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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13230 Date: 01/05/2023 Commission Meeting Date: 02/09/2023 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Auth. Interlocal Agreement - Miami -Dade TPO - Trolley Fleet Purpose of Item: A resolution of the Miami City Commission, with attachment(s), authorizing the City Manager to execute an Interlocal Agreement, in substantially the attached form, between the City of Miami and the Miami Dade Transportation Planning Organization (TPO), accepting the TPO's contribution, in the amount of $50,000 for the study Fleet Vehicle Efficiency Plan. Matching funds in the amount of $33,504 are to be allocated from the City's share of the Transit Surtax. Background of Item: The project entails an interlocal agreement for the funding of to assist with the Trolley Vehicle Fleet Efficiency Plan of the Miami Trolley system. The effort will identify fleet efficiency opportunities and review conversion of fleet to electric vehicles or other alternative fuel mode. The Miami Dade TPO has programmed $50,000 as part of the Unified Planning Work Program for 2023-2024. The City is required to provide a match and enter into an Interlocal Agreement for said purpose. Matching funds are available from the City's share of the Transit Surtax. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $83,504 CIP Project No: 40-B70246 Reviewed B Department of Resilience and Public Works Juvenal Santana Department Head Review Completed 01/17/2023 12:33 PM Office of Management and Budget Donovan Dawson Budget Analyst Review Completed 01/23/2023 7:10 PM Office of Management and Budget Marie Gouin Budget Review Completed 01/25/2023 1:13 PM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 01/25/2023 2:12 PM Office of Grants Administration City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Lillian P Blondet Miriam Arcia Arthur Noriega V Valentin J Alvarez Xavier Alban Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Grant Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Completed Skipped Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 01/25/2023 2:39 PM 01/30/2023 10:25 AM 01/30/2023 11:15 AM 01/30/2023 11:17 AM 01/30/2023 1:18 PM 01/31/2023 1:13 PM 02/09/2023 9:00 AM 02/17/2023 12:42 PM 02/17/2023 1:01 PM 02/17/2023 1:02 PM City of Miami Legislation Resolution Enactment Number: R-23-0069 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13230 Final Action Date:2/9/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY OF MIAMI AND THE MIAMI-DADE TRANSPORTATION PLANNING ORGANIZATION ("TPO") FOR THE DEVELOPMENT OF THE CITY OF MIAMI TROLLEY FLEET VEHICLE EFFICIENCY PLAN WITH SIXTY PERCENT (60%) OF THE TOTAL COST TO BE FUNDED BY THE TPO AND FORTY PERCENT (40%) OF THE TOTAL COST TO BE FUNDED BY THE CITY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; ACCEPTING, ALLOCATING, AND APPROPRIATING LEGALLY AVAILABLE FUNDS IN AN AMOUNT NOT TO EXCEED EIGHTY-THREE THOUSAND, FIVE HUNDRED FOUR DOLLARS ($83,504.00), SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED. WHEREAS, the City of Miami ("City") and Miami -Dade Transportation Planning Organization ("TPO") wish to prepare a City of Miami Trolley Fleet Vehicle Efficiency Plan ("Plan") to optimize trolley service for the City of Miami residents ("Project"); and WHEREAS, the objective of the Plan is to reduce greenhouse gas emissions, vehicle downtime, improve service efficiency, enhance connections to Strategic Miami Area Rapid Transit ("SMART") plan corridors, and improve the overall quality of life for residents and visitors.; and WHEREAS, the TPO and the City have determined to jointly fund the Project and the City of Miami will provide the services to develop the Plan; and WHEREAS, the TPO will fund sixty percent (60%) of the costs to develop the Plan and the City will fund the remaining forty percent (40%) of the costs; and WHEREAS, the City wishes to work collaboratively with the County to ensure the creation and development of the Plan; and WHEREAS, the City will administer and manage Project at a total cost of Eighty -Three Thousand, Five Hundred Four Dollars ($83,504.00) and the City will contribute an amount not to exceed Thirty -Three Thousand, Five Hundred Four Dollars ($33,504.00) for the Project ("City Contribution"); and WHEREAS, the TPO will contribute an amount not to exceed Fifty Thousand Dollars ($50,000.00) on a reimbursement basis for the Project ("TPO Contribution"); and WHEREAS, it is in the best interest of the City to accept the TPO Contribution and to negotiate and execute agreements and other relevant documents necessary for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager, or designee, is authorized' to negotiate and execute an Interlocal Agreement, in a form acceptable to the City Attorney, between the City and the TPO for the Project and detailing the City's contribution in an amount not to exceed Thirty -Three Thousand, Five Hundred Four Dollars ($33,504.00) and the TPO's Contribution in an amount not to exceed Fifty Thousand Dollars ($50,000.00) for a total not to exceed amount of Eighty - Three Thousand, Five Hundred Four Dollars ($83,504.00) for the Project. Section 3. The City Manager, or designee, is further authorized' to negotiate and execute any and all other necessary documents, modifications, and amendments, all in forms acceptable to the City Attorney, for said purpose. Section 4. The City Manager, or designee, is authorized' to accept, allocate, and appropriate legally available funding sources for the Project in an amount not to exceed Eighty - Three Thousand, Five Hundred Four Dollars ($83,504.00), subject to the availability of funds and budgetary approval at time of need. Section 5. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.