HomeMy WebLinkAboutBack-Up DocumentsGRANT AWARD AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
City of Miami
KJTSRFPMWTKS
23.s.aa.900.071
This Agreement is by and between the State of Florida, Department of State, hereinafter referred to as the "Departnrnt," and thhCity of
Miami hereinafter referred to as the "Grantee."
The Grantee has been awarded an African-Anrrican Historical and Cultural Grant by the Departtnent, grant number23.s.aa.900.071 for the
Project "2021 Barnyard RoofReplacenrnt," in the amount of $359,260 ("Grant Award Atmunt ). The Departnrnt enters into this Agreenrnt
and has the authority to administer this grant in accordance with Section 152 of the 2021-2022 General Appropriations Act and Section 197 of
the 2022-23 General Appropriations Act.
Funding for this grant is provided by the federal Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program established by the
American Rescue Plan, Pub. L. No. 117-2 (ARPA), as authorized by the Dep
program may only be used in compliance with ARPA, Treasury's regulations imply
Uniform Administrative Requirements, Cost Principles, and Audit Requirements f�Fe
regulations, and executive orders. For additional information about the S pr
listing number (formerly known as CFDA number) 21.027.
In consideration of the mutual covenants and promises contained herein, the part
of the Treasury. Federal funds disbursed under this
Act, applicable provisions of 2 CFR 200,
deral A '° ds and all other applicable federal statutes,
rogram, see tl ssistance Listing in SAM.gov under
ee as follows:
1. Grant Purpose. This grant shallbe used exclusively for the "-`- l Barn and Roof Replacement," the public purpose for which these
funds were appropriated.
a. The Grantee shall perform the following Scope of Work
Grant funds will be used to &cl itate the repair and restore Barnyard Community Center roof in Miami, Florida. Work kenos
include roof cleaning using gentlest . is possible in accordance with SOI standards, sealing laps and screws, waterproofing in
accordance with SOI standard K i " '•n ofnew 2x6 fascia, installation ofnew gutters, and installation ofnew soffit. Grant funds will
also be used for professiona ectural/engineering services.
All tasks associated with the Project shall meet the requirements set forth in this agreement.
b. The Grantee agrees to provide the following Deliverables and Performance Measures related to the Scope of Work for pants
to be awarded.
Payment
Type
Deliverable Description
Documentation
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Payment
Amount
Page: 1
1
Fixed
Price
Provide one (1) copy of the draft contract
with a professional architectural/engineering
consultant; one (1) copy of the project
timeline to the Department for review and
approval; one (1) copy of the Certificate of
Completion for participation in the Grants
Management Webinar demonstrating a
100/100 score on the AACH Grants
Management Quiz; one (1) copy of the
SAM.gov entity information form.
One (1) copy of the draft contract
with a professional
architectural/engineering consultant;
one (1) copy of the project timeline to
the Department for review and
approval; one (1) Certificate of
Completion demonstrating a 100/100
score on the AACH Grants
Management Quiz; one (1) copy of
the SAM.gov entity information form.
$89,815
2
Fixed
Price
Complete and submit a completed Application
and Certificate for Payment (AIA Document
G702) and Schedule of Contract Values (AIA
Document G703), or their equivalents,
showing at least thirty percent (30%) of the
project completed for review and approval;
Photographic documentation of installed
project identification sign with Grant Fundin_
Acknowledgement; documentation to support
all paid expenditures including detailed said
invoices, bank records, and canceled ,
One (1) copy of a completed
Application and Certificate for
Payment ( Document G702) and
Schedu Contract Values (AIA
Doc t 3), or their
es alents, s g at least thirty
cent (30%) o project
corn. d; Photographic
• , entation of installed project
it ication sign with Grant Funding
Ac . ledgement; documentation to
• • all paid expenditures
inc ding detailed paid invoices, bank
records, and canceled checks.
$89,815
3
Fixed
Price
One (1) copy of a completed
Application and Certificate for
Payment (AIA Document G702) and
Schedule of Contract Values (AIA
Document G703), or their
equivalents, showing at least sixty
percent (60%) of the project
completed; documentation to support
all paid expenditures including
detailed paid invoices, bank records,
and canceled checks.
$89,815
Complete and Submit o e (1) co rr I,
completed Application and Certificate for
Payment (AIA Document G702) and Schedule
of Contract Values (ATA Document G703), or
their equivalents, showing at least sixty
percent (60%) of the proje ompleted;
documentation to support all paid
expenditures including detailed paid invoices,
bank records, and canceled checks
Page: 2
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
4
Fixed
Price
Complete and submit an Application and
Certificate for Payment (AIA Document
G702) and Schedule of Contract Values (AIA
Document G703), or their equivalents,
showing at least one hundred percent (100%)
of the project completed, including all
retainage amounts paid, for review and
approval. In addition, a new/updated FMSF
form (for previously extant structures over 50
years old); for the property and executed
Restrictive Covenant filed with the County
Clerk shall be submitted prior to final
payment; a Single Audit Form shall be
completed by the Grantee and submitted
along with the Final Progress Report prior to
final payment; documentation to support all
paid expenditures including detailed paid
invoices, bank records, and canceled checks.
One (1) copy of the completed
Application and Certificate for
Payment (AIA Document G702) and
Schedule of Contract Values (AIA
Document G703), or their
equivalents, showing at least one
hundred percent (100%) of the
project completed, including all
retainage amounts paid; One (1) copy
of the new/updated FMSF form (for
previously extant structures over 50
years old); One (1) copy of the
executed Res rictive Covenant filed
with the C► Clerk; One (1) Single
Audit F.',-'. documentation to
sup all`. d expenditures
mg detailed paid invoices, bank
ords, and canceled checks.
$89,815
Totals
$359,260
c. The Grantee has provided an Estimated Project
Scope of Work and Deliverables outlined in
All expenditures shall be in accordance wi
mist be incurred during the term of this A
budge
ment,
budge
quired to submit
d. Should grant expenditures vary t ' ant amount for any line item in Attachnrnt A (Estimated Project Budget) by more
than 20%, the Grantee shall .osal for revision of the Estimated Project Budget with a written explanation for
the reason(s) for deviation(``' om the original tima -. Project Budget to the Division for review and written approval.
2. Length of Agreement. This Age nt shall begin on July 1, 2021, and shall end June 30, 2023, unless terminated in accordance with
the provisions of Section 33 of this Agreement. Contract extensions will not be granted unless Grantee is able to provide substantial
written justification and the Departnrnt aproves such extension. The Grantee's written request for such extension must be submitted to
the Department no later than thirty (30) days prior to the termination date of this Agreement and no anrndn nt will be valid until a written
anrndn nt is signed by both parties as required in Section 7 and Section 15 of this Agreenrnt.
ba
get
ble expenditures projected to accomplish the Grantee's
nt. The Budget provides details of how grant and match finds will be spent.
Which is .rporated as part of this Agreement and entitled Attachnrnt A) and
on 2 of this Agreenrnt.
3. Contract Administration. The parties are legally bound by the requirements of this Agreenrnt. Each party's contract manager, named
below, will be responsible for monitoring its performance under this Agreement, and will be the official contact for each party. Any
notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below. Any change in the contact information below shall be submitted in writing to the contract manager within 10
days of the change.
For the Department :
Theo Smith
Florida Departnrnt of State
RA. Gray Building
500 South Bronough Street
Page: 3
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Tallahassee, FL 32399
Phone: 850.245.6310
Email: Theo.Smith@dos.myflorida.com
For the Grantee:
Contact: Lillian Blondet
Address: 444 S.W. 2nd Avenue 5th Floor Miami Florida 33130-1910
Phone: 305.416.1536
Email: lblondet(a),miamigov.com
4. Grant Payments. All grant payrrrnts are requested online viahttps//dosgrants.com( by submitting a payment request with
docunnentation that the deliverable has been completed. The total grant award shall not exceed the Grant Award Amount, which shall be
paid by the Department in consideration for the Grantee's minimum performance as set forth by the team and conditions of this
Agreement. Grant pant requests are not considered complete for purposes of paynrnt until review of the deliverables for compliance
with the terms and conditions of this Agreement by the appropriate Department staff is slete and approval of the deliverable given.
The grant pant schedule is outlined below.
a. A11 payments will be made in the amp -Lints identified with the Deliverables in Sec "ti 1 0 1 i� agreement.
b. All payments will be made in accordance with the completion of those Deliverables.
5. Electronic Payments. The Grantee can choose to use electronic
receive their award through electronic fiends transfer mist submit a
Financial Services (DF S). If EFT has already been set up for the or
form unless the organization has changed bank accounts. 4, e authorization
sf7accounting and-auditinglibraries/vendors/vendor-relations/. '° . a 1-26 ct-
information pertaining to payment status is also available.
6. Florida Substitute Form W-9. A complete
from the State of Florida that may be subj
other related information in order to report ac
Substitute Form W-9 visit http//
submitted to the Department, , quire
T) to receive grant payments. All grantees wishing to
osit Authorization form to the Florida Department of
the Grantee does not need to submit another authorization
is accessible at https//www.myfloridacfo.commdocs-
sit-vendors.pdf?sfvrsn eff728cf 16 where
Form ' issued by DF S is required from any entity that receives a payment
1099 reporting. must have the correct Taxpayer Identification Number (TIN) and
e tax inftioo the Internal Revenue Service (IRS). To register or access a Florida
ridacfo.coni. A copy of the Grantee's Florida Substitute Form W-9 must be
e of or with the executed Agreement.
7. Amendment to Agreement. Either party may request modification of the provisions of this Agreement by contacting the Department to
request an Anrndrnent to the Cott. Changes which are agreed upon shall be valid only when in writing, signed by each of the
parties, and attached to the original of this Agreement. If changes are uiplenrnted without the Department's written approval, the
organization is subject to noncompliance, and the grant award is subject to reduction, partial, or complete refined to the State of Florida
and termination of this agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for fiiure to perform the minimum level of
services required by this Agreenrnt in accordance with Sections 215.971 and 287.058, Florida Statutes.
a. Payrrrnts will be withheld for fiilure to complete services as identified in the Scope of Work and Deliverables, provide docunnentation
that the deliverable has been completed, or dermnstrate the appropriate use of state or federal funds.
b. If the Grantee has spent less than the Grant Award Ammunt in state or federal funds to complete the Scope of Work, the final payment
will be reduced by an amount equal to the difference between spent state or federal dollars and the Grant Award AnDunt.
c. The Division may reduce individual payrrrnts by 10% if the completed deliverable is not consistent with any applicable historic
preservation standards as outlined in the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic
Preservation available online at https//www.nps.gov/subjects/historicpreservation/standards.htmor applicable industry standards.
The Departnrnt shall reduce total grant funding for the Project in direct proportion to any required match contributions not met by the end
of the grant period. This reduction shall be calculated by dividing the actual match anDunt by the required match anDunt indicated in the
Agreement and multiplying the product by the Grant Award Amount indicated in the Agreement. Pursuant to Section 17, Grantee shall
Page: 4
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
refund to the Departnnent any excess funds paid out prior to a reduction of total grant funding.
