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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13662 Date: 03/13/2023 Commission Meeting Date: 04/27/2023 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: District 2 Type: Resolution Subject: FIND Grant - VK Park Boat Ramp and Trailer Parking - Phase 2 Purpose of Item: Submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $1,261,200.00, for the construction of a boat ramp and trailer parking at Virginia Key Park — Phase 2 ("Project"); in the event of the award, authorizing the allocation of the required matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed $1,261,200.00 plus $400,000.00 in City non -reimbursable administrative costs, to be provided by the capital project number 40-B70046 for a total project cost of $2,922,400.00; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2023 - 2024. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for $1,261,200.00 in grant funding from the Florida Inland Navigation District (FIND) for the construction of a boat ramp and trailer parking at Virginia Key Park — Phase 2 (". The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs and city non -reimbursable administrative costs. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $2,922,400.00 ($1,661,200.00 City cost & $1,261,200.00 FIND cost) CIP Project No: 40-B70046 Reviewed B Office of Grants Administration Lillian P Blondet Department Head Review Completed 03/27/2023 8:49 AM Office of Management and Budget Lai -wan McGinnis Budget Analyst Review Completed 03/29/2023 3:33 PM Office of Management and Budget Marie Gouin Budget Review Completed 04/05/2023 5:05 PM City Manager's Office Larry M. Spring Assistant City Manager Review Completed 04/11/2023 12:01 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/11/2023 6:39 PM City Manager's Office Arthur Noriega V City Manager Review Completed 04/12/2023 5:04 PM Office of the City Attorney Domini J. Gibbs ACA Review Completed 04/13/2023 10:54 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 04/17/2023 10:14 AM City Commission Maricarmen Lopez Meeting Completed 04/27/2023 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 05/06/2023 8:12 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 05/06/2023 8:14 PM Office of the City Clerk City Clerk's Office Rendered Completed 05/08/2023 9:45 AM City of Miami Legislation Resolution Enactment Number: R-23-0199 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13662 Final Action Date:4/27/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED ONE MILLION TWO HUNDRED SIXTY ONE THOUSAND TWO HUNDRED DOLLARS AND ZERO CENTS ($1,261,200.00) ("GRANT FUNDS") FOR THE CONSTRUCTION OF A BOAT RAMP AND TRAILER PARKING AT VIRGINIA KEY PARK — PHASE 2; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF THE GRANT APPLICATION; FURTHER, IN THE EVENT OF AN AWARD, AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT FUNDS FOR FISCAL YEAR 2023 — 2024 WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO ALLOCATE THE REQUIRED MATCHING FUNDS AND OTHER PROJECT FUNDS IN AN AMOUNT NOT TO EXCEED ONE MILLION SIX HUNDRED SIXTY ONE THOUSAND TWO HUNDRED DOLLARS AND ZERO CENTS ($1,661,200.00) TO BE BUDGETED AND APPROPRIATED BY SEPARATE, FUTURE RESOLUTION AT THE TIME OF NEED FROM THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT CAPITAL PROJECT NUMBER 40-B70046, OR OTHER LEGALLY AVAILABLE FUNDING SOURCES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO. WHEREAS, the City of Miami ("City") wishes to construct a boat ramp and trailer parking at Virginia Key Park — Phase 2 Project ("Project"); and WHEREAS, the total cost of this phase of the Project is estimated not to exceed Two Million Nine Hundred Twenty Two Thousand Four Hundred Dollars and Zero Cents ($2,922,400.00); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") Waterways Assistance Program for the Project pursuant to FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and WHEREAS, the City wishes to apply for reimbursement grant funding from the FIND Waterways Assistance Program in an amount not to exceed One Million Two Hundred Sixty One Thousand Two Hundred Dollars and Zero Cents ($1,261,200.00), or fifty percent (50%) of the total eligible Project cost ("Grand Funds"); and WHEREAS, in the event of the award of the Grant Funds, the City wishes to allocate required matching funds in an amount not to exceed One Million Two Hundred Sixty One Thousand Two Hundred Dollars and Zero Cents ($1,261,200.00), or fifty percent (50%) of the total eligible Project cost, plus an additional amount not to exceed Four Hundred Thousand Dollars ($400,000.00) towards non -reimbursable administrative costs as defined in FIND Rule 66B-2.008, F.A.C., for a total amount not to exceed One Million Six Hundred Sixty One Thousand Two Hundred Dollars and Zero Cents ($1,661,200.00) ("City Match"); and WHEREAS, in the event of the award of the Grant Funds, the appropriation of funds for both eligible and non -reimbursable administrative costs shall be by separate, future Resolution from funds available under Department of Real Estate and Asset Management capital project number 40-B70046 or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to submit an application for the reimbursement Grant Funds, in a form acceptable to the City Attorney, to the FIND Waterways Assistance Program for the Project. Section 3. The City Manager is further authorized' to negotiate and execute any and all necessary documents, all in forms acceptable to the City Attorney, in connection with the submission of the grant application. Section 4. The City Manager is further authorized' to accept the Grant Funds, in the event of an award for Fiscal Year 2023 — 2024, without the need for further City Commission approval and to negotiate and execute, all in forms acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 5. The City certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2 F.A.C., which outlines the Waterways Assistance Program and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on basis of race, color, or national origin in the use of any property or facility acquired or developed pursuant to this proposal and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state, and local laws, rules, and requirements; 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final ten percent (10%) of the funding agreed to by FIND. Section 6. In the event of the award, the City Manager is authorized' to accept, allocate, and appropriate the Grant Funds without the need for further City Commission approval and to allocate the required City Match and other Project funds to be budgeted and appropriated by separate, future Resolution at the time of need from DREAM capital project number 40-B70046 or other legally available funding sources. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.