HomeMy WebLinkAboutExhibitc A�!
MIAMI•DADE (pillion
COUNTY rees
iami-trade County
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Miami -Dade County
Miami- Dade County
Parks, Recreation, and Open Spaces Department
GROWING ROOTS FOR ENVIRONMENTALLY EQUITABLE
NEIGHBORHOODS (GREEN) MIAMI-DADE COUNTY MATCHING GRANT
PROGRAM
TREE PLANTING AGREEMENT
Grantee: City of Miami
Amount: $20,282
Grant Description: To plant trees with municipalities and organizations on Miami -Dade County's
corridors as part of our efforts to reach the Million Trees Miami goal of achieving a 30% tree canopy.
This Agreement (the "Agreement"), made and entered into this day of , 20, by and
between the City of Miami (the "Grantee") and Miami -Dade County (the "County"), hereinafter called
the "County" through its Parks, Recreation, Open Spaces Department (the "Department").
The County and Grantee have agreed to partner on the implementation of Royal Road Landscape
Beautification Project (project name) to be completed by July 31, 2023.
RECITALS
WHEREAS, the County desires to increase the tree canopy in Miami -Dade County and to reach
the Million Trees Miami -Dade County goal of achieving a 30% tree canopy; and
WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of
trees on county and local public land and of this amount $20,282 (the "Grant Funds") will be provided to
the Grantee on the terms and conditions set forth in this Agreement; and
WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in
Exhibit A of this Agreement; and
WHEREAS, the Grantee is responsible for the maintenance of the trees after completion of the
project; and
NOW, THEREFORE, the County and Grantee agree as follows:
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TERMS AND CONDITIONS OF AGREEMENT
A. Requirements for approval of Grant Award Agreement: As a prerequisite to its receipt of the
Grant Funds, the Grantee shall meet the requirements set forth below to the County's
satisfaction. Requirements for this grant are listed below.
1. Timeline: The following grant project start date, end date, and reporting dates must be
adhered to.
Start date: Contract Execution Date
End date: July 31, 2023
Final report date: August 31, 2023
2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as
provided in ExhibitA (Grant Application Package). Scope of Work must adhere to:
- All trees must be canopy natives or Florida -friendly trees. For the purpose of this
grant, palms are not considered canopy, and as such are not eligible for grant
reimbursement or match for these projects. All trees must be planted on public
property within Miami -Dade County in adherence to Miami -Dade County's
Landscape Ordinance (Chapter 18-A and Chapter 18-B).
• Trees shall have a minimum overall height of 12-feet and 2-inch caliper
at time of installation. If planting Florida native species, trees shall have
a minimum overall height of 8-feet and 1.5-inch caliper at time of
installation.
• When installed in roadways, trees shall have a maximum average
spacing of 35-feet on center and be placed within 7-feet of the edge of
the roadway pavement and/or where present, within 7-feet of the
sidewalk.
• Trees shall be installed in a way that complies with site triangle
regulations and should not be planted within no planting zones.
• If trees are proposed under overhead power lines, they shall have a
minimum overall height of eight (8) feet and a minimum caliper of one-
half (1.5) inch at the time of planting. The maximum average spacing in
this case shall be 25-feet.
• All trees shall have and shall be maintained with a trunk clearance of
four (4) feet (no multi -trunk).
- All trees must conform to the standards for a Florida No. 1 or better, as provided
in the most current edition of the "Florida Grades and Standards for Nursery
Plants."
- Each Grantee is encouraged to review the Neat Streets Miami -Dade County
GREEN Miami -Dade County Matching Grant Procedures to ensure that the
project will be in full compliance with the stated requirements.
3. Budget: It is mutually agreed and understood that the project costs shall be as provided
in ExhibitA (Grant Application Package). The match amount must equal 25% or 50% of
total projects costs (dependent on existing urban tree canopy in the municipality where
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the project is located, as defined by the 2021 Miami -Dade County Urban Tree Canopy
Assessment Update) and may exceed the grant amount. If any portion of the matching
requirement will be met through the provision of in -kind service, the County shall
approve the value or cost or the in -kind services to be provided to fulfill the matching
requirements. Match must remain the same or exceed the percent referenced in the
original application.
4. Promotions: All promotions must adhere to the Neat Streets Miami -Dade County Media
Release Guidelines. The Grantee will agree to prepare a draft Press Release which
describes its project and acknowledges Neat Streets Miami -Dade County and Million
Trees Miami -Dade County, which shall be subject to the County's approval in advance of
publication. The County shall also be acknowledged in any subsequent media releases or
in any printed, website, social media or other communication materials related to the
project. Copies of any other publicity as well as copies of any major work products
generated in connection with this grant shall be forwarded to the County for review.
Miami -Dade County, Million Trees Miami -Dade County, and Neat Streets Miami -Dade
County logos should be included in all printed materials.
5. Miami -Dade County Tree Trust Fund: Funds allocated to projects by the GREEN Miami -
Dade County Matching Grant come from mitigation funds collected by the Division of
Environmental Resources Management, i.e. the Tree Trust Fund, and as such are
encumbered for the planting of trees on public property. These funds shall not be used
to satisfy tree mitigation per permitting or enforcement requirements.
6. Conditions and Contingencies: The Grantee agrees that the Grant Funds will be used
only for the purpose as stated in this Agreement, as described in the Scope of Work and
with no substantial variance to the approved Budget (See Exhibit A) unless prior approval
in writing is obtained from the County. The Grantee certifies that the grantee
organization operates under a tax-exempt status. If grantee determines that Grant
Funds cannot be expended by July 31, 2023 (end date), the grantee must notify liaison or
request a no -cost extension (see Exhibit D — Amendment Change Form) immediately and
no later than July 1, 2023.
B. Additional Requirements due throughout the funding period:
1. Reporting: Final Report must be submitted electronically by August 31, 2023. Refer to
Exhibit B for reporting guidelines.
2. Data Tracking: All trees planted must be mapped according to County specifications:
Google Live Maps and Data Tracking Form (Exhibit C)
3. Contract Amendments: The Grantee must submit an Amendment Change Form (Exhibit
D) to request any change to the executed contract. This form must be approved prior
the Grantee making any of the proposed changes in order for the Grantee to submit
projects elements related to the change, for reimbursement.
