HomeMy WebLinkAboutExhibit ADocuSign Envelope ID: ODDE650E-950A-463C-901D-3EFCD77A977A
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members DATE: 4/18/2023
of the City Commission
-DocuSigned by:
Arthur Norie\h. t _
City Manager Nancy,
A...
�850CF6C372DD42A...
SUBJECT: Information for the
FY 2022-23 Mid -Year
Budget Amendment, No. 1
Information for the Proposed Mid -Year Budget Amendment
This proposed Mid -Year Budget Amendment describes the operational budget changes that are needed for
FY 2022-23. The proposed net change for the General Fund is $23.495 million which includes $18.989
million transfer to Capital and $4.686 million to the Special Revenue Fund which includes the allocations of
rollover funds ($2.678 million) pursuant to the Financial Integrity Principles (for Elected Officials,
Information Technology, Parks and Recreation, and the Department of Real Estate and Asset Management),
and other changes or corrections to various departments as noted below. Changes to the Special Revenue
Funds are detailed in Attachment B of this memorandum.
Given that the City Commission has the final authority in approving such changes, the accompanying
proposed Budget Resolution is being brought to the City Commission for consideration.
Recommended Adjustments to the General Fund Revenue and Expenditures Line Items (see Attachment
Revenues
The FY 2022-23 Adopted Budget is $965.281 million. It is being recommended that the budget be increased
by $23.495 million to include the projected revenues from the Miscellaneous Interest ($17.170 million) in
the Interest category; from the Municipal Revenue Sharing ($3.647 million) in the Intergovernmental
Revenue category; and from the prior year rollover funds in the amount of $2.678 million in the Other
Revenues (Inflows) category to the Mayor's Office ($59,000), Commissioners' Offices (District 1: $451,000,
District 2: $713,000, District 3: $542,000, District 4: $194,000, and District 5: $517,000) and the Department
of Innovation and Technology ($202,000), in accordance with the Financial Integrity Principles.
Expenditures
City Attorney
The FY 2022-23 Budget for City Attorney is $12.279 million. It is recommended that one Assistant Attorney
position be added with no budgetary impact. The position count for the Department will increase by one
position.
Housing and Community Development
The FY 2022-23 Budget for Housing and Community Development is $1.833 million. It is recommended that
one Special Revenue, grant funded Contract Manager position be added with no fiscal impact. The position
count for the Department will increase by one position.
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Information for the FY 2022-23 Mid -Year Budget Amendment, No. 1
April 18, 2023
Page 2 of 5
Resilience and Public Works
The FY 2022-23 Budget for Resilience and Public Works is $30.910 million. It is recommended that the
budget be increased by $1 million to cover the increase in Other Contractual Services for the sewer line
cleaning services. It is also recommended that three Vactor Truck Auto Equipment Operator III positions
and two Engineering Technician I positions be added to the budget with no fiscal impact. The costs for these
positions will be covered using savings in the department's current year budget. The position count for the
Department will increase by five positions.
Fire -Rescue
The FY 2022-23 Budget for Fire -Rescue is $194.681 million. It is recommended that the budget be
decreased by $10.888 million to cover a reallocation of expenditures in the amount of $11.506 million from
the Fire -Rescue, General Fund Budget to the American Rescue Plan Act Special Revenue Fund. The
reallocation is due to an increase in funding to the Revenue Replacement category allowing the City to
address budgetary gaps, an increase in Uniforms ($500,000) for the replacement of personal protective
equipment (PPE), and an increase in Repair and Maintenance ($118,000) to convert Police and Fire -Rescue
vehicles to high-water emergency vehicles.
Police
The FY 2022-23 Budget for the Police Department is $321.972 million. It is recommended that the budget
be decreased by $34.445 million to cover a reallocation of expenditures in the amount of $34.520 million
from Police, General Fund Budget to the American Rescue Plan Act Special Revenue Fund. The reallocation
is due to an increase in funding to the Revenue Replacement category allowing the City to address budgetary
gaps and additional funding to cover the increase in the Real Time Crime Center (RTCC) Maintenance
agreement ($75,000).
