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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #13107 Date: 12/12/2022 Commission Meeting Date: 01/12/2023 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Reclassification - Fire Protection Engineer Vacancy - Fire Rescue Purpose of Item: A Resolution authorizing the City Manager to approve the reclassification and subsequent filling of one (1) Fire Protection Engineer vacancy in the Department of Fire - Rescue ("Fire") to that of Senior Fire Protection Engineer ("SFPE"), as required pursuant to Resolution No. R-21-0402 and Resolution No. R-21-0408. Background of Item: The mission of the Fire Prevention Bureau of the Department of Fire Rescue ("Fire") is to provide the residents, visitors, and businesses of the City of Miami with professional, knowledgeable, and experienced personnel to ensure that all structures contain functional fire protection and life safety features, where required. To help achieve this mission, Fire wishes to reclassify one (1) Fire Protection Engineer vacancy to that of a Senior Fire Protection Engineer who shall serve as a high-level supervisor responsible for overseeing the work of a team of professional engineers and technical personnel involved in the review, analysis, approval, and/or disapproval of complex design documents to include building construction, fire detection/alarm, fire sprinkler, smoke control, water storage/distribution, and pre-engineered fire protection systems for compliance with applicable ordinances, codes, standards, and engineering principles. As per Florida Statute 553.80, the salary for this position shall be 100% funded by the Building Reserve Fund. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $ 96,618.08 Special Revenue Account No: 04004.183000.0000.00000 Reviewed B Department of Fire -Rescue Ty McGann Fire Department Review Completed 12/14/2022 8:35 AM Department of Fire -Rescue Johnny Duran Fire Budget Review Completed 12/14/2022 8:44 AM Department of Fire -Rescue Eloy Garcia Fire Chief Review Completed 12/14/2022 9:11 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 12/14/2022 3:52 PM Office of Management and Budget Marie Gouin Budget Review Completed 12/27/2022 11:33 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 12/27/2022 1:44 PM City Manager's Office Carolina Aguila City Manager Review Skipped 12/28/2022 11:23 AM City Manager's Office Nzeribe Ihekwaba DCM Review for CM Completed 12/28/2022 11:59 AM Office of the City Attorney Thomas M. Fossler ACA Review Completed 12/28/2022 12:18 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 12/29/2022 11:29 AM City Commission Nicole Ewan Meeting Completed 01/12/2023 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 01/22/2023 4:52 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 01/22/2023 5:14 PM Office of the City Clerk City Clerk's Office Rendered Completed 01/23/2023 9:20 AM City of Miami Legislation Resolution Enactment Number: R-23-0004 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13107 Final Action Date:1/12/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO APPROVE THE RECLASSIFICATION OF ONE (1) FIRE PROTECTION ENGINEER VACANCY IN THE DEPARTMENT OF FIRE -RESCUE ("FIRE") TO THAT OF SENIOR FIRE PROTECTION ENGINEER, AS REQUIRED PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER 23, 2021 AND RESOLUTION NO. R-22-0371 ADOPTED SEPTEMBER 22, 2022, THEREBY INCREASING THE ANNUAL FISCAL IMPACT TO THE BUILDING RESERVE FUND BY AN ESTIMATED $13,156.00; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2022-2023 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO CREATE AND FILL SAID POSITION FOR FIRE; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City Commission modified and amended the City of Miami's ("City") Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R- 21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Department of Fire -Rescue ("Fire") to be effective, the City Commission must first confirm the creation or change of such positions by an affirmative vote, and (ii) requiring that, notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of Fire (the "Restriction"); and WHEREAS, on June 23, 2022, the City Commission modified the Restriction pursuant to Resolution No. R-22-0230 so that the portion pertaining to movements of monies would only apply to movements of monies in excess of one hundred thousand dollars ($100,000.00) while the rest of the Restriction would apply unmodified; and WHEREAS, on September 22, 2022, the City Commission adopted the Final Budget for Fiscal Year 2022-2023 pursuant to Resolution No. R-22-0371, which incorporated the Restriction as modified through Resolution No. R-22-0230; and WHEREAS, the Senior Fire Protection Engineer ("SFPE") shall serve as a high-level supervisor responsible for overseeing the work of a team of professional engineers and technical personnel involved in the review, analysis, approval, and/or disapproval of complex design documents to include building construction, fire detection/alarm, fire sprinkler, smoke control, water storage/distribution, and pre-engineered fire protection systems for compliance with applicable ordinances, codes, standards, and engineering principles; and WHEREAS, the SFPE will be expected to utilize sound and extensive judgment in anticipating and solving unprecedented engineering problems, determining program objectives and requirements, organizing projects and programs, and developing standards and guidelines for the activities of the Fire Protection Engineering Section within Fire; and WHEREAS, acquiring a SFPE is a critical component to the success of Fire's mission to provide the residents, visitors, and businesses of the City with professional, knowledgeable, and experienced fire prevention personnel to ensure that all structures contain functional fire protection and life safety features, where required; and WHEREAS, the salary of the SFPE shall be 100% funded by the Building Reserve Fund; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan regarding City services and resources as necessary, legally allowed, and applicable in order to create and fill the SFPE position; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to approve the reclassification and subsequent filling of one (1) Fire Protection Engineer vacancy in Fire to that of Senior Fire Protection Engineer, as required pursuant to Resolution No. R-21-0408, adopted October 1, 2021, as modified by Resolution No. R-22-0230, adopted June 23, 2022, and incorporated into Resolution No. R-22-0371, adopted September 22, 2022. Section 3. The City Manager is further authorized1 to make any necessary changes to adjust, amend, and appropriate to the Fiscal Year 2022-23 Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan regarding City services and resources as necessary, legally allowed, and applicable in order to create and fill said position for Fire. Section 4. Certain necessary actions by the City Manager and the designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 12/2972022 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.