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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13361 Date: 01/24/2023 Commission Meeting Date: 03/09/2023 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Precision Aircraft Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received on November 28, 2022, pursuant to Invitation for Bid ("IFB") No.1596386, from the sole responsive and responsible Bidder, Gardner Aviation Specialist, Inc. dba Precision Aircraft Services ("Precision Aircraft Services") for the provision of helicopter maintenance, repair and services, on an as needed basis, for the City of Miami's Police Department ("Police"), for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods; allocating funds from Police's General Fund Account number 00001.190101.546000, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On October 31, 2022, Department of Procurement ("Procurement") on behalf of Police issued IFB No. 1596386, for the provision of helicopter maintenance, repair, and services, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. On November 28, 2022, at the bid closing one (1) bid was received. The bid response was evaluated and tabulated following the guidelines directed in the IFB. Procurement is recommending award to Precision Aircraft Services, the sole responsive and responsible Bidder, per bid specifications. The estimated contract amount is $201,000.00 annually (approximately $1,206,000.00 for all six (6) years in the aggregate). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $201,000.00 annually (Approximately $1,206,000.00 in the aggregate). Police General Fund Account No.: 00001.190101.546000 Department of Police Department of Police Office of Management and Budget Office of Management and Budget Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Annie Perez Valentin J Alvarez Arthur Noriega V Pablo Velez Victoria Mendez Nicole Ewan City Clerk's Office Initial Police Review Department Head Review Budget Analyst Review Budget Review Procurement Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 02/10/2023 9:56 AM Completed 02/16/2023 10:54 PM Completed 02/17/2023 12:03 PM Completed 02/21/2023 11:35 AM Completed 02/21/2023 11:54 AM Completed 02/21/2023 2:38 PM Completed 02/22/2023 12:45 PM Completed 02/24/2023 9:15 PM Completed 02/28/2023 10:48 AM Completed 03/09/2023 9:00 AM Completed 03/10/2023 5:54 PM City of Miami Legislation Resolution Enactment Number: R-23-0117 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13361 Final Action Date:3/9/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED ON NOVEMBER 28, 2022, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1596386, FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, GARDNER AVIATION SPECIALIST, INC. D/B/A PRECISION AIRCRAFT SERVICES, A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("PRECISION AIRCRAFT SERVICES"), FOR THE PROVISION OF HELICOPTER MAINTENANCE, REPAIR AND SERVICES, ON AN AS NEEDED BASIS, FOR THE CITY OF MIAMI ("CITY") POLICE DEPARTMENT ("POLICE"), FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM POLICE GENERAL FUND ACCOUNT NO. 00001.190101.546000, AND SUCH OTHER VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Police Department ("Police") has a continuous need for helicopter maintenance, repair and services; and WHEREAS, on October 31, 2022, the City's Department of Procurement ("Procurement"), on behalf of Police, issued Invitation for Bid ("IFB") No. 1596386 for the provision of helicopter maintenance, repair and services, for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods; and WHEREAS, on November 28, 2022, Procurement received one (1) bid response to the IFB, which was evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, Gardner Aviation Specialist, Inc. d/b/a Precision Aircraft Services, a foreign profit corporation authorized to conduct business in Florida ("Precision Aircraft Services"), was deemed the sole responsive and responsible Bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on November 28, 2022, pursuant to IFB No. 1596386, from the sole responsive and responsible Bidder, Precision Aircraft Services, for the provision of helicopter maintenance, repair and services, on an as needed basis, for Police, for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods, is hereby accepted. Section 3. Funds shall be allocated from Police General Account No. 00001.190101.546000 and such other various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity kkor ey 2/28/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.