9. Additional Special Conditions.
a) For all projects involving development activities, the following special conditions apply
i. All project work shall be completed under the supervision of a licensed architect or licensed contractor.
ii All project work affecting a Historic Property must be in compliance with theSecretary of the Interior's Standards and
Guidelines for Archaeology and Historic Preservation available online at:
https //www.nps. gov/subjects/historicpreservation/standards.htm
The Grantee shall provide photographic docunentation of the Project activity. Guidelines regarding the photographic docunentation
are available online athttps//dos.myflorida.com/historicahgrants/special-category-grants/
iv. Architectural Services
A. All projects shall require contracting for architecturai/engineering services.
B. The Grantee may request a waiver of this requirenent from the Department if they believe that the architectural/engineering
services are not needed for the Project. The Departnent shall ' e a recommendation to the Grantee after review of the
proposed work.
v. Architectural Documents and Construction Contracts
The Grantee shall submit the architectural services contract to the nt for review and approval prior to final execution. In
addition, pursuant to Section 267.031(5)(i), Florida Statutes the Grantee shall submit architectural planning documents to the
Department for review and approval at the following stages of developn-cnt:
A. Upon completion of schematic design;
B. Upon completion of design development and outline specifications; and
C. Upon completion of 100% construction documents and project manual, prior to execution of the construction contract.
vi For the construction phase of the Project, in addition to the review submissions indicated above, a copy of the construction contract
must be submitted to the Department for review and approval prior to final execution. Departnent review and approval of said
contracts shall not be construed as acceptance by or imposition upon the Department of any financial liability in connection with said
contracts.
vii. For projects involving ground disturbance (examples include: historic building or structure relocation, grading and site work,
installation of sewer and water lines, subgrade foundation repairs or damp proofing, construction of new foundations and installation
of landscape materials), the Grantee shall ensure that the following requirements are included in all contracts for architectural and
engineering services:
A. Ground disturbance around historic bindings or elsewhere on the site shall be minimized, thus reducing the possibility of damage
to or destruction of significant archaeological resources.
B. If an archaeological investigation of the Project site has not been completed, the architect or engineer shall contact the
Department for assistance in determining the actions necessary to evaluate the potential for adverse effects of the ground
disturbing activities on significant archaeological resources.
C. Significant archaeological resources shall be protected and preserved in place whenever possible. Heavy machinery shall not be
allowed in areas where significant archaeological resources may be disturbed or damaged.
D. When preservation of significant archaeological resources in place is not feasible, a mitigation plan shall be developed in
consultation with and approved by the Division of Historical Resources, Bureau of Historic Preservation's Compliance Review
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Page: 5
Section (contact information available online atwww.flheritage.com). The mitigation plan shall be implennnted under the
direction of an archaeologist meting the Secretary of the Interiors' Professional Qualification Standards for Archaeology.
E. Docunrntation of archaeological investigation and required mitigation actions shall be submitted to the Compliance Review
Section for review and approval This documentation shall conform to theSecretary of the Interior's Standards for
Archaeological Documentation, and the reporting standards of the Compliance Review Section set forth inChapter IA-46,
Florida Administrative Code.
b) For all projects involving survey activities, the following special conditions apply:
i The Grantee shall submit survey contracts to the Department for review and approval prior to execution.
ii A 1A-32 penult mast be obtained from the Division of Historical Resources, Bureau of Archaeological Research prior to the
beginning of fieldwork conducted in state lands and a copy submitted to the Depar t, if applicable.
iii. For historical structure and archaeological surveys, the Grantee shall fo :Iw the historic structure and archaeological survey
guidelines as outlined in the docunrnts found online ath •s//dos. ioridnThistorical/ants/small matc ii a ants/. The survey
report shall conform to Chapter IA-46, Florida Administrative Co
c) Federal Coronavirus State and Local Fiscal Recovery Funds (
Special Conditions contained in Attachnrnt C.
Grant Sdbrecipients must comply with the Federa
10. Credit Line(s) to Acknowledge Grant Funding. Pursuant to Section 286. 5, Florida Statutes, in publicizing advertising or describing
the sponsorship of the program the Grantee shall include the following stement:
a. "This project is sponsored in part by the Department of State and the State o Florida." Any variation in this language must receive prior
approval in writing by the Department.
b. All site -specific projects mast include a Proj = . entific tion sib. with the aforementioned language, that must be placed on site. The
cost ofpreparation and erection ofthe Pro ' identificatn sign . allowable project costs. Routine maintenance costs of Project signs
are not allowable project costs. A photo & ofthe aforaiiiir , sign must be submitted to the Departnrnt as soon as it is erected.
11. Encumbrance of Funds. The Grantee shall exec binding contract for at least a part of the Scope of Work within six (6) months from
the date of execution of this Agreement, ex = d below.
a
a. Extension of Encumbrance Deadline: The ' umlirance deadline indicated above may be extended by written approval of
the Departnint. To be eligib this extens'r' the Grantee must demonstrate to the Depaxtrrnt that encumbrance of grant finding
and the required match by binds ' ract(s) is achievable by the end of the requested extended encumbrance period. The Grantee's
written request for extension of the e rance deadline must be submitted to the Department no later than fifteen (15) days prior to
the encumbrance deadline indicated abo
b. Encumbrance Deadline Exception: For projects not involving contract services the Grantee and the Departnrnt shall consult on a case -
by -case basis to develop an acceptable encumbrance schedule.
12. Grant Reporting Requirements. The Grantee mist submit the following reports to theDepartnt. All reports shall document the
completion of any deliverables/tasks, expenses and activities that occurred during that reporting period. All reports on grant progress will
be submitted online via https//dosgrants.com(. If the Grant Period end date set forth in Section 2 is extended in accordance with
the requirenonts of Section 7 and Section 15 of this Agreenont, additional quarterly progress reports shall be submitted until the expiration
of the Grant Period.
a. First Project Progress Report is due by July 15, 2022, for the period April 1 - June 30, 2022.
b. Second Project Progress Report is due by October 15, 2022, for the period July 1 September 30, 2022.
c. Third Project Progress Report is due by January 15, 2023, for the period October 1 - December 31, 2022.
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Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
d. Fourth Project Progress Report is due by Apri115, 2023 for the period ending January 1 - March 31, 2023.
e. Fifth Project Progress Report is due by July 15, 2023, for the period ending April 1 - June 30, 2023.
£ Final Report. The Grantee must submit a Final Report to the Division within one month of the Grant Period End Dateet forth in
Section 2 above. All final reports must document the completion of all deliverables/tasks, expenses and activities that occurred by the
Grant Period End Date. The Grantee may expend funds only for allowable costs resulting from obligations incurred during the specified
agreenent period. Expenditures of state or federal financial assistance must be in compliance with the laws, rules, and regulations
applicable to expenditures of state and federal funds, including, but not limited to, this Agreement, the Reference Guide for State
Expenditures, and 2 CFR Part 200.
13. Matching Funds. Grantee is not required to provide matching finds if the Grant Award Amount is equal to or less than
$500,000. However, if the Grant Award Amount is greater than $500,000, Grantee is required to provide a 50% match of the amount
above $500,000. The Grantee is responsible for any matching Binds included in the budget in Attachment A, whether required or voluntary.
The Grantee must submit docunentation that the match requirenents of this Agreement live been net and provide to the Department
docunentation evidencing expenses incurred to comply with this requirement.
14. Grant Completion Deadline. The grant completion deadline is the end date of A nt set forth in Section 2 above. The Grant
Completion Deadline is the date when all grant and any required matching 19.E have bee out or incurred in accordance with the
work described in the Scope of Work, detailed in the Estimated Project B ,� �, . If the Grantee finds it necessary to request an extension of
the Grant Completion Deadline an Arrendmnent to the Agreement nus execut as per Sect or 7, and the stipulations in Section 15
must be met.
15. Extension of the Grant Completion Deadline. An extens0 of the completion date nest be requested at least thirty (30) days prior to
the end of the Grant Period and may not exceed six (6) months, the Grantee can clearly demonstrate extenuating
circumstances:provided, however that under no circumstances may this Agebe extended beyond the period of performance for
use of SLFRF fiends, as set forth by the Dep. u - - 'the Treasury. An extenuating circumstance is one that is beyond the control of the
Grantee, and one that prevents timrely comple + Project such as a natural disaster, death or serious illness of the individual
responsible for the completion ofthe Project, litigation rel. yd to the Project, or failure ofthe contractor or architect to provide the services
for which they were contracted to provide. An exten . circumns cce does not include Eilure to read or understand the administrative
requirenents of a grant or Eilure to raise sufficie ching fundsChanges to the original completion deadline shall be valid only when
requested in writing approved by the Dep. II nt, .n Amendmnent to the Agreenent has been executed by both parties and attached
to the original of this Agreene Gran t p i e docunentation that a portion of the grant finds and match contributions are
encumbered and demonstrate he satisfactio f the Pepartmentthat project work is progressing at a rate such that completion is
achievable within the extended G . ' eriod.
16. Non -allowable Grant Expenditures. tee agrees to expend all grant finds received under this agreenent solely for the purposes
for which they were authorized and appro . r ted. Expenditures (grant and match) shall be in compliance with applicable federal and state
statutes, regulations, the program guidelines, and this agreenent. The following categories of expenditures are non -allowable for
expenditure of grant finds and as contributions to required match
a) Expenditures for work not included in the Scope of Work of the executed Grant Award Agreenent;
b) Costs of goods and services not procured in accordance with procurenent procedures set forth in the Grant Award Agreement and 2
CFR Part 200;
c) Expenses incurred or obligated prior to or after the Grant Period, as indicated in the Grant Award Agreement;
d) Expenditures of state or federal financial assistance not in compliance with the laws, rules, and regulations applicable to expenditures of
state and federal funds as outlined in the Departnent of Financial Services' Reference Guide for State Expenditures (revised 11/1/2019)
and 2 CFR Part 200.
e) Expenses associated with lobbying or attempting to influence Federal, State or local legislation, the judicial branch or any state agency,
f) For project activities directed at a Historic Property, expenditures for work not consistent with the applicable historic Preservation
Standards as outlined in the Secretary of the Interior's Guidelines available at wwwnps.gov/tps/standards/treatment-guidelines-
2017.pdf standards available at http//wwwnps.gov/tps/standards.htm and nps.gov/history/local-law/arch stnds_0.htm or applicable
Page: 7
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
g)
p)
q)
r)
s)
t)
u)
17.
industry standards;
Costs for projects having as their primary purpose the fulfilbra of Federal or State regulatory requirements, including costs of
consultation and mitigation nrasures required under Section 106 of the National Historic Preservation Act of 1966, as anrnded, or
under Section 267.031, F.S.;
h) Projects directed at activities or Real Properties that are restricted to private or exclusive participation or access, which shall include
restricting access on the basis of sex, race, color, religion, national origin, disability, age, pregnancy, handicap or marital status;
i) Entertainnrnt, food, beverages, plaques, awards or gifts;
j) Costs not docuncrnted in accordance with the provisions of the Grant Award Agreenrnt;
k) Indirect costs including Grantee overhead, managenrnt expenses, general operating costs and other costs that are not readily
identifiable as expenditures for the materials and services required to complete the work identified in the Scope of Work in the Grant
Award Agreement. Examples of indirect costs include: rent/mortgage, utilities, janitorial services, insurance, accounting, Internet service,
monthly expenses associated to security systems, non -grant related administrative and clerical staffing marketing and fundraising
activities;
1) Administrative and project management expenditures such as expenditures that are directly attributable to management of the grant -
assisted Project and meting the reporting and associated requirenrnts ofthe Grant Aw l Agreenrnt;
m) Grantee operational support (ie., organization salaries not directly related to grant activities; travel expenditures; per diem; or supplies);
n) Insurance costs (Exception: costs for builder's risk, workers' compensation and con or's liability insurance);
o) Capital improvements to the interior of Religious Properties (Exception: repairs to ele of the structural system Examples include:
foundation repairs, repairs to columns, load bearing wall framing, roof framing, masonry r ' , window and exterior door repairs and
restoration practices associated with the building envelope);
Accessibility inproven nts for Religious Properties;
Parking facilities, sidewalks, walkways, and trails that are the entire
commercial projects (coffee shops, cafes, and gifts shops as part of the fa
Furniture and equipment unnecessary to furnish and operate a new or
Specific prior approval must be granted by the Department for all exp
Costs associated with attending or hosting conferences, s
public meetings necessary for completion ofthe grainassisted
Travel expenditures, including those ofpersonnel responible fo
contracted or subcontracted employees, er
for purposes ofw
Tuition waivers, fees, and other non -grant r fated costs associatwith employing students for grant projects.
