HomeMy WebLinkAboutR-23-0010City of Miami
Resolution R-23-0010
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 13056 Final Action Date: 1/12/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE ACCESSING OF THE CITY OF LONGWOOD, FLORIDA
("LONGWOOD") CONTRACT NO. RFP-03122020-0-2020/GK ("CONTRACT")
FOR THE PROVISION OF VEHICLE DAMAGE RECOVERY SERVICES, FOR
THE CITY OF MIAMI ("CITY") DEPARTMENT OF RISK MANAGEMENT
("RISK"), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH ALTERNATIVE
CLAIMS MANAGEMENT, LLC, A FOREIGN LIMITED LIABILITY COMPANY
AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("ACM"), WHICH WAS
COMPETITIVELY SOLICITED FOR A TERM OF THREE (3) YEARS FROM
MAY 4, 2020 TO MAY 3, 2023, WITH TWO (2) ADDITIONAL ONE (1) YEAR
OPTION TO RENEW PERIODS, EXTENDING THE TOTAL POSSIBLE TERM
TO MAY 3, 2025; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF
FUNDS AND AGENCIES, ON AN AS -NEEDED CONTRACTUAL BASIS,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL
AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CITY'S SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS,
AND REPLACEMENTS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH
ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18
OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY,
AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Risk Management Department ("Risk") is in need
of Vehicle Damage Recovery Services to fully recover monies available in its insurance claims;
and
WHEREAS, accessing the City of Longwood, Florida ("Longwood") Contract No. RFP-
03122020-0-2020/GK ("Contract"), will allow for the provision of said vehicle damage recovery
services by Alternative Claims Management, LLC, a foreign limited liability company authorized
to conduct business in Florida ("ACM"); and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City's Chief Procurement Officer has also determined that the
City of Miami Page 1 of 2 File ID: 13056 (Revision:) Printed On: 6/24/2025
File ID: 13056 Enactment Number: R-23-0010
awarded Contract between Longwood and ACM, was entered into pursuant to a competitive
process in compliance with the City's laws, policies, and procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA"
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The accessing of the Longwood Contract for the provision of Vehicle
Damage Recovery Services, for Risk, pursuant to Section 18-111 of the City Code, with ACM,
which was competitively solicited for a term of three (3) years from May 4, 2020 to May 3, 2023,
with two (2) additional one (1) year option to renew periods, extending the total possible term to
May 3, 2025, is hereby authorized.
Section 3. Funding shall be allocated from the various sources of funds and agencies,
on an as -needed contractual basis, subject to the availability of funds and budgetary approval at
the time of need.
Section 4. The City Manager is authorized' to execute the City's Supplemental
Agreement, in a form acceptable to the City Attorney, for said purpose.
Section 5. The City Manager is further authorized1 to negotiate and execute any and all
other documents, including any amendments, renewals, extensions, and replacements, subject
to all allocations, appropriations, prior budgetary approvals, compliance with all applicable
provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act,
and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms
acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
sndez, City Httor
ey 12/29/2022
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 13056 (Revision:) Printed on: 6/24/2025