Real Estate and Asset Management
The FY 2022-23 Budget for Real Estate and Asset Management is $17.480 million. It is recommended that
the budget be increased by $481,000 to accommodate the following increases: Increase in Regular Salaries
and Wages due to the addition of one quarter salary for one Auditorium Manager ($17,000), one
Administrative Assistant I ($14,000), one Facility Attendant ($8,000), and one Laborer I ($9,000); FICA Taxes
($4,000), and Overtime ($3,000) to cover the management and day to day functions at the Tower Theater;
six months of operating expenses at the Tower Theater ($276,000); and six months cost for operating
expenses at Watson Island ($150,000). The position count for the Department will increase by four
positions.
Parks and Recreation
The FY 2022-23 Budget for Parks and Recreation is $61.766 million. It is recommended that the budget be
decreased by $1.345 million to transfer -out funding to Capital for project shortfalls and additional needs in
Parks Department Capital Projects as noted in Attachment D. It is also recommended that two full-time
Aquatic Specialist positions, eight year-round Lifeguard I part-time positions, four seasonal Water Safety
Instructor part-time positions, and ten seasonal Lifeguard I part-time positions be added to the budget with
no fiscal impact. The costs for these positions will be covered using savings in the department's current year
budget. The full-time position count for the department will increase by two positions.
Risk Management
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Information for the FY 2022-23 Mid -Year Budget Amendment, No. 1
April 18, 2023
Page 3of5
The FY 2022-23 Budget for Risk Management is $4.135. It is recommended that one Claims Account
Coordinator position be added with no fiscal impact. The position count for the Department will increase
by one position.
Non -Departmental Accounts (NDA)
The FY 2022-23 Budget for Non -Departmental Accounts (NDA) is $43.890 million. It is recommended that
the budget be decreased by $983,000 to provide a General Fund Contribution to the Police Service, Special
Revenue fund for Year 2 of the FY21 COPS grants.
Transfers -Out
The FY 2022-23 Budget for Transfers -Out is $67.563 million. It is recommended that the budget be increased
by $69.675 million to cover a transfer to Capital funds in the amount of $18.989 million and a transfer to
the Special Revenue Funds in the amount of $50.686 million, as note below in this memorandum (See
Attachment D).
Changes in Special Revenue (SR) Funds (figures detailed in Attachment B)
It is recommended that several Special Revenue Funds be amended to comply with the Financial Integrity
Principles. Because the City ended FY 2021-22 with a budget surplus, the unspent general fund budget
allocations of Elected Officials and Innovation and Technology are proposed to be transferred to Special
Revenue Funds to be used in the current fiscal year.
Additionally, it is recommended that Special Revenue Funds be amended to appropriate the sum of grants
accepted by the City Commission that were not captured in the Adopted Budget, as of October 2022. These
grants include actual cash awards, as well as reimbursement grants for Fire -Rescue Services, Police Services
and Departmental Improvement Initiatives. Other changes to the Special Revenue Funds are needed to
allocate the remaining prior year fund balance based upon the reconciliation of year-end revenues and
expenditures.
The Special Revenue Fund Adopted Budget totaled $380.722 million. This Budget Amendment, if approved,
adds $62.047 million Special Revenue Fund for a total Amended Budget of $442.769 million, which includes
a transfer -in form General Fund in the amount of $50.686 million. Attachment B includes a list of the various
Special Revenue Funds and the amounts by which they changed, detailed as follows:
General Special Revenue
The FY 2022-23 Special Revenue Budget for General Special Revenue is $4.330 million. It is recommended
that the budget be increased by $1.247 million to include a higher than anticipated prior year fund balance
carryover.
Public Facilities
The FY 2022-23 Special Revenue Budget for Public Facilities is $0 dollar. It is recommended that the budget
be increased by $400,000 to include a one-time payment from the tenant of the James L. Knight Center, for
a traffic study, approved pursuant to City Resolution R-21-0418.
