HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #13706
Date: 03/20/2023
Commission Meeting Date: 04/27/2023
Requesting Department: Department of
Human Services
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Funds - HMIS Staffing and Identification Assistance Programs
Purpose of Item:
It is respectfully recommended that the Honorable Mayor and the City Commission
adopt the attached resolution to accept funds as Agreement, to the Special Revenue
Project titled "HMIS Staffing Program-PC-2223-STAFF-1" and "Identification Assistance
Program-PC-2223-ID-1" and accepting and appropriating funds in an amount not to
exceed thirty seven thousand one hundred sixty six dollars ($37,166.00) ("Agreement")
consisting of a grant from Miami -Dade County through the Miami -Dade County
Homeless Trust ("County") for a twelve (12) month period for assistance to homeless
individuals with the replacement of lost identifications ("ID"), for the provision of staffing
for the Homeless Management Information System ("HMIS"), for Fiscal Year 2022-
2023.
Background of Item:
In Fiscal Year 2022-2023, The Miami -Dade Homeless Trust ("Trust") desired to provide
local funds the City of Miami ("City"), Homeless Assistance Program to continue
providing the services of replacing the lost identifications of the homeless population
and support with the cost of HMIS staff salaries.
Budget Impact Analysis
Total Fiscal Impact:
Special Revenue Account No:
Department of Human Services
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
14800.450001.
Reviewed B
William Porro
Aniska Elliott
Marie Gouin
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Domini J. Gibbs
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Unsigned by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
03/20/2023 9:59 AM
03/20/2023 10:07 AM
03/20/2023 11:58 AM
03/23/2023 11:23 AM
03/24/2023 10:19 AM
03/27/2023 2:42 PM
04/11/2023 7:50 PM
04/17/2023 10:01 AM
04/27/2023 9:00 AM
05/06/2023 8:38 PM
05/06/2023 8:50 PM
05/08/2023 9:59 AM
City of Miami
Legislation
Resolution
Enactment Number: R-23-0198
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 13706 Final Action Date:4/27/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT AND ALLOCATE GRANT FUNDS
IN AN AMOUNT NOT TO EXCEED THIRTY SEVEN THOUSAND ONE HUNDRED
SIXTY SIX DOLLARS AND ZERO CENTS ($37,166.00) ("GRANT") FROM MIAMI-
DADE COUNTY HOMELESS TRUST ("COUNTY") FORA TWELVE (12) MONTH
PERIOD, WITH NO CITY OF MIAMI ("CITY") MATCHING FUNDS REQUIRED, TO
ASSIST HOMELESS INDIVIDUALS WITH THE REPLACEMENT OF LOST
IDENTIFICATIONS AND STAFFING FOR THE HOMELESS MANAGEMENT
INFORMATION SYSTEM ("HMIS"); ESTABLISHING A SPECIAL REVENUE PROJECT
TITLED "HMIS STAFFING PROGRAM PC-2223-STAFF-1 AND IDENTIFICATION
ASSISTANCE PROGRAM PC-2223-ID-1" AND APPROPRIATING FUNDS; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT CONTRACT WITH
THE COUNTY, IN SUBSTANTIALLY THE ATTACHED FORM, CONDITIONED UPON
THE AVAILABILITY OF THE CITY RESOURCES THAT MAY BE REQUIRED TO
IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT;
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL
AMENDMENTS TO THE AGREEMENT OR DOCUMENTS NECESSARY, ALL IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, IN FURTHERANCE OF THE
GRANT.
WHEREAS, the City of Miami ("City") has been awarded a grant in an amount not to
exceed Thirty Seven Thousand One Hundred Sixty Six Dollars and Zero Cents ($37,166.00)
("Grant") from the Miami -Dade County Homeless Trust ("County") for assistance to homeless
individuals with the replacement of lost identifications ("IDs") and for the provision of staffing for
the Homeless Management Information System ("HMIS"), for Fiscal Year 2022-2023; and
WHEREAS, the City will utilize the Grant for its Homeless Services Division to
assistance to homeless individuals with the replacement of lost IDs and for the provision of
staffing for the HMIS, for a twelve (12) month period with no City matching funds required; and
WHEREAS, it is appropriate for the City Manager to enter into the Grant Agreement, in
substantially the attached form ("Agreement"), with the County for acceptance of the Grant for
said propose, to establish a new special revenue project for the appropriation of the Grant, and
to negotiate and execute any and all amendments to the Agreement, and any other necessary
documents, all in a form acceptable to the City Attorney, in order to implement and allocate the
acceptance of said Grant;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized to execute the Agreement, in substantially to
attached form, between the County and the City and to accept the Grant for a twelve (12)
month period, with no City matching funds required for assistance to homeless individuals with
the replacement of lost identifications, for the provision of staffing for the HMIS conditioned upon
the availability of the City resources required to implement the acceptance of and compliance
with said Grant.
Section 3. The following new Special Revenue Project is hereby established with
resources for the same appropriated as described below:
PROJECT TITTLE: HMIS Staffing Program-PC-2223-STAFF-1,
Identification Assistance Program-PC-2223-ID-1
RESOURCES:
The Miami -Dade County Homeless Trust $37,166.00
APPROPRIATIONS: Assistance to homeless individuals for
the replacement of lost identifications,
and for the provision of staffing the HMIS.
$37,166.00
Section 4. The City Manager is further authorized' to negotiate and execute any and all
amendments to the Agreement and documents necessary, all in a form acceptable to the City
Attorney, in order to implement and allocate the acceptance of said Grant Award.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.