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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13255 Date: 01 /10/2023 Commission Meeting Date: 03/23/2023 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Auth. Access to PSCO Contract to Upgrade Dispatch System - Fire -Rescue Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, with attachment(s), authorizing the accessing of the Pinellas County Sheriff's Office ("PCSO") contract no. RFP 21-02 for the procurement of a cloud based computer aided dispatch system ("CAD"), for the Fire Rescue Department ("Fire -Rescue"), pursuant to section 18-111 of the code of the City of Miami, Florida, as amended, with Intergraph Corporation -CAD Systems d/b/a Hexagon Safety Infrastructure & Geospatial Division ("Hex"), which was competitively solicited for an initial term of seven (7) years, and will expire on July 21, 2029, subject to any renewals, extensions and/or replacement contracts by PCSO; allocating funds from the Office of Capital Improvements ("OCI") Project No. 40-B203215, Fire Rescue and other various sources of funds from the user departments, subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute the supplemental agreement, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's procurement ordinance, anti -deficiency act, and financial integrity principles, all as set forth in chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: Fire has been using a "home grown" system for CAD for over twenty (20) years. The system has surpassed its "end of life" and is no longer scalable, difficult to maintain and does not interface with other systems very well. Therefore, this critical system needs to have all of their information reside in the cloud to reduce the threat of hacking. Other advantages of a cloud based CAD system include simplified collaborations with other departments and automatic maintenance upgrades. The estimated fiscal impact is approximately $7,187,829 in the aggregate for six (6) years. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Seven (7) year aggregated cost of $7,187,829 OCI Project No.: 40-B203215 Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget Department of Procurement Department of Risk Management Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Clerk Ty McGann Johnny Duran Eloy Garcia Pedro Lacret Marie Gouin Annie Perez Ann -Marie Sharpe Valentin J Alvarez Arthur Noriega V Pablo Velez Victoria Mendez Nicole Ewan Joseph Castro City Clerk's Office Reviewed B Fire Department Review Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review Procurement Review Risk Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Meeting Rendered Completed 01/11/2023 1:11 PM Completed 01/13/2023 4:51 AM Completed 01/13/2023 8:09 AM Completed 02/06/2023 11:10 AM Completed 02/06/2023 4:36 PM Completed 02/06/2023 5:41 PM Completed 02/08/2023 10:44 AM Completed 02/08/2023 2:13 PM Completed 02/22/2023 12:46 PM Completed 02/23/2023 11:22 AM Completed 02/23/2023 11:51 AM Completed 03/09/2023 9:00 AM Completed 03/23/2023 9:00 AM Completed 03/28/2023 3:31 PM City of Miami Legislation Resolution Enactment Number: R-23-0150 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13255 Final Action Date:3/23/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE ACCESSING OF THE PINELLAS COUNTY SHERIFF'S OFFICE ("PCSO") REQUEST FOR PROPOSALS ("RFP") CONTRACT NO. RFP 21-02 ("CONTRACT") FOR THE PROCUREMENT OF A CLOUD -BASED COMPUTER AIDED DISPATCH ("CAD") SYSTEM, FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF FIRE -RESCUE ("FIRE"), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH INTERGRAPH CORPORATION D/B/A HEXAGON SAFETY, INFRASTRUCTURE & GEOSPATIAL DIVISION, A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("HEXAGON"), WHICH WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF SEVEN (7) YEARS, AND WILL EXPIRE ON JULY 21, 2029, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY PCSO; ALLOCATING FUNDS FROM FIRE AND SUCH OTHER VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CITY'S SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Fire -Rescue ("Fire") has a need for the replacement of its computer aided dispatch ("CAD") system; and WHEREAS, the Pinellas County Sheriff's Office ("PCSO") Request for Proposals ("RFP") Contract No. RFP 21-02 ("Contract") for the procurement of a cloud -based CAD system will enable the City to contract with an experienced company for the configuration, development, and implementation of the cloud -based CAD software for Fire; and WHEREAS, said PSCO RFP Contract is with Intergraph Corporation d/b/a Hexagon Safety, Infrastructure & Geospatial Division, a foreign profit corporation authorized to conduct business in Florida ("Hexagon"), which was competitively solicited for an initial term of seven (7) years, and will expire on July 21, 2029, subject to any renewals, extensions, and/or replacement contracts by PCSO; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Chief Procurement Officer has determined that said PCSO RFP Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The accessing of the PSCO RFP Contract for the procurement of a cloud - based CAD system, for Fire, pursuant to Section 18-111 of the City Code, with Hexagon, which was competitively solicited for an initial term of seven (7) years, and will expire on July 21, 2029, subject to any renewals, extensions, and/or replacement contracts by PCSO, is hereby authorized.' Section 3. Funds shall be allocated from Fire and such other various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute the City's Supplemental Agreement in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 2/23/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited, to those prescribed by applicable City Charter and City Code provisions.