4. Organizational Status Changes: The Grantee must notify the County liaison within two
weeks of changes in organizational status, including but not limited to: key personnel
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such as senior or project staff, organizational name, tax status, and organizational
address.
5. Other Organizational Changes: The Grantee will notify the County's liaison of any
organizational changes, such as new address or contact information.
C. Reimbursement/Agreement Closeout Requirements: Reimbursement for eligible project costs
will be requested once the Exhibit B Final Report is received, reviewed, and processed by the
Grant Administrator. Reimbursement requests are contingent upon the Exhibit B Final Report
being complete with all required information, in the correct formats. All final reporting
documents must be received and processed within two (2) years or 730 days from the reporting
date specified in this contract due date, or the Grantee forfeits their right to request
reimbursement.
D. Indemnification of County
Subject to the limitations on liability set forth in Section 768.28, Florida Statues (to the extent the
entity is a State or local government), the Grantee agrees to indemnify, save, and hold the County
harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all
trial and appellate levels, which may be sustained by the County, to any person, natural or
artificial, by reason of the death of or injury to any person or damage to any property, whether or
not due to or caused by the negligence of the Grantee, arising from or in connection with the
Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees)
installation and/or maintenance of trees on County property or in the County right-of-way. The
Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County,
any and all suits or actions instituted against the County for the imposition of such liability, loss,
cost, and expense arising from or in connection with the Grantee's (or its employees, agents,
contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on
County property or in the County right-of-way.
Primary Grant Contract:
Provide the information below for the primary contact person for this grant. This is the person to whom
all correspondence will be directed.
Name:
Title:
Mailing Address:
City, State, Zip:
Phone:
Email:
Website:
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IN WITNESS WHEREOF, the parties hereto have caused these present to be executed on the
day and year first written above.
NAME OF GRANTEE:
ADDRESS:
BY: DATE:
Grantee Representatives' Signature
PRINT NAME TITLE:
MIAMI-DADE COUNTY, FLORIDA
BY: DATE:
Director Parks, Recreation, and Open Spaces Department
LEGAL SUFFICIENCY: DATE:
County Attorney
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City of Miami
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
by their respective officials thereunto duly authorized, this the day and year above written.
"CITY"
CITY OF MIAMI, a municipal
ATTEST: corporation of the State of Florida
By:
Todd B. Hannon, City Clerk Date: Arthur Noriega V, City Manager Date:
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
Victoria Mendez Date: Ann -Marie Sharpe, Director Date:
City Attorney Risk Management
ATTEST:
"RECIPIENT"
A Florida Not -For -Profit Corporation
By:
Print Name: Print Name:
Title:
Title:
Page 13
EXHIBIT A:
GRANT APPLICATION PACKAGE SCOPE OF WORK
2023 GREEN Miami -Dade County Matching Grant
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Miami -Dade County TREEQS• MILLION TREES MIAMI
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Miami -Me County
[INSERT FINAL GRANT APPLICATION PACKAGE HERE]
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Friday, September 16, 2022
pea 2023 GREEN Miami -Dade County Matching
streetsGrant
M r a m - Dade Count 4 Let's grow some GREEN!
Apply today for our Growing Roots for Environmentally Equitable Neighborhoods (GREEN) Miami -Dade
County Matching Grant to support environmental equity and help us achieve a 30 percent tree canopy
County -wide.
Funded by Miami -Dade County, this grant engages municipalities, agencies, non -profits, foundations,
and community groups in planting native or Florida -friendly trees on public land, including corridors,
gateways, bus stops, schools, libraries, public housing sites, and parks.
The goal of this program is to leverage the County's Tree Trust Fund by encouraging investments on
public land.
Grants of $5,000 to $100,000 will be awarded to those communities who can demonstrate the
greatest benefits for residents, employers and visitors, and are able to provide a stewardship plan for
our joint investment.
The GREEN Miami -Dade County Matching Grant provides either a 75% or 50% match contribution to the
Applicant, depending on existing urban tree canopy in the municipality where the proposed planting
project is located, not to exceed the maximum grant amount for the current cycle ($100,000).
Eligible expenses for grant and matched funds are as follows:
• Procurement of trees
• Installation of trees
• Maintenance of trees
• Supply costs
• Preparation of the planting site
• Permit fees
The Grant Application must include the following:
• Online submittal by deadline
• Detailed proposed budget
• Google Live Planting Plan(s) with location, number of trees and species. A professional
landscape design is not required.
• Before photos of project location(s).
Grant applications will be evaluated using the following criteria:
1. Existing Tree Canopy and Income Level
• Area has 20 percent or less existing tree canopy
• Area has low -to -moderate income populations
• Applicant does not have access to a tree trust fund
2. Project Enhancements
• Growing Green Bus Stops
• Growing Green Playgrounds
• Gateways/Corridors/Connections to Schools and/or Parks
• Schools/Parks/Libraries/Public Housing Sites/Other
• Natural Disaster Recovery
3. Resiliency/Impact
• Biodiversity
• Planting in a FEMA flood zone
• Focus on Florida natives
• Number of trees
• First time applicant
• Continuation of planting from a previous cycle (next phase)
4. Community Outreach
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• Defined plan to engage the public (e.g. newspaper/magazine article, surveys, informational
materials to be distributed, etc.)
• Social media plan
• Fulfillment of established community plan
While preference will be given to areas with low -to -moderate income populations defined as census
tract that are in the fourth or fifth quintile distribution of Median Household Income, and/or with 20
percent or less tree canopy, grant applications that do not meet either or both of these preferences will
still be considered.
Timeline:
• Grant application opens: August 15, 2022
• Grant info webinar*: August 23, 2022 at 2 p.m.
• Application deadline: September 16, 2022
• Anticipated award announcements: early November 2022
• Last Day to Notify NSM staff of location changes: January 31, 2023
• Planting deadline: April 30, 2023
• Final report deadline: May 31, 2023
Visit the GREEN Miami -Dade County Matching Grant Program webpage for more details.
*On Tuesday, August 23, 2022, we will be hosting an informational webinar via Zoom. For more
information, questions, or to request to join the webinar, please
email Nikki.Anderson@miamidade.gov.
Click here for the GREEN Miami -Dade County Matching Grant Procedures.
Contact Information
Name of Organization City of Miami
Address 444 SW 2nd Avenue, 5th Floor
Miami, FL, 33130
United States
Organization Type
Municipality
Interested non -profits, foundations, and community groups should contact Neat Streets Miami -Dade
County prior to submitting an application to ensure that their proposed planting does not have any
conflicts with current or planned projects. Please email Nikki Anderson at
Nikki.Anderson@miamidade.gov.
Is the municipality a Tree City USA?
How many trees were planted by your 511
municipality/organization/agency in
the previous calendar year (January 1
- December 31, 2022)?
Contact Name (Person filling out Lillian Blondet
application)
Job Title Director, Grants Administration
E-mail Iblondet@miamigov.com
Phone Number (305) 414-1536
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Project Manager (If awarded) Raphael Gonzalez
E-mail RaGonzalez@miamigov.com
Phone Number (305) 416-1089
Project Narrative
Project Title Royal Road Landscape Beautification Project
Goals of Project
The Royal Road Landscape Beautification Project will benefit City of Miami residents. The mission of
the City of Miami is to elevate the quality of life of its residents by improving public safety, housing,
mobility, diverse shared spaces that foster community, and efficient and transparent government.
Miami is the largest city among Miami -Dade County's 34 municipalities. It is a dense 36 square mile
urban area with considerable economic, social, and ethnic diversity. Miami has a diverse population
that is 72.5% Hispanic, 16.0% Black, and 11.5% White. The foreign -born rate is 58.1% and 77.4% of
residents speak a language other than English at home. Miami's median income is $44,268 versus
Miami Dade County's $53,975. The City is one of great contrasts and is often referred to as the "Tale of
Two Cities". Though it serves as one of the nation's leading centers for trade, banking, and finance, it is
considered among the poorest cities of its size in the country. Per the latest Census, 21.5% of Miami
residents live in poverty and 66% are low -to -moderate income. The Royal Road Landscape
Beautification Project will take place in a primarily residential area. Founded in 1873, Coconut Grove is
one of the oldest settlements in South Florida, and Miami's oldest neighborhood.
This project will advance the community's tree strategy through beautification effort, urban tree canopy
restoration as well as stormwater mitigation.
Will the project fulfill an element of an Yes
established community plan?
(Yes/No)
Please name the established City of Miami Urban Forestry Plan
community plan.
Is this proposal the continuation of a No
previous GREEN Miami -Dade County
(formerly known as Street Tree)
Matching Grant -funded project? If
yes, please provide the funding
year(s) below.
Project Enhancements
Project enhancements are key project components that help further specific goals and initiatives
of Neat Streets Miami -Dade County. Please see below for a detailed description of each potential
enhancement for inclusion. Please select all that apply.
Growing Green Bus Stops
Neat Streets Miami -Dade County's Growing Green Bus Stop initiative encourages the installation of
shade trees at unshaded bus or transit stops throughout Miami -Dade County in order to mitigate the
urban heat island effect and enhance the transit experience.
For information on Planting Trees at Bus Stops, click here.
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Will your project include a Growing
Green Bus Stop?
Growing Green Playgrounds
Neat Streets Miami -Dade County's Growing Green Playgrounds initiative addresses the wellbeing of
children and youth in Miami -Dade County by ensuring their safety through the planting of shade trees at
playgrounds (with or without canopy structures) to help decrease dangerously high surface
temperatures.
Will your project include a Growing
Green Playground?
Gateways/Corridors/Connections to Schools and/or Parks
• Gateways, both vehicular and pedestrian, identify entrance points into the County and key
destinations within the County. They are intended to enhance travelers' experience as they enter
Miami -Dade County from the surrounding areas by offering scenic views and appealing
architectural elements. Gateways into retail areas, public greenways, and park systems may also
take advantage of scenic views and incorporate local artwork and vegetation to provide texture
and interest. Successful Gateways use landscape, architecture, other materials, and views to
cultivate a sense of identify and an atmosphere of welcome.
• Corridors are the major physical routes that channel vehicular, pedestrian and boat traffic into and
within Miami -Dade County, lining cities and neighborhoods to each other and to the surrounding
region. The views and general experience of those traversing the County's Corridors define, to a
great extent, the overall image of the County, consequently effecting residents' quality of life, the
tourist experience, the economic development climate and other important factors.
• Creating safe and equitable access to parks and schools through infrastructure improvements,
such as the installation of trees, encourages walking and bicycling.
Will your project include shading a
Gateway, Corridor, and/or Connection
to School and/or Park?
None of the Above
School/Park/Library/Public Housing/Other Planting Sites
The 2023 GREEN Miami -Dade County Matching Grant cycle encourages planting locations on public
land, including streets, schools, parks, libraries, public housing sites, and other eligible locations.
Planting trees in these locations aims to increase canopy and bring multiple benefits and
enhancements to our community.
Will your project include planting at a
school, park, library, public housing
site, or other eligible public property?
Provide the name and address of the public land location(s). What is the number of trees that
will be planted (specify the species for each).
Public Right -of Way, Royal Road, Miami, FL 33133; 30 Green Buttonwood
Attach before photos of the public
land planting sites to be enhanced.
City of Miami BEFORE PHOTOS.pdf
Natural Disaster Recovery
Natural disaster recovery includes tree replacement/planting of areas ravaged by hurricanes or other
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natural disasters, to help rebuild communities and improve resiliency physically, as green infrastructure.
Will your project include tree
replacement in an area affected by a
natural disaster?
Project Location
LANDSCAPE REQUIREMENTS
All trees must be canopy natives or Florida -friendly trees. For the purpose of this grant, palms are not
considered canopy, and as such are not eligible for grant reimbursement or match for these projects.
