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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13100 Date: 12/06/2022 Commission Meeting Date: 01/26/2023 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Jobbers Equipment Warehouse Inc. - IFB 1556387 Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received on September 28, 2022, pursuant to Invitation for Bid ("IFB") No. 1556387, for Forklift and Other Hydraulic Lifts Maintenance and Repair Services, from the apparent sole responsive and responsible Bidder, Jobbers' Equipment Warehouse, Inc. ("Jobbers") for Group Nos. 6, 8, 9. 11, and 14, on an as needed basis, for an initial contract term of two (2) years, with the option to renew for two (2) additional two (2) year periods, allocating funds from the various end user accounts, and/or other sources of funds, subject to the availability of funds and budgetary approval, at the time of need. Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On August 26, 2022, the Department of Procurement ("Procurement"), issued IFB No. 1556387, Forklift and other Hydraulic Lifts Maintenance and Repairs. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal ("BidSync") under full and open competition. On September 28, 2022, at the bid closing, two (2) bids were received. The bids were evaluated and tabulated following the guidelines published in the bid. One (1) Bidder was found non -responsive as they did not submit the brand manufacturers' letters that confirmed that they are authorized and qualified to perform maintenance and repair services on the various manufacturers' equipment. Procurement is recommending award to Jobbers, who met all requirements, per the bid specifications, and is the responsive and responsible Bidder, for Group Nos. 6, 8, 9, 11, and 14. The estimated contract amount is $245,000 annually (approximately $1,470,000 for all six (6) years in the aggregate). Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $245,000 Annually (Approximately $1,470,000 for six (6) years in the aggregate) Reviewed B Department of General Services Administration Review Completed 01/06/2023 11:29 AM Office of Management and Budget Jacques Joseph Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Marie Gouin Annie Perez Natasha Colebrook -Williams Larry M. Spring Valentin J Alvarez Arthur Noriega V Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Jennifer Ramirez Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Department Head Completed 01/09/2023 10:21 AM Completed 01/09/2023 11:08 AM Completed 01/09/2023 12:34 PM Completed 01/09/2023 1:47 PM Completed 01/10/2023 10:26 AM Completed 01/11/2023 10:29 AM Completed 01/11/2023 10:33 AM Completed 01/13/2023 9:36 PM Completed 01/17/2023 4:54 PM Completed 01/26/2023 9:00 AM Completed 02/01/2023 4:44 PM City of Miami Legislation Resolution Enactment Number: R-23-0053 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13100 Final Action Date:1/26/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED ON SEPTEMBER 28, 2022, PURSUANT TO INVITATION FOR BIDS ("IFB") NO. 1556387, FOR THE PROVISION OF FORKLIFT AND OTHER HYDRAULIC LIFTS MAINTENANCE AND REPAIR SERVICES, FROM THE APPARENT SOLE RESPONSIVE AND RESPONSIBLE BIDDER, JOBBERS' EQUIPMENT WAREHOUSE, INC., A FLORIDA PROFIT CORPORATION ("JOBBERS"), FOR IFB GROUP NOS. 6, 8, 9, 11, AND 14, ON AN AS NEEDED BASIS, FOR AN INITIAL TERM OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS CITY OF MIAMI ("CITY") USER DEPARTMENT ACCOUNTS AND SUCH OTHER VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a continued need for forklift and other hydraulic lifts maintenance and repair services; and WHEREAS, on August 26, 2022, the City's Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 1556387, for the provision of forklift and other hydraulic lifts maintenance and repair services, for IFB Group Nos. 6, 8, 9, 11, and 14, on an as needed basis, for an initial term of two (2) years, with the option to renew for two (2) additional two (2) year periods; and WHEREAS, on September 28, 2022, Procurement received two (2) bid responses to the IFB, which were evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, Jobbers' Equipment Warehouse, Inc., a Florida profit corporation ("Jobbers"), was the apparent sole responsive and responsible Bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on September 28, 2022, pursuant to IFB No. 1556387, for the provision of forklift and other hydraulic lifts maintenance and repair services, from the apparent sole responsive and responsible Bidder, Jobbers', for IFB Group Nos. 6, 8 ,9, 11, and 14, on an as needed basis, for an initial term of two (2) years, with the option to renew for two (2) additional two (2) year periods, is hereby accepted. Section 3. Funds shall be allocated from the various City user department accounts and such other various sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: nd" ez, City Httor ey 1/17/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.