Planning Services
The FY 2022-23 Special Revenue Budget for Planning Services is $20.444 million. It is recommended that
the budget be increased by $1.442 million to include a higher than anticipated prior year fund balance
carryover.
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Information for the FY 2022-23 Mid -Year Budget Amendment, No. 1
April 18, 2023
Page 4 of 5
Planning and Zoning Tree Trust Fund
The FY 2022-23 Special Revenue Budget for the Planning and Zoning Tree Trust Fund is $6.070 million. It is
recommended that the budget be increased by $376,000 to include a higher than anticipated prior year
fund balance carryover. It is also recommended to increase the budget for the Transfer -Out line item by
$950,000 to fund allowable expenditures at Bayfront Park and Maurice Ferre Park as approved per City
Commission Resolution R-22-0421.
Public Art Fund
The FY 2022-23 Special Revenue Budget for the Public Art Fund is $2.487 million. It is recommended that
the budget be increased by $1.408 million to include a higher than anticipated prior year fund balance
carryover.
Historic Preservation Trust Fund
The FY 2022-23 Special Revenue Budget for the Historic Preservation Trust Fund is $278,000. It is
recommended that the budget be increased by $243,000 to include higher than anticipated prior year fund
balance carryover.
Fire -Rescue Services
The FY 2022-23 Special Revenue Budget for Fire -Rescue Services is $7.609 million. It is recommended that
the budget be increased by $2.969 million to include a higher than anticipated prior year fund balance
carryover ($452,000), a grant accepted pursuant to City Resolution R-22-0395 for the purpose of enhancing
Florida Task Force II USAR team capabilities ($1.044 million), a grant accepted pursuant to City Resolution
R-22-0414 for the purpose of providing Safety and Survival Training to Fire -Rescue staff members (Federal
Fund $1,173,323; General Fund contribution $117,332) and a grant accepted pursuant to City Resolution R-
22-0005 for additional funding to the continued operation of the City's South Florida Urban Search and
Rescue ("USAR") Task Force 2 Program ($181,000).
UASI-Fire Rescue
The FY 2022-23 Special Revenue Budget for the UASI-Fire Rescue is $40.144 million. It is recommended that
the budget be decreased by $11.474 million due to a lower than anticipated prior year fund balance
carryover.
Parks and Recreation Services
The FY 2022-23 Special Revenue Budget for Parks and Recreation Services is $761,000. It is recommended
that the budget be increased by $2.972 million to include a higher than anticipated prior year fund balance
carryover ($2.969 million) and a donation accepted pursuant to City Code Section 18-115 for Volleyball
Courts Improvements at Margaret Pace Park ($3,000).
Police Services
The FY 2022-23 Special Revenue Budget for Police Services is $16.059 million. It is recommended that the
budget be increased by $3.372 million to include a higher than anticipated prior year fund balance carryover
($1.553 million), a grant accepted pursuant to City Resolution R-22-0354 for the FY23 Bicycle Pedestrian
High Visibility Enforcement program ($129,000), a transfer of General Fund Contribution to FY21 COPS
grants, Year 2, budgeted in NDA ($983,000), and a General Fund Contribution to cover a previous year deficit
in the E911 programs (707,000).
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Information for the FY 2022-23 Mid -Year Budget Amendment, No. 1
April 18, 2023
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Law Enforcement Trust Fund
The FY 2022-23 Special Revenue Budget for the Law Enforcement Trust Fund is $1.377 million. It is
recommended that the budget be increased by $329,000 due to a higher than anticipated prior year fund
balance carryover.
Public Works Services
The FY 2022-23 Special Revenue Budget for Public Works Services is $7.922 million. It is recommended that
the budget be increased by $1.112 million due to a higher than anticipated prior year fund balance
carryover.
Solid Waste Recycling Trust
The FY 2022-23 Special Revenue Budget for the Solid Waste Recycling Trust is $163,000. It is recommended
that the budget be decreased by $102,000 due to a lower than anticipated prior year fund balance
carryover.
