivalent combination of education and experience beyond a high school diploma or its equivalent and some (6 months — 2 years) of the required experience. DESIRABLE KNOWLEDGE ABILITIES AND SKILLS: Thorough knowledge of modern office equipment, practices and procedures. Some knowledge of the laws, regulations and practices governing the area of assignment. Some knowledge of the practices and procedures necessary for area of assignment. Some knowledge of existing personnel rules and procedures, and of the personnel needs of the area of assignment. Ability to relieve a superior of a variety of administrative detail work. Ability to supervise subordinates and maintain desired work standards. Ability to revise working procedures, plan work methods and assign tasks in such a way as to produce improved results. Ability to communicate effectively, both orally and in writing, to the public and City staff. TOOLS AND EQUIPMENTS: Personal computer; Typewriter; Calculator; Copier; Fax Machine; Multiple telephone lines with voice messaging technology and other general office equipment. WORKING ENVIORNMENT: https://agency.govemmentjobs.com/miamifl/default.cfm?action=specbulletin&ClassSpecID=722168&headerfooter=0 2/3 12/6/22, 10:49 AM City of Miami - Class Specification Bulletin 3 The noise level in the work environment is quiet to moderately loud. Sometimes work is stressful when working under stringent time constraints. https://agency.govemmentjobs.com/miamif /default.cfm?action=specbulletin&ClassSpecID=722168&headerfooter=0 3/3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM Arthur Noriega, V DATE . April 13, 2023 City Manager Manuel A. Morales Chief of Police Police Department SUBJECT : FILE : Request to Reclassify and Fill — Typist Clerk III REFERENCES : Position #2290 ENCLOSURES: The purpose of this memorandum is to request your authorization to reclassify one (1) Typist Clerk III position, #2290, to an Administrative Aide I position. The audit and reclassification of the position will better meet the needs of the organization. The position is responsible for administrative and technical functions, ensuring information and documentation is distributed, tracked, processed, and implemented as instructed by the Unit Commander or designee. Budget and HR Classification Audit documents yid11 be submitted for review and approval. ApproveeC/Disapproved: ` L/ Art ur Nort ga, V., City Manager MAM:qsb c: Chief Manuel A. Morales, Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus lbalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Department Name: Police Request for Position Reclassification Date: 4/13/2023 Reclassification Audit Requested Information A. Position Name and Number being Audited: Typist Clerk 111 PN 2290 B. New Position Name: Administrative Aide 1 C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: 20A.1907 F. Funding Source: General Fund G. Justification for Request: Audit of the position will better meet the needs of the department. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. cscv or City of Miami ,.. DEPARTMENT OF HUMAN RESOURCES co �o Log' L �Fa C ASSIFICATIOIVlSALARY QUESTIONNAIRE Hours of Work Shift Position Title Typist Clerk III Position# 2290 Occ. Code 1022 Department & Division Police & ADM Immediate Supervisor Nerly Papier Section A: To be completed by department representative or by supervisor. Action requested (check one) (complete items 1-6) (complete items 5-8) (complete Item 8) ✓ Reclassification ❑ New classification ❑ Pay range review ❑ Other, specify 1. Describe below the duties of the position, Attach additional pages If needed. Be specific: List duties from the most time-consuming to the least time-consuming, or In the order performed If they are done daily. Indicate approximate percentage of time spent on each task. Also identify the level of Importance. Defined below are the categories for frequency and Importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION Reclassification to Administrative Aide I May supervise others engaged in performing fiscal, personnel, legislation, accounting, record keeping, special projects, grants, contracts or related support or operational type duties. Within guidelines set by supervisor, establishes procedures in handling administrative details. Administers an operational program within the guidelines set by ordinance or other legislative actions. In accordance with detailed instructions, may serve as supervisor's representative at meetings and on committees. May serve as liaison between supervisor and other departments or division's; supervises and assists subordinates in routine public contract work. Assists with the preparation and administration of the annual budget for a department. Compiles data for and prepares monthly, annual and special reports. Performs related research work and participates in specialized projects. Performs other related work as required. C HR/AL•042 Rev. 05/97 2. Tools/equIpment used In work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment A Computer ❑ Rarely ❑Occasionally I Frequently Telephone B) ❑ Rarely ❑Occasionally I Frequently C) Copier/Scanner ❑ Rarely ❑ Occasionally I Frequently o) General Office Equipment (i.e. fax) ❑ Rarely ❑ Occasionally ✓ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. ❑ Hiring ❑ Disciplining ❑Coaching ❑ Promoting ❑ Budgeting ❑ Performance Evaluation ❑ Training ❑ Terminating ❑ Developing ❑ Counseling ❑Scheduling ❑Other No. Supervised Name(s) Title(s) 1. 1 2. 2. 3. 3. 4. 4. 5. 5. 6. 6. 4. Supervision Received (How work is assigned, how it Is checked, how often; what problems referred to supervisor. Work is regularly and primarily and reviewed by assigned by a commanding officer/employee as required. 5. Phylscal Demands. Please check applicable physical demands on lob and the frequency of performance. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing j I r Sitting Walking Running Pushing or Pulling Bending <.c Squatting Kneeling / Crawling 1 j Reclining Balancing Filing Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders Reaching below shoulders ♦ Lifting light/0-14 lbs. Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. Lifting from floor Luting from arm level Lifting bulky items Driving motorcycle/scooter Driving motor vehicles Driving lawn maint./equip. Driving heavy equipment Driving normal driving -/ Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (ie, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operation/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please list any tools or equipment used on the Job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple it to the questionnaire. A) 8) C) D) r) F) G) H) Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT • OCCASIONAL RARE IMPORTANCE Climbing stairs Climbing ladders Climbing utllity/telephone poles Hand Dexterity grasping Hand Dexterity holding Hand Dexterity keyboarding Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity ✓ Reading English ✓ Reading other language/specify A) B) Writing English Writing other language/specify A) ) Eye -Hand Coordination ✓ Seeing color vision ✓ _ __� Seeing depth perception ✓ Seeing field of vision ✓ ✓ Seeing clear vision required -near and/or far ✓ ........i Hearing ✓ Talking ✓ Smell/Odor Sliding Under Automobile Swimming ! Use of Telephone 1 _ ✓ v Contact with General Public/Customers ✓ r Working Alone ✓ Working long hours between meals or breaks Working under stress I ✓ 6. Environmental Conditions. Please check applicable environmental conditions of job and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery -_,_►-._- I� Working at Considerable Height Electrical Hazards Wet Surroundings Working at Night Loud Noise Low Noise Cluttered Floor Area High Temperature Low Temperature/or Humidity_I- Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or Fumes Working Inside ✓ ! Working Outside Working Underground Scaffold ' _I Working Overtime ✓ Travelling I 7. Complete for New Classification only, Describe duties and deslrable qualifications, Also complete Items 5,6 and 3 If applicable. 8. To be completed for new classification or change of salary only. indicate why present salary should be reviewed If applicable, Salary Range Requested: `-0,4.Igv- The purpose of this questionnaire Is to obtain facts about the Jobs, not the employee(s). This information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level Jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. int Name of Employee Providing Data 12,kai`f I /7 13 Signature of Employee Providing Data Date Section B • To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or Inaccuracies.) Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any inaccuracies. 7{-1- i, $ cf I ft► 2)3 Signature Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation.