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HomeMy WebLinkAboutExhibitc A�! MIAMI•DADE (pillion COUNTY rees iami-trade County scree s Miami -Dade County Miami- Dade County Parks, Recreation, and Open Spaces Department GROWING ROOTS FOR ENVIRONMENTALLY EQUITABLE NEIGHBORHOODS (GREEN) MIAMI-DADE COUNTY MATCHING GRANT PROGRAM TREE PLANTING AGREEMENT Grantee: City of Miami Amount: $20,282 Grant Description: To plant trees with municipalities and organizations on Miami -Dade County's corridors as part of our efforts to reach the Million Trees Miami goal of achieving a 30% tree canopy. This Agreement (the "Agreement"), made and entered into this day of , 20, by and between the City of Miami (the "Grantee") and Miami -Dade County (the "County"), hereinafter called the "County" through its Parks, Recreation, Open Spaces Department (the "Department"). The County and Grantee have agreed to partner on the implementation of Royal Road Landscape Beautification Project (project name) to be completed by July 31, 2023. RECITALS WHEREAS, the County desires to increase the tree canopy in Miami -Dade County and to reach the Million Trees Miami -Dade County goal of achieving a 30% tree canopy; and WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of trees on county and local public land and of this amount $20,282 (the "Grant Funds") will be provided to the Grantee on the terms and conditions set forth in this Agreement; and WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in Exhibit A of this Agreement; and WHEREAS, the Grantee is responsible for the maintenance of the trees after completion of the project; and NOW, THEREFORE, the County and Grantee agree as follows: 1 TERMS AND CONDITIONS OF AGREEMENT A. Requirements for approval of Grant Award Agreement: As a prerequisite to its receipt of the Grant Funds, the Grantee shall meet the requirements set forth below to the County's satisfaction. Requirements for this grant are listed below. 1. Timeline: The following grant project start date, end date, and reporting dates must be adhered to. Start date: Contract Execution Date End date: July 31, 2023 Final report date: August 31, 2023 2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as provided in ExhibitA (Grant Application Package). Scope of Work must adhere to: - All trees must be canopy natives or Florida -friendly trees. For the purpose of this grant, palms are not considered canopy, and as such are not eligible for grant reimbursement or match for these projects. All trees must be planted on public property within Miami -Dade County in adherence to Miami -Dade County's Landscape Ordinance (Chapter 18-A and Chapter 18-B). • Trees shall have a minimum overall height of 12-feet and 2-inch caliper at time of installation. If planting Florida native species, trees shall have a minimum overall height of 8-feet and 1.5-inch caliper at time of installation. • When installed in roadways, trees shall have a maximum average spacing of 35-feet on center and be placed within 7-feet of the edge of the roadway pavement and/or where present, within 7-feet of the sidewalk. • Trees shall be installed in a way that complies with site triangle regulations and should not be planted within no planting zones. • If trees are proposed under overhead power lines, they shall have a minimum overall height of eight (8) feet and a minimum caliper of one- half (1.5) inch at the time of planting. The maximum average spacing in this case shall be 25-feet. • All trees shall have and shall be maintained with a trunk clearance of four (4) feet (no multi -trunk). - All trees must conform to the standards for a Florida No. 1 or better, as provided in the most current edition of the "Florida Grades and Standards for Nursery Plants." - Each Grantee is encouraged to review the Neat Streets Miami -Dade County GREEN Miami -Dade County Matching Grant Procedures to ensure that the project will be in full compliance with the stated requirements. 3. Budget: It is mutually agreed and understood that the project costs shall be as provided in ExhibitA (Grant Application Package). The match amount must equal 25% or 50% of total projects costs (dependent on existing urban tree canopy in the municipality where 2 the project is located, as defined by the 2021 Miami -Dade County Urban Tree Canopy Assessment Update) and may exceed the grant amount. If any portion of the matching requirement will be met through the provision of in -kind service, the County shall approve the value or cost or the in -kind services to be provided to fulfill the matching requirements. Match must remain the same or exceed the percent referenced in the original application. 4. Promotions: All promotions must adhere to the Neat Streets Miami -Dade County Media Release Guidelines. The Grantee will agree to prepare a draft Press Release which describes its project and acknowledges Neat Streets Miami -Dade County and Million Trees Miami -Dade County, which shall be subject to the County's approval in advance of publication. The County shall also be acknowledged in any subsequent media releases or in any printed, website, social media or other communication materials related to the project. Copies of any other publicity as well as copies of any major work products generated in connection with this grant shall be forwarded to the County for review. Miami -Dade County, Million Trees Miami -Dade County, and Neat Streets Miami -Dade County logos should be included in all printed materials. 5. Miami -Dade County Tree Trust Fund: Funds allocated to projects by the GREEN Miami - Dade County Matching Grant come from mitigation funds collected by the Division of Environmental Resources Management, i.e. the Tree Trust Fund, and as such are encumbered for the planting of trees on public property. These funds shall not be used to satisfy tree mitigation per permitting or enforcement requirements. 6. Conditions and Contingencies: The Grantee agrees that the Grant Funds will be used only for the purpose as stated in this Agreement, as described in the Scope of Work and with no substantial variance to the approved Budget (See Exhibit A) unless prior approval in writing is obtained from the County. The Grantee certifies that the grantee organization operates under a tax-exempt status. If grantee determines that Grant Funds cannot be expended by July 31, 2023 (end date), the grantee must notify liaison or request a no -cost extension (see Exhibit D — Amendment Change Form) immediately and no later than July 1, 2023. B. Additional Requirements due throughout the funding period: 1. Reporting: Final Report must be submitted electronically by August 31, 2023. Refer to Exhibit B for reporting guidelines. 2. Data Tracking: All trees planted must be mapped according to County specifications: Google Live Maps and Data Tracking Form (Exhibit C) 3. Contract Amendments: The Grantee must submit an Amendment Change Form (Exhibit D) to request any change to the executed contract. This form must be approved prior the Grantee making any of the proposed changes in order for the Grantee to submit projects elements related to the change, for reimbursement. 4. Organizational Status Changes: The Grantee must notify the County liaison within two weeks of changes in organizational status, including but not limited to: key personnel 3 such as senior or project staff, organizational name, tax status, and organizational address. 5. Other Organizational Changes: The Grantee will notify the County's liaison of any organizational changes, such as new address or contact information. C. Reimbursement/Agreement Closeout Requirements: Reimbursement for eligible project costs will be requested once the Exhibit B Final Report is received, reviewed, and processed by the Grant Administrator. Reimbursement requests are contingent upon the Exhibit B Final Report being complete with all required information, in the correct formats. All final reporting documents must be received and processed within two (2) years or 730 days from the reporting date specified in this contract due date, or the Grantee forfeits their right to request reimbursement. D. Indemnification of County Subject to the limitations on liability set forth in Section 768.28, Florida Statues (to the extent the entity is a State or local government), the Grantee agrees to indemnify, save, and hold the County harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all trial and appellate levels, which may be sustained by the County, to any person, natural or artificial, by reason of the death of or injury to any person or damage to any property, whether or not due to or caused by the negligence of the Grantee, arising from or in connection with the Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on County property or in the County right-of-way. The Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County, any and all suits or actions instituted against the County for the imposition of such liability, loss, cost, and expense arising from or in connection with the Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on County property or in the County right-of-way. Primary Grant Contract: Provide the information below for the primary contact person for this grant. This is the person to whom all correspondence will be directed. Name: Title: Mailing Address: City, State, Zip: Phone: Email: Website: 4 IN WITNESS WHEREOF, the parties hereto have caused these present to be executed on the day and year first written above. NAME OF GRANTEE: ADDRESS: BY: DATE: Grantee Representatives' Signature PRINT NAME TITLE: MIAMI-DADE COUNTY, FLORIDA BY: DATE: Director Parks, Recreation, and Open Spaces Department LEGAL SUFFICIENCY: DATE: County Attorney 5 City of Miami IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. "CITY" CITY OF MIAMI, a municipal ATTEST: corporation of the State of Florida By: Todd B. Hannon, City Clerk Date: Arthur Noriega V, City Manager Date: APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Victoria Mendez Date: Ann -Marie Sharpe, Director Date: City Attorney Risk Management ATTEST: "RECIPIENT" A Florida Not -For -Profit Corporation By: Print Name: Print Name: Title: Title: Page 13 EXHIBIT A: GRANT APPLICATION PACKAGE SCOPE OF WORK 2023 GREEN Miami -Dade County Matching Grant `0riinian rees s roe s nea Miami -Dade County TREEQS• MILLION TREES MIAMI 05 Miami -Me County [INSERT FINAL GRANT APPLICATION PACKAGE HERE] 6 Friday, September 16, 2022 pea 2023 GREEN Miami -Dade County Matching streetsGrant M r a m - Dade Count 4 Let's grow some GREEN! Apply today for our Growing Roots for Environmentally Equitable Neighborhoods (GREEN) Miami -Dade County Matching Grant to support environmental equity and help us achieve a 30 percent tree canopy County -wide. Funded by Miami -Dade County, this grant engages municipalities, agencies, non -profits, foundations, and community groups in planting native or Florida -friendly trees on public land, including corridors, gateways, bus stops, schools, libraries, public housing sites, and parks. The goal of this program is to leverage the County's Tree Trust Fund by encouraging investments on public land. Grants of $5,000 to $100,000 will be awarded to those communities who can demonstrate the greatest benefits for residents, employers and visitors, and are able to provide a stewardship plan for our joint investment. The GREEN Miami -Dade County Matching Grant provides either a 75% or 50% match contribution to the Applicant, depending on existing urban tree canopy in the municipality where the proposed planting project is located, not to exceed the maximum grant amount for the current cycle ($100,000). Eligible expenses for grant and matched funds are as follows: • Procurement of trees • Installation of trees • Maintenance of trees • Supply costs • Preparation of the planting site • Permit fees The Grant Application must include the following: • Online submittal by deadline • Detailed proposed budget • Google Live Planting Plan(s) with location, number of trees and species. A professional landscape design is not required. • Before photos of project location(s). Grant applications will be evaluated using the following criteria: 1. Existing Tree Canopy and Income Level • Area has 20 percent or less existing tree canopy • Area has low -to -moderate income populations • Applicant does not have access to a tree trust fund 2. Project Enhancements • Growing Green Bus Stops • Growing Green Playgrounds • Gateways/Corridors/Connections to Schools and/or Parks • Schools/Parks/Libraries/Public Housing Sites/Other • Natural Disaster Recovery 3. Resiliency/Impact • Biodiversity • Planting in a FEMA flood zone • Focus on Florida natives • Number of trees • First time applicant • Continuation of planting from a previous cycle (next phase) 4. Community Outreach Create your own automated PDFs with Jotform PDF Editor- It's free Jotform • Defined plan to engage the public (e.g. newspaper/magazine article, surveys, informational materials to be distributed, etc.) • Social media plan • Fulfillment of established community plan While preference will be given to areas with low -to -moderate income populations defined as census tract that are in the fourth or fifth quintile distribution of Median Household Income, and/or with 20 percent or less tree canopy, grant applications that do not meet either or both of these preferences will still be considered. Timeline: • Grant application opens: August 15, 2022 • Grant info webinar*: August 23, 2022 at 2 p.m. • Application deadline: September 16, 2022 • Anticipated award announcements: early November 2022 • Last Day to Notify NSM staff of location changes: January 31, 2023 • Planting deadline: April 30, 2023 • Final report deadline: May 31, 2023 Visit the GREEN Miami -Dade County Matching Grant Program webpage for more details. *On Tuesday, August 23, 2022, we will be hosting an informational webinar via Zoom. For more information, questions, or to request to join the webinar, please email Nikki.Anderson@miamidade.gov. Click here for the GREEN Miami -Dade County Matching Grant Procedures. Contact Information Name of Organization City of Miami Address 444 SW 2nd Avenue, 5th Floor Miami, FL, 33130 United States Organization Type Municipality Interested non -profits, foundations, and community groups should contact Neat Streets Miami -Dade County prior to submitting an application to ensure that their proposed planting does not have any conflicts with current or planned projects. Please email Nikki Anderson at Nikki.Anderson@miamidade.gov. Is the municipality a Tree City USA? How many trees were planted by your 511 municipality/organization/agency in the previous calendar year (January 1 - December 31, 2022)? Contact Name (Person filling out Lillian Blondet application) Job Title Director, Grants Administration E-mail Iblondet@miamigov.com Phone Number (305) 414-1536 Create your own automated PDFs with Jotform PDF Editor- It's free 2 Jotform Project Manager (If awarded) Raphael Gonzalez E-mail RaGonzalez@miamigov.com Phone Number (305) 416-1089 Project Narrative Project Title Royal Road Landscape Beautification Project Goals of Project The Royal Road Landscape Beautification Project will benefit City of Miami residents. The mission of the City of Miami is to elevate the quality of life of its residents by improving public safety, housing, mobility, diverse shared spaces that foster community, and efficient and transparent government. Miami is the largest city among Miami -Dade County's 34 municipalities. It is a dense 36 square mile urban area with considerable economic, social, and ethnic diversity. Miami has a diverse population that is 72.5% Hispanic, 16.0% Black, and 11.5% White. The foreign -born rate is 58.1% and 77.4% of residents speak a language other than English at home. Miami's median income is $44,268 versus Miami Dade County's $53,975. The City is one of great contrasts and is often referred to as the "Tale of Two Cities". Though it serves as one of the nation's leading centers for trade, banking, and finance, it is considered among the poorest cities of its size in the country. Per the latest Census, 21.5% of Miami residents live in poverty and 66% are low -to -moderate income. The Royal Road Landscape Beautification Project will take place in a primarily residential area. Founded in 1873, Coconut Grove is one of the oldest settlements in South Florida, and Miami's oldest neighborhood. This project will advance the community's tree strategy through beautification effort, urban tree canopy restoration as well as stormwater mitigation. Will the project fulfill an element of an Yes established community plan? (Yes/No) Please name the established City of Miami Urban Forestry Plan community plan. Is this proposal the continuation of a No previous GREEN Miami -Dade County (formerly known as Street Tree) Matching Grant -funded project? If yes, please provide the funding year(s) below. Project Enhancements Project enhancements are key project components that help further specific goals and initiatives of Neat Streets Miami -Dade County. Please see below for a detailed description of each potential enhancement for inclusion. Please select all that apply. Growing Green Bus Stops Neat Streets Miami -Dade County's Growing Green Bus Stop initiative encourages the installation of shade trees at unshaded bus or transit stops throughout Miami -Dade County in order to mitigate the urban heat island effect and enhance the transit experience. For information on Planting Trees at Bus Stops, click here. Create your own automated PDFs with Jotform PDF Editor- It's free 3 Jotform Will your project include a Growing Green Bus Stop? Growing Green Playgrounds Neat Streets Miami -Dade County's Growing Green Playgrounds initiative addresses the wellbeing of children and youth in Miami -Dade County by ensuring their safety through the planting of shade trees at playgrounds (with or without canopy structures) to help decrease dangerously high surface temperatures. Will your project include a Growing Green Playground? Gateways/Corridors/Connections to Schools and/or Parks • Gateways, both vehicular and pedestrian, identify entrance points into the County and key destinations within the County. They are intended to enhance travelers' experience as they enter Miami -Dade County from the surrounding areas by offering scenic views and appealing architectural elements. Gateways into retail areas, public greenways, and park systems may also take advantage of scenic views and incorporate local artwork and vegetation to provide texture and interest. Successful Gateways use landscape, architecture, other materials, and views to cultivate a sense of identify and an atmosphere of welcome. • Corridors are the major physical routes that channel vehicular, pedestrian and boat traffic into and within Miami -Dade County, lining cities and neighborhoods to each other and to the surrounding region. The views and general experience of those traversing the County's Corridors define, to a great extent, the overall image of the County, consequently effecting residents' quality of life, the tourist experience, the economic development climate and other important factors. • Creating safe and equitable access to parks and schools through infrastructure improvements, such as the installation of trees, encourages walking and bicycling. Will your project include shading a Gateway, Corridor, and/or Connection to School and/or Park? None of the Above School/Park/Library/Public Housing/Other Planting Sites The 2023 GREEN Miami -Dade County Matching Grant cycle encourages planting locations on public land, including streets, schools, parks, libraries, public housing sites, and other eligible locations. Planting trees in these locations aims to increase canopy and bring multiple benefits and enhancements to our community. Will your project include planting at a school, park, library, public housing site, or other eligible public property? Provide the name and address of the public land location(s). What is the number of trees that will be planted (specify the species for each). Public Right -of Way, Royal Road, Miami, FL 33133; 30 Green Buttonwood Attach before photos of the public land planting sites to be enhanced. City of Miami BEFORE PHOTOS.pdf Natural Disaster Recovery Natural disaster recovery includes tree replacement/planting of areas ravaged by hurricanes or other Create your own automated PDFs with Jotform PDF Editor- It's free 4 Jotform natural disasters, to help rebuild communities and improve resiliency physically, as green infrastructure. Will your project include tree replacement in an area affected by a natural disaster? Project Location LANDSCAPE REQUIREMENTS All trees must be canopy natives or Florida -friendly trees. For the purpose of this grant, palms are not considered canopy, and as such are not eligible for grant reimbursement or match for these projects. All trees must be planted on public land within Miami -Dade County in adherence to Miami -Dade County's Landscape Ordinance (Chapter 18-A and Chapter 18-B). • Trees shall have a minimum overall height of 12-feet and 2-inch caliper at time of installation. • When installed in roadways, trees shall have a maximum average spacing of 35-feet on center and be placed within 7-feet of the edge of the roadway pavement and/or where present, within 7- feet of the sidewalk. • Trees shall be installed in a way that complies with site triangle regulations and should not be planted within no planting zones. • If trees are proposed under overhead power lines, they shall have a minimum overall height of eight (8) feet and a minimum caliper of one-half (1.5) inch at the time of planting. The maximum average spacing in this case shall be 25-feet. • All trees shall have and shall be maintained with a trunk clearance of four (4) feet (no multi - trunk). • All trees must conform to the standards for a Florida No. 1 or better, as provided in the most current edition of the "Florida Grades and Standards for Nursery Plants." Location(s) of Planting Royal Road, between Biscayne Bay and Main Highway Will any of the trees proposed in this project be planted underneath power lines? Will any of the trees proposed in this project be planted in a high -flood risk FEMA Flood Zone No Yes If yes, please list the FEMA Flood Zone (e.g. AE, AH, VE, A, D) VE Miami -Dade County Commission District (project location) 7 To locate the project's Miami -Dade County Commission District, please click here. County or Local Road? Local Road Interested applicants planting outside of their jurisdiction should notify Neat Streets Miami -Dade County at Nikki.Anderson®miamidade.gov about their intent on planting in specified jurisdictions to avoid conflicting projects. If planting in an area outside the applicant's jurisdiction, applicants must have permission from the governing jurisdiction of the project location at the time the application is submitted. If a permit is required to plant at that location, applicants must disclose that requirement in their grant application Create your own automated PDFs with Jotform PDF Editor- It's free 5 Jotform and are required to secure said permits within the grant project period prior to planting, if awarded. Please state the local jurisdiction Miami Description of Trees Proposed number of trees to be 30 installed All trees must be canopy native or Florida -friendly trees. Palms are not considered canopy. Please adhere to FPL's Right Tree, Right Place under power lines. In an effort to maximize grant dollars and long-term survivability of trees, please keep tree heights at 12ft to 14ft, and under powerlines, 8ft to 12ft, as appropriate. For general information, along with recommended street tree species, please review the Miami -Dade County Street Tree Master Plan. Please limit the planting of trees that have proven fragile during storms such as glaucous cassia (Senna surattensis), jacaranda (Jacaranda mimosifolia), yellow tabebuia (Tabebuia caraiba), and non- native ficus species. Please provide a breakdown of the number of each species (scientific and common name) and size of trees (height & DBH/caliper) to be installed Conocorpus Erectus/Green buttonwood; 12 ft; 2 inches — 30 trees Planting Plan For instructions on how to create a Planting Plan in Google Live Maps, please click here. Please note, if you are planning on planting more than 10 species