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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13606 Date: 03/29/2023 Commission Meeting Date: 04/13/2023 Requesting Department: Department of Risk Management Sponsored By: District Impacted: All Type: Resolution Subject: Bid Waiver - COVID-19 Mental Health and Wellness Program Purpose of Item: A resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings, attached and incorporated as "Exhibit A" pursuant to Section 18-85(a) of the Code Of The City Of Miami, Florida, as amended; waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City Of Miami ("City") to establish a contract for the provision of a Covid-19 Mental Health & Wellness Program from RER Consulting Enterprise, LLC ("RER"), for the City Of Miami's Risk Management Department ("Risk"), for a period of three (3) years with no option to renew, in the amount of Five Hundred Thousand Dollars ($500,000.00); allocating funds from Risk's various sources of funds; subject to the availability of funds and budgetary approval at the time of need; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code Of The City Of Miami, Florida, as amended, ("City Code"), including, the City Of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The City is seeking to establish a program to address the ongoing mental health and wellness needs of those residents, directly or indirectly, impacted by the COVID-19 pandemic. The program will be free and accessible to residents. RER Consulting will work with health partners to provide mental health and referral services for participants. The program will be supplemented with speakers, education, and events. Furthermore, the City of Miami will receive data highlighting disparities in mental health, environmental issues, and other concerns. The amount of compensation payable by the City to the Contractor will be for work performed per month, provided however, that in no event will the cumulative (total) amount of compensation exceed Five Hundred Thousand Dollars ($500,000.00) during the term of this Agreement. The term of the Agreement will be three (3) years with no option to renew. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: NONE Department of Risk Management Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Ann -Marie Sharpe Fred Pericles Marie Gouin Annie Perez Larry M. Spring Valentin J Alvarez Arthur Noriega V Valentin J Alvarez Victoria Mendez Maricarmen Lopez City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 03/29/2023 4:58 PM Completed 03/29/2023 5:21 PM Completed 03/30/2023 5:46 PM Completed 03/30/2023 6:19 PM Completed 04/03/2023 10:26 AM Completed 04/03/2023 11:02 AM Completed 04/03/2023 3:56 PM Skipped 04/04/2023 12:47 PM Completed 04/04/2023 6:14 PM Completed 04/13/2023 9:00 AM Completed 04/18/2023 3:51 PM City of Miami Legislation Resolution Enactment Number: R-23-0167 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13606 Final Action Date:4/13/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") FOR THE PROVISION OF A COVID-19 MENTAL HEALTH & WELLNESS PROGRAM FROM RER CONSULTING ENTERPRISE LLC, A FLORIDA LIMITED LIABILITY COMPANY ("RER"), FOR THE CITY'S RISK MANAGEMENT DEPARTMENT ("RISK"), FOR A PERIOD OF THREE (3) YEARS WITH NO OPTION TO RENEW, IN THE AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000.00); ALLOCATING FUNDS FROM THE VARIOUS RISK SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CITY'S PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, MODIFICATIONS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Risk Management Department ("Risk") is seeking to establish a program to address the ongoing mental health and wellness needs of City residents, directly and indirectly, impacted by the COVID-19 pandemic ("Program"); and WHEREAS, said Program to address ongoing mental health and wellness needs will be free and accessible to City residents; and WHEREAS, RER Consulting Enterprise LLC, a Florida limited liability company ("RER"), is a professional development, evaluation, training, and management services firm that focuses on social responsibility, works closely with local governments and key community figures to develop strategic plans using qualitative and quantitative research methodologies that increase community engagement, and provides community -focused solutions that are created to build stronger communities through innovative programming strategies, program evaluation, workshops, training, and community meetings; and WHEREAS, RER will work with health partners to provide services for participants while supplementing the Program with speakers, education, and events; and WHEREAS, RER will also provide monthly and quarterly reporting with recommendations based on the feedback gathered from the Program, highlighting disparities in mental health, environmental issues, and other concerns, which will assist the City's leadership in making budgetary decisions to aid the City's residents in the area of mental health services; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager recommends waiving competitive sealed bidding methods as not being practicable or advantageous to the City, via a written finding with reasons supporting the same, for the provision of said Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendation and written finding, pursuant to Section 18-85(a) of the City Code, waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City for the provision of a COVID-19 Mental Health & Wellness Program from RER, for Risk, for a period of three (3) years with no option to renew, in the amount of Five Hundred Thousand Dollars ($500,000.00), is hereby ratified, confirmed, and approved. Section 3. Funds shall be allocated from the various Risk sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to execute the City's Professional Services Agreement, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, modifications, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey 4/4/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.