City Clerk Services
The FY 2022-23 Special Revenue Budget for City Clerk Services is $1.894 million. It is recommended that the
budget be decreased by $46,000 to include a lower than anticipated prior year fund balance carryover.
Human Services
The FY 2022-23 Special Revenue Budget for Human Services is $475,000. It is recommended that the budget
be increased by $192,000 to include a higher than anticipated prior year fund balance carryover.
Miami Ballpark Parking Facilities
The FY 2022-23 Special Revenue Budget for the Miami Ballpark Parking Facilities is $12.649 million. It is
recommended that the budget be increased by $3.634 million due to a higher than anticipated prior year
fund balance carryover.
Departmental Improvement Initiatives
The FY 2022-23 Special Revenue Budget for Departmental Improvement Initiatives is $16.450 million. It is
recommended that the budget be increased by $55.330 million to include a higher than anticipated prior
year fund balance carryover ($6.452 million), the rollover of prior year surplus in selected departments, as
required by the Financial Integrity Principles ($2.678 million), a General Fund Contribution to Special
Revenue to establish the Miami For Everyone ("MFE") Program as approved pursuant to City Commission
Resolution R-23-0178 ($46 million), and a City contribution for the Haitian Heritage Month celebration
($200,000). It is also recommended to increase the budget for the Transfer -Out line item by $186,000 to
cover capital project shortfalls and additional needs at Tower Theater - Welcome Center, project number
40-B233400 ($29,000) and Tower Theater - Cinema No.2, project number 40-B233401 ($157,000).
Transportation and Transit
The FY 2022-23 Special Revenue Budget for Transportation and Transit is $19.500 million. It is recommended
that the budget be decreased by $1.357 million due to a lower than anticipated prior year fund balance
carryover.
Revised Position Counts by Department (figures detailed in Attachment C)
The changes noted in attachment C caused the position counts in various Departments to change.
DocuSign Envelope ID: ODDE650E-950A-463C-901D-3EFCD77A977A
Attachment A
General Fund Revenue
Adopted Budget
FY 2022-23
Budget Amendment
Amended Budget
FY 2022-23
April 27, 2023
Addition
Funding
Reallocation
Property Taxes
$490,546,000
$490,546,000
Franchise Fees and Other Taxes
124,167,000
$124,167,000
Interest
2,537,000
$17,170,000
$19,707,000
Transfers -In
14,898,000
$14,898,000
Fines and Forfeitures
6,208,000
$6,208,000
Intergovernmental Revenues
96,229,000
$3,647,000
$99,876,000
Licenses and Permits
78,451,000
$78,451,000
Other Revenues (Inflows)
25,583,000
$2,678,000
$28,261,000
Charges for Services
126,662,000
$126,662,000
Total Revenues
$965,281,000
$23,495,000
$0
$988,776,000
General Fund Expenditures
Mayor
3,132,000
$3,132,000
Commissioners
10,616,000
10,616,000
City Manager
6,236,000
6,236,000
Agenda Coordination
386,000
386,000
Independent Auditor General
1,776,000
1,776,000
City Attorney
12,279,000
12,279,000
City Clerk
2,152,000
2,152,000
Civil Service
622,000
622,000
Code Compliance
10,713,000
10,713,000
Communications
1,571,000
1,571,000
Equal Opportunity and Diversity Programs
619,000
619,000
Finance
12,358,000
12,358,000
Grants Administration
2,025,000
2,025,000
Human Resources
6,033,000
6,033,000
Innovation and Technology
15,710,000
15,710,000
Management and Budget
3,174,000
3,174,000
Procurement
3,451,000
3,451,000
Resilience and Sustainability
1,062,000
1,062,000
Human Services
6,624,000
6,624,000