as a part of this project, you will need to submit two (or more) Google Live Maps / Planting Plans, as there is a 10-layer limit per map. Submit Planting Plan / Google Live Map Link(s) https://www.google.com/maps/d/edit?mid=1 C4-LnKYWOITvVo2gkS4R-Z6fvrWlm5s&usp=sharing Existing Tree Canopy and Income Level Dependent on the scope of your project, existing tree canopy can be determined at different levels (municipal or zip code). Match requirements are determined by canopy at the municipal level. Please select one below. Based on the level you selected above, please provide the target area's existing tree canopy. Zip Code 11-15% For information regarding existing tree canopy, please click here. If you have any questions, please contact Nikki Anderson at Nikki.Anderson@miamidade.gov. Is the project area low -to -moderate income? For information regarding income level, please click here. If you have any questions, please contact Nikki Anderson at Create your own automated PDFs with Jotform PDF Editor- It's free 6 Jotform Nikki.Anderson@miamidade.gov. Project Outreach and Maintenance Plans Community Engagement Plan In order to communicate to residents and nearby landowners about our efforts and the benefits of the tree planting project, the City of Miami will utilize door hangers for residential properties near the project site area. Additionally, City of Miami Commissioner Russel, along with City Manager Noriega and their offices have engaged with the surrounding community about the project's significance. This project is part of the City of Miami Urban Forestry Planting initiative. In addition to the required press release and door hangers, the City of Miami will utilize social media as an outreach method. The City will highlight the project throughout its various stages (pre -project, project -start and post -project) through the City's official Twitter, Facebook and Instagram. Ongoing public connection will be through the City's efforts to keep the community updated on the project via our social media plan. Maintenance Plan Under the City of Miami Urban Forestry Plan, all trees and plant materials are guaranteed for a period of one (1) year after the date of inspection for acceptance. All plant materials shall be alive and in satisfactory growth at the end of the guarantee period. During the guarantee period, there shall be monthly inspections between the Contractor and the City of Miami to ascertain the viability of the plant material. Any tree or plant that is missing, dead or fails to become established due to Contractor's negligence shall be replaced at no cost to the City within ten (10) days after the monthly inspection. The contractor shall begin watering and maintenance immediately after each plant is planted and shall continue throughout the course of operations on the site. Tree maintenance shall include watering, pruning, spaying, dusting, weeding, cultivating, mulching, tightening and repairing of braces and guys, replacement of sick or dead plants, resetting plants to proper grades or upright position and restoration of the planting saucer, and all other care needed for the planting saucer, and all other care needed for proper growth of the plants. Watering: All trees shall be watered by hand hosing as follows: Once a day for the first three weeks after planting, three times per week for the following two weeks, and twice a week for three weeks thereafter until inspection for acceptance. Spraying and Dusting: During the maintenance period and up the issuance of certificate of final acceptance, the Contractor shall do all seasonal spraying and/or dusting of plant material. The materials and methods shall be in accordance with highest standard nursery practices and in accordance with all regulatory agencies having jurisdiction. Protection: Planting areas and plants shall be protected against trespassing and damage. If any plants become damaged or injured, they shall be treated or replaced as directed. No work shall be done within or over planting areas or adjacent to plants without proper safeguards and protection. Damage resulting from erosion, gullies, washouts or other causes shall be repaired by filling with topsoil, tamping and fertilizing by the Contractor at his expense if such damage occurs prior to materials acceptance by the City Arborist and/or Project Manager. Create your own automated PDFs with Jotform PDF Editor- It's free 7 Jotform Does the your municipality/agency/organization agree to staking (for 1 year) and watering (for 3 months) the trees planted as a part of this project? Interlocal Agreement for Tree Planting Reporting Every Applicant is encouraged to enter into an Interlocal Agreement on the Periodic Reporting of Tree Planting with Miami -Dade County. Has your municipality/agency/organization submitted an Interlocal Agreement with Miami -Dade County to report tree planting? Please enter the anticipated date that Monday, July 31, 2023 your organization will enter into the Agreement. Timeline We anticipate award notifications will be made in November 2022, with a planting deadline of April 30, 2023, and a final report due date of May 31, 2023. Please confirm below that your organization can accomplish the proposed planting within these parameters. Budget MATCH REQUIREMENT Applicants with projects located in municipalities with less than 10% existing urban tree canopy (UTC) will be responsible for 25% of total project costs; applicants with project locations with greater than 10% existing urban tree canopy will be responsible for 50% of total project costs. The GREEN Miami - Dade County Matching Grant provides either a 75% or a 50% match contribution to the Applicant not to exceed the maximum grant amount for the current cycle ($100,000). • Example #1, for a $10,000 project in a low canopy (less than 10%) municipality, the GREEN Miami -Dade County Matching Grant would provide the Applicant with $7,500, and the Applicant would be required to provide a match of $2,500. • Example #2, for a $10,000 project in an area with more than 10% existing UTC, the GREEN Miami - Dade County Matching