);
ins of work approved by the Departnrnt, administrative personnel,
on -site or research off site; and
ork; landscaping fabrication or design of exhibits; or
are allowable);
d facility as part of a Fixed Capital Outlay project.
e and equipment;
presentations (Exception: municipal or county required
Unobligated and Unearned Funs .ni wi'i .b `.fists. In accordance with Section 215.971,Florida Statutes, the Grantee shall
refund to the State of Florida any balance of unobligates which has been advanced or paid to the Grantee. In addition, funds paid in
excess of the amount to which the recipient is e led under the terms and conditions of the agreenrnt must be refunded to the state
agency. Further, the recipient may expend funds o for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state or federal financial assistance must be in compliance with the laws, rules, and regulations applicable to
expenditures of state and federal funds, inclung, but not limited to, the Reference Guide for State Expenditures and 2 CFR Part 200.
18. Repayment. All refunds or repayments to be made to the Departnrnt under this Agreenont are to be made payable to the order of the
"Department of State" and mailed directly to the following address: Florida Departnrnt of State, Attention: Aft-ican American Cultural and
Historical Grant Program,Departn ntof State, 500 South Bronough Street Tallahassee, FL 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Grantee shall pay to the Department a
service fee of $15.00 or five percent (5%) of the lice amount of the returned check or draft, whichever is greater.
19. Single Audit Act. The Grantee is required to complete a Single Audit Act certification form through the Department of State grants
managenont system at https//dosgrants.com/. Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to
2 CFR 200, Subpart F - Audit Requirements, and Section 215.97,Florida Statutes See Attachment B for additional information
regarding this requirenont.
20. Retention of Accounting Records. Financial records, supporting docunrnts, statistical records, and all other records including electronic
storage media pertinent to the Project shall be retained for a period of five (5) years after the close out of the grant. If any litigation or audit
is initiated, or claim made, before the expiration of the five-year period, the records shall be retained until the litigation, audit, or claim has
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Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
been resolved.
21. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports,
books, and related docunnentation available to the Departnrnt or a duly authorized representative of the State of Florida for inspection at
reasonable tinms for the purpose of making audits, examinations, excerpts, and transcripts.
22. Obligation to Provide Public Access to Grant Records. The Department reserves the right to unilaterally cancel this Agreenrnt in the
event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Record' Act The Grantee must niuirdiately contact
the Departnrnt's Contract Manager for assistance ifit receives a public records request related to this Agreement.
23. Restrictive Covenants. The Grantee and the Property Owner(s), if different, shall execute and file Restrictive Covenants with the Clerk
of the Circuit Court in the county where the property is located, prior to initial release of final paynrnt. The Restrictive Covenants shall
include at a minimum the following provisions:
a. The Restrictive Covenants shall run with the title of the property, shall encumber the property and shall be binding upon the Grantee and
the Property Owner(s), if different, and their successors in interest for ten (10) yeaom the date of the recordation of the Restrictive
Covenants for projects involving niiproven nts to Real Property.
b. The Grantee and Property Owner(s) shall permit the Departnrnt to inspect the property a't` all reasonable tinms to deter nine whether
the Grantee and Property Owner(s) are in compliance with the terms of the Restrictive Covenants.
c. In the case of Historic Properties, the Grantee and Property Owner(s) shall maintain the property in accordance with the Secretary of
the Interior's Standards for the Treatment of Historic Properties.
d. In the case of Cultural Facilities, the Grantee and Property Owner(s) shall maintain the property as a building which is be used primarily
for the programming, production, presentation, exhibition or any combination of the above functions of any of the cultural disciplines
defined in Section 265.283(7), Florida Statute. These disciplines include, but are not limited to music, dance, theatre, creative writing
literature, architecture, painting, sculpture, folk arts, photography, crafts, nrdia arts, visual arts, programs of museums, and other such
allied, major art forms.
e. The Grantee and Property Owner(s) agree that no modifications will be made to the property, other than routine repairs and
maintenance, without advance review and approval of the plans and specifications by the Departnrnt.
£ The Restrictive Covenants shall contain the fo owing amortization schedule of the repaynrnt of grant finds, should the Grantee or
Property Owner(s) or their successors in interes violate the Restrictive Covenants.
Amortization Schedule for projects involving improvenrnts to Real Property
If the violation occurs within the first five (5) years of the effective date of these covenants, the Department shall be entitled to
return of the entire grant amount. If the violation occurs after the first five (5) years, the Department shall be entitled to return of the
entire grant amount, less 10% for each year past the first five (5).
g. Other provisions as agreed upon by the Department and the Grantee.
24. Noncompliance with Grant Requirements. Any Grantee that has not submitted required reports or satisfied other administrative
requirenonts for this grant or other grants from any other Florida Department of State (DOS) Division will be in noncompliance status and
subject to the DOS Grants Compliance Procedure. Grant compliance issues must be resolved before a grant award agreenont may be
executed, and before grant payments for any DOS grant may be released.
25. Accounting Requirements. The Grantee mast maintain an accounting system that provides a complete record of the use of all grant
funds as follows:
a. The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance, and expenditure
Page: 9
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
of state finds;
b. Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify
grant finds by using the saner budget categories that were approved in the grant application. If Grantee's accounting system
accumulates data in a different format than the one in the grant application, subsidiary records must docunnnt and reconcile the amounts
shown in the Grantee's accounting records to those amounts reported to the Departnrnt.
c. An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses
described in the Scope of Work and detailed in the Estimated Project Budget.
d. The nano of the account(s) must include the grant award number;
e. The Grantee's accounting records must have effective control over and accountabiity for all finds, property, and other assets; and
f Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -
audit (such as invoices, bills, and canceled checks).
26. Availability of Funds. The State of Florida's performance and obligation to pay under this Agreenont are contingent upon an annual
appropriation by the Florida Legislature, or the United States Congress in the casa federally funded grant. In the event that the state or
federal finds upon which this Agreenont is dependent are withdrawn this Agreement will be automatically terminated and
the Department shall have no further liablity to the Grantee, beyond those amounts already released prior to the termination date. Such
termination will not affect the responsiblity of the Grantee under this A, ement those finds previously distributed. In the event of a
state revenue shortfill, the total grant may be reduced accordingly.
27. Independent Contractor Status of Grantee. The Grant lot a state
performance of this Agreement, shall act in the capacity of independent
state. The Grantee is not entitled to accrue any benefits of state
connected with employment by the State of Florid
y, agrees that its officers, agents and employees, in
s and not as officers, agents, or employees of the
ing retirement benefits and any other rights or privileges
28. Grantee's Subcontractors. The Grantee ill be respoti"sible for work perfoxiiid and all expenses incurred in connection with this
Agreennt. The Grantee may subcontract, as necessary, to perfo e services and to provide commodities required by this Agreennt.
The Department shall not be liable to a ► ubco r(s) for any expenses or liablities incurred under the Grantee's subcontract(s), and
the Grantee shall be solely liable to its ,,, 1116:,n. . cto or all expenses and liabilities incurred under its subcontract(s). The Grantee must
take the necessary steps to ensure that eac its ntractors will be deenod to be "independent contractors" and will not be
considered or permitted to be agents, servants, jo ventures, or partners of the Department
29. liability. The Departnrnt will not assume . sility for the acts, omissions to act, or negligence of the Grantee, its agents, servants, or
employees; nor may the Grantee exclude liability for its own acts, omissions to act, or negligence, to the Department
a. The Grantee shall be responsible for claim of any nature, including but not limited to injury, death, and property damage arising out of
activities related to this Agreenont by the Grantee, its agents, servants, employees, and subcontractors. The Grantee, other than a
Grantee which is the State or the State's agencies or subdivisions, as defined in Section 768.28,Florida Statutes, shall indeniify and
hold the Departs ntharmless from any and all claims of any nature and shall investigate all such claim at its own expense. If the
Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with that Section.
b. N either the state nor any agency or subdivision of the state waives any defense of sovereign immunity, or increases the limits of its
liability, by entering into this Agreennt.
c. The Department shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement
d. The Grantee shall be responsible for all work perfoxiiid and all expenses incurred in connection with the Project. The Grantee may
subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for
services and commodities; and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor
for any expenses or liablities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract
Page: 10
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
30. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreenrnt in strict conformity with all applicable laws
and regulations of the local, state and federal law.
31. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement, or against any applicant for
employrrnt because of race, color, religion, gender, national origin, age, pregnancy, disability or marital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreenrnt.
32. Breach of Agreement. The Departs ntwi11 demand the return of grant fiends already received, will withhold subsequent paynrnts,
and/or will terminate this agreenrnt if the Grantee improperly expends and manages grant fiends, fails to prepare, preserve or surrender
records required by this Agreenrnt, or otherwise violates this Agreement.
33. Termination of Agreement.
a. Termination by the Department. The Departs ntwill terminate or end this Agreement if the Grantee fails to fulfill its obligations
herein. In such event, the Departnrnt wi11 provide the Grantee a notice of its violation by letter, and shall give the Grantee fifteen
(15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period,
the Department will terminate this Agreenrnt. The notice of violation letter shall be delivered to the Grantee's Contract Manager,
personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that
the Department terminates this Agreement, the Grantee will be compensated for any work completed in accordance with this
Agreenrnt, prior to the notification of termination, if the Department deems this reasonable under the circumstances. Grant funds
previously advanced and not expended on work completed in accordance with this Agreenrnt shall be returned to the Departnrnt,
with interest, within thirty (30) days after termination of this Agreement. The Departnrnt does not waive any of its rights to
additional damages, if grant funds are returned under this Section.
b. Termination for convenience. The Departnrnt or the Grantee may terminate the grant in whole or in part when both parties agree
that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. The
two parties will agree upon the termination connons, inc ..'i the effective date, and in the case of partial terminations, the portion
to be terminated.
c. Termination by Grantee. The Grant my unilaf ally cance -.' e grant at any tin prior to the first pant on the grant although
the Departnrnt must be notified in writing prior to cancellation. After the initial paynrnt, the Project may be terminated, modified,
or amended by the Grantee only by mutual agreement of the Grantee and the Departnrnt. Request for termination prior to
completion mast fully detail the reasons for the action and the proposed disposition of the uncompleted work.
34. Preservation of Remedies. No delay or omission to exercise any right, power, or remedy accruing to either party upon breach or
violation by either party under this Agreement, shall impair any such right, power or remedy of either party; nor shall such delay or omission
be construed as a waiver of any such breach or default, or any similar breach or default.
35. Non -Assignment of Agreement. The Grantee may not assign, sublicense nor otherwise transfer its rights, duties or obligations under this
Agreenrnt without the prior written consent of the Depa.rtrment, which consent shall not unreasonably be withheld. The agreement
transferee must demonstrate compliance with the requirements of the Project. If the Department approves a transfer of the Grantee's
obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreenrnt. In the event
the Legislature transfers the rights, duties, and obligations of the Department to another govern rrntal entity pursuant to Section
20.06, Florida Statutes, or otherwise, the rights, duties, and obligations under this Agreenrnt shall be transferred to the successor
governmental agency as if it was the original party to this Agreement.
36. Required Procurement Procedures for Obtaining Goods and Services.
a. The Grantee shall provide maximum open competition when procuring goods and services related to the grant -assisted
project. Procurement documentation supporting maximum open competition must be submitted to the Departnrnt for review and
approval prior to execution of project contracts.
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Page: 11
b. Grantee's procurenrnt standards mast be consistent with 2 C.F.R. §§ 200.317 — 200.327, as applicable. All procurenrnt
transactions for goods or services must be conducted in a manner providing full and open competition, consistent with the standards
outlined in 2 C.F.R. §200.320, which allows for non-competitive procurements only in circumstances where at least one of the four
applicable conditions provided are met; provided, however, that 2 C.F.R. §200.320(c)(4) is not applicable to SLFRF program
awards.
37. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections
112.311 through 112.326, Florida Statutes, and affirms that it will not enter into or maintain a business or other relationship with any
employee of the Departnrnt of State that would violate those provisions. The Grantee further agrees to seek authorization from the General
Counsel for the Department of State prior to entering into any business or other relationship with a Departnrnt of State Employee to avoid
a potential violation of those statutes.