All trees must be planted on public land within Miami -Dade County in adherence to Miami -Dade
County's Landscape Ordinance (Chapter 18-A and Chapter 18-B).
• Trees shall have a minimum overall height of 12-feet and 2-inch caliper at time of installation.
• When installed in roadways, trees shall have a maximum average spacing of 35-feet on center
and be placed within 7-feet of the edge of the roadway pavement and/or where present, within 7-
feet of the sidewalk.
• Trees shall be installed in a way that complies with site triangle regulations and should not be
planted within no planting zones.
• If trees are proposed under overhead power lines, they shall have a minimum overall height of
eight (8) feet and a minimum caliper of one-half (1.5) inch at the time of planting. The maximum
average spacing in this case shall be 25-feet.
• All trees shall have and shall be maintained with a trunk clearance of four (4) feet (no multi -
trunk).
• All trees must conform to the standards for a Florida No. 1 or better, as provided in the most
current edition of the "Florida Grades and Standards for Nursery Plants."
Location(s) of Planting
Royal Road, between Biscayne Bay and Main Highway
Will any of the trees proposed in this
project be planted underneath power
lines?
Will any of the trees proposed in this
project be planted in a high -flood risk
FEMA Flood Zone
No
Yes
If yes, please list the FEMA Flood Zone (e.g. AE, AH, VE, A, D)
VE
Miami -Dade County Commission
District (project location)
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To locate the project's Miami -Dade County Commission District, please click here.
County or Local Road?
Local Road
Interested applicants planting outside of their jurisdiction should notify Neat Streets Miami -Dade
County at Nikki.Anderson®miamidade.gov about their intent on planting in specified jurisdictions to
avoid conflicting projects.
If planting in an area outside the applicant's jurisdiction, applicants must have permission from the
governing jurisdiction of the project location at the time the application is submitted. If a permit is
required to plant at that location, applicants must disclose that requirement in their grant application
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and are required to secure said permits within the grant project period prior to planting, if awarded.
Please state the local jurisdiction Miami
Description of Trees
Proposed number of trees to be 30
installed
All trees must be canopy native or Florida -friendly trees. Palms are not considered canopy. Please
adhere to FPL's Right Tree, Right Place under power lines. In an effort to maximize grant dollars and
long-term survivability of trees, please keep tree heights at 12ft to 14ft, and under powerlines, 8ft to
12ft, as appropriate.
For general information, along with recommended street tree species, please review the Miami -Dade
County Street Tree Master Plan.
Please limit the planting of trees that have proven fragile during storms such as glaucous cassia
(Senna surattensis), jacaranda (Jacaranda mimosifolia), yellow tabebuia (Tabebuia caraiba), and non-
native ficus species.
Please provide a breakdown of the number of each species (scientific and common name) and
size of trees (height & DBH/caliper) to be installed
Conocorpus Erectus/Green buttonwood; 12 ft; 2 inches — 30 trees
Planting Plan
For instructions on how to create a Planting Plan in Google Live Maps, please click here. Please note, if
you are planning on planting more than 10 species as a part of this project, you will need to submit two
(or more) Google Live Maps / Planting Plans, as there is a 10-layer limit per map.
Submit Planting Plan / Google Live Map Link(s)
https://www.google.com/maps/d/edit?mid=1 C4-LnKYWOITvVo2gkS4R-Z6fvrWlm5s&usp=sharing
Existing Tree Canopy and Income Level
Dependent on the scope of your
project, existing tree canopy can be
determined at different levels
(municipal or zip code). Match
requirements are determined by
canopy at the municipal level. Please
select one below.
Based on the level you selected
above, please provide the target
area's existing tree canopy.
Zip Code
11-15%
For information regarding existing tree canopy, please click here. If you have any questions, please contact Nikki Anderson
at Nikki.Anderson@miamidade.gov.
Is the project area low -to -moderate
income?
For information regarding income level, please click here. If you have any questions, please contact Nikki Anderson at
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Nikki.Anderson@miamidade.gov.
Project Outreach and Maintenance Plans
Community Engagement Plan
In order to communicate to residents and nearby landowners about our efforts and the benefits of the
tree planting project, the City of Miami will utilize door hangers for residential properties near the
project site area. Additionally, City of Miami Commissioner Russel, along with City Manager Noriega
and their offices have engaged with the surrounding community about the project's significance. This
project is part of the City of Miami Urban Forestry Planting initiative.
In addition to the required press release and door hangers, the City of Miami will utilize social media as
an outreach method. The City will highlight the project throughout its various stages (pre -project,
project -start and post -project) through the City's official Twitter, Facebook and Instagram. Ongoing
public connection will be through the City's efforts to keep the community updated on the project via
our social media plan.
Maintenance Plan
Under the City of Miami Urban Forestry Plan, all trees and plant materials are guaranteed for a period of
one (1) year after the date of inspection for acceptance. All plant materials shall be alive and in
satisfactory growth at the end of the guarantee period.
During the guarantee period, there shall be monthly inspections
between the Contractor and the City of Miami to ascertain the
viability of the plant material. Any tree or plant that is missing, dead or fails to become
established due to Contractor's negligence shall be replaced at no cost to the
City within ten (10) days after the monthly inspection.
The contractor shall begin watering and maintenance immediately after each plant is planted and shall
continue throughout the course of operations on the site. Tree maintenance shall include watering,
pruning, spaying, dusting, weeding, cultivating, mulching, tightening and repairing of braces and guys,
replacement of sick or dead plants, resetting plants to proper grades or upright position and restoration
of the planting saucer, and all other care needed for the planting saucer, and all other care needed for
proper growth of the plants.
Watering: All trees shall be watered by hand hosing as follows:
Once a day for the first three weeks after planting, three times per week for
the following two weeks, and twice a week for three weeks thereafter until
inspection for acceptance.
Spraying and Dusting: During the maintenance period and up the issuance of
certificate of final acceptance, the Contractor shall do all seasonal spraying
and/or dusting of plant material. The materials and methods shall be in
accordance with highest standard nursery practices and in accordance with
all regulatory agencies having jurisdiction.