Building
27,266,000
27,266,000
Planning
6,461,000
6,461,000
Zoning
5,849,000
5,849,000
Housing and Community Development
1,833,000
1,833,000
Capital Improvements
3,925,000
3,925,000
General Services Administration
32,638,000
32,638,000
Resilience and Public Works
30,910,000
1,000,000
31,910,000
Solid Waste
44,373,000
44,373,000
Fire -Rescue
194,681,000
618,000
(11,506,000)
183,793,000
Police
321,972,000
75,000
(34,520,000)
287,527,000
Real Estate and Asset Management
17,480,000
481,000
17,961,000
Parks and Recreation
61,766,000
(1,345,000)
60,421,000
Risk Management
4,135,000
4,135,000
Non -Departmental Accounts (NDA)
43,890,000
(983,000)
42,907,000
Transfers - Out
67,563,000
69,675,000
137,238,000
TOTAL GENERAL FUND
$965,281,000
$69,521,000
-$46,026,000
$988,776,000
DocuSign Envelope ID: ODDE650E-950A-463C-901D-3EFCD77A977A
Attachment B
Special Revenue Funds
Adopted Budget
FY 2022-23
Mid -Year
Amendment
April 27,2023
Amended Budget
FY 2022-23
General Special Revenues
$ 4,330,000
1,247,000
$ 5,577,000
Public Facilities
0
400,000
400,000
Sport Facilities and Activities
13,000
-
13,000
Planning Services
20,444,000
1,442,000
21,886,000
Planning and Zoning Tree Trust Fund
6,070,000
376,000
6,446,000
Public Art Fund
2,487,000
1,408,000
3,895,000
Historic Preservation Trust Fund
278,000
243,000
521,000
Fire Rescue Services
7,609,000
2,969,000
10,578,000
UASI-Fire Rescue
40,144,000
(11,474,000)
28,670,000
Parks and Recreation Services
761,000
2,972,000
3,733,000
Police Services
16,059,000
3,372,000
19,431,000
Law Enforcement Trust Fund
1,377,000
329,000
1,706,000
Public Works Services
7,922,000
1,112,000
9,034,000
Solid Waste Recycling Trust
163,000
(102,000)
61,000
City Clerk Services
1,894,000
(46,000)
1,848,000
Community and Economic Development
90,058,000
-
90,058,000
Homeless Program
2,407,000
-
2,407,000
Human Services
475,000
192,000
667,000
Bayfront/Riverfront Land Acquisition Rouse Trust
1,961,000
-
1,961,000
Miami Ballpark Parking Facilities
12,649,000
3,634,000
16,283,000
Departmental Improvement Initiatives
16,450,000
55,330,000
71,780,000
Transportation and Transit
19,500,000
(1,357,000)
18,143,000
Emergency Funds
10,950,000
-
10,950,000
American Rescue Plan Act
116,721,000
-
116,721,000
TOTAL SPECIAL REVENUE FUNDS
$ 380,722,000
$ 62,047,000
$ 442,769,000
DocuSign Envelope ID: ODDE650E-950A-463C-901D-3EFCD77A977A
FY 2022-23 Position Summary Schedule
Attachment C
City of Miami
Departments, Offices, and Boards
Adopted
Budget
FY 2022-23
Budget Amendment
No.1
April 27, 2023
Amended
Budget
FY 2022-23
Mayor
21
21
Commissioners
89
89
City Manager
18
18
Agenda Coordination
3
3
Building
196
196
Capital Improvements
53
53
City Attorney
64
1
65
City Clerk
12
12
Civil Service
3
3
Code Compliance
75
75
Communications
11
11
Equal Opportunity and Diversity
3
3
Finance
68
68
Fire -Rescue
902
902
General Services Administration
140
140
Grants Administration
9
9
Housing and Community Development
37
1
38
Human Resources
40
40
Human Services
69
69
Independent Auditor General
9
9
Innovation and Technology
82
82
Management and Budget
20
20
Parks and Recreation
289
2
291
Planning
48
48
Police
1803
1,803
Procurement
21
21
Real Estate and Asset Management
49
4
53
Resilience and Public Works
155
5
160
Resilience and Sustainability
6
6
Risk Management
24
1
25
Solid Waste
281
281
Zoning
32
32
Non -Departmental Accounts
11
11
TOTAL
4643
14
4,657
DocuSign Envelope ID: ODDE650E-950A-463C-901D-3EFCD77A977A
TRANSFER -OUT
Attachment D
GENERAL FUND TRANSFER -OUT
Transfer -Out to Capital
Project No.
