HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #13394
Date: 01/26/2023
Commission Meeting Date: 02/23/2023
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Auth. Increase in Allowable Award Amount - MMACS
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
authorizing an increase in capacity beyond the current allowable award amount of two
hundred thousand dollars ($200,000.00) per project pursuant to Request for
Qualifications ("RFQ") No. 501331 for the Miscellaneous Management Advisory
Consulting Services ("MMACS") Pool, for program management support services from
AECOM Technical, Inc. ("AECOM") for the Office of Capital Improvements ("OCI") in the
amount of one hundred and sixty six thousand, seven hundred and thirty two dollars
and sixty cents ($166,732.60) for Phase 2.3a data migration entry support services of
the eBuilder Implementation Support Services ("Support Services") project; thereby
increasing the original Phase 2 amount from one hundred and seventy nine thousand,
nine hundred and three dollars and forty one cents ($179,903.41) to a not -to -exceed
amount of three hundred and forty six thousand, six hundred and thirty six dollars and
one cent ($346,636.01); allocating funds from the various sources of funds from OCI,
subject to the availability of funds and budgetary approval at the time of need;
authorizing the City Manager to negotiate and execute any and all other documents,
including any amendments, renewals, and extensions, subject to allocations,
appropriations and prior budgetary approvals, and in compliance with all applicable
provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable
to the City Attorney, and in compliance with all applicable laws, rules, and regulations,
as may be deemed necessary for said purpose.
Background of Item:
The Office of Capital Improvements is leading the implementation of eBuilder, an end -
to -end construction program management information solution and sought the services
of a qualified and experienced firm for eBuilder implementation support services.
Contract No. 501331 Miscellaneous Management Advisory Consulting Services
("MMACS") Pool was utilized to provide implementation services by AECOM, Inc
("AECOM"), a pre -qualified MMACS Pool participant. Pursuant to the contract, each
project issued under the MMACS Pool is limited to two hundred thousand dollars
($200,000.00). Phase 2 of the implementation process initially rendered costs in the
amount of one hundred and seventy nine thousand, nine hundred and three dollars and
forty one cents ($179,903.41). OCI has incurred additional costs in Phase 2,
sub -sectioned as Phase 2.3a Data Migration Entry, Support Services, in the amount of
one hundred and sixty six thousand, seven hundred and thirty two dollars and sixty
cents ($166,732.60), thereby increasing the total cost for Phase 2 to three hundred and
forty six thousand, six hundred and thirty six dollars and one cent ($346,636.01).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No.: Various Sources of Funds
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Hector L Badia
Calvin Fifer
Lai -wan McGinnis
Marie Gouin
Annie Perez
Nzeribe Ihekwaba
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Reviewed B
Department Head Review
Budget Analyst Review
Budget Analyst Review
Budget Review
Procurement Review
Deputy City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 02/06/2023 11:19 AM
Skipped 02/06/2023 11:42 AM
Completed 02/10/2023 10:03 AM
Completed 02/10/2023 2:05 PM
Completed 02/13/2023 10:04 AM
Completed 02/13/2023 12:17 PM
Completed 02/13/2023 12:33 PM
Completed 02/13/2023 4:04 PM
Completed 02/13/2023 6:05 PM
Completed 02/13/2023 6:08 PM
Completed 02/23/2023 9:00 AM
Completed 03/01/2023 3:53 PM
City of Miami
Legislation
Resolution
Enactment Number: R-23-0094
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 13394 Final Action Date:2/23/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING AN INCREASE
IN CAPACITY BEYOND THE CURRENT ALLOWABLE PER WORK ORDER AWARD
AMOUNT OF TWO HUNDRED THOUSAND DOLLARS ($200,000.00), PURSUANT TO
REQUEST FOR QUALIFICATIONS ("RFQ") CONTRACT NO. 501331 FOR A
MISCELLANEOUS MANAGEMENT ADVISORY CONSULTING SERVICES ("MMACS")
POOL, FOR PROGRAM MANAGEMENT SUPPORT SERVICES FROM AECOM
TECHNICAL SERVICES, INC., A FOREIGN PROFIT CORPORATION AUTHORIZED
TO CONDUCT BUSINESS IN FLORIDA ("AECOM"), FOR THE CITY OF MIAMI
("CITY") OFFICE OF CAPITAL IMPROVEMENTS ("OCI"), IN THE AMOUNT OF ONE
HUNDRED SIXTY SIX THOUSAND SEVEN HUNDRED THIRTY TWO DOLLARS AND
SIXTY CENTS ($166,732.60) FOR THE PHASE 2.3a DATA MIGRATION ENTRY
SUPPORT SERVICES FOR THE eBUILDER IMPLEMENTATION SUPPORT
SERVICES PROJECT ("SERVICES"), THEREBY INCREASING THE ORIGINAL
PHASE 2 AMOUNT FROM ONE HUNDRED SEVENTY NINE THOUSAND NINE
HUNDRED THREE DOLLARS AND FORTY ONE CENTS ($179,903.41) TO A NOT -
TO -EXCEED AMOUNT OF THREE HUNDRED FORTY SIX THOUSAND SIX
HUNDRED THIRTY SIX DOLLARS AND ONE CENT ($346,636.01); ALLOCATING
FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM OCI, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Office of Capital Improvements ("OCI") is leading
the implementation of the eBuilder, an end -to -end construction program management
information solution, and sought the services of a qualified and experienced firm for eBuilder
Implementation Support Services ("Services"); and
WHEREAS, Request for Qualifications ("RFQ") Contract No. 501331 fora Miscellaneous
Management Advisory and Consulting Services ("MMACS") Pool was utilized to provide
program management support services by AECOM Technical Services, Inc., a foreign profit
corporation authorized to conduct business in Florida ("AECOM"), as a prequalified MMACS
Pool participant; and
WHEREAS, pursuant to RFQ Contract No. 501331, each project issued pursuant to a
Work Order under the MMACS Pool is limited in capacity to the not -to -exceed amount of Two
Hundred Thousand Dollars ($200,000.00), with changes and/or modifications requiring
approval; and
WHEREAS, Phase 2 of the implementation process initially rendered costs in the
amount of One Hundred Seventy Nine Thousand Nine Hundred Three Dollars and Forty One
Cents ($179,903.41); and
WHEREAS, OCI has additional implementation costs in Phase 2, specifically for the
subsection Phase 2.3a Data Migration Entry Support Services, in the amount of One Hundred
Sixty Six Thousand Seven Hundred Thirty Two Dollars and Sixty Cents ($166,732.60), thereby
increasing the total cost for Phase 2 to Three Hundred Forty Six Thousand Six Hundred Thirty
Six Dollars and One Cent ($346,636.01);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. An increase in capacity beyond the current allowable per Work Order award
amount of Two Hundred Thousand Dollars ($200,000.00), pursuant to RFQ Contract No.
501331 for an MMACS Pool, for program management support services from AECOM, for OCI,
in the amount of One Hundred Sixty Six Thousand Seven Hundred Thirty Two Dollars and Sixty
Cents ($166,732.60) for the Phase 2.3a Data Migration Entry Support Services for the eBuilder
Implementation Support Services Project, thereby increasing the original Phase 2 amount from
One Hundred Seventy Nine Thousand Nine Hundred Three Dollars and Forty One Cents
($179,903.41) to a not -to -exceed amount of Three Hundred Forty Six Thousand Six Hundred
Thirty Six Dollars and One Cent ($346,636.01), is hereby authorized.'
Section 3. Funds shall be allocated from the various sources of funds from OCI, subject
to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
APPROVED AS TO FORM AND CORRECTNESS: