HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #13169
Date: 12/20/2022
Commission Meeting Date: 02/09/2023
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Approve - Contract Capacity Increase for IFB - Police Horses
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
approving the increase in capacity beyond the City Manager's authority of $50,000 for
Invitation to Bid ("IFB") No. 798385, for farrier services for the Police Department
("Police") horses, with Farrier & Horse Trainer Inc. ("F & H Trainer").
Allocating funds from the general account and other funding sources of the Police
Department ("Police"); subject the availability of funds and budget approval at the time
of need. Authorizing the City Manager to negotiate and execute any and all documents,
including any amendments, renewals, and extensions; subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of
the Code of the City of Miami, Florida, as amended, ("City Code"), including the City's
Procurement Ordinance,
Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of
the City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On December 07, 2017, the Department of Procurement ("Procurement"), issued IFB
No. 798385, Farrier Services for Police Horses, under full and open competition. On
January 05, 2018, a contract was awarded to F&H Trainer under the City Manager's
authority of $50,000.00. Police expressed a need to increase the capacity to cover
expenses for the remainder of the contract term, ending March 05,2023. The estimated
cost for this contract is approximately $101,500.00.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Item is an Expenditure
Total Fiscal Impact:
$51,500.00
Reviewed B
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Yadissa Calderon
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Initial Police Review
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 12/22/2022 9:11 AM
Completed 12/22/2022 3:49 PM
Completed 12/23/2022 9:03 AM
Completed 12/27/2022 11:27 AM
Completed 12/27/2022 11:47 AM
Completed 12/28/2022 4:20 PM
Completed 01/10/2023 8:42 AM
Completed 01/20/2023 6:14 PM
Completed 01/23/2023 6:08 PM
Completed 02/09/2023 9:00 AM
Completed 02/14/2023 5:35 PM
City of Miami
Legislation
Resolution
Enactment Number: R-23-0067
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 13169 Final Action Date:2/9/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, APPROVING THE INCREASE
IN CONTRACT CAPACITY BEYOND THE CITY MANAGER'S AUTHORIZED
THRESHOLD AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00) FOR
INVITATION FOR BIDS ("IFB") NO. 798385 FOR THE PROVISION OF FARRIER
SERVICES FOR POLICE HORSES WITH FARRIER & HORSE TRAINER INC., A
FLORIDA PROFIT CORPORATION ("FARRIER"); ALLOCATING FUNDS FROM THE
CITY OF MIAMI ("CITY") POLICE DEPARTMENT ("POLICE") GENERAL ACCOUNT,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES,
AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, on January 5, 2018, the City Manager, under his authorized threshold
amount of Fifty Thousand Dollars ($50,000.00), approved the award of Invitation for Bids ("IFB")
No. 798385 for the provision of Farrier Services for Police Horses with Farrier & Horse Trainer
Inc., a Florida profit corporation ("Farrier"); and
WHEREAS, the City of Miami ("City") Police Department ("Police") has indicated a need
to increase the contract capacity beyond the City Manager's authorized threshold amount of
Fifty Thousand Dollars ($50,000.00) in order to cover expenses for the remainder of the contract
term;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The increase in contract capacity beyond the City Manager's authorized
threshold amount of Fifty Thousand Dollars ($50,000.00) for IFB No. 798385 for the provision of
Farrier Services for Police horses with Farrier is hereby approved.
Section 3. Funds shall be allocated from the Police General Account, subject to the
availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey ) 1/23/2023
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.