38. Binding of Successors. This Agreenrnt shall bind the successors, assigns and legal representatives of the Grantee and ofany legal entity
that succeeds to the obligations of the Departnrnt of State.
39. No Employment of Unauthorized Aliens. The employment of unauthorized aliens b Grantee is considered a violation of Section
274A (a) of the Immigration and Nationality Act. If the Grantee knowingly emplo s uthorized aliens, such violation shall be cause for
unilateral cancellation of this Agreenrnt.
40. Severability. If any tern or provision of the Agreenrnt is found to be illeg d unenforcea r,`the remainder will remain in full force and
effect, and such tern or provision shall be deemed stricken.
41. Americans with Disabilities Act. All program and ficnities related to this Agreement nest meet the standards of Sections 553.501-
553.513, Florida Statutes, and the Anrricans with Disabjies Act of 1990 as amended (42 U.S.C. 12101,et seq.), which is
incorporated herein by reference.
42. Governing Law. This Agreement shall be construed, performed, and enforceni all respects in accordance with the laws and rules of
Florida. Venue or location for any legal action arisin this Agreement will be in Leon County, Florida.
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Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
43. Entire Agreement. The entire Agreenrnt ofthe parties consists ofthe following documents:
a. This Agreerrnnt
b. Estimated Project Budget (Attachment A)
c. Single Audit Act Requirenunts and Exhrbit I (Attachment B)
d. Federal Special Conditions (Attachnrnt C)
e. Certification Regarding Debartrrnt, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Attachnrnt
D)
In acknowledgment of this grant, provided from funds appropriated in the Florida FY2021-22 General Appropriation Act, the
Florida FY2022-23 General Appropriation Act and the federal Coronavirus State Fiscal Recovery Fund (Public Law 117-2), 1
hereby certify that 1 have read this entire Agreement, and will comply with all of its requirements.
Department of State:
Grantee:
By: By:
Authorizing Official for the Grantee
Division Director
Division of
Typed name and title
Date Date
Page: 13
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
ATTACHMENT A
Estimated Project Budget
Description
Grant Funds
Cash Match
In Kind Match
Other
Clean Metal Roof using gentlest means possible in
accordance with SOI Standards
$12,100
$0
$0
Seal Laps and Screws
$44,006
$0
$0
Waterproofing in accordance with SOI Standards
$184,4 '
$0
$0
Installation of New 2x6 Fascia
q $0
$0
Install New Gutters
$24,350 $0
$0
Install New Soffit
,290 $0
$0
ArchitecturalEngineering Services $33,664
$0
$0
Subtotals $ ,260
$0
$0
Totals $359,260
$0
$0
Page: 14
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
ATTACHMENT B
FEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreenrnt.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida
Statutes (F.S.), as revised (see AUDITS below), monitoring procedures may include, but not be limited to, on -site visits by Department of State
stag limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply
and cooperate with any monitoring procedures or processes deemed appropriate by the Depaolgrnt of State. In the event the Department of
State detennines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions
provided by Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer O or Auditor General.
AUDITS
Part 1: Federally Funded
This part is applicable if the recipient is a state or local gove
§200.70.
pization as defined in 2 CFR §200.90, §200.64, and
1. A recipient that expends $750,000 or more in f ral awards in cal year mist have a single or program -specific audit conducted in
accordance with the provisions of 2 CFR 200 _bpart F - Audit Requirenrnts. EXHIBIT 1 to this agreenrnt lists the federal resources
awarded through the Departn-nt of State is agre .- .t in determining the federal awards expended in its fiscal year, the recipient
shall consider all sources of federal awards, induct' ' ;< -. . resources received from the Department of State. The determination of
amounts of federal awards expend era
in accordance with the guidelines established in 2 CFR §§200.502-503. An audit of the
recipient conducted by the Au r ° era m accord with the provisions of 2 CFR §200.514 will net the requirenrnts of this Part.
2. For the audit requirements addressed in Part I,-agraph 1, the recipient shall fulfill the requirenrnts relative to auditee responsibilities as
provided in 2 CFR §§200.508-5
3. A recipient that expends less than $750,m federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200, Subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirenrnts, the
cost of the audit mist be paid from non-federal resources (i.e., the cost of such an audit mist be paid from recipient resources obtained
from other than federal entities).
The Internet web addresses listed below will assist recipients in locating docunrnts referenced in the text of this agreement and the interpretation
of compliance issues.
U.S. Government Printing Office www.ecfr.gov
Part H: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2), F.S.
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Page: 15
1. In the event that the recipient expends a total armunt of state financial assistance equal to or in excess of $750,000 in any fiscal year of
such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient mast have a state single or project -specific audit for
such fiscal year in accordance with section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. EXHIBIT 1 to this
agreenont lists the state financial assistance awarded through the Departnont of State by this agreement. In determining the state financial
assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance
received fromthe Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal
direct or pass -through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of
section 215.97(8), F.S. This includes submission of a financial reporting package as defined by section 215.97(2), F.S., and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017, and
thereafter), an audit conducted in accordance with the provisions of section 215.97, F.S., is not required. If the recipient expends less than
$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of section
215.97, F. S., the cost of the audit must be paid from the nonstate entity's resources (ie., the cost of such an audit must be paid from the
recipient's resources obtained fromother than state entities).
The Internet web addresses listed below will assist recipients in locating docui eferenced in the text of this agreement and the interpretation
of compliance issues.
State ofFlorida Departnont of Financial Services (Chief Financial Officer)
http://www.myfioridacfo.com/
State ofFlorida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) http//www.leg.state.flus/
Part 111: Report Submission
1. Copies of reporting packages for audits co d in accordance with 2 CFR 200, Subpart F - Audit Requirenonts, and required by
Part I of this agreement shall be submitted, when required by 2 CFR §200.512, by or on behalf of the recipient directly to each of the
following.
A. The Department of State through the https//dosgrants.com/ grants management system
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512.
The FAC's website provides a data entry system and required forms for submitting the single audit reporting package. Updates to
the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by Part II of this agreenont shall be submitted by or on behalf of the
recipient directly to each of the following.
A. The Department of State through the https//dosgrants.comm grants management system
B. The Auditor General's Office at the following address:
Auditor General
Local Govennnont Audits/342
Claude Pepper Building, Room 401
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Page: 16
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (https//lauditor.gouf) provides instructions for filing an electronic copy of a financial reporting
package.
3. Any reports, management letters, or other information required to be submitted to the Department of State pursuant to this agreement
shall be submitted timely in accordance with 2 CFR §200.512, section 215.97, F.S., and Chapters 10.550 (local govemrrrntal
entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F - Audit Requirenrnts, or Chapters 10.550 (local govemrrrntal entities) and 10.650 (nonprofit and for -profit organizations),
Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
The recipient shall retain sufficient records dermnstrating its compliance with the to
years from the date the audit report is issued, and shall allow the Department of
such records upon request. The recipient shall ensure that audit working paper
the CFO, or Auditor General upon request for a period of at least three ye
by the Departnrnt of State.
d(s) and this agreerrnnt for a period of five
, or its designe the CFO, or Auditor General access to
made available t Departnrnt of State, or its designee,
the audit report is issued, unless extended in writing
Page: 17
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
EXHIBIT 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE
FOLLOWING:
Department of the Treasury, Coronavirus State and Local Fiscal Recovery Funds, Assistance Listing number (foririrly known as CFDA
number) 21.027. $359,260
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT ARE AS FOLLOWS:
As contained in 2 CFR Part 200 — Uniform Administrative Requirenrnts, Cost Principles, and Audit Requirenrnts for Federal Awards and 31
CFR Part 35, Subpart A — Coronavirus State and Local Fiscal Recovery Funds.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO TENT CONSIST OF THE
FOLLOWING:
Not applicable
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Not applicable.
COMPLIANCE REQUIREMENTS AO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT ARE AS FOLLO
Not applicable.
Page: 18
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
ATTACHMENT C
FEDERAL SPECIAL CONDITIONS
In addition to the terms and conditions contained in this agreenent and the program guidelines generally applicable to grants awarded by the
Departnent, African Anerican Cultural and Historical Grants, as federal pass -through grants, are also subject to additional federal requirements
for use of SLFRF hills. The SLFRF awards are generally subject to the requirenents set forth in the UniformAdnmbstrative Requirements,
Cost Principles, and Audit Requirenents for Federal Awards, 2 CFR Part 200 (the "Uniform Guidance"). In all instances, Applicant
Organizations should review the Uniform Guidance requirements applicable to your organisation's use of SLFRF finds, and SLFRF-funded
projects.
The following sections provide a general summary of compliance responsibilities under applicable federal statutes and regulations, including the
Uniform Guidance, as described in the 2020 OMB Compliance Supplement Part 3. Compliance Requirenents (issued August 18, 2020). Note
that the descriptions below are only general summaries and all recipients and subrecipients of SLFRF finds are advised to carefully review the
Uniform Guidance requirements and any additional regulatory and statutory requirenents applic to the program
Grantee, as a subrecipient of federal finds, should ensure they remain in compliance with RF Award Terms and Conditions.
1. Allowable Costs/Cost Principles.As outlined in the Uniform Guidance. 2 CFR P'200, Subpart E regarding Cost Principles,
allowable costs are based on the premise that a recipient is responsible for the effective administration of Federal awards, application of
sound managenent practices, and administration of Federal fiends a mmnneOnsistent with the program objectives and terms and
conditions of the award. As such, the Departnent will implement robust internal controls and effective monitoring of subrecipients to
ensure compliance with the Cost Principles, which are important for building t and accountability. SLFRF Funds maybe, but are not
required to be, used along with other finding sources for a given project No t SLFRF Funds may not be used for a non -Federal
cost share or match where prohibited by other Federal programs, e.g funds ma ` t be used for the State share for Medicaid.
JIP
2. Cash Management. SLFRF paynents made to recipients are no subject to the requirenents of the Cash Managenent Improvenent
Act and Treasury's miler-nting regulatio 31 CF part 205 or 2 CFR 200.305(b)(8)-(9). As such, recipients can place finds in
interest -bearing accounts, do not need t interest Treasury, and are not limited to using that interest for eligible uses under the
SLFRF award.
3. Equipment and Real Property 1VTa`nagemeri . ny purchase of equipnent or real property with SLFRF finds (as approved by the
Departnent) must be consistent with the Uniform Guidance at 2 CFR Part 200, Subpart D. Equipnent and real property acquired
under this program must be used for the on
equipnent or real property acq 11- d using
equipnent or real property mist a
illy authorized purpose. Consistent with 2 CFR 200.311 and 2 CFR 200.313, any
RF funds shall vest in the non -Federal entity. Any acquisition and maintenance of
fiance with relevant laws and regulations.
4. Period of Performance. All SLFRF finds remain subject to statutory requirements that they must be used for costs incurred by the
recipient during the period that begins on March 3, 2021, and ends on December 31, 2024, and that award finds for the financial
obligations incurred by December 31, 2024 must be expended by December 31, 2026. Any funds not used must be returned to
Treasury.
5. Procurement, Suspension & Debarment.Recipients are responsible for ensuring that any procurement using SLFRF funds, or
payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Uniform
Guidance at 2 CFR 200.317 through 2 CFR 200.327, as applicable. The Uniform Guidance establishes in 2 CFR 200.319 that all
procurenent transactions for property or services must be conducted in a manner providing full and open competition, consistent with
standards outlined in 2 CFR 200.320, which allows for noncompetitive procurements only in circumstances where at least one of the
conditions below is true: the item is below the micro -purchase threshold; the item is only available from a single source; the public
exigency or errnrgency will not permit a delay from publicizing a competitive solicitation; or after solicitation of a number of sources,
competition is determined inadequate. Recipients must have and use documented procurement procedures that are consistent with the
standards outlined in 2 CFR 200.317 through 2 CFR 200.320. The Uniform Guidance requires an infrastructure for competitive
Page: 19
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
bidding and contractor oversight, including maintaining written standards of conduct and prohibitions on dealing with suspended or
debarred parties. Your organization must ensure adherence to all applicable local, State, and federal procurement laws and regulations.
