HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #12815
Date: 10/18/2022
Commission Meeting Date: 01/12/2023
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: RFP 1208386 - Trolley Advertising Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the Proposal received on May 9, 2022, pursuant to Request for Proposals
("RFP") 1200386 for the Trolley Advertising Services ("Services") to provide revenue
generating advertising services to be displayed on City -owned trolley vehicles, from
Outfront Media Group LLC ("Outfront"), for an initial term of three (3) years, with the
option to renew for two (2) additional one-year periods; authorizing the City Manager to
execute a professional services agreement ("PSA") with Outfront in a form acceptable to
the City Attorney; further authorizing the City Manager to negotiate and execute any and
all documents, including any amendments, renewals, and extensions subject to all
allocations, appropriations and budgetary approvals having been previously made,
compliance with applicable provisions of the code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the
City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules and regulations, as may be deemed necessary for said purpose.
Background of Item:
On March 21, 2022, Procurement issued RFP No. 120386 for the provision of Trolley
Advertising Services, under full and open competition. On May 9, 2022, at RFP closing,
three (3) proposals were received. The responses were evaluated following the
guidelines published in the RFP. All proposals were found to be responsive. Proposals
were evaluated and Procurement is recommending award to Outfront, which met all
requirements and were the highest ranked responsive and responsible Proposer. The
City will receive sixty percent ("60%") of monthly net revenues.
Budget Impact Analysis
Item is Related to Revenue
Total Fiscal Impact:
Reviewed B
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Works
11/08/2022 10:23 AM
Carolina Aguila
Donovan Dawson
Marie Gouin
Nzeribe Ihekwaba
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Nicole Ewan
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Analyst Review
Budget Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Department Head
Skipped
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
11/08/2022 11:07 AM
11/08/2022 12:40 PM
11/09/2022 3:00 PM
11/09/2022 4:36 PM
11/09/2022 5:20 PM
11/10/2022 8:55 AM
11/15/2022 12:36 PM
11/15/2022 2:26 PM
01/12/2023 9:00 AM
01/18/2023 2:00 PM
City of Miami
Legislation
Resolution
Enactment Number: R-23-0013
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 12815 Final Action Date:1/12/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE PROPOSAL
RECEIVED ON MAY 9, 2022, PURSUANT TO REQUEST FOR PROPOSALS ("RFP")
NO. 1208386 FOR THE PROVISION OF TROLLEY ADVERTISING SERVICES, FROM
OUTFRONT MEDIA GROUP LLC, A FOREIGN LIMITED LIABILITY COMPANY
AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("OUTFRONT"), FOR THE
CITY OF MIAMI ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS
("RPW'), FOR AN INITIAL TERM OF THREE (3) YEARS, WITH THE OPTION TO
RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES
AGREEMENT ("PSA") WITH OUTFRONT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on March 21, 2022, the City of Miami ("City") Department of Procurement
("Procurement"), on behalf of the City's Department of Resilience and Public Works ("RPW'),
and, specifically, the Transportation Division, issued Request for Proposals ("RFP") No.
1208386 for the provision of Trolley Advertising Services, under full and open competition, for
revenue generating advertising services to be displayed on City -owned trolley vehicles, for an
initial term of three (3) years, with the option to renew for two (2) additional one (1) year periods;
and
WHEREAS, on May 9, 2022, three (3) proposals were received, with all three (3)
deemed responsive and responsible, and evaluated by the Manager approved Evaluation
Committee ("Committee"), following the guidelines published in the RFP; and
WHEREAS, the Committee has recommended for award the top ranked proposal
received from Outfront Media Group LLC, a foreign limited liability company authorized to
conduct business in Florida ("Outfront");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposal received on May 9, 2022, pursuant to RFP No. 1208386 for the
provision of Trolley Advertising Services, from Outfront, for RPW, for an initial term of three (3)
years, with the option to renew for two (2) additional one (1) year periods, is hereby accepted.
Section 3. The City Manager is authorized1 to execute the negotiated Professional
Services Agreement ("PSA") with Outfront, in a form acceptable to the City Attorney, for said
purpose.
Section 4. The City Manager is further authorized1 to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions
of the Code of the City Miami, Florida, as amended ("City Code"), including the City's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.