Protection: Planting areas and plants shall be protected against trespassing
and damage. If any plants become damaged or injured, they shall be treated
or replaced as directed. No work shall be done within or over planting areas
or adjacent to plants without proper safeguards and protection.
Damage resulting from erosion, gullies, washouts or other causes shall be
repaired by filling with topsoil, tamping and fertilizing by the Contractor at his
expense if such damage occurs prior to materials acceptance by the City Arborist
and/or Project Manager.
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Does the your
municipality/agency/organization
agree to staking (for 1 year) and
watering (for 3 months) the trees
planted as a part of this project?
Interlocal Agreement for Tree Planting Reporting
Every Applicant is encouraged to enter into an Interlocal Agreement on the Periodic Reporting of
Tree Planting with Miami -Dade County.
Has your
municipality/agency/organization
submitted an Interlocal Agreement
with Miami -Dade County to report tree
planting?
Please enter the anticipated date that Monday, July 31, 2023
your organization will enter into the
Agreement.
Timeline
We anticipate award notifications will
be made in November 2022, with a
planting deadline of April 30, 2023,
and a final report due date of May 31,
2023. Please confirm below that your
organization can accomplish the
proposed planting within these
parameters.
Budget
MATCH REQUIREMENT
Applicants with projects located in municipalities with less than 10% existing urban tree canopy (UTC)
will be responsible for 25% of total project costs; applicants with project locations with greater than
10% existing urban tree canopy will be responsible for 50% of total project costs. The GREEN Miami -
Dade County Matching Grant provides either a 75% or a 50% match contribution to the Applicant not to
exceed the maximum grant amount for the current cycle ($100,000).
• Example #1, for a $10,000 project in a low canopy (less than 10%) municipality, the GREEN
Miami -Dade County Matching Grant would provide the Applicant with $7,500, and the Applicant
would be required to provide a match of $2,500.
• Example #2, for a $10,000 project in an area with more than 10% existing UTC, the GREEN Miami -
Dade County Matching Grant would provide the Applicant with $5,000, and the Applicant would be
required to provide a match of $5,000.
Acceptable match includes in -kind services (capped at 10% for indirect costs, dependent on expense)
and cash, which can include funds received through another grant. All match dollars and in -kind
services must be expended post -award.
Eligible expenses for grant and matching funds include:
• Procurement of trees
• Installation of trees
• Maintenance of trees
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• Supply costs
• Preparation of the planting site
• Permit fees
Eligible expenses for matching funds (no cap) include:
• Salary and fringe benefits for employees executing direct, project -related costs:
o Preparation of planting site
o Installation of trees
o Maintenance of trees
Eligible expenses for matching funds (not to exceed 1 O% of the total award amount) include:
• Community outreach materials
• In -kind services of salary and fringe benefits for employees executing:
o Grant management
o Creation, collection, and/or disbursement of educational information and community outreach
materials
Volunteer hours and value of donated materials are not eligible for reimbursement and will not be
accepted as match.
Funds allocated to projects by the GREEN Miami -Dade County Matching Grant come from mitigation
funds collected by the Division of Environmental Resources Management, i.e. the Tree Trust Fund, and
as such are encumbered for the planting of trees on public property. These funds shall not be used to
satisfy tree mitigation per permitting or enforcement requirements. Additionally, GREEN Miami -Dade
County Matching Grant funds cannot be used to remove stunted trees.
Amount of Grant Funds Requested in 36121.58
Amount of Matched Funds in $ 36121.58
Total Project Budget 72243.16
Click here for Budget and Staff Hour Estimate Templates. Please be sure to use the correct template
based on the existing urban tree canopy at your proposed project location. If you have any questions
about which match requirement applies to your project, please contact Nikki Anderson at
Nikki.Anderson@miamidade.gov.
Detailed Budget
Detailed Budget.xlsx
Create your own automated PDFs with Jotform PDF Editor- It's free
9
Jotform
GREEN Miami -Dade County Matching
Grant
Budget Template
%49,
%ollion
FIrees
near
streets
Miami -Dade County
BUDGET
City of Miami
ROYAL ROAD LANDSCAPE BEAUTIFICATION PROJECT
!LO5
Cost Per Unit
Quantity
Grant Funds
Match Funds
Total Budget
DIRECT COSTS
Trees
Green Buttonwood
$ 949.00
30
$ 14,235.00
$ 14,235.00
$ 28,470.00
Total number of trees
30
Supplies
Mulch
$ 45.00
56
$ 1,260.00
$ 1,260.00
$2,520.00
Soil
$75.00
111
$4,162.50
$4,162.50
$8,325.00
Filter Fabric
$208.00
6
$624.00
$624.00
$1,248.00
Staff Hours (Project -Related)
Site preparation
$ -
$ -
Installation/Staking
$ -
$ -
Watering/Maintenance
$ -
$ -
INDIRECT COSTS - not to exceed 10% of award
total
Inkind Labor
Grant Management
See Staff Hour Est. Sheet
$ -
$ -
Education/Outreach
See Staff Hour
Est. Sheet
$ -
$ -
Community Outreach Materials
$ -
$ -
$ -
$ -
TOTAL COSTS:
$ 20,281.50
$20,281.50
$ 40,563.00
Indirect Costs Cannot Exceed
Current Indirect Costs Subtotal
*AII trees must conform to the standards for a Florida No. 1 or better, as provided in the most current edition of the "Florida Grades and Standards for Nursery Plant
**AII final invoices at closeout need to reflect the above statement.
ROYAL ROAD LANDSCAPE BEAUIT._
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EXHIBIT B:
FINAL CLOSE-OUT REPORT
2023 GREEN Miami -Dade County Matching Grant
Tinian
rees s ree s
nea 05
Maori-)deCounty Miami -Dade County THEEos•MILuoNTREES MIAMI
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
PROJECT NARRATIVE
1. Why did you apply for the GREEN Miami -Dade County Matching Grant (i.e. urban tree canopy
restoration after a natural disaster, low tree canopy, beautification effort, stormwater mitigation,
etc.). Did you accomplish your goal?
2. How many trees were planted as a result of your grant award? Please specify the species selected,
including how many of each were planted. [Make sure the number of trees and species are the
same on the final budget, invoice(s), data tracking, and landscape plan.]