6. Program Income. Generally, program income includes, but is not limited to, incone from fees for services perfoxiiid, the use or rental
or real or personal property acquired under Federal awards and principal and interest on loans made with Federal award funds.
Program income does not include interest earned on advances of Federal funds, rebates, credits, discounts, or interest on rebates,
credits, or discounts. Recipients of SLFRF funds should calculate, docunent, and record the organization's program income. Additional
controls that your organization should iuplenent include written policies that explicitly identify appropriate allocation nethods,
accounting standards and principles, compliance monitoring checks for program incone calculations, and records. The Uniform
Guidance outlines the requirenents that pertain to program incone at 2 CFR 200.307. Treasury intends to provide additional guidance
regarding program income and the application of 2 CFR 200.307(e)(1), including with respect to lending programs.
7. Reporting. All recipients of federal funds must complete financial, performance, and compliance reporting. Expenditures may be
reported on a cash or accrual basis, as long as the methodology is disclosed and consistently applied. Reporting must be consistent with
the definition of expenditures pursuant to 2 CFR 200.1. Your organization should propriately maintain accounting records for
compiling and reporting accurate, compliant financial data, in accordance with a
addition, where appropriate, your organization needs to establish controls to ens
performance and/or compliance reporting to the Department, for use in its req
8. SAM.gov Requirements.A11 eligible recipients are also req
Management (SAM) (https://wwwsam.gov). To ensure timely rece
Government (NEUs) who have not previously registered with SA
submission of mandatory reporting.
riate accounting standards and principles. In
letion and timely submission of all mandatory
to Treasury.
active registration with the System for Award
Treasury has stated that Non entitlement Units of
may do so after receipt of the award, but before the
9. Recordkeeping Requirements. Generally, your organizat ecords and financial docurrnents for five years after all
funds have been expended or returned to Tre Treas request transfer of records of longterm value at the end of such
period. Wherever practicable, such records uld be $ollecte , transmitted, and stored in open and machine-readable formats. Your
organization mast agree to provide or available such records to Treasury upon request, and to any authorized oversight body,
including but not limited to the Govern Accountability Office ("GAO'), Treasury's Office of Inspector General ("OIG'), and the
Pandemic ReliefAccountablity C tee ("PRAC").
10. Single Audit Requireme Recipients and subre nts that expend more than $750,000 in Federal awards during their fiscal year
will be subject to an audit i _ the Single A it Act and its implementing regulation at 2 CFR Part 200, Subpart F regarding audit
requirements. Recipients and s,�sients may
refer to the Office of Management and Budget (OMB) Compliance Supplements
for audits of federal funds and relat:. 'dance and the Federal Audit Clearinghouse to see examples and single audit submissions.
11. Civil Rights Compliance. Recipients of Federal financial assistance from the Treasury are required to meet legal requirenents relating
to nondiscrimination and nondiscriminatory use of Federal funds. Those requirenents include ensuring that entities receiving Federal
financial assistance from the Treasury do not deny benefits or services, or otherwise discriminate on the basis of race, color, national
origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity), in accordance with
the following authorities: Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the
Departn-nt's implementing regulations, 31 CFR part 22; Section 504 of the Rehablitation Act of 1973 (Section 504), Public Law 93-
112, as an -ended by Public Law 93-516, 29 U.S.C. 794; Title IX of the EducationAnendrnents of 1972 (Title IX), 20 U.S.C. 1681
et seq., and the Departnent's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42
U.S.C. 6101 et seq., and the Departnent implementing regulations at 31 CFR part 23. In order to carry out its enforcenent
responsibilities under Title VI of the Civil Rights Act, Treasury will collect and review information from recipients to ascertain their
compliance with the applicable requirements before and after providing financial assistance. Treasury's implementing regulations, 31
CFR part 22, and the Departnent of Justice (DOJ) regulations, Coordination of Non-discrimination in Federally Assisted Programs, 28
CFR part 42, provide for the collection of data and information from recipients (see 28 CFR 42.406). Treasury may request that
recipients submit data for post -award compliance reviews, including information such as a narrative describing their Title VI compliance
status.
Page: 20
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
12. General Federal Regulations. Recipients shall comply with the regulations listed in 2 CFR 200, 48 CFR 31, and 40 U. S.C. 110ht
sequence.
13. Rights to Patents and Inventions Made Under a Contract or Agreement.Rights to inventions made under this assistance
agreenont are subject to federal patent and licensing regulations, which are codified at Title 37 CFR Part 401 and Title 35 U.S.C. 200
through 212.
14. Compliance with the Trafficking Victims Protection Act of 2000 (2 CFR Part 175).Recipients, their employees, subrecipients
under this award, and subrecipients' employees may not:
i Engage in severe fortes of trafficking in persons during the period of time that the award is in effect;
ii Procure a commercial sex act during the period of titre that the award is in effect; or
Use forced labor in the performance ofthe award or subawards under the award.
15. Whistleblower Protection. Recipients shall comply with U.S.C. §4712, Enha
Whistleblower Protection. This requirement applies to all awards issued after July,
permanently extended (Public Law (P.L.) 114-261).
t of Recipient and Subrecipient Employee
13 and effective December 14, 2016 has been
i. This award, related subawards, and related contracts over the shred acquisitionhold and all employees working on this
award, related subawards, and related contracts over the simplified acq ' ition thresho are subject to the whistleblower rights
and remedies in the pilot program on award recipient empfyee w ewer protections established at 41 U.S.C. 4712 by
section 828 of the National Defense Authorization Act for Fiscal 013 (P.L. 112-239).
ii. Recipients, their subrecipients, and their contractors aded contras over the simplified acquisition threshold related to this
award, shall inform their employees in writing in the redo �i��.-•, .ge of the workforce, of the employee whistleblower
rights and protections under 41 U.S.C. 47
iii. The Recipient shall insert this clause,'' mg i`;s para C, in all subawards and in contracts over the simplified acquisition
threshold related to this award; best efforts should be o include this clause, including this paragraph C in any subawards
and contracts awarded prior to the effective date of this provision.
16. Notification of Terninatio <(2 CF
terminated prior to the en the period o
Federal statutes, regulations the terms and
Office of Management and Budget (OM
Management (SAM) currently the
will notify the Recipient of the termina
-In accordance with 2 CFR § 200.340, in the event that the Agreenont is
orri�ice due to the Recipient's or subcontractor's material failure to comply with
ditions of this Agreement or the Federal award, the termination shall be reported to the
esignated integrity and performance system, accessible through System for Award
dee Performance and Integrity Information System (FAPIIS). The Non -Federal Entity
and the Federal requirement to report the termination in FAPIIS. See 2 CFR § 200.340 for
the requirements ofthe notice and the Recipient's rights upon termination and following termination.
17. Additional Lobbying Requirements.
i The Recipient certifies that no funds provided under this Agreenont have been used or will be used to engage in the lobbying of
the Federal Government or in litigation against the United States unless authorized under existing law.
ii The Lobbying Disclosure Act of 1995, as an-nded (2 U. S.C. §1601et seq.), prohibits any organization described in Section
501(c)(4) of the Internal Revenue Code, from receiving federal funds through an award, grant (and/or subgrant) or loan unless
such organization warrants that it does not, and will not engage in lobbying activities prohibited by the Act as a special condition
of such an award, grant (and/or subgrant), or loan. This restriction does not apply to loans made pursuant to approved revolving
loan programs or to contracts awarded using proper procuretront procedures.
Pursuant to 2 CFR §200.450 and 2 CFR §200.454(e), the Recipient is hereby prohibited from using funds provided by this
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
Page: 21
Agreement for membership dues to any entity or organization engaged in lobbying activities.
18. Compliance with Assurances. Recipients shall comply with any and all applicable assurances made by the Departnrnt or the
Recipient to the Federal Governtmnt during the Grant application process.
19. Federal Repotting Requirements (FFATA). Grant Recipients awarded a new Federal grant greater than or equal to $30,000
awarded on or after October 1, 2015, are subject to the FFATA the Federal Funding Accountability and Transparency Act
("FFATA") of 2006. The FFATA legislation requires that information on federal awards (federal financial assistance and expenditures)
be made available to the public via a single, searchable website, which is www.USASpending.gov. The Grantee agrees to provide the
information necessary, within one (1) month of execution, for the Departnrnt to comply with this requirement.
20. 2 CFR Part 200 Appendix 2 — Contract Provisions for Non -Federal Entity Contracts Under Federal Awardsln addition to
other provisions required by the Federal agency or non -Federal entity, all contracts made by the non -Federal entity under the Federal
award must contain provisions covering the following, as applicable.
i. Contracts for more than the simplified acquisition threshold, which is the inflatioi adjusted amount determined by the Civilian
Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must
address administrative, contractual, or legal renrdies in instances where contractors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate.
ii. All contracts in excess of $10,000 must address termination for . e and for convenience by the non -Federal entity including
the manner by which it will be effected and the basis for settle
iiL Equal Employment Opportunity. Except as otherwise prove• CFR Part 61 all contracts that meet the definition of
"federally assisted construction contract' in 41 CFR Part 60- include the equal opportunity clause provided under 41
CFR 60-1.4(b), in accordance with Executive Order 11246, "Eq . q .loyrrent Opportunity" 00 FR 12319, 12935 3 CFR
Part, 1964-1965 Comp., p. 339), as amended by Execu' Order 75, "Anrnding Executive Order 11246 Relating to
Equal Employnrnt Opportunity," and implementing regulati R part 6Q "Office of Federal Contract Compliance
Programs, Equal Employment Opportuni artncnt of La or."
iv. Davis -Bacon Act, as amended (40 U-3148). When required by Federal program legislation, all prime construction
contracts in excess of $2,000 awarded by non ederal entities mist include a provision for compliance with the Davis Bacon
Act (40 U.S.C. 3141-3144 and 3146-3148) anted by Department of Labor regulations (29 CFR Part 5 "Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with
the statute, contractors r ®uired to pay wages to laborers and nrchanics at a rate not less than the prevailing wages
specified in a wage . i .tion made by t4ecretary of Labor. In addition, contractors must be required to pay wages not
less than once a w- The non-Fe'
on Fe�1 entity must place a copy of the current prevailing wage determination issued by the
Department of Labor . ch solic n. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage tion. The non -Federal entity must report all suspected or reported violations to the Federal
awarding agency. The contr..:; mist also include a provision for compliance with the Copeland "Anti -Kickback" Act 400
U.S.C. 3145), as supplemented by Departnrnt of Labor regulations (29 CFR Part 1 "Contractors and Subcontractors on
Public Bolding or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides
that each contractor or subrecipient must be prohibited from inducing, by any mans, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -
Federal entity mist report all suspected or reported violations to the Federal awarding agency.
