HomeMy WebLinkAboutBack-Up DocumentsCONTRACT RFQ533131 CONSULTANT WORK ORDER PROPOSAL
eBUILDER IMPLEMENTATION PHASE 2.3a - AECOM
19 September 2022
Dear Mr. Badia:
Pursuant to our review on 16 September 2022 of the prior combined Phase 2.3a Continuation Sup-
port Work Order Proposal, AECOM Technical Services proposes to provide the additional services
identified below for project entitled "eBuilder® Implementation Support Services", pursuant to its
Contract RFQ533131 with the City of Miami for Management Advisory Consultant Services
("MACS") dated 28 February 2016.
I. GENERAL
Provide management, technical, and administrative support for implementation of eBuilder®
PMIS for the City Phase 2.3a continuation of services. All services provided under this Work Or-
der Proposal shall be performed remotely or from AECOM office locations.
A. Estimates, opinions of probable construction or implementation costs, financial
evaluations, feasibility studies or economic analyses prepared by Consultant will represent its
best judgment based on its experience and available information. The City recognizes that
Consultant has no control over costs of labor, materials, equipment or services furnished by
others or over market conditions or contractor's methods of determining prices, and that any
evaluation of a facility to be constructed or work to be performed is speculative. Accordingly,
Consultant does not guaranty that proposals, bids or actual costs will not vary from opinions,
evaluations or studies submitted by Consultant.
B. Consultant shall be entitled to rely upon the accuracy of data and information provided by
the City or others without independent review or evaluation.
C. Consultant's decision to decline any Additional Services shall be at its exclusive discretion
and shall not be construed as a breach of the Agreement.
II. SCOPE OF WORK
Enterprise -level Software Integration Project Management & Consulting Services for a Project
Management Information System (PMIS) multi -point integration implementation.
A. Phase 2.3a continuation (Modification of prior Phase 2.3)
Support Data Migration; Includes delivering transformed data to eBuilder for import for multi-
ple data sources; eB Admin Support; support eBuilder with other training as required; Go -
Live Support
1. Data Migration
2. eB Admin Support
3. Training Needs
4. Go -Live Support
5. Post Go -Live Support (as need)
6. Project Management & Admin Support
CIP Form 116 Revised 10/19/12
III. SUB -CONSULTANTS
There are no subconsultants engaged for this Work Order.
IV. SCHEDULE OF WORK — TIME OF PERFORMANCE
Consultant shall submit the Deliverables and perform the Work as depicted in the tables below
based on a Work Start Date TBD based on receipt of NTP:
Task, Subtask,
or Activity ID
Major Task, Sub -Task, Activity, or deliverable
Duration
Delivery Date*
Phase 2.3a
Data Migration and Entry, Training Support
110 Work Days
NTP + 22 weeks
*An updated schedule, indicating actual delivery dates, based on the above durations, will be
provided to the City upon receipt of the NTP. Delivery date accounts for planned blackout period.
V. COMPENSATION
Consultant shall perform the Work detailed in this proposal for a Total Hourly Rate, Not to
Exceed Fee of One Hundred Sixty Six thousand and Seven Hundred and Thirty Two dollars
and Sixty cents ($166,732.60). The City shall not be liable for any fee, cost, expense or reim-
bursable expense or other
compensation beyond this amount. Said fee includes an allowance for Reimbursable Expenses
required in connection with the Work, which shall not exceed ($-0-). Said Reimbursable
Expenses shall be used in accordance with the Agreement Provisions and shall conform to the
limitations of Florida Statutes § 112.061.
SUMMARY
Task
Phase 2.3a
OF COMPENSATION
Activity Description
Data Migration,eB AdminSupport,Go-Live Sup.
Fee Amount
$166,732.60
Fee Basis
Hourly Rate, Not to Exceed
Subtotal — Professional Fees
$166,732.60
TOTAL
$166,732.60
Hourly Rate, Not to Exceed
VI. ADDITIONAL SERVICES
The City may establish an allowance for additional services requested by the City and for
unforeseen circumstances, which shall be utilized at the sole discretion of the City.