Tree Species
Number Planted
Date Installed
e.g. Live oak
10
Gumbo limbo
30
Tree Total
XX
3. List any obstacles you encountered while coordinating this project and describe how these issues
were addressed.
LANDSCAPE RENDERING
Submit FINAL Google Live Map(s) link here:
7
PROJECT ENHANCEMENTS
A. Growing Green Bus Stops
Did your project include a Growing Green Bus Stop? If so, please provide the following:
1. How many bus or transit stops were shaded?
2. Attach a before and after photo for each bus or transit stop shaded.
3. Please fill out the chart below:
Location(s) of each bus or
transit stop
Number of Trees Planted
Species Planted
Address/Crossroads/Name of
Stop
B. Growing Green Playgrounds
Did your project include a Growing Green Playground? If so, please provide the following:
1. How many playgrounds were shaded?
2. Attach a before and after photo for each playground shaded.
3. Please fill out the chart below:
Location(s) of each
playground
Number of Trees Planted
Species Planted
Address/Crossroads/Park
Name
C. Gateways
Did your project include shading a Gateway? If so, please provide the following:
1. How many Gateways were shaded?
2. Attach a before and after photo for each Gateway shaded.
3. Please fill out the chart below:
Location(s) of each Gateway
Number of Trees Planted
Species Planted
Address/Crossroads
8
D. Corridors
Did your project include shading a Corridor? If so, please provide the following:
1. How many Corridors were shaded?
2. Attach a before and after photo for each Corridor shaded.
3. Please fill out the chart below:
Location(s) of each Corridor
Number of Trees Planted
Species Planted
Address/Crossroads
E. Connections to Parks and Schools
Did your project include shading a connection to a park(s) and/or school(s)? If so, please provide the
following:
1. How many park(s) and/or school(s) connections were shaded?
2. Attach a before and after photo for each connection to a park(s) and/or school(s) shaded.
3. Please fill out the chart below:
Location(s) of each
Park/School Connection
Number of Trees Planted
Species Planted
Address/Crossroads
F. Parks, Schools, Libraries, Public Housing Sites, Other Public Lands
Did your project include shading one of the aforementioned public land types? If so, please provide the
following:
4. What type of public land was shaded?
5. Attach a before and after photo for each public land shaded.
6. Please fill out the chart below:
Name & Location of each
Park/School/Library/Public
Housing/Other
Number of Trees Planted
Species Planted
Address/Crossroads
9
G. Natural Disaster Recovery
Did your project include tree replacement/planting of areas ravaged by hurricanes or other natural
disasters? If so, please provide the following:
1. What specific area(s) within your community was the focus of this enhancement?
2. Attach a before and after photo for each area ravaged by natural disaster.
3. Please fill out the chart below:
Location(s) of each Area Restored
Number of Trees Planted
Species Planted
Address/Crossroads/Neighborhood
OUTREACH, EDUCATION, & EVENTS
List the activities you provided in your outreach plan as part of your grant application (i.e., press release,
social media posts, door hangers, etc.). Also attach copies of all materials used/distributed, if applicable.
Activity
Where, when, and how did this
outreach/activity take place?
How many residents did you
reach?
Press Release
FINANCIAL REPORTING
Provide the following information and attach all invoices related to your project, including proof of
payment.
• What was your grant award?
• What total amount are you requesting reimbursement for?
• What was your total project cost?
• Has the GREEN Miami -Dade County Matching Grant helped you secure other dollars or
resources needed to sustain your urban tree canopy? If so, please explain.
Invoice
Number
Invoice
Date
Description of
Services
Check
Number
Check
Date
Check
Amount
For in -kind services, timesheets, including hourly rate and activities, as well as proof of payroll
must be submitted to be eligible to serve as match.
10
Attachments:
Final Close-out Report (as Word document)
Final approved planting plan (Google Live Map Link) linked above
Before and after photos of project enhancements, as detailed above (jpegs)
Copy of executed Interlocal Agreement (if applicable)
Data Tracking Report (as Excel document): Remember to include DBH and latitude/longitude
coordinates for each tree planted with grant and match funds
Financial Reporting: Final approved budget, all related invoices, proof of payment
Outreach Efforts: Press release, educational materials, photos, etc. and/or any references to
Miami -Dade County and Neat Streets Miami -Dade County support.
PLEASE SUBMIT THIS EXHIBIT B FINAL CLOSE-OUT REPORT AND RELATED ATTACHMENTS BY
May 31, 2023 VIA EMAIL TO: NIKKI.ANDERSON@MIAMIDADE.GOV.
11
EXHIBIT C:
DATA TRACKING FORM
2023 GREEN Miami -Dade County Matching Grant
`0riinian
rees s roe s
nea
Miami -Dade County TREEQS• MILLION TREES MIAMI
05
Miami -Me County
[INSERT DATA TRACKING FORM HERE]
12
2023 GREEN Miami -Dade County Matching Grant Program
This form should be submitted in excel format.
GRANTEE ORGANIZATION NAME:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Tree Species
m 0i411Or1
trees
sirees �U j
Miami -Dade County
Scientific Name
Common Name
DBH /Caliper
Street Address
Latitude
Longitude
Project Enhancement (if applicable)
EXHIBIT D:
AMENDMENT CHANGE FORM
2023 GREEN Miami -Dade County Matching Grant
e A
1-0
`,0 million
Trees
Miami -Dade Cuunty
9
s reeels
Miami -Dade County
TREEO5 • MILLION TREES MIAMI
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
Amendment Number:
Please ONLY provide information on the elements that you wish to change. For example, if the
number of trees to be planted will not be affected by your requested change, there is no need to
fill out that row below. For changes to number of trees, tree species, and location of planting,
a revised Google Live Map(s) is also required.