The Davis -Bacon Act requirements do not apply to projects funded solely with award funds from the SLFRE
Recipients may be otherwise subject to the requirements of the Davis -Bacon Act, when SLFRF award funds are
used on a construction project in conjunction with funds from another federal program that requires enforcement of
the Davis -Bacon Act.
v. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -
Federal entity in excess of $100,000 that involve the employnrnt of mechanics or laborers must include a provision for
compliance with 40 U.S.C. 3702 and 3704, as supplenrnted by Department of Labor regulations (29 CFR Part Under 40
U.S.C. 3702 of the Act, each contractor mast be required to compute the wages of every nrchanic and laborer on the basis of
Page: 22
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
a standard work week of 40 hours. Work in excess of the standard work week is permissble provided that the worker is
compensated at a rate of not less than one and a half tin s the basic rate of pay for all hours worked in excess of40 hours in the
work week. The requirements of40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic
must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirenrnts do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
vi. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement"
under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business fit n or
nonprofit organization regarding the substitution of parties, assigntrrnt or performance of experinrntal, developnrntal, or
research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of37 CFR Part
401 "Rights to Inventions Made by Nonprofit Organizations and Small Business Finns Under Government Grants, Contracts
and Cooperative Agreenrnts," and any implementing regulations issued by the awarding agency.
vii. CleanAirAct (42 U.S.C. 7401-7671q) and the Federal Water Pollution ControlAct (33 U.S.C. 1251-1387), as anrnded -
Contracts and subgrants of anxrunts in excess of $150,000 must contain a provision that requires the non -Federal award to
agree to comply with all applicable standards, orders or regulations issued pq ant to the Clean Air Act (42 U.S.C. 7401-
7671) and the Federal Water Pollution ControlAct as amended 3 U.S1251-1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Pr Agency (EPA).
viii. Debarment and Suspension (Executive Orders 12549 and 12689) - tra ward (see2 CFR 180.220) mist not be made
to parties listed on the governtrrntwide exclusions in the Systemnt (SAM), in accordance with the OMB
guidelines at 2 CFR 180that implement Executive Orders 125CFR part 198 nip., p. 189) and 12689 (3 CFR part
1989 Comp., p. 235), "Debarnrnt and Suspension" S lusior +ntains the naves of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared in- e . er statutory or regulatory authority other than Executive
Order 12549.
ix. Byrd Anti-LobbyingAmendnent (31 U.S.C. 135 ractors t ,. •ply or bid for an award exceeding $100,000 must file
the required certification. Each tier certifies to the ti above that it will and has not used Federal appropriated funds to pay
any person or organization for influencing or attempting an officer or employee of any agency, a nember of
Congress, officer or employee of Congress, or an empla of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S. 1352 Each tier roust also disclose any lobbying with non -Federal
funds that takes place in connection with ob .�si� ., Fe 1 award. Such disclosures are forwarded from tier to tier up to the
non -Federal award.
x Procurement of Recover aterials ' non -Federal entity that is a state agency or agency of a political subdivision of a state
and its contractors must=ly with sectioli02 of the Solid Waste Disposal Act, as anended by the Resource Conservation
and Recovery Act. The requirements of St 6002 include procuring only iteim designated in guidelines of the Environmental
Protection Agency (EPA) at 40 CFR p247 that contain the highest percentage of recovered materials practicable, consistent
with maintaining a satisactory level of cmpetition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a mauler
that maximizes energy and resource recovery; and establishing an affiunative procurement program for procurement of
recovered materials identified in the EPA guidelines.
xi. Prohibition on Certain Telecommunications and video surveillance services or equipment. Recipients and subrecipients are
prohibited from obligating or expending loan or grant funds to:
A. Procure or obtain;
B. Extend or renew a contract to procure or obtain or
C. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses
covered telecommunications equipment or services as a substantial or essential component of any system or as critical
technology as part of any system As described in Public Law 115-232, section 889, covered telecommunications
equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any
subsidiary or affiliate of such entities).
1. For the purpose of public safety, security of government Edifies, physical security surveillance of critical
infrastructure, and other national security purposes, video surveillance and telecommunications equipment
produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or
Dahua Technology Company (or any subsidiary or affiliate of such entities).
Page: 23
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
2. Telecommunications or video surveilance services provided by such entities or using such equipnrnt.
3. Telecommunications or video surveillance equipnrnt or services produced or provided by an entity that the
Secretary of Defense, in consultation with the Director ofthe N ational Intelligence or the Director ofthe Federal
Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to,
the governtmnt of a covered foreign country.
D. In in-plenrnting the prohibition under Public Law 115-232, section 889, subsection (0, paragraph (1), heads of
executive agencies administering loan, grant, or subsidy programs shall prioritize avAable funding and technical support
to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to
transition from covered communications equipment and services, to procure replacenrnt equipnrnt and services, and to
ensure that communications service to users and custonrrs is sustained.
E. See Public Law 115-232, section 889 for additional information.
F. See also 2 CFR § 200.471.
xii. Domestic Preferences for Procurenrnts.
A.
B.
As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable
under a Federal award, provide a preference for the purchase, acq •n, or use of goods, products, or materials
produced in the United States (including but not limited to iron,
products). The requirements of this section must be included in all
for work or products under this award.
For purposes of this section:
1 "Produced in the United States" mans, for it
initial melting stage through the application o
2. "Manufactured products" mans items and c
metals such as aluminum; plastics and polymer-b
as concrete; glass, including optic
n, steel, cement, and other manuictured
'arils including all contracts and purchase orders
steel products, all manufacturing processes, from the
ed in the nited States.
materials composed in whole or in part of non-ferrous
roducts such as polyvinyl chloride pipe; aggregates such
Page: 24
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
ATTACHMENT D
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations uiplenrnting Executive Order 12549, Debarnrnt and Suspension, 45 CFR 1183.35,
Participants' responsibities. The regulations were published as Part VII of the May 26, 1988federal Register (pages 19160-19211). Copies
of the regulations may be obtained by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS)
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred,
suspended, proposed for debanrrnt, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the stater n in this certification, such prospective participant
shall attach an explanation to this proposal.
Naar and Title of Authorized. Representative
Signature
Page: 25
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of fict upon which reliance was placed when this transaction was entered into. If
it is later deteni,ined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies
avallable to the federal government, the departnrnt or agency with which this transaction originated may pursue avallable remedies,
including suspension and/or debarnrnt.
3. The prospective lower tier participant shall provide iiuiidiate written notice to the person to which this proposal is submitted if at any tin
the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," `participant," `person," `primary
covered transaction," `principal," `proposal," and "voluntarily excluded," as used in this clause, have the nranings set out in the Definitions
and Coverage sections ofrules ii plenrnting Executive Order 12549. You may contact the person to which this proposal is submitted for
assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it
shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized b the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that include the clause titled "Certification Regarding
Debarnrnt, Suspension, Ineligibiity, and Voluntary Exclusion -Lower Tier Cove actions," without rmdification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a pros e participa lower tier covered transaction that it is
not debarred, suspended, ineligible, or voluntarily excluded from the red transaction, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by it de - -s the eligihllity of its principals. Each participant
may, but is not required to, check the Non-procurenrnt List.
8. Nothing contained in the foregoing shall be construed to require establisl>nt • a system of records in order to render in good fiith the
certification required by this clause. The knowledge and infonuation of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a path cpant in a covered transaction knowingly enters into a
lower tier covered transaction with a person who is suspended, debarred, ineliglble, or voluntary excluded from participation in this
transaction, in addition to other remedies available -to- the fede 1 government, the department or agency with which this transaction
originated may pursue avallable remedies, including suspe on an debamlent.
Page: 26
Grant ANard Ageement (African -American Cultural and Historical (pant Progam)
23.s.aa.9OO.O71- Barnyard Roofing - City of Miami - Updated Project Budget
10.14.22
Item Description
Grant Funds
Cash Match
Total
Pressure washing the existing metal roof
$13,100
$0
$13,100
Sealing all laps and screws with approved products
$51,670
$0
$51,670
Application of liquid membrane Geoguard
SOLAGUARDS system (Equal or Better) to complete
roofing surface
$189,450
$0
$189,450
Installation of new 2x6 Fascia
$31,400
$0
$31,400
New gutters
$24,350
$0
$24,350
New soffit around roof perimeter
$49,290
$0
$49,290
Architectural/engineering services — assessment of
existing structure to ensure it is within code for reroofing
$0
$0
$0
Total
$359,260
$0
$359,260
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City of Miami
Project Title: 2021 Barnyard Roof Replacement
A. Organization Information Page 1 of
Applicant Information
a. Organization Name:* City of Miami J
b. FEID:* 59-6000375
c. Phone number (with extension if applicable):* 305.416.1536
d. Principal Address:* 444 S.W. 2nd Avenue 5th Floor Miami, 33130-1910
e. Mailing Address:* 444 S.W. 2nd Avenue 5th Floor Miami, 33130-1910
f. Website:* www.miamigov.com
g. Organization Type:* Municipal Government
h. Organization Category:* Other
i. County:* Miami -Dade
j. UEI number:* KJT5RFPMWTK5
k. Fiscal Year End Date:* 09/30
1. Project Contact*
First Name
Lillian
Last Name
Blondet
Phone
305.416.1536
Email
Iblondet@miamigov.com
2. Authorized Official*
First Name
Arthur
Last Name
Noriega V
Phone
305.250.5400
Email
anoriega@miamigov.com
vos
3. Applicant Grant Experience and History*
3.1. Has the applicant received previous grant assistance within the past five years from any source?*
@Yes
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ONo
https://www.dosgrants.com/ProgramCh/PrintPreview?gid=11413
3.2. If yes, for each grant specify the year of the grant award, grant number, grant project name, the
granting entity, the grant award amount, and its current status. Make sure to include any grants awarded by
the Department or other State grants.
# Previous
Grant Year
Previous Grant
Number.
Previous Grant Project Name
Previous Granting Entity
Previous Open/Closed
Grant
Amount
1
18.9.200.095
Manuel Artime Theatre Interior
Renovations Project
Cultural Facilities
$48,000
Closed
2
19.h.sm.100.064 Historic Viriginia Key Beach Park
2017
Florida Departmet of State
- Small Matching
$49,751
Closed
3
SM18_0070 Historic Virginia Key Beach Park
Community Education Project
Florida Department of
State - Small Matching
$15,000
Closed
4
40-B30731
Construction of Baywalk at
Woman's Club
Florida Inland Navigation
District
$245,000
Closed
5
40-B50643
Seybold Canal and Wagner Creek
Dredging and Environmental
Clean -Up Project
Florida Inland Navigation
District
$1,200,000
Closed
6
40-B50600 Design and Permitting of Seawall
Florida Inland Navigation
and Baywalk at N.E. 22 St. & 22 Ter District
$31,000
Closed
7
MIA0450 2018 Flagami Trolley Rouie Miami Dade Transportation
Planning Organization
$600,000
Open
8
20.c.cf.200.574
Little Haiti Cultural Center
Renovations
Cultural Facilities
$78,250
Open
9
21.c.ps.180.101 General Program Support 2021
General Program Support
$7,591
3.3. Has the applicant applied for additional grant assistance from other State or Federal funding sources,
including from other divisions of the Department of State, for the same Scope of Work activities within the
same fiscal year?*
OYes
No
3.4. If yes, for each application specify the grant project name, the granting entity, the grant program, the
grant request amount, date of application, and its current status
Closed
# Grant
Project
Name
Granting
Entity
4. Proposed Project Team*
Grant Program
Grant Request Amount
Date of Current
Application Status
# Name
Project Role Title
Email
Phone/Ext.
1 Angel Carrasquillo
Office of Capital Improvements Director
AnCarrasquillo@miamigov.com
.305.416_.1280
2 Richard Pope
Project/Construction Manager
rpope@miamigov.com
305.416_.1285
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5. Applicant staffing and hours*
Select the option that best describes your organization.
cOrganization is open at least 40 hours per week and has at least one paid staff member in a management position
DOrganization has some paid staff but they are not full-time
°Organization is open part-time and has volunteer staff
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B. Property Information Page 2 0f 8
1. Project Title and Location Information*
The title should reflect the name of the property, site, area, museum or exhibit, and the goals of the proposed project. The title should be
consistent with previous applications/awards. (For example, Smith House Rehabilitation, Miami City Ballet: Renovation Phase 1, etc.)
1.1. Project Title*
2021 Barnyard Community Center Roof Project
1.2. Name of Property (If applicable)
The Barnyard
1.3. Street Address (primary location where the proposed project will be carried out)
3870 Washington Ave
1.4. City (location of the proposed project)*
Miami
1.5. Primary County (location of the proposed project)*
Miami -Dade
2. Historical Designation*
Indicate the type of historical designation currently held by the property/ies that are the subject of the project, if any. For properties or sites that
have been listed in the National Register or are contributing properties or sites within a National Register District, provide the date that the
property, site or district was listed. Should you have questions regarding the National Register status of a property or site, contact the Division of
Historical Resources' National Register Staff at 1.800.847, 8 or 850,245.6300.
