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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13976 Date: 05/09/2023 Commission Meeting Date: 05/25/2023 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Access RTQ - Playground Installation and Infrastructure Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, authorizing the access of the Miami -Dade County ("MDC") Request to Qualify ("RTQ") No. 00251 Playground Installation and Infrastructure, on an as needed basis, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with various pre -qualified vendors, which was competitively solicited and effective on August 1, 2016 for a term of eight (8) years, expiring on July 31, 2024; subject to any renewals, extensions and/or replacement contracts by MDC; allocating funds from general funds and/or other sources of funds from various departments, subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The City has a need for a contract that allows for the inclusion of federal requirements for the provision of various parks playground installation and infrastructure services on an as needed basis. Market research conducted resulted in MDC's Contract No. RTQ- 00251, Playground Installation and Infrastructure, which was competitively solicited under full and open competition, meeting all of the City's criteria for accessing the contract. Services available through this Pool are needed for enhancement of several federally funded parks projects. It is recommended that the City access this contract and any replacement contracts. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Varies; current projects for Parks estimated to total $799,873.00 Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Annie Perez Calvin Fifer Marie Gouin Larry M. Spring Arthur Noriega V Valentin J Alvarez Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 05/09/2023 1:30 PM Completed 05/10/2023 11:51 AM Completed 05/10/2023 4:53 PM Completed 05/11/2023 9:47 AM Completed 05/11/2023 10:48 AM Completed 05/15/2023 12:09 PM Completed 05/16/2023 1:56 AM Completed 05/16/2023 1:53 PM Completed 05/25/2023 9:00 AM Completed 05/30/2023 4:28 PM City of Miami Legislation Resolution Enactment Number: R-23-0238 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13976 Final Action Date:5/25/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE ACCESSING OF THE MIAMI DADE COUNTY ("MDC") REQUEST TO QUALIFY ("RTQ") CONTRACT NO. RTQ-00251 FOR PLAYGROUND INSTALLATION AND INFRASTRUCTURE, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH AN OPEN POOL OF VARIOUS PRE -QUALIFIED VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND IS EFFECTIVE THROUGH JULY 31, 2024, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY MDC; ALLOCATING GENERAL FUNDS AND SUCH OTHER SOURCES OF FUNDS FROM VARIOUS DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Parks and Recreation Department ("Parks") has a need for playground installation and infrastructure services for various parks, on an as needed basis; and WHEREAS, the accessing of Miami Dade County ("MDC") Request to Qualify ("RTQ") Contract No. RTQ-00251 for Playground Installation and Infrastructure, with an open pool of various prequalified vendors ("Pool"), will enable Parks to procure said services on an as needed basis, at a fair competitive rate that is acceptable to the City; and WHEREAS, the Pool allows the City to issue individual work order invitations to quote, subject to specific federal guidelines for federally funded projects; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that said MDC contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The accessing of the MDC RTQ Contract No. RTQ-00251 for Playground Installation and Infrastructure, pursuant to Section 18-111 of the City Code, with an open pool of various prequalified vendors, which was competitively solicited and is effective through July 31, 2024, subject to any renewals, extensions, and/or replacement contracts by MDC, is hereby authorized.' Section 3. Funding shall be allocated from the general fund and such other sources of funds from various departments, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey 5/16/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.