Amendment Types:
Grant Award Amount
Grant amount
Previously Approved
Please provide an explanation as to why this change is needed:
Requested Change
13
Time Extension
Project completion date (include new
Final Report submission date)
Previously Approved
Requested Change
Please provide an explanation as to why this change is needed:
Project Enhancements
Previously Approved
Requested Change
Enhancements (Growing Green Bus
Stop, Growing Green Playground,
Gateway, Corridor, Connections to
School and/Parks, Public Lands,
Natural Disaster Recovery)
Please provide an explanation as to why the change is needed:
14
Trees (Species, Location, Size) — please add lines as necessary; please use one line per tree
Approved
Address/Location
Approved
Species
Approved
Height of
Tree
New
Location
Proposed
New
Species
Proposed
New Height
of Tree
Proposed
e.g. 123 SW 67rh
Ave.
Live oak
14 ft.
n/a
Pigeon
plum
n/a
e.g. 123 SW 67rh
Ave.
Live oak
14 ft.
456 SW 67rh
Avenue
n/a
n/a
e.g. 123 SW 67rh
Ave.
Live oak
14 ft.
n/a
n/a
12 ft.
Please provide an updated link to your Google Live Planting Plan that includes a new layer
titled Amendment 1 to show the proposed changes:
Please provide an explanation as to why the change is needed:
Trees (Quantity) —
Approved Tree Count (in contract):
Proposed Tree Count:
Please add lines as necessary; please use one line per new tree:
New Address/Location
Proposed
New Species Proposed
New Height of Trees Proposed
15
Please provide an updated link to your Google Live Planting Plan that includes a new layer
titled Amendment 1 to show the proposed changes:
Please provide an explanation as to why the change is needed:
To be filled out by Neat Streets Miami -Dade County Staff
Impact Statement:
Decision/Recommended Change by GREEN Miami -Dade County Matching Grant Selection
Committee, if necessary:
Amendment Change Form Status:
Approved:
Not Approved:
16
CITY OF MIAMI
DEPARTMENT OF RESILIENCE AND PUBLIC WORKS
JUVENAL SANTANA JR., P.E., CFM, Director
Mayor
Francis Suarez
Chairman/ District 5 Commissioner
Christine King
Vice Chairman/ District 3 Commissioner
Joe Carollo
District 1 Commissioner
Alex Diaz de la Portilla
District 2 Commissioner
Sabina Covo
District 4 Commissioner
Manolo Reyes
City Manager
Arthur Noriega V.
GOVERNING STANDARDS AND SPECIFICATIONS:
- FLORIDA DEPARTMENT OF TRANSPORTATION, DESIGN STANDARDS DATED
2017-2018, AND STANDARD SPECIFICATIONS FOR ROAD AND BRIGDE
CONSTRUCTION DATED 2017-2018, AS AMENDED BY CONTRACT DOCUMENTS.
- CITY OF MIAMI ENGINEERING STANDARDS FOR DESIGN AND CONSTRUCTION
DATED DECEMBER 2010.
ROYAL ROAD - LANDSCAPING
PROJECT LOCA770N
INDEX OF SHEETS
PAGE
SHEET TITLE
L1
COVER SHEET
L2
LANDSCAPING PLAN
L3
DETAILS
L4
DETAILS - QUANTITY AND SCHEDULE SHEET
KNOW WHAT'S BELOW
1-800-432-4770
CALL SUNSHINE 48 HOURS
BEFORE YOU DIG.
.e xa�u o0
L-1
EXISTING TREE
—EXISTING PALM
EXISTING PALM —
TO REMAIN
EXISTING CONC. WALL—
C.L.P.
YACHT BASIN
/—EXISTING ASPHALT PAVEMENT
GREEN BUTTONWOOD/CONOCARPUS
ERECTUS-30
EXISTING CONC. WALL
EXISTING PALM —
TO REMAIN
�NI
EXISTING PLAN
SCALE 1"=40'
L EXISTING ASPHALT PAVEMENT
500'
C.L.P.
ROYAL Rd
EXISTING PALM
EXISTING C.L.F.
YACHT BASIN ROYAL Rd
EXISTING C.L.F.
500'
PROPOSAL LANDSCAPING PLAN
SCALE 7 "=40'
EXISTING C.L.F.
EXISTING CONC. WALL-
3187
r-T
—EXISTING PALM
EXISTING PERMANENT
STREET BARRICADE
GUARDRAIL
x
DIRT AREA
r—T— r r—T— r —
3170
3187
—SAND CORDGRASS/SPARUNI BAKERI-GROUND
COVER TO BE FILLED IN BETWEEN TREES AND
WITHIN THE LANDSCAPE MEDIAN.
EXISTING CONC. WALL
EXISTING PALM
TO REMAIN
3170
EXISTING ASPHALT PAVEMENT
EXISTING PALM
TO REMAIN
ROYAL Rd LANDSCAPING PLAN
CITY OF MIAMI, FLORIDA
.PHAEL Gexra�Ez
SHEE
C.L.P.
LEGEND
WATER
SAND CORDGRASS/SPAR11N1 BAKERI-GROUND
COVER TO BE FILLED IN BETWEEN TREES AND
WITHIN THE LANDSCAPE MEDIAN. L
EXISTING ASPHALT PAVEMENT
EXISTING C.L.F.
EXISTING PERMANENT
STREET BARRICADE
GUARDRAIL
EXISTING C.LF.]
D.L.P. WA TER
DIRT AREA /
CITY OF MIAMI
DEPARTMENT OF RESILIENCE AND
PUBLIC WORKS
L-2
0
00 g
°e,0008p°�oo°-o
° g
op0 ° ¢ °�g�a° ° ° o°$o
o
A15' TO DISCOURAGE PARKING
6 OF MODIFIED SOIL
1 OVER GEOTEXTILE
FILTER FABRIC
11
/ ILA
SAND CQRDGRASS/SPARIINA
BAKERI-GROUNDCOVER
ROOT BALL
TREE TRUNK
MODIFIED SOIL. SEE PLANTING SOIL SPECIFICATIONS
FOR ADDITIONAL SOIL REQUIREMENTS
LAYER OF MULCH
FINISHED GRADE
GEOTEXIILE FILTER
FABRIC
3' DEPTH OF 3/8
PEA GRAVEL
TYPICAL TREE DETAIL
MODIFIED SOIL. DEPTH VARIES. (SEE
SPECIFICATIONS FOR SOIL MODIFICATION)
EXISTING SOIL
BOTTOM OF ROOT BALL RESTS ON
EXISTING OR RECOMPACTEO SOIL
/\//\\//\//\/A
SECTION VIEW
PLANTING MIX: AN EVENLY BLENDED MIXTURE OF
30% ORGANIC 'EVERGLADES MUCK', 35% COARSE
(SHARP -EDGED) SAND, 20% DECOMPOSED PINE
BARK OR WOOD CHIPS, 15% SPAGHNUM PEAT
MOSS. ADD 12 POUNDS OF SPECIFIED FERTILIZER
TO EACH CUBIC YARD OF PLANTING MIX AND
THOROUGHLY BLEND.