2.1. Type of Historical Designation*
No Historical Designation
2.2. Historical Designation details,
i
# Property Name Date Designated
3. Significance
3.1. Explain the cultural or historic significance of the property, site or resource(s) that is the subject of the
proposed project - (Maximum characters 1500.)*
The Barnyard (TB) provides cultural activities & enrichment such as:
ART PROGRAMS - visual & performing arts, art skill development, Pamela "Kabuya" Bowens-Saffo collaborative art projects (African
masks, Africa piece in photos)
CULTURAL ENRICHMENT- Cleveland Orchestra Miami music education programs & concert; Field trips to museums, botanical
gardens, nature center, & performing arts center, Black history & cultural heritage programs, drumming & dance classes
MUSIC PROGRAMS - University of Miami & The Harmony Project provide year-round quality music instruction; string instruments
instruction.
The Barnyard highlights contributions & history of African Americans including:
Reverend Theodore Gibson - rector of Christ Episcopal Church in Coconut Grove; a pioneer of Miami's civil rights struggle; leader in the
struggle for equality in the 1950s & early 1960s & the 3rd African American Miami Commissioner; & worked with Elizabeth Virrick to
create a Committee responsible for numerous ordinances resulting in running water, septic tanks & flushing toilets for the West Grove.
He & Virrick founded Coconut Grove Cares, which created the Barnyard.
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Yvonne Hall McDonald — an activist & lifelong Coconut Grove resident who worked tirelessly to improve her community; founded various
programs & served on the board of many organizations notably Director of Special Programs for Coconut Grove Cares/ Barnyard
Community Center.
Pamela "Kabuya" Bowens-Saffo — Miami native, Kabuya performs creative research in printmaking, graphics & mixed media recycled
materials & explores probing aspects of everyday social & political human relations, highlighting important references to acknowledge a
progressive history of African Americans.
3.2. For Historic Property/ies, enter the Florida Master Site File (FMSF) Number (ex. 8ES1234). For Multiple
site forms, just separate with a semicolon (;). If no FMSF form exists, applicants may be required to
complete one as part of the requirements in a grant award agreement.
3.3. Indicate Year of the Original Construction (enter Year only)*
1960
3.4. For Historic Property, Date(s) and Description of Major Alterations - (Maximum characters 300.)
3.5. Indicate Current Use of Property and Proposed Use (Maximum characters 300)*
The Barnyard provides a free after school program and Summer Camp for children ages 5 — 12 with financial and domestic hardships in
a fun, supervised environment. Through its programs and exhibits, the Barnyard highlights the culture and history of African Americans.
The property's use will not change.
<<‘'
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C. Project Specifics Page 3 of 8
1. Scope of Work - (Maximum characters 5000.)*
In the space provided below, briefly describe the scope of work for the project for which funding is requested. List the work items that will be
completed during the grant period using the funds requested and the required match.
African -American Cultural and Historical Grants fund Fixed Capital Outlay projects at facilities in Florida that highlight the contributions, culture,
or history of African -Americans. Priority shall be given to projects that:
• Encourage the design or construction of a new facility or the renovation of an existing facility in an area with great cultural significance in
which no facility exists;
• Enhance the beauty or aesthetic value of facilities named for significant African -Americans; or
• Restore facilities on the National Register of Historic Places
The Barnyard Community Center's roof is a corrugated tin roof, with holes large enough to see the sky, and 3 layers of rubberized coating
to stop leaks, a band aid instead of surgery. The scope of work for the restoration of the roof includes the following: pressure washing the
existing metal roof; sealing all laps and screws with approved products; application of liquid membrane Geoguard SOLAGUARDS system to
complete roofing surface; installation of new 2x6 Fascia, new gutters, and new soffit around roof perimeter. There will be a 5-year warranty
provided by the contractor and a 12-year warranty provided by the manufacturer. The scope also includes architectural/engineering services
to assess the existing structure to ensure it is within code for reroofing. The aesthetic of a barnyard facility will be maintained and
preserved with this roof restoration.
2. Tentative Project Timeline (remember this is a 24 month grant period)*
Please specify the start and end month and year below; indicate all major elements of the project for which funding assistance is requested, the
anticipated time required to complete each element, and the planned sequence of these activities. Grants, if awarded, will begin July 1 of the
year funds are appropriated. Projects should be completed within 24 months.
# Work Item
1 Grant Acceptance
2 Procurement
3 Construction
tarting Date Ending Date
8/1/2022
10/1/2022
10/1/2022
9/1/2022
3/1/2023
4 Inspections/Close Out
4/1/2023 5/1/2023
5 Grant Reporting
5/1/2023 6/1/2023
3. Provide the estimated total square footage of the structure (the house or building, for example):*
5,001
4. Provide measurable quantities for each work item listed in the Scope of Work (square footage, linear
footage, unit counts, etc.):(Maximum characters 3500.)*
For example: square footage of floors to be refinished or walls to be repainted, linear footage of trim to be replaced, etc. If an element is not
measurable in square feet, provide quantities (example: replace 15 door knobs):
Roofing pressure wash - 7400 sf
Roofing preparation - 7400 sf
Roofing Geoguard application - 7400 sf
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Roofing solaguard primer- 7400 sf
New 2x6 fascia — 280 If
New soffit — 280 If
New gutter— 220 If
New downspout - 10
New splash blockl0
Boom lift rent - 8 weeks
Architectural/engineering services — assessment of existing structure to ensure it is within code for reroofing - 1
5. Will you be hiring or contracting with professional architectural or engineering services to assist with the
project work?*
NOTE: Professional architectural and engineering services are REQUIRED if the Spe of Work includes structural work, code -required
upgrades, occupancy classification change (such as from residential to muse and work that affects life safety (fire protection and egress).
°Yes
ONo
6. If no professionals are projected to be hired, explain why. (Maximum characters 500)
7. Does the proposed project entail a pfnership with any other local entity?*
°Yes
°No
7.1. If yes, describe their participation iodate and anticipated further participation in this project.
8. Demonstrated Need - (Maximum characters 1500.)*
Discuss the demonstrated need for the proposed project or activity, as it relates to the contributions, culture, or history of African -Americans,
including any immediate threats to the property/ies, historic resources, or materials that are the subject of the proposed project. Documentation
material, such as newspaper articles, are to be uploaded in the Support Materials section of this application.
In February 2021 a Miami Herald article stated, "parents felt there is a lack of Black History Month programming" ( B) & a Coconut Grove
Chamber of Commerce article stated members of Coconut Grove's Black community said honoring Black history should be year-round
G). Many Americans are taught little about ... the many contributions of Black people..."The civil rights movement, an unprecedented fight
for equality, spanning two decades, often gets boiled down to "lessons about a handful of heroic figures & the four words 'I have a dream,"
stated a 2014 report by the Southern Poverty Law Center. "Educators say it's important that Black students learn about their history" ( C).
Per the 1990 census , "there is a need for after school programs; skill training program to maintain the cultural heritage of descendants of
Bahamian immigrants" in Coconut Grove ( F) . There remains a need for continued programing & exhibits for the children at the Barnyard,
to highlight the contributions, culture & history of African Americans. This includes the contributions of Reverend Theodore Gibson, a
Bahamian descendant, Yvonne McDonald & Pamela "Kabuya" Bowens-Saffo & others.
The Barnyard faces natural threats, which contribute to its continuous decline. Murals are damaged by roof leaks. Real estate speculation
& gentrification is ongoing in the Barnyard's West Grove area. Blacks declined more than 32 percent from 2000 to 2017, & the white
population increased more than 176 percent ( D). West Grove is losing its identity & many residents have moved. Most recent speculation
& demolition has been in the West Grove ( E). A deteriorated Barnyard could become too costly to renovate & fall victim to demolition and
gentrification. (Please see Optional Materials for List of Sources.)
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D. Budget and Match Page 4 of 8
1. Project Budget and Match*
1.1. Grant Funds and Match *
List your work items and associated estimated expenses and how they will be paid (from match, the grant or both). Only include expenses
that are specifically related to the project.
AACH grants require a cash match of 50% of funds requested above $500,000. For example: if the request amount is $1,000,000, the match
amount is $250,000. This would be 50% of the $500,000 that is above the first $500,000 for a total project budget of $1,250,000. There is no
match requirement for grant funding requests up to $500,000.
Round amounts to the nearest dollar. Rows must have a value in Grant Funds or Cash Match. If both columns are 0 or blank, the row will not
be saved.
The amount of grant funds requested in this application will be the total in the "Grant Funds" column. The total amount of the "Cash Match"
column must equal or exceed 50% of the funds requested above $500,000. ALL matching funds must be cash -on -hand.
# Work Item
Grant Funds
Cash Match Total
1 Pressure washing the existing metal roof
$8,100
$0 $8,100
2 Sealing all laps and screws with approved products
3 Application of liquid membrane Geoguard
SOLAGUARDS system to complete roofing surface
4 Installation of new 2x6 Fascia
5 New gutters
6 New soffit around roof perimeter
7 Architectural/engineering sery
existing structure to ensur
reroofing
Grant Funds Requested:
$359,260
Total Match Amount:
so
Project Total Budget:
$359,260
nt of
Totals:
$41$0 $41,670
174,450 $0 $174,450
$21,400 $0 $21,400
$24,350 $0 $24,350
$39,290 $0 $39,290
$50,000 $0 $50,000
$359,260 $0 $359,260
1.2. Additional Budget Information/Clarification
Use this space to provide additional detail or information about the proposal budget as needed. For example, where the relationship between
items in the budget and the objectives of the proposed project may not be obvious, provide clarification regarding the necessity for or
contribution of those work items to the successful completion of the project.
2. Completed Project Activities
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# Activity Description
Date Completed Cost Value
3. Operating Forecast. - (Maximum characters 500.)*
Describe source(s) of funding for necessary maintenance, program support, and/or additional expenses warranted to sustain the proposed
project after the grant period.
The roof will have a 5-year contractor warranty and 12-year manufacture warranty.
Barnyard Community Center will ensure the maintenance of the roof.
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E. Ownership Information Page 5 of 8
1. Property Ownership.*
Enter name of the Property Owner and choose the appropriate owner type. If applicant is not the owner of the property, the applicant must
secure Property Owner concurrence. The applicant shall provide a letter from the Property Owner that documents that the applicant has the
permission of the Property Owner of record to conduct the proposed project on the owner's property and that the Property Owner is in
concurrence with this application for grant funding. This letter shall be uploaded in the Support Materials section of this application. If the
property for which grant funding is requested is leased by the Applicant Organization, the lease agreement must be dated, signed and submitted
at the time of the application submission, with the required Owner Concurrence Letter attachment to the application.
1.1. Does your organization own the property?*
[.]Yes
ONo
1.2. Property Owner*
City of Miami
1.3. Type of Ownership*
ONon-Profit Organization
OPrivate Individual or For -Profit Entity
Note: Properties owned by private individuals or for -profit entities are
[)State or Local Governmental Agency
OFederal Governmental Agency
1.4. Is the property within a Qualified Census Trac
OYes
ONo
eligiblef�grant fundin .
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F. Protection and Impact Page6of8
1. Local Protection*
Indicate the level(s) of local protection currently afforded the project property or site and upload a copy of the local protection documents in the
Support Materials section of this application.
1.1. Local Protection Level(s)*
0 None
2. Annual Visitation*
2.1. What is the estimated or anticipated Annual Visitation for the project property or site?*
2000
2.2. What is the basis of these estimates? - (Maximum characters 200.)*
The estimated or anticipated Annual Visitation for the project is a combination of visits from students, volunteers, participants on United
Way interactive tours, parents, tourists, and neighbors.