Grant would provide the Applicant with $5,000, and the Applicant would be required to provide a match of $5,000. Acceptable match includes in -kind services (capped at 10% for indirect costs, dependent on expense) and cash, which can include funds received through another grant. All match dollars and in -kind services must be expended post -award. Eligible expenses for grant and matching funds include: • Procurement of trees • Installation of trees • Maintenance of trees Create your own automated PDFs with Jotform PDF Editor- It's free 8 Jotform • Supply costs • Preparation of the planting site • Permit fees Eligible expenses for matching funds (no cap) include: • Salary and fringe benefits for employees executing direct, project -related costs: o Preparation of planting site o Installation of trees o Maintenance of trees Eligible expenses for matching funds (not to exceed 1 O% of the total award amount) include: • Community outreach materials • In -kind services of salary and fringe benefits for employees executing: o Grant management o Creation, collection, and/or disbursement of educational information and community outreach materials Volunteer hours and value of donated materials are not eligible for reimbursement and will not be accepted as match. Funds allocated to projects by the GREEN Miami -Dade County Matching Grant come from mitigation funds collected by the Division of Environmental Resources Management, i.e. the Tree Trust Fund, and as such are encumbered for the planting of trees on public property. These funds shall not be used to satisfy tree mitigation per permitting or enforcement requirements. Additionally, GREEN Miami -Dade County Matching Grant funds cannot be used to remove stunted trees. Amount of Grant Funds Requested in 36121.58 Amount of Matched Funds in $ 36121.58 Total Project Budget 72243.16 Click here for Budget and Staff Hour Estimate Templates. Please be sure to use the correct template based on the existing urban tree canopy at your proposed project location. If you have any questions about which match requirement applies to your project, please contact Nikki Anderson at Nikki.Anderson@miamidade.gov. Detailed Budget Detailed Budget.xlsx Create your own automated PDFs with Jotform PDF Editor- It's free 9 Jotform GREEN Miami -Dade County Matching Grant Budget Template %49, %ollion FIrees near streets Miami -Dade County BUDGET City of Miami ROYAL ROAD LANDSCAPE BEAUTIFICATION PROJECT !LO5 Cost Per Unit Quantity Grant Funds Match Funds Total Budget DIRECT COSTS Trees Green Buttonwood $ 949.00 30 $ 14,235.00 $ 14,235.00 $ 28,470.00 Total number of trees 30 Supplies Mulch $ 45.00 56 $ 1,260.00 $ 1,260.00 $2,520.00 Soil $75.00 111 $4,162.50 $4,162.50 $8,325.00 Filter Fabric $208.00 6 $624.00 $624.00 $1,248.00 Staff Hours (Project -Related) Site preparation $ - $ - Installation/Staking $ - $ - Watering/Maintenance $ - $ - INDIRECT COSTS - not to exceed 10% of award total Inkind Labor Grant Management See Staff Hour Est. Sheet $ - $ - Education/Outreach See Staff Hour Est. Sheet $ - $ - Community Outreach Materials $ - $ - $ - $ - TOTAL COSTS: $ 20,281.50 $20,281.50 $ 40,563.00 Indirect Costs Cannot Exceed Current Indirect Costs Subtotal *AII trees must conform to the standards for a Florida No. 1 or better, as provided in the most current edition of the "Florida Grades and Standards for Nursery Plant **AII final invoices at closeout need to reflect the above statement. ROYAL ROAD LANDSCAPE BEAUIT._ Thireubk 440.11vWiUPP RCIAtirciri 'mum prouttwi flextv Teft eht- plErsiivof new cam bumam trews VtliCh iiU wen ion manning Green Iluttammesd Urzrarrn aykr 9 30 Green Etuttorrotoad Trees ' Sand Caftkerasz thrilled bum :la I F-C.4)1C31•11 IqUid M y Maps EXHIBIT B: FINAL CLOSE-OUT REPORT 2023 GREEN Miami -Dade County Matching Grant Tinian rees s ree s nea 05 Maori-)deCounty Miami -Dade County THEEos•MILuoNTREES MIAMI Name of Municipality/Organization: Name of Project: Report Submitted By: Title: Phone Number: Email: Date Submitted: PROJECT NARRATIVE 1. Why did you apply for the GREEN Miami -Dade County Matching Grant (i.e. urban tree canopy restoration after a natural disaster, low tree canopy, beautification effort, stormwater mitigation, etc.). Did you accomplish your goal? 2. How many trees were planted as a result of your grant award? Please specify the species selected, including how many of each were planted. [Make sure the number of trees and species are the same on the final budget, invoice(s), data tracking, and landscape plan.] Tree Species Number Planted Date Installed e.g. Live oak 10 Gumbo limbo 30 Tree Total XX 3. List any obstacles you encountered while coordinating this project and describe how these issues were addressed. LANDSCAPE RENDERING Submit FINAL Google Live Map(s) link here: 7 PROJECT ENHANCEMENTS A. Growing Green Bus Stops Did your project include a Growing Green Bus Stop? If so, please provide the following: 1. How many bus or transit stops were shaded? 2. Attach a before and after photo for each bus or transit stop shaded. 3. Please fill out the chart below: Location(s) of each bus or transit stop Number of Trees Planted Species Planted Address/Crossroads/Name of Stop B. Growing Green Playgrounds Did your project include a Growing Green Playground? If so, please provide the following: 1. How many playgrounds were shaded? 2. Attach a before and after photo for each playground shaded. 3. Please fill out the chart below: Location(s) of each playground Number of Trees Planted Species Planted Address/Crossroads/Park Name C. Gateways Did your project include shading a Gateway? If so, please provide the following: 1. How many Gateways were shaded? 2. Attach a before and after photo for each Gateway shaded. 3. Please fill out the chart below: Location(s) of each Gateway Number of Trees Planted Species Planted Address/Crossroads 8 D. Corridors Did your project include shading a Corridor? If so, please provide the following: 1. How many Corridors were shaded? 2. Attach a before and after photo for each Corridor shaded. 