HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #12686
Date: 10/03/2022
Commission Meeting Date: 11/17/2022
Requesting Department: Department of Real
Estate and Asset Management
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept - IFB - Underwater Visual Inspection Reporting Repair
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on July 29, 2022, pursuant to Invitation for Bid ("IFB") No.
1492386 from the lowest responsive and responsible Bidders, Seamar Divers, LLC
("Seamar"), the primary vendor, and Industrial Divers Corp, Inc. ("Industrial Divers"), the
secondary vendor, for the provision of underwater visual inspection reporting/repair, on
an as needed basis, for the City of Miami's Department of Real Estate Asset
Management ("DREAM"), for an initial term of three (3) years with the option to renew
for one (1) additional three (3) year period; allocating funds from DREAM's General
Fund Account number 04002.221120.534000.0000.00000, and other sources of funds
of the user department and Agencies, subject to the availability of funds and budgetary
approval at the time of need; Authorizing the City Manager to negotiate and execute any
and all documents, including any amendments, renewals, and extensions subject to all
allocations, appropriations and budgetary approvals having been previously made,
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the
City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules and regulations, as may be deemed necessary for said purpose.
Background of Item:
On July 5, 2022, Department of Procurement ("Procurement") on behalf of DREAM
issued IFB No. 1492386, for the provision of underwater visual inspection
reporting/repair, under full and open competition. As required by the Procurement Code,
the IFB was advertised and issued online. On July 29, 2022, at the bid closing six (6)
bids were received. All bid responses were evaluated and tabulated following the
guidelines directed in the IFB. The bid received from SoFlo Divers, LLC, was deemed
non -responsive as they failed to submit a Commercial Diver Certification Card for one
(1) of the members of their team, as required by the solicitation. Procurement is
recommending award to Seamar (Primary), and Industrial Divers (Secondary) the
lowest responsive and responsible Bidders, per bid specifications. The estimated
contract amount is $34,750.00 annually (approximately
$208,500.00 for all six (6) years in the aggregate).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Item is an Expenditure
Total Fiscal Impact:
$34,750.00 annually (Approximately $208,500.00 in the aggregate).
DREAM General Fund Account No.: 04002.221120.534000.0000.00000
Office of the City Attorney
Department of Procurement
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Jacqueline Lorenzo
Annie Perez
Pedro Lacret
Marie Gouin
Larry M. Spring
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Department Head Review
Procurement Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 10/19/2022 9:51 AM
Completed 10/24/2022 10:49 AM
Completed 10/25/2022 12:50 PM
Completed 10/25/2022 5:16 PM
Completed 10/26/2022 9:57 AM
Completed 10/26/2022 11:16 AM
Completed 10/26/2022 12:51 PM
Completed 11/03/2022 7:40 PM
Completed 11/06/2022 9:50 PM
Completed 11/17/2022 9:00 AM
Completed 11/18/2022 11:45 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0434
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 12686 Final Action Date:11/17/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS
RECEIVED ON JULY 29, 2022, PURSUANT TO INVITATION FOR BIDS ("IFB") NO.
1492386, FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS,
SEAMAR DIVERS, LLC, A FLORIDA LIMITED LIABILITY COMPANY ("SEAMAR"),
THE PRIMARY VENDOR, AND INDUSTRIAL DIVERS CORP. INC., A FLORIDA
PROFIT CORPORATION ("INDUSTRIAL DIVERS"), THE SECONDARY VENDOR,
FOR THE PROVISION OF UNDERWATER VISUAL INSPECTION
REPORTING/REPAIR SERVICES, ON AN AS NEEDED BASIS, FOR THE CITY OF
MIAMI ("CITY") DEPARTMENT OF REAL ESTATE ASSET MANAGEMENT
("DREAM"), FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO
RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING
FUNDING FROM DREAM GENERAL FUND ACCOUNT NO.
04002.221120.534000.0000.00000 AND SUCH OTHER SOURCES OF FUNDS FROM
THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Department of Real Estate Asset Management
("DREAM") has a continuous need for underwater visual inspection reporting/repair services;
and
WHEREAS, on July 5, 2022, the City's Department of Procurement ("Procurement"), on
behalf of DREAM, issued Invitation for Bids ("IFB") No. 1492386 for the Provision of Underwater
Visual Inspection Reporting/Repair Services, on an as needed basis, for an initial term of three
(3) years with the option to renew for one (1) additional three (3) year period; and
WHEREAS, on July 29, 2022, Procurement received six (6) bids, which were evaluated
and tabulated following the IFB required guidelines, with one (1) bid deemed