Project Name
Appropriation
40-B233518
Little Haiti Cultural Complex Caribbean Marketplace Roof Replacement
$250,000
40-B183511
Little Haiti Cultural Complex Facility Improvements
$125,000
40-B233519
Southside Park Building and Exterior Improvements
$75,000
40-B193523
Silver Bluff Park Improvement and Enhancements
$225,000
40-B233520
Douglas Park Fencing Improvements
$120,000
40-B233521
Douglas Park General Enhancements
$300,000
40-B233522
Parks Recreation Software
$250,000
40-B233210
Police Internal Affair's Office Buildout
$40,000
40-B233211
Police North District, First floor restoration and mitigation
$57,000
40-B233212
Mounted Police, additional horse
$15,000
40-B233213
Police E911 Computers
$203,000
40-B233214
Police E911 Go -Kits
$56,000
40-B233215
Police E911 Furniture
$50,000
40-B193504
Parks Environmental Control Protection
$413,000
40-B193504A
Parks Environmental Control Construction
$870,000
40-B193101
Environmental Compliance Monitoring (Citywide other than Parks)
$60,000
40-B193101
Building Recertification - Parks Sites
$1,800,000
40-B203130
Building Recertification - Citywide Facilities (other than Parks):
$1,900,000
40-B233105
Reroofing of Building B-3 Communications/GSA and Repairs for Buildings 1,
2, 3 and 4 -Building at Fire Station 3
$2,300,000
40-B223124
MRC Garage Assessment
$72,000
40-BTBD
Police Vehicles
$7,308,000
40-BTBD
Heavy Fleet Vehicles
$1,072,000
40-B30262
Citywide Storm Sewer Repair
$1,200,000
40-B193522
Gold Star Family Memorial Mini Park
$75,000
40-B50505
Traffic Calming Device at Intersection of SW 32 Ave and SW 5 St
$128,000
40-B39910K
Bayside Historic Sign
$25,000
Total Transfer -Out totigrAtal
$18,989,000
DocuSign Envelope ID: ODDE650E-950A-463C-901D-3EFCD77A977A
TRANSFER -OUT
Attachment D
Transfer -Out to Special Revenue
Project No.
Project Name
Appropriation
TBD
Haitian Heritage Month celebration
$200,000
18-180143
FY-2021 Assistance to Firefighters Grant Program (Award 2879)
$118,000
19-900010
COPS 21 Hiring (Award 2826)
$983,000
19-196004
E-911 Wireline (Award 2165)
$707,000
101-MDisc.
Mayor Discretionary Account (Award 2548)
$59,000
114-D1 Disc.
D1 Discretionary Account (Award 2555)
$451,000
113-D2Disc.
D2 Discretionary Account (Award 2556)
$713,000
111-D3Disc.
D3 Discretionary Account (Award 2557)
$542,000
112-D4Disc.
D4 Discretionary Account (Award 2558)
$194,000
115-D5Disc.
D5 Discretionary Account (Award 2559)
$517,000
25-116007
ITD Surplus Rollover- Charter Code (Award 2649)
$202,000
TBD
Miami For Everyone ("MFE") Program (Award TBD)
$46,000,000
Total Transfer -Out to Special Revenue
$50,686,000
Total General Fund Transfer -Out
$69,675,000
SPECIAL REVENUE TRANSFER -OUT
Transfer -Out to Capital
Project No.
Project Name
Appropriation
40-B233400
Tower Theater - Welcome Center
$29,000
40-B233401
Tower Theater - Cinema No.2
$157,000
Total Special Revenue Transfer -Out to Capital
$186,000
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