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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12823 Date: 10/20/2022 Commission Meeting Date: 11/17/2022 Requesting Department: Department of Housing and Community Development Sponsored By: District Impacted: All Type: Resolution Subject: Bid Waiver - Allocate Funds - Catholic Charities - Meyers Center Purpose of Item: AUTHORIZING THE ALLOCATION OF FUNDS, IN THE AMOUNT OF $150,500.00 TO CATHOLIC CHARITIES OF THE ARCHDIOCESE OF MIAMI, INC/MEYERS CENTER, FOR PUBLIC SERVICES ACTIVITIES; WITH FUNDS ALLOCATED FROM THE SOCIAL SERVICES GAP PROGRAM FUND, ACCOUNT NO.14010.910199.481000; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL THE AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID AGENCY, FOR SAID PURPOSE. Background of Item: Due to the continuous decrease of available Community Development Block Grant funds in the last few years, Public Services agencies' allocations have been reduced resulting in reduction of services to residents. The City Commission wishes to allocate funding to cover public service program shortfalls for fiscal year 2022-2023 from the Social Services Gap Program fund, account No.14010.910199.481000. On October 27, 2022, as per R-22- the City of Miami Commission, pursuant to Section 18-72 of the City Code, authorized the allocation of Social Services Gap funds in the total amount of $743,000.00 for public service activities for fiscal year 2022-2023, which included and amount of $468,800.00 to the Department of Housing and Community Development, to be allocated later. Catholic Charities of the Archdiocese of Miami, Inc./Meyers Center agency, is a non -for - profit organization that has been in service to the community for many years and provides meals to low and moderate -income families. The City Manager has made a finding that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and has recommended to the City Commission that the findings be adopted, and that competitive bidding methods and procedures be waived for the Program. The City's administration recommends the allocation of funds in the amount of $150,500.00 from the Social Services Gap Program to, Catholic Charities of the Archdiocese of Miami, Inc./Meyers Center. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $150,500.00 Special Revenue Account No: 14010.910199.481000 Reviewed B Department of Community and Economic Development Review Completed 10/20/2022 11:14 AM Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Luis Hernandez -Torres Marie Gouin Larry M. Spring Arthur Noriega V Valentin J Alvarez Richard Appleton Victoria Mendez Maricarmen Lopez City Clerk's Office George Mensah Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed 10/20/2022 7:05 PM 10/24/2022 9:42 AM 10/26/2022 9:59 AM 10/26/2022 12:51 PM 10/26/2022 12:54 PM 11/07/2022 4:05 PM 11/07/2022 4:20 PM 11/17/2022 9:00 AM 11/18/2022 11:47 PM City of Miami Legislation Resolution Enactment Number: R-22-0443 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12823 Final Action Date:11/17/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $150,500.00 TO CATHOLIC CHARITIES OF THE ARCHDIOCESE OF MIAMI, INC., A FLORIDA NOT FOR PROFIT CORPORATION, FOR PUBLIC SERVICES ACTIVITIES, WITH SAID FUNDS ALLOCATED FROM THE SOCIAL SERVICES GAP PROGRAM FUND, ACCOUNT NO.14010.910199.481000; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, due to the continuous decrease of available Community Development Block Grant funds, public services agencies' allocations have been reduced resulting in reduction of services to residents; and WHEREAS, the City Commission wishes to allocate funding to cover public service program shortfalls for fiscal year 2022-2023 from the Social Services Gap Program, Account No. 14010.910199.481000; and WHEREAS, on October 27, 2022, pursuant to Resolution No. R-22-0410, the City of Miami Commission, pursuant to Section 18-72 of the Code of the City of Miami, Florida, as amended ("City Code"), authorized the allocation of Social Services Gap Program funds in the total amount of $743,000.00 for public service activities for fiscal year 2022-2023, which included an amount of $468,800.00 to the Department of Housing and Community Development, to be allocated subsequently; and WHEREAS, Catholic Charities of the Archdiocese of Miami, Inc., a Florida not for profit corporation ("Catholic Charities"), has been in service to the community for many years and provides meals to low and moderate -income families; and WHEREAS, the City Manager has made a finding that pursuant to Section 18-85(a) of the City Code competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and has recommended to the City Commission that the findings be adopted, and that competitive bidding methods and procedures be waived for said purpose; and WHEREAS, the City's administration recommends the allocation of funds in the amount of $150,500.00 from the Social Services Gap Program to Catholic Charities to implement a feeding program at the Meyers Center; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Exhibit "A", that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized to allocate grant funds, in the total amount of $150,500.00 to Catholic Charities, for public services activities, with said funds allocated from the Social Services Gap Program, Account No. 14010.910199.481000. Section 4. The City Manager is authorized to negotiate and execute any and all necessary documents, in a form acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: nd City Att©r ey 11/7/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.