HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #12662
Date: 09/27/2022
Commission Meeting Date: 11/17/2022
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid ("IFB") - No. 1515386 - Uniforms Citywide
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on September 2, 2022, pursuant to Invitation for Bid ("IFB")
No. 1515386 from the lowest responsive and responsible Bidders, Global Trading, Inc.
("Global Trading") the primary vendor, and DesignLab, Inc. ("DesignLab"), the
secondary vendor, for the purchase of uniforms, on an as needed basis, for various City
of Miami ("City") Departments, for an initial term of three (3) years with the option to
renew for two (2) additional two (2) year periods; allocating funds of various sources of
funds from the user Departments and Agencies, subject to availability of funds and
budgetary approval at the time of need; Authorizing the City Manager to negotiate and
execute any and all documents, including any amendments, renewals, and extensions
subject to all allocations, appropriations and budgetary approvals having been
previously made, compliance with applicable provisions of the Code of the City of
Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with all applicable laws, rules and regulations, as may be deemed
necessary for said purpose.
Background of Item:
On July 25, 2022, Department of Procurement ("Procurement") issued IFB No.
1515386, for the purchase of Uniforms Citywide, under full and open competition. As
required by the Procurement Code, the IFB was advertised and issued online. On
September 2, 2022, at the bid closing four (4) bids were received. All bid responses
were evaluated and tabulated following the guidelines directed in the IFB. Two (2) bids
were found non -responsive: 1) T&B Imports International Inc. failed to submit the
certification statement, and the bid submittal form, as required by the solicitation; and 2)
The Player's Connection of Florida, LLC failed to bid on all items, as required by the
solicitation. Procurement is recommending award to Global Trading (Primary), and
DesignLab (Secondary) the lowest responsive and responsible Bidders, per bid
specifications. The estimated contract amount is $145,000.00 annually (approximately
$1,015,000.00 for all seven (7) years in the aggregate).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Item is an Expenditure
Total Fiscal Impact:
$145,000.00 annually (Approximately $1,015,000.00 in the aggregate).
General Fund Account No.: Various sources of funds from the user Departments and Agencies.
Department of Procurement
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Annie Perez
Calvin Fifer
Marie Gouin
Larry M. Spring
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Reviewed B
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
09/28/2022 2:29 PM
09/28/2022 3:34 PM
09/28/2022 3:50 PM
10/19/2022 8:16 AM
10/19/2022 8:37 AM
10/20/2022 11:08 AM
11/03/2022 6:00 PM
11/06/2022 9:51 PM
11/17/2022 9:00 AM
11/18/2022 11:50 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0460
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 12662 Final Action Date:11/17/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS
RECEIVED ON SEPTEMBER 2, 2022, PURSUANT TO INVITATION FOR BIDS ("IFB")
NO. 1515386, FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS,
GLOBAL TRADING, INC., A FLORIDA PROFIT CORPORATION ("GLOBAL
TRADING"), THE PRIMARY VENDOR, AND DESIGN LAB, INC., A FOREIGN PROFIT
CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("DESIGN
LAB"), THE SECONDARY VENDOR, FOR THE PURCHASE OF UNIFORMS, ON AN
AS NEEDED BASIS, FOR VARIOUS CITY OF MIAMI ("CITY") DEPARTMENTS, FOR
AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR TWO
(2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDING FROM
VARIOUS SOURCES OF FUNDS FROM USER DEPARTMENTS, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on July 25, 2022, the City of Miami ("City") Department of Procurement
("Procurement") issued Invitation for Bids ("IFB") No. 1515386 for the Purchase of Uniforms, on
an as needed basis, for various City departments, for an initial term of three (3) years with the
option to renew for two (2) additional two (2) year periods; and
WHEREAS, on September 2, 2022, Procurement received four (4) bid responses to the
IFB, which were evaluated and tabulated following the IFB required guidelines, with two (2) of
those bids deemed non -responsive; and
WHEREAS, the lowest responsive and responsible Bidders were Global Trading, Inc., a
Florida profit corporation ("Global Trading"), the primary vendor, and Design Lab, Inc., a foreign
profit corporation authorized to conduct business in Florida ("Design Lab"), the secondary
vendor;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received on September 2, 2022, pursuant to IFB No. 1515386, from
the lowest responsive and responsible Bidders, Global Trading, the primary vendor, and Design
Lab, the secondary vendor, for the purchase of uniforms, on an as needed basis, for various
City departments, for an initial term of three (3) years with the option to renew for two (2)
additional two (2) year periods, is hereby accepted.
Section 3. Funding shall be allocated from various sources of funds from user
departments, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.