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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12886 Date: 10/26/2022 Commission Meeting Date: 11/17/2022 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Auth. City Manager - Amendment No. 5 - Municipal Trolley Operation Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, with attachments, authorizing Amendment No. 5 for the extension of the contract term to the Professional Services Agreement ("PSA") with Limousines of South Florida, inc. ("LSF"), for the provision of trolley operations services, including an increase of twenty percent (20%) to the hourly service rate from $51.79 per service hour to $62.15 per service hour and to extend the PSA for three (3) years with two (2) one (1) year options to renew, for RFP No. 256244, Municipal Trolley Operations Services, authorized by Resolution No. 12-0010, adopted on January 12, 2012; allocating funds from City of Miami Department of Resilience and Public Works ("RPW'), subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute Amendment No. 5 in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On February 27, 2012 the City entered into an agreement with LSF for the provision of operational services for the City's trolley program pursuant to RFP 256244 as authorized by Resolution No. 12-0010. The City has an aging trolley fleet with high replacement parts costs as well as labor costs. Due to the current economic climate and global supply chain issues, the trolley replacement part costs and market labor concerns associated with the issuance of a new RFP may be of significant increase and financial burden on the City. The City determined that it was in the best interest to extend the contract and increase the per hour service rate. The estimated fiscal cost for service is $14,252,004.94. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No.: 15600.402000.531000.0000.00000 Department of Resilience and Public Works Review Completed Office of Management and Budget Office of Management and Budget City Manager's Office Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B 11/02/2022 3:49 PM Asher Jacques Donovan Dawson Larry M. Spring Marie Gouin Annie Perez Nzeribe Ihekwaba Arthur Noriega V Maricarmen Lopez Valentin J Alvarez Pablo Velez Victoria Mendez City Clerk's Office Juvenal Santana Budget Analyst Review Budget Analyst Review Assistant City Manager Review Budget Review Procurement Review Deputy City Manager Review City Manager Review Meeting Legislative Division Review ACA Review Approved Form and Correctness Rendered Department Head Skipped 11/02/2022 4:04 PM Completed 11/04/2022 11:59 AM Completed 11/07/2022 3:37 PM Completed 11/07/2022 6:10 PM Completed 11/07/2022 7:28 PM Completed 11/08/2022 6:08 AM Completed 11/08/2022 10:31 AM Completed 11/17/2022 9:00 AM Completed 11/21/2022 11:09 AM Completed 11/22/2022 11:08 AM Completed 11/22/2022 6:09 PM Completed 11/28/2022 4:37 PM City of Miami Legislation Resolution Enactment Number: R-22-0438 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12886 Final Action Date:11/17/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AMENDMENT NO. 5 ("AMENDMENT") TO THE REQUEST FOR PROPOSALS ("RFP") NO. 256244 PROFESSIONAL SERVICES AGREEMENT ("PSA") WITH LIMOUSINES OF SOUTH FLORIDA, INC., A FLORIDA PROFIT CORPORATION ("LSF"), FOR MUNICIPAL TROLLEY OPERATION SERVICES, FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'), PURSUANT TO RESOLUTION NO. 12-0010, ADOPTED JANUARY 12, 2012, AMENDING THE PSA TO PROVIDE FOR A TWENTY PERCENT (20%) INCREASE TO THE HOURLY SERVICE RATE FROM FIFTY ONE DOLLARS AND SEVENTY NINE CENTS ($51.79) PER SERVICE HOUR TO SIXTY TWO DOLLARS AND FIFTEEN CENTS ($62.15) PER SERVICE HOUR AND EXTENDING THE DURATION OF THE PSA BY THREE (3) YEARS WITH TWO (2) ONE (1) YEAR OPTIONS TO RENEW; ALLOCATING FUNDS FROM RPW, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT TO THE PSA, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 12-0010, adopted by the City Commission on January 12, 2012, the City of Miami ("City") and Limousines of South Florida, Inc., a Florida profit corporation ("LSF"), entered into the Request for Proposals ("RFP") No. 256244 Professional Services Agreement ("PSA") for municipal trolley operation services, for the City's Department of Resilience and Public Works ("RPW'), specifically the Transportation Division, subject to the availability of funds and budgetary approval at the time of need, per the same terms and conditions included in the PSA; and WHEREAS, the PSA had a five (5) year initial term with five (5) additional one (1) year options to renew, providing for a potential total term of ten (10) years as solicited in the RFP; and WHEREAS, Amendment No. 1 to the PSA was approved and executed with LSF, adding an advanced public transportation management system to the City's existing trolley fleet; and WHEREAS, Amendment No. 2 to the PSA was approved and executed with LSF, thereby increasing the funding necessary to continue the trolley operation services, conducting upgrades to the advanced public transportation management system, revising the compensation model for the PSA, and updating the scope of work for the inclusion of a fare collection policy; and WHEREAS, Amendment No. 3 to the PSA was approved and executed with LSF, revising the penalties incurred by LSF for failure to meet the Performance Guarantees as stated in the RFP; and WHEREAS, Amendment No. 4 to the PSA was approved and executed with LSF, for application of the Living Wage to the PSA in accord with Ordinance No. 13648 of the Code of the City of Miami, Florida, as amended ("City Code"), thereby increasing the hourly service rate from Forty Four Dollars and Sixty Nine Cents ($44.69) per service hour to Fifty One Dollars and Seventy Nine Cents ($51.79) per service hour, pursuant to Resolution No. 21-0505, adopted December 9, 2021; and WHEREAS, the City has an aging trolley fleet with high replacement part costs and labor; and WHEREAS, due to the current economic climate and supply chain issues, the trolley replacement part costs and market labor concerns associated with the issuance of a new RFP may result in significant increases costs and a financial burden on the City; and WHEREAS, an increase of twenty percent (20%) to the hourly service rate from Fifty One Dollars and Seventy Nine Cents ($51.79) per service hour to Sixty Two Dollars and Fifteen Cents ($62.15) per service hour will offset the aging fleet replacement part costs; and WHEREAS, this PSA is in its second extension of time, expiring December 24, 2022, and it is in the City's best interest to extend the duration of this PSA with LSF for three (3) years with two (2) one (1) year options to renew; and WHEREAS, the City seeks authorization for and execution of Amendment No. 5 ("Amendment") to the PSA for said increase to the hourly service rate and extension of the duration of this PSA; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in the Section. Section 2. Amendment No. 5 to the RFP No. 256244 PSA with LSF for Municipal Trolley Operation Services, for RPW, pursuant to Resolution No. 12-0010, adopted January 12, 2012, amending the PSA to provide for a twenty percent (20%) increase to the hourly service rate from Fifty One Dollars and Seventy Nine Cents ($51.79) per service hour to Sixty Two Dollars and Fifteen Cents ($62.15) per service hour and extending the duration of the PSA by three (3) years with two (2) one (1) year options to renew, is hereby authorized.' Section 3. Funds shall be allocated from RPW, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized to execute the Amendment to the PSA, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity (tor ey ) 11/22/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.