NOTES:
1- TREES SHALL BE OF QUALITY
PRESCRIBED IN CROWN
OBSERVATIONS AND ROOT
OBSERVATIONS DETAILS AND
SPECIFICASONS.
2- SEE SPECIFICATIONS FOR
FURTHER REQUIREMENTS RELATED TO
THIS DETAIL.
TRUNK CAMPER SHALL
MEET ANSI Z60 CURRENT
EG1MN FOR R001 BALL SIZE.
ROOT BALL LOWED n
REQUIRED.
ROUND —TOPED
SOIL BERM 1' HGH X B' SIDE
ABOVE ROUT BALL SURFACE SHALL
BE CONSTRUCTED ARWN) THE
R001 BALL. BERM 91ALL BON
Al R001 BALL PER1HERY.
B011041 OF A001 BALL RES15 ON
EXISTING OR RECOMPACIED SOIL
31, WIDEST DIMENSION OF ROOT BALL
TREE IN POORLY DRAINED SOIL DETAIL
N.TS
CENTRAL LEADER
(SEE CROWN OBSERVA11ONS DETAIL).
ROOT BALL SIMfACE SHALL BE P05I11311E0 TO BE
ONE — QUARTER ABOVE FINISHED GRADE.
PRIOR 10 MULCHING U0H1LY TAMP
SOIL ARWN) 1H ROOT BALL IN 6'
111010 BRACE TREE. CO N01 OVER
01NPACT. EHEN THE PLANTING
POLL HAS BEEN BACXFILLED. POUR
MAZER AROUND THE R001 BALL TO
SETTLE THE SOL.
EXIlllt SITE SOIL ADDED 10
CREATE A SMOOTH TRANSITION
FROM 11E TOP OF THE RAISED R001
BALL 10 THE FINISHED GRACE Al A
15L MAX. SLOPE.
LATER Cf WLCN.
NO MORE THAN 1' OF MULCH ON
TOP OF R001 BALL. (YE
SPECIFICA105 FOR MULCH).
MORAL GRADE.
FINISHED GRADE.
LOOSENED SOL. DID AND TURN TIE
SOIL 10 REDUCE COMPACTOR 10 11E
AREA AND DEPTH SHWN.
.MN S10oa
ROYAL Rd LANDSCAPING DETAILS
CITY OF MIAMI, FLORIDA
AS NOTED ,,eel rva > os suds
CITY OF MIAMI
DEPARTMENT OF RESILIENCE AND
PUBLIC WORKS
L-3
4:
PLAN
SECTION VIEW
NOTES:
GROUNDCOVER PLANTS TO BE
TRIANGULARLY SPACED.
MULCH.
PAVEMENT ASPHALT
1- SEE PLANTING LEGEND FOR GROUNDCOVER SPECIES, SIZE, AND SPACING DIMENSION.
2- SMALL ROOTS (Y" OR LESS) THAT GROW AROUND, UP, OR DOWN THE ROOT BALL
PERIPHERY ARE CONSIDERED A NORMAL CONDITION IN CONTAINER PRODUCTION AND ARE
ACCEPTABLE HOWEVER THEY SHOULD BE ELIMINATED AT THE TIME OF PLANTING. ROOTS
ON THE PERIPHERY CAN BE REMOVED AT THE TIME OF PLANTING. (SEE ROOT BALL
SHAVING CONTAINER DETAIL).
3- SETTLE SOIL AROUND ROOT BALL OF EACH GROUNDCOVER PRIOR TO MULCHING.
GROUNDCOVER PLANTING DETAIL
.TS
2 - 3" THICK LAYER OF MULCH.
FINISHED GRADE.
MODIFIED SOIL. DEPTH VARIES. (SEE
SPECIFICATIONS FOR SOIL MODIFICATION).
EXISTING SOIL.
LANDSCAPE MATERIALS
Native Tree
Groundcover
Material
Material
Material
Material
Common Name
Green Buttonwood
Sand Cordgrass
Mulch
Soil
Pea Gravel
Filter Fabric
Botanical Name
Conocorpus Erectus
Sparking baoeri
NIA
N/A
N/A
N/A
Specification
Fild Single Leader FL
Grade#14-5"Call18'•
18'HT
3 Gallon
Eucalyptus Mulch
Modified Soil
Planting Mix
3/8' Pea Gravel
SRW LS3 Non
Woven Geotextile
Filter Fabric or
Equal
Quantity
30
805
58
111
83
8
Units
Each
Each
CY
CY
CY
Each
SECTION VIEW
MODIFIED EXISTING SOIL
COMPACTED SURFACE SOIL
DETAIL
N.T.S
FINISHED GRADE AFTER
SETTLEMENT.
FINISHED GRADE AFTER TILLING BUT
BEFORE SETTLEMENT.
APPLY 2 - 3" COMPOST.
11LL COMPOST INTO TOP 6" OF SOIL.
EXISTING SOIL
NOTES:
1- SEE PLANTING SOIL SPECIFICATIONS FOR
ADDITIONAL REQUIREMENTS.
ROYAL Rd LANDSCAPING DETAILS - QUANTITY & SCHEDULE'
CITY OF MIAMI, FLORIDA
cxsnm. vsw,isrvrW I .15 IpIID
CITY OF MIAMI
DEPARTMENT OF RESILIENCE AND
PUBLIC WORKS
L-4