Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13013 Date: 11/22/2022 Commission Meeting Date: 01/26/2023 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 5 Type: Resolution Subject: Bid Waiver - Law Enforcement and Technology Federal Credit Union Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), by a Four -Fifths Affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the City Manager's recommendation and finding, attached and incorporated as Exhibit "A", that competitive negotiation methods and procedures are not practicable or advantageous to the City of Miami; waiving the requirements for said procedures; authorizing the City Manager to negotiate and execute a Revocable License Agreement ("License"), in a form acceptable to the City Attorney, between the City of Miami ("City") and Law Enforcement & Technology Federal Credit Union, for use of approximately 1,016 per square feet of office space inside the City Police Department headquarters located at 400 Northwest 2nd Avenue, Miami, Florida, for a monthly use fee of $1,862.67 ($22.00 per square foot) increasing annually by $1.00 per square foot, for an initial term of five (5) years, and an option to extend for five (5) additional one (1) year renewal options, with terms and conditions as more specifically set forth in said agreement; further authorizing the city manager to negotiate and execute all other necessary documents, including amendments and modifications to said agreement, all in a form acceptable to the City Attorney, as may be necessary to effectuate the uses contemplated herein. Background of Item: The Law Enforcement & Technology Federal Credit Union ("Licensee") has provided financial services to the City of Miami ("City") employees, their families and patrons at the City's Police Headquarters building, located at 400 Northwest 2nd Avenue, Miami, Florida, since 1936. the City and Licensee wish to enter into a Revocable License Agreement ("Agreement") for the continued use of 1,016 square feet of office space on the third floor inside the City's Police Headquarters building, to continue to provide financial services to City employees, their families, and patrons. The Agreement provides for a monthly use fee of $1,862.67 ($22.00 per square foot) increasing annually by $1.00 per square foot, for an initial term of five (5) years and an option to extend for five (5) additional one (1) year renewal options. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Office of the City Attorney Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division OMNI Community Redevelopment Office of the City Attorney City Commission City Commission Office of the City Clerk Reviewed B Jacqueline Lorenzo Pedro Lacret Marie Gouin Larry M. Spring Arthur Noriega V Valentin J Alvarez Agency Victoria Mendez Nicole Ewan Joseph Castro City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Isiaa Jones Approved Form and Correctness Meeting Meeting Rendered Completed 1 Completed Completed Completed Completed Completed ACA Completed 1 Completed Completed Completed 1/22/2022 12:20 PM 11/29/2022 4:50 PM 11/29/2022 5:03 PM 11/30/2022 1:14 PM 11/30/2022 1:48 PM 12/01/2022 8:58 AM Completed 2/27/2022 12:37 PM 01/12/2023 9:00 AM 01/26/2023 9:00 AM 02/01/2023 4:42 PM City of Miami Legislation Resolution Enactment Number: R-23-0049 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13013 Final Action Date:1/26/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATION AND FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"); WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A REVOCABLE LICENSE AGREEMENT ("AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND LAW ENFORCEMENT & TECHNOLOGY FEDERAL CREDIT UNION, FOR USE OF APPROXIMATELY 1,016 PER SQUARE FEET OF OFFICE SPACE INSIDE THE MIAMI POLICE DEPARTMENT HEADQUARTERS LOCATED AT 400 NORTHWEST 2ND AVENUE, MIAMI, FLORIDA, FOR A MONTHLY USE FEE OF $1,862.67 ($22.00 PER SQUARE FOOT) INCREASING ANNUALLY BY $1.00 PER SQUARE FOOT, FOR AN INITIAL TERM OF FIVE (5) YEARS, AND AN OPTION TO EXTEND FOR FIVE (5) ADDITIONAL ONE (1) YEAR RENEWAL OPTIONS, WITH TERMS AND CONDITIONS TO BE MORE SPECIFICALLY SET FORTH IN SAID AGREEMENT; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER NECESSARY DOCUMENTS, INCLUDING AMENDMENTS AND MODIFICATIONS TO SAID AGREEMENT, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY TO EFFECTUATE THE USES CONTEMPLATED HEREIN. WHEREAS, Law Enforcement & Technology Federal Credit Union, formerly known as the United Police Federal Credit Union ("Licensee") has provided financial services to the City of Miami ("City") employees, their families and patrons since 1936, including at the currently location of the Police headquarters building, located at 400 Northwest 2nd Avenue, Miami, Florida ("Police Headquarters"); and WHEREAS, the City and Licensee wish to enter into a Revocable License Agreement ("Agreement") for the Licensee's continued use of 1,016 square feet of office space on the third floor inside the Miami Police Department ("MPD") Headquarters, to continue to provide financial services to City employees, their families, and patrons; and WHEREAS, the Agreement shall provide for a monthly use fee of $1,862.67 ($22.00 per square foot) increasing annually by $1.00 per square foot, for an initial term of five (5) years and an option to extend for five (5) additional one (1) year renewal options; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-85(a) of the Code, by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's written findings, attached and incorporated as Exhibit "A", that competitive negotiation methods and procedures are not practicable or advantageous, and waiving the requirements for said procedures, are hereby ratified, approved, and confirmed. Section 3. The City Manager is authorized' to negotiate and execute the Agreement, in a form acceptable to the City Attorney, between the City and Licensee, for use of approximately 1,016 per square feet of office space inside the MPD Headquarters building located at 400 Northwest 2nd Avenue, Miami, Florida, for a monthly use fee of $1,862.67 ($22.00 per square foot) plus pilot fees with annual increases, for an initial term of five (5) years with an option to extend for five (5) additional one (1) year renewal options, with terms and conditions as more specifically set forth in said Agreement. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 12/27/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.