3. Please fill out the chart below: Location(s) of each Corridor Number of Trees Planted Species Planted Address/Crossroads E. Connections to Parks and Schools Did your project include shading a connection to a park(s) and/or school(s)? If so, please provide the following: 1. How many park(s) and/or school(s) connections were shaded? 2. Attach a before and after photo for each connection to a park(s) and/or school(s) shaded. 3. Please fill out the chart below: Location(s) of each Park/School Connection Number of Trees Planted Species Planted Address/Crossroads F. Parks, Schools, Libraries, Public Housing Sites, Other Public Lands Did your project include shading one of the aforementioned public land types? If so, please provide the following: 4. What type of public land was shaded? 5. Attach a before and after photo for each public land shaded. 6. Please fill out the chart below: Name & Location of each Park/School/Library/Public Housing/Other Number of Trees Planted Species Planted Address/Crossroads 9 G. Natural Disaster Recovery Did your project include tree replacement/planting of areas ravaged by hurricanes or other natural disasters? If so, please provide the following: 1. What specific area(s) within your community was the focus of this enhancement? 2. Attach a before and after photo for each area ravaged by natural disaster. 3. Please fill out the chart below: Location(s) of each Area Restored Number of Trees Planted Species Planted Address/Crossroads/Neighborhood OUTREACH, EDUCATION, & EVENTS List the activities you provided in your outreach plan as part of your grant application (i.e., press release, social media posts, door hangers, etc.). Also attach copies of all materials used/distributed, if applicable. Activity Where, when, and how did this outreach/activity take place? How many residents did you reach? Press Release FINANCIAL REPORTING Provide the following information and attach all invoices related to your project, including proof of payment. • What was your grant award? • What total amount are you requesting reimbursement for? • What was your total project cost? • Has the GREEN Miami -Dade County Matching Grant helped you secure other dollars or resources needed to sustain your urban tree canopy? If so, please explain. Invoice Number Invoice Date Description of Services Check Number Check Date Check Amount For in -kind services, timesheets, including hourly rate and activities, as well as proof of payroll must be submitted to be eligible to serve as match. 10 Attachments: Final Close-out Report (as Word document) Final approved planting plan (Google Live Map Link) linked above Before and after photos of project enhancements, as detailed above (jpegs) Copy of executed Interlocal Agreement (if applicable) Data Tracking Report (as Excel document): Remember to include DBH and latitude/longitude coordinates for each tree planted with grant and match funds Financial Reporting: Final approved budget, all related invoices, proof of payment Outreach Efforts: Press release, educational materials, photos, etc. and/or any references to Miami -Dade County and Neat Streets Miami -Dade County support. PLEASE SUBMIT THIS EXHIBIT B FINAL CLOSE-OUT REPORT AND RELATED ATTACHMENTS BY May 31, 2023 VIA EMAIL TO: NIKKI.ANDERSON@MIAMIDADE.GOV. 11 EXHIBIT C: DATA TRACKING FORM 2023 GREEN Miami -Dade County Matching Grant `0riinian rees s roe s nea Miami -Dade County TREEQS• MILLION TREES MIAMI 05 Miami -Me County [INSERT DATA TRACKING FORM HERE] 12 2023 GREEN Miami -Dade County Matching Grant Program This form should be submitted in excel format. GRANTEE ORGANIZATION NAME: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Tree Species m 0i411Or1 trees sirees �U j Miami -Dade County Scientific Name Common Name DBH /Caliper Street Address Latitude Longitude Project Enhancement (if applicable) EXHIBIT D: AMENDMENT CHANGE FORM 2023 GREEN Miami -Dade County Matching Grant e A 1-0 `,0 million Trees Miami -Dade Cuunty 9 s reeels Miami -Dade County TREEO5 • MILLION TREES MIAMI Name of Municipality/Organization: Name of Project: Report Submitted By: Title: Phone Number: Email: Date Submitted: Amendment Number: Please ONLY provide information on the elements that you wish to change. For example, if the number of trees to be planted will not be affected by your requested change, there is no need to fill out that row below. For changes to number of trees, tree species, and location of planting, a revised Google Live Map(s) is also required. Amendment Types: Grant Award Amount Grant amount Previously Approved Please provide an explanation as to why this change is needed: Requested Change 13 Time Extension Project completion date (include new Final Report submission date) Previously Approved Requested Change Please provide an explanation as to why this change is needed: Project Enhancements Previously Approved Requested Change Enhancements (Growing Green Bus Stop, Growing Green Playground, Gateway, Corridor, Connections to School and/Parks, Public Lands, Natural Disaster Recovery) Please provide an explanation as to why the change is needed: 14 Trees (Species, Location, Size) — please add lines as necessary; please use one line per tree Approved Address/Location Approved Species Approved Height of Tree New Location Proposed New Species Proposed New Height of Tree Proposed e.g. 123 SW 67rh Ave. Live oak 14 ft. n/a Pigeon plum n/a e.g. 123 SW 67rh Ave. Live oak 14 ft. 456 SW 67rh Avenue n/a n/a e.g. 123 SW 67rh Ave. Live oak 14 ft. n/a n/a 12 ft. Please provide an updated link to your Google Live Planting Plan that includes a new layer titled Amendment 1 to show the proposed changes: Please provide an explanation as to why the change is needed: Trees (Quantity) — Approved Tree Count (in contract): Proposed Tree Count: Please add lines as necessary; please use one line per new tree: New Address/Location Proposed New Species Proposed New Height of Trees Proposed 15 Please provide an updated link to your Google Live Planting Plan that includes a new layer titled Amendment 1 to show the proposed changes: Please provide an explanation as to why the change is needed: To be filled out by Neat Streets Miami -Dade County Staff Impact Statement: Decision/Recommended Change by GREEN Miami -Dade County Matching Grant Selection Committee, if necessary: Amendment Change Form Status: Approved: Not Approved: 16 CITY OF MIAMI DEPARTMENT OF RESILIENCE AND PUBLIC WORKS JUVENAL SANTANA JR., P.E., CFM, Director Mayor Francis Suarez Chairman/ District 5 Commissioner Christine King Vice Chairman/ District 3 Commissioner Joe Carollo District 1 Commissioner Alex Diaz de la Portilla District 2 Commissioner Sabina Covo District 4 Commissioner Manolo Reyes City Manager Arthur Noriega V. GOVERNING STANDARDS AND SPECIFICATIONS: - FLORIDA DEPARTMENT OF TRANSPORTATION, DESIGN STANDARDS DATED 2017-2018, AND STANDARD SPECIFICATIONS FOR ROAD AND BRIGDE CONSTRUCTION DATED 2017-2018, AS AMENDED BY CONTRACT DOCUMENTS. - CITY OF MIAMI ENGINEERING STANDARDS FOR DESIGN AND CONSTRUCTION DATED DECEMBER 2010. ROYAL ROAD - LANDSCAPING PROJECT LOCA770N INDEX OF SHEETS PAGE SHEET TITLE L1 COVER SHEET L2 LANDSCAPING PLAN L3 DETAILS L4 DETAILS - QUANTITY AND SCHEDULE SHEET KNOW WHAT'S BELOW 1-800-432-4770 CALL SUNSHINE 48 HOURS BEFORE YOU DIG. .e xa�u o0 L-1 EXISTING TREE —EXISTING PALM EXISTING PALM — TO REMAIN EXISTING CONC. WALL— C.L.P. YACHT BASIN /—EXISTING ASPHALT PAVEMENT GREEN BUTTONWOOD/CONOCARPUS ERECTUS-30 EXISTING CONC. WALL EXISTING PALM — TO REMAIN �NI EXISTING PLAN SCALE 1"=40' L EXISTING ASPHALT PAVEMENT 500' C.L.P. ROYAL Rd EXISTING PALM EXISTING C.L.F. YACHT BASIN ROYAL Rd EXISTING C.L.F. 500' PROPOSAL LANDSCAPING PLAN SCALE 7 "=40' EXISTING C.L.F. EXISTING CONC. WALL- 3187 r-T —EXISTING PALM EXISTING PERMANENT STREET BARRICADE GUARDRAIL x DIRT AREA r—T— r r—T— r — 3170 3187 —SAND CORDGRASS/SPARUNI BAKERI-GROUND COVER TO BE FILLED IN BETWEEN TREES AND WITHIN THE LANDSCAPE MEDIAN. EXISTING CONC. WALL EXISTING PALM TO REMAIN 3170 EXISTING ASPHALT PAVEMENT EXISTING PALM TO REMAIN ROYAL Rd LANDSCAPING PLAN CITY OF MIAMI, FLORIDA .PHAEL Gexra�Ez SHEE C.L.P. LEGEND WATER SAND CORDGRASS/SPAR11N1 BAKERI-GROUND COVER TO BE FILLED IN BETWEEN TREES AND WITHIN THE LANDSCAPE MEDIAN. L EXISTING ASPHALT PAVEMENT EXISTING C.L.F. EXISTING PERMANENT STREET BARRICADE GUARDRAIL EXISTING C.LF.] D.L.P. WA TER DIRT AREA / CITY OF MIAMI DEPARTMENT OF RESILIENCE AND PUBLIC WORKS L-2 0 00 g °e,0008p°�oo°-o ° g op0 ° ¢ °�g�a° ° ° o°$o o A15' TO DISCOURAGE PARKING 6 OF MODIFIED SOIL 1 OVER GEOTEXTILE FILTER FABRIC 11 / ILA SAND CQRDGRASS/SPARIINA BAKERI-GROUNDCOVER ROOT BALL TREE TRUNK MODIFIED SOIL. SEE PLANTING SOIL SPECIFICATIONS FOR ADDITIONAL SOIL REQUIREMENTS LAYER OF MULCH FINISHED GRADE GEOTEXIILE FILTER FABRIC 3' DEPTH OF 3/8 PEA GRAVEL TYPICAL TREE DETAIL MODIFIED SOIL. DEPTH VARIES. (SEE SPECIFICATIONS FOR SOIL MODIFICATION) EXISTING SOIL BOTTOM OF ROOT BALL RESTS ON EXISTING OR RECOMPACTEO SOIL /\//\\//\//\/A SECTION VIEW PLANTING MIX: AN EVENLY BLENDED MIXTURE OF 30% ORGANIC 'EVERGLADES MUCK', 35% COARSE (SHARP -EDGED) SAND, 20% DECOMPOSED PINE BARK OR WOOD CHIPS, 15% SPAGHNUM PEAT MOSS. ADD 12 POUNDS OF SPECIFIED FERTILIZER TO EACH CUBIC YARD OF PLANTING MIX AND THOROUGHLY BLEND. NOTES: 1- TREES SHALL BE OF QUALITY PRESCRIBED IN CROWN OBSERVATIONS AND ROOT OBSERVATIONS DETAILS AND SPECIFICASONS. 2- SEE SPECIFICATIONS FOR FURTHER REQUIREMENTS RELATED TO THIS DETAIL. TRUNK CAMPER SHALL MEET ANSI Z60 CURRENT EG1MN FOR R001 BALL SIZE. ROOT BALL LOWED n REQUIRED. ROUND —TOPED SOIL BERM 1' HGH X B' SIDE ABOVE ROUT BALL SURFACE SHALL BE CONSTRUCTED ARWN) THE R001 BALL. BERM 91ALL BON Al R001 BALL PER1HERY. B011041 OF A001 BALL RES15 ON EXISTING OR RECOMPACIED SOIL 31, WIDEST DIMENSION OF ROOT BALL TREE IN POORLY DRAINED SOIL DETAIL N.TS CENTRAL LEADER (SEE CROWN OBSERVA11ONS DETAIL). ROOT BALL SIMfACE SHALL BE P05I11311E0 TO BE ONE — QUARTER ABOVE FINISHED GRADE. PRIOR 10 MULCHING U0H1LY TAMP SOIL ARWN) 1H ROOT BALL IN 6' 111010 BRACE TREE. CO N01 OVER 01NPACT. EHEN THE PLANTING POLL HAS BEEN BACXFILLED. POUR MAZER AROUND THE R001 BALL TO SETTLE THE SOL. EXIlllt SITE SOIL ADDED 10 CREATE A SMOOTH TRANSITION FROM 11E TOP OF THE RAISED R001 BALL 10 THE FINISHED GRACE Al A 15L MAX. SLOPE. LATER Cf WLCN. NO MORE THAN 1' OF MULCH ON TOP OF R001 BALL. (YE SPECIFICA105 FOR MULCH). MORAL GRADE. FINISHED GRADE. LOOSENED SOL. DID AND TURN TIE SOIL 10 REDUCE COMPACTOR 10 11E AREA AND DEPTH SHWN. .MN S10oa ROYAL Rd LANDSCAPING DETAILS CITY OF MIAMI, FLORIDA AS NOTED ,,eel rva > os suds CITY OF MIAMI DEPARTMENT OF RESILIENCE AND PUBLIC WORKS L-3 4: PLAN SECTION VIEW NOTES: GROUNDCOVER PLANTS TO BE TRIANGULARLY SPACED. MULCH. PAVEMENT ASPHALT 1- SEE PLANTING LEGEND FOR GROUNDCOVER SPECIES, SIZE, AND SPACING DIMENSION. 2- SMALL ROOTS (Y" OR LESS) THAT GROW AROUND, UP, OR DOWN THE ROOT BALL PERIPHERY ARE CONSIDERED A NORMAL CONDITION IN CONTAINER PRODUCTION AND ARE ACCEPTABLE HOWEVER THEY SHOULD BE ELIMINATED AT THE TIME OF PLANTING. ROOTS ON THE PERIPHERY CAN BE REMOVED AT THE TIME OF PLANTING. (SEE ROOT BALL SHAVING CONTAINER DETAIL). 3- SETTLE SOIL AROUND ROOT BALL OF EACH GROUNDCOVER PRIOR TO MULCHING. GROUNDCOVER PLANTING DETAIL .TS 2 - 3" THICK LAYER OF MULCH. FINISHED GRADE. MODIFIED SOIL. DEPTH VARIES. (SEE SPECIFICATIONS FOR SOIL MODIFICATION). EXISTING SOIL. LANDSCAPE MATERIALS Native Tree Groundcover Material Material Material Material Common Name Green Buttonwood Sand Cordgrass Mulch Soil Pea Gravel Filter Fabric Botanical Name Conocorpus Erectus Sparking baoeri NIA N/A N/A N/A Specification Fild Single Leader FL Grade#14-5"Call18'• 18'HT 3 Gallon Eucalyptus Mulch Modified Soil Planting Mix 3/8' Pea Gravel SRW LS3 Non Woven Geotextile Filter Fabric or Equal Quantity 30 805 58 111 83 8 Units Each Each CY CY CY Each SECTION VIEW MODIFIED EXISTING SOIL COMPACTED SURFACE SOIL DETAIL N.T.S FINISHED GRADE AFTER SETTLEMENT. FINISHED GRADE AFTER TILLING BUT BEFORE SETTLEMENT. APPLY 2 - 3" COMPOST. 11LL COMPOST INTO TOP 6" OF SOIL. EXISTING SOIL NOTES: 1- SEE PLANTING SOIL SPECIFICATIONS FOR ADDITIONAL REQUIREMENTS. ROYAL Rd LANDSCAPING DETAILS - QUANTITY & SCHEDULE' CITY OF MIAMI, FLORIDA cxsnm. vsw,isrvrW I .15 IpIID CITY OF MIAMI DEPARTMENT OF RESILIENCE AND PUBLIC WORKS L-4