The following services are not included in our basic services: any service not explicitly listed
above.
VII. DATA PROVIDED BY CITY
The following information or documents are to be provided by the City:
CIP Form 116
Revised 10/19/12
A. City Office of Management and Budget support and guidance during data migration to be
provided as needed to support the project Task Delivery Dates.
B. City staff support to provide access to systems and personnel as needed to support the
project Task Delivery Dates.
VIII. PROJECT MANAGER
Consultant's Project Manager for this Work Order assignment will be Tammy Singer.
Submitted by:
Juan Alfonso', Vice President-PPM Leader -FL
AECOM Technical Services
Reviewed and approval in concept
Recommended by:
Hector Badia, Assistant Director
City of Miami Office of Capital Improvement Program
CIP Form 116 Revised 10/19/12
Maximum Hourly Rates
Title of Personnel
General Management
Category
Operations Category
Project Director
$247.50
$247.50
Principal Planner
$247.50
$247.50
Principal Landscape Architect
$247.50
$247,50
Principal Economist
$220.35
$220.35
Principal Ecologist _
$186,45
—$186.45 ------
Associate Principal Economist
$186.45
$186.45
Associate Principal Planner
$146.26
$146.26
Senior Planner
$135.30
$135.30
Senior Recreation Specialist
$150.00
$150.00
Senior Economist
$146.26
S146.26
Senior Survey Specialist
$150.00
$150.00
Economist
$135.30
$135.30
Senior Landscape Architect/Designer
$115,50
$115.50
Senior Ecologist
$115.50
$115.50
Recreation programmer
$115,00
$115.00
Survey Specialist
$115.00
$115.00
GIS Specialist
$115.00
$115.00
ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT
Project: eBuilder Support Services Phase 2.3a Continuation
Project No.: B- 70970 Description: Phase 2.3a - Data Migration and Validation,eB Admin Support,Go-Live Support
STAFF CLASSIFICATION
Consultant Name
Contract No.
Date
Estimator
AECOM
RFQ533131
9/16/2022
Tammy Singer
Job Classification
Staff
Applicable Rate
act Director/eBuilder E:
G.Aguilla
Rate: $73.81
PM -Implementation
T. Singer
Rate: $68.58
PMIS Support
L. Payne
Rate: $38.76
Rate:
Rate:
Rate:
Rate:
Staff Hours
By
Activity
Salary
Cost By
Activity
I
Average
Rate Per
Task
Work Activity
Man
hours
Cost/ Activity
Man
hours
Cost/ Activity
Man
hours
Cost/ Activity
Man
hours
Cost/ Activity
Man
hours
Cost/ Activity
Man
hours
Cost/ Activity
Man
hours
Cost/ Activity
1 Phase 2.3a continuation
560
$41,334
100
$6,858
240
$9,302
900
$57,494
$63.88
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Total Staff Hours
560
100
240
900
Total Staff Cost
$41,333.60
$6,858.00
$9,302.40
$57,494.00
$63.88
Total % of Work by Position
62.2%
26.7%
ESTIMATE OF SURVEY CREW COSTS
3 - man Survey Crew: crew days at
4 - man Survey Crew: crew days at
/ day = $ -
/ day = $ -
Notes:
1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee.
2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden
3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope
and Staff Hour Estimation Handbook.
City of Miami, C.I.P. Form 117: Revised 9/15/08
1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9)
Subconsultant: Enter Name of Sub 1
Subconsultant: Sub 2
Subconsultant: Sub 3
Subconsultant: Sub 4
Subconsultant: Sub 5
2 - SUBTOTAL ESTIMATED FEE:
Geotechnical Field and Lab Testing:
Survey Fee (or Survey Crew Fee):
Other Misc. Fee:
3 - SUBTOTAL ESTIMATED FEE:
Additional Services (Allowance)
Reimbursables (Allowance)
GRAND TOTAL ESTIMATED FEE:
$166,732.60
$166,732.60
$166,732.60
$166,732.60