HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #12528
Date: 09/08/2022
Commission Meeting Date: 11/17/2022
Requesting Department: Department of Fire -
Rescue
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Emergency Finding - Medical Equipment Purchase - Fire Rescue
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission, by a
four -fifths (4/5) affirmative vote, ratifying, confirming and approving the City Manager's
emergency finding, that is it most advantageous for the City of Miami to waive the
competitive sealed bidding procedures pursuant to Section 18-90 of the Code of the
City of Miami, Florida as amended, ("City Code") and retroactively approving the
selection of GE Medical Systems, Ultrasound & Primary Care Diagnostics, Inc., ("GE"),
Philips Healthcare, a division of Philips North America LLC, ("Philips"), and Carestream
Health, Inc., ("Carestream"), for the purchase of medical equipment for the Miami
Firefighters' Health and Wellness Center ("Wellness Center") for the Department of Fire -
Rescue ("Fire -Rescue"), for an approximate amount of $541,521.45. Authorizing the
City Manager to negotiate and execute any and all documents, including any
amendments, modifications, annual recurring fees or maintenance costs, or additions of
related equipment or services for Fire Rescue's Wellness Center, subject to all
allocations, appropriations, and budgetary approvals having been previously made,
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including the City of Miami's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the
City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
Fire -Rescue is requesting retroactive approval for the emergency purchase of medical
equipment for the Wellness Center. Initially, Fire -Rescue developed the Comprehensive
Cancer Prevention Program ("CCPP"), to prevent cancer amongst the employees of
Fire -Rescue Department with year-round availability with main focus on disease
prevention and early screening, including cancer. The City of Miami is not considered a
health care provider, therefore, the City cannot roster into an affiliate agreement with the
Jackson Health System ("JHS") to purchase the medical equipment. Additionally, Fire -
Rescue needs to consider the phasing out of previous provider and the blending in of
the JHS's personnel, including training. It is of utmost importance that the equipment
purchased be compatible and able to interface with the JHS's software and patient
health records.
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
in an amount approximately $541,521.45
General Account No.: CIP 40-B70106A-1426; 40-B70184-1426; 00001.181000.664000
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
Department of Procurement
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Ty McGann
Johnny Duran
Eloy Garcia
Pedro Lacret
Marie Gouin
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Nicole Ewan
Valentin J Alvarez
Annie Perez
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Reviewed B
Fire Department Review
Fire Budget Review
Fire Chief Review
Budget Analyst Review
Budget Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Legislative Division Review
Procurement Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 09/08/2022 1:25 PM
Completed 09/09/2022 7:19 AM
Completed 09/15/2022 12:31 PM
Completed 09/16/2022 10:51 AM
Completed 09/16/2022 12:15 PM
Completed 09/20/2022 11:17 AM
Completed 09/29/2022 10:51 AM
Completed 10/13/2022 8:19 PM
Completed 10/17/2022 12:52 PM
Completed 10/27/2022 9:00 AM
Completed 11/07/2022 3:21 PM
Completed 11/07/2022 7:26 PM
Completed 11/07/2022 7:51 PM
Completed 11/07/2022 8:28 PM
Completed 11/17/2022 9:00 AM
Completed 11/18/2022 11:49 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0459
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 12528 Final Action Date:11/17/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND
CONFIRMING THE CITY MANAGER'S WRITTEN FINDING OF AN EMERGENCY,
ATTACHED AND INCORPORATED AS EXHIBIT "A", WAIVING COMPETITIVE
SEALED BIDDING REQUIREMENTS AS NOT BEING ADVANTAGEOUS OR
PRACTICABLE FOR THE CITY OF MIAMI ("CITY"), PURSUANT TO SECTION 18-90
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
FOR THE PURCHASE OF MEDICAL EQUIPMENT FROM GE MEDICAL SYSTEMS,
ULTRASOUND & PRIMARY CARE DIAGNOSTICS, LLC, A FOREIGN LIMITED
LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("GE"),
PHILIPS HEALTHCARE, A DIVISION OF PHILIPS NORTH AMERICA, LLC, A
FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS
IN FLORIDA ("PHILIPS"), AND CARESTREAM HEALTH, INC., A FOREIGN PROFIT
CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA
("CARESTREAM"), FOR THE MIAMI FIREFIGHTERS' HEALTH AND WELLNESS
CENTER FOR THE CITY'S DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE"),
FOR AN APPROXIMATE TOTAL AMOUNT OF FIVE HUNDRED FORTY ONE
THOUSAND FIVE HUNDRED TWENTY ONE DOLLARS AND FORTY FIVE CENTS
($541,521.45); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, MODIFICATIONS,
ANNUAL RECURRING FEES OR MAINTENANCE COSTS, ADDITIONS OF RELATED
EQUIPMENT OR SERVICES, RENEWALS, EXTENSIONS, AND REPLACEMENT
CONTRACTS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS
OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Department of Fire -Rescue ("Fire -Rescue")
developed the Comprehensive Cancer Prevention Program ("CCPP") to prevent cancer
amongst its firefighters; and
WHEREAS, one of the goals of the CCPP is Fire -Rescue's development of a Miami
Firefighters' Health and Wellness Center ("Health and Wellness Center"), inclusive of the
phasing in and training of Jackson Health Systems ("JHS") personnel and the purchase of all
the requisite medical equipment for the same; and
WHEREAS, Fire -Rescue's purchase of said requisite medical equipment for the Health
and Wellness Center needs to be compatible with that of JHS and capable of interfacing with
their software and patient health records; and
WHEREAS, the City cannot roster into an affiliate agreement with JHS for the purchase
of said medical equipment because the City does not have a designated medical provider
division; and
WHEREAS, said medical equipment can be acquired through the JHS selected vendors
of GE Medical Systems, Ultrasound & Primary Care Diagnostics, LLC, a foreign limited liability
company authorized to conduct business in Florida ("GE"), Philips Healthcare, a Division of
Philips North America, LLC, a foreign limited liability company authorized to conduct business in
Florida ("Philips"), and Carestream Health, Inc., a foreign profit corporation authorized to
conduct business in Florida ("Carestream"), at the approximate total amount of Five Hundred
Forty One Thousand Five Hundred Twenty One Dollars and Forty Five Cents ($541,521.45);
and
WHEREAS, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City Manager may waive competitively sealed bidding requirements
as not being advantageous or practicable for the purchase of said medical equipment after
making a written finding of an emergency, attached and incorporated as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths), affirmative vote, the City Manager's written finding of
an emergency, attached and incorporated as Attachment "A", waiving competitive sealed
bidding requirements as not being advantageous or practicable for the City, pursuant to Section
18-90 of the City Code, for the purchase of medical equipment from GE, Philips, and
Carestream, for the Health and Wellness Center for Fire -Rescue, for an approximate total
amount of Five Hundred Forty One Thousand Five Hundred Twenty One Dollars and Forty Five
Cents ($541,521.45), is hereby ratified, approved, and confirmed.
Section 3. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, modifications, annual recurring fees or maintenance
costs, additions of related equipment or services, renewals, extensions, and replacement
contracts, subject to all allocations, appropriations, prior budgetary approvals, compliance with
all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
APPROVED AS TO FORM AND CORRECTNESS:
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