3. Economic Impact*
3.1. Negative Economic Impact of COVID-19/Exacerbation, . Pre -Existing Disparities and Anticipated
Economic Impact of Project (Maximum characters 3000)
Explain the negative economic impact of COVID-19 on your organization, the ex erbation of pre-existing disparities and/or any delays it
caused the project. Explain the direct economic impact this projectivill have on essing the negative economic impact of COVID-19
and/or the pre-existing disparities for your organization and thecomm . Include any information regarding number of jobs it
will provide, if known
The Barnyard Community Center provides invaluable tutoring, cultural activities and enrichment highlighting the contributions &
history of African Americans, parenting programs and other services to the underserved predominantly African descent West Grove
community. Prior to COVID-19, the Barnyard Community Center served about 178, 5- to 12-year-old children, and served their parents
through its parenting program. Due to COVID-19 safety precautions, the Barnyard serves only 68 children in person, 8 children
virtually, and has a waiting list of 15 children, greatly in need of its services. A number of these children suffer from poor literacy and
perform below grade level. These children and their parents, many who have financial and domestic hardships, are now deprived of the
safe, supervised programming that contributed to academic success and participation in positive activities. Since COVID the children
demonstrate more negative behavior, fighting, and need more academic assistance, requiring double the staff which increased costs by
45%.
More than 40% of 3,000 historically black West Coconut Grove residents live below the poverty level versus 23% of Miami residents
(H). United Way Miami reported, the coronavirus made daily life even more difficult for those with limited income and hardships
disproportionately affected people of color (I). The western portion of Coconut Grove --the Bahamian part-- exemplifies a striking
disparity that has formed over time and has resulted in the creation of a community held hostage by poverty, high crime rates, and racial
divisions ( F).
The kids who, because of COVID-19 safety protocols or any other reason cannot attend the Barnyard after school program and
summer camp, are most likely to perform poorly academically, further exacerbating the low education achievement and low high school
graduation rate in West Coconut Grove. Parents who are not able to attend programming will also lose the opportunity to receive
impactful training and education. The cost of fee based after school and summer programs is unaffordable to some West Grove
parents, a number who work two jobs just to pay the bills. Most parents are not able to work remotely and depend on the Barnyard to
take care of their children in a safe and nurturing environment.
The repair of the roof at the Barnyard will protect the interior building, prevent further damage, and ensure the Barnyard Community
Center remains a place to provide valuable services to the community. The Barnyard does not have the funding for this project. Without
the proposed work, the building will deteriorate and will become unsafe, rendering it unsuitable for service to the children and residents
of West Coconut Grove and likely resulting in the closure of the Barnyard . This project will ensure the Barnyard can continue to provide
the free after school, summer camp, parenting programs and other services to this under resourced community. (Please see Optional
Materials for List of Sources.)
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3.2. Was this a planned expansion or upgrade that was delayed due to the pandemic?*
°Yes
C) No
4. Educational and Public Impact
4.1. Educational Benefits and Public Awareness - (Maximum characters 1500.) *
Explain how the proposed project will educate the public on issues related to the contributions, culture, or history of African -Americans in
Florida.
The proposed roof project will preserve the building & allow the Barnyard to continue serving the West Grove community. The Barnyard
is open to the public on weekdays from 10 to 2 & with reservations. It will educate the community & visitors on issues related to the
contributions, culture, or history of African Americans in Florida by providing cultural, enrichment activities, & exhibits such as:
ART PROGRAMS - visual & performing arts, art skill development, collaborative art projects
CULTURAL ENRICHMENT- Cleveland & Orchestra Miami music education programs & concert; Field trips to museums, botanical
gardens, nature center, & performing arts center, Black history & cultural heritage program; drumming & dance classes
MUSIC PROGRAMS - University of Miami & The Harmony Project provide year-round quality music instruction; string instruments
eduaction.
An exhibit highlighting the contributions & history of African Americans such as:
Reverend Theodore Gibson - rector of Christ Episcopal Church in Coconut Grove; a pioneer of Miami's civil rights struggle; leader in the
struggle for equality in the 1950s & early 1960s & the 3rd African American Miami Commissioner.
Yvonne Hall McDonald — an activist & lifelong Coconut Grove resident who worked tirelessly to improve her community; founded various
programs & served on the board of many organizations not
for of Spof Programs for Coconut Grove Cares/ Barnyard
Community Center.
Pamela "Kabuya" Bowens-Saffo — Miami native, who rforms resear in printmaking, graphics & mixed media recycled
materials & explores probing aspects of everyday so politic uman relations, highlighting important references to acknowledge a
progressive history of African Americans.
A permanent exhibit will replace the current, temporary exhibit.
4.2. Building Stronger Communities/Addressing Educational Disparities/Promoting Healthy Childhood
Environments (Maximum characters 3000) *
Explain how the proposed project will build stronger communities through investments in neighborhoods, address educational disparities
and/or promote healthy childhood environments.
The repair of the roof at the Barnyard will protect the interior building, prevent further damage, and ensure the Barnyard
Program(TB)/building remains a place to provide valuable services to the community. It is a corrugated tin roof, with holes large enough
to see the sky, and 3 layers of rubberized coating to stop leaks, a band aid instead of surgery.
Coconut Grove Cares is a not -for -profit organization founded by Elizabeth Virrick, champion for civil rights and Reverend Theodore
Gibson, a pioneer of Miami's civil rights struggle. The organization is dedicated to building a better community for the children and
families of Miami, Florida's West Coconut Grove community, an historically black community of Bahamian descendants. The services
and programs offered through the Barnyard Community Center are building a stronger West Coconut Grove through investments in
neighborhoods, addressing educational disparities and promoting healthy childhood environments.
Coconut Grove Cares has operated the Barnyard Community Center and program for 39 years beginning in 1982, in the heart of
Coconut Grove Village West. The Barnyard is a community resource, which is dedicated to the children and youth of Coconut Grove. It
is a magical place where children learn, play, connect and share. The Barnyard provides a free after school program (2pm to 6pm) and
Barnyard Summer Camp (8am to 6pm) in a fun, supervised environment for children ages 5 — 12 with financial and domestic
hardships. It provides invaluable tutoring, cultural activities and enrichment highlighting the contributions & history of African Americans,
parenting programs and other services to the underserved predominantly African descent West Grove community. Programs focus on
education, arts and culture, science exploration, literacy, fitness, and parental engagement including:
ACADEMICS -Daily homework assistance; Individual tutoring in reading, writing and mathematics; Robotics; and Computer Literacy
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SOCIAL SKILLS - Conflict Resolution
ART PROGRAMS - visual and performing arts classes, collaborative art projects including attached mural, African masks, Africa piece
with Pamela "Kabuya" Bowens-Saffo (first camp director & artist in residence)
Great Expectations at the Barnyard — the goals of the program are to build self-esteem, self-respect, and respect of others, create high
expectations, learn the value of a kind word, a hug and a smile, and learn how to make and keep a friend
CULTURAL ENRICHMENT- Cleveland Orchestra Miami music education programs and Cleveland Orchestra's Annual Family Concert;
Field trips to museums, botanical gardens, nature center, and performing arts center, Black history and cultural heritage programs,
drumming and dance classes
MUSIC PROGRAMS - A partnership with University of Miami Frost School of Music provides year-round quality music instruction to the
Barnyard kids; string instruments instruction.
HEALTH & FITNESS - Nutritious snacks & summer lunches, swimming lessons, gardening, Zumba, and yoga
OUTREACH & ADULT COMMUNITY - University of Miami — Strong Roots Parenting Program, financial literacy and home ownership
workshops, social service referrals, social justice initiative addressing cultural communication gaps
Sources:
http://sustainability.famu.edu/about-us/people/38-artist-in-residence/75-kabuya-bowens-saffo
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G. Support Materials Page7of8
1. Non -Profit Status*
File Name File Size
Uploaded On View (opens in new window)
Not Required.docx
2. Substitute W-9 Form*
13 [KB] 11/24/2021 11:29:13 AM View file
(available at DFS website https://flvendor.myfloridacfo.com)
File Name
File Size Uploaded On
View (opens in new window)
Substitute Form W-9.pdf
351 [KB] 11/24/2021 11:18:25 AMA View file
3. Documentation of Confirmed Match*
Consult the program Guidelines for suitable documentation evidenc . n-4Krtierican Cultural and Historical Grant)
File Name
File Size View (opens in new window)
Not Required.docx 13 [KB] 121 = . AM View file
4. Letters of Support*
File Name
File Size
Uploaded On
View (opens in new window)
Support letters final.pdf
11367 [KB] 11/30/2021 10:47:26 AM
View file
5. Photographs*
Photographs are used to further inform Panelists and should relate to the proposed project, depicting the associated property, site, resources, or
collection in its current state. Historical images are also welcome.
File Name File Size
Uploaded On View (opens in new window)
Photos.docx 7299 [KB]
11/30/2021 10:47:47 AM View file
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6. Representative Image*
Upload a single representative image of the property or project to be used in the application review meeting that conveys the theme or purpose
of the proposed project. For projects directed at historic properties or sites, this should be a recent image of the front of the building or site.
File Name File Size
Uploaded On View (opens in new window)
Rep Image.pdf 83 [KB]
11/24/2021 11:21:08 AM View file
7. Proposed Project Team Support Documents*
Provide the curricula vitae/resumes of the proposed project team as listed in Section A.4 of the application.
File Name
Project Team.docx
File Size Uploaded On
20 [KB]
11/24/2021 11:29:51 AM
8. Architectural Drawings/Design Documents (if available)
If completed, the Applicant Organization shall provide architectura
9. Arts and Cultural Mission and Progra
Provide materials such as a season program, bo
programming of facility (If project is for a NEW spac
File Name
9 Barnyard Program info.pdf
10. Demonstrated Need*
iew (opens in new window)
View file
t schemall-Fonstruction documents, or conditions reports.
onal programs that document percentage of arts and cultural
t previous programing, provide programming examples).
Uploaded On View (opens in new window)
11/24/2021 1:16:53 PM View file
Provide documentation materials, such as newspaper articles, that demonstrate need for the proposed project or activity, as it relates to the
contributions, culture, or history of African -Americans, including any immediate threats to the property/ies, historic resources, or materials that
are the subject of the proposed project.
File Name File Size
Uploaded On View (opens in new window)
10 A Need Final.pdf
18692 [KB] 11/30/2021 10:48:30 AM View file
11. Owner Concurrence Letter*
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Provide a letter that documents that the applicant has the permission of the owner of record (if the Property Owner is not the applicant) to
conduct the proposed project on the owner's property and that the owner is in concurrence with this application for grant funding. If the property
for which grant funding is requested is leased by the Applicant Organization, the lease agreement must be dated, signed and submitted at the
time of the application submission, with the required Owner Concurrence Letter. Note that, the owner must be a Non-profit Organization or
agency of government.
File Name File Size
Uploaded On View (opens in new window)
Not Required.docx 13 [KB]
11/30/2021 2:25:10 PM View file
12. Local Protection (if applicable)
Provide copies of any documents that provide local protection of the project site as identified in question F.1.1.
13. Federal Assurances for Construction Programs Form*
Provide a completed copy of the Federal SF424D Assurances for Construction Progr
https://www.g rants.gov/forms/sf-424-family.htm I.
File Name File Size
sf424 signed.pdf
14. Optional Materials
ich can be obtained at the Grants.Gov website
Uploaded On _/ View (opens in new window)
1844 [KB] 11/24/2021
101%
View file
Applicants may attach materials not specifically requested that support th pplication. Examples may include copies of National Register
nominations, conditions assessments, newspaper articles or other documents that reflect the significance of the resource, highlight its historic
characteristics, its public use, COVID impact documertion and so on.
File i tle _ Description Size Type View (opens in new
window)
14 Opt materials final.pdf
arious supporting
documents
12456 View file
[KB]
Deed - Coconut Grove Cares & Fire Training Deed 161 [KB] View file
Facility.pdf
Property Sumary Report - Miami -Dade County.pdf Property Information
14.1.
258 [KB] View file
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H. Review and Submit Page 8 of
1. Review and Submit*
211 hereby certify that I am authorized to submit this application on behalf of {{organization}} and that all information indicated is true and
accurate. I acknowledge that my electronic signature below shall have the same legal effect as my written signature. I am aware that making
a false statement or representation to the Department of State constitutes a third degree felony as provided for in s. 817.155, F.S., punishable
as provided for by ss. 775.082, 775.083, and 775.084.
1.1. Signature (Enter first and last name)*
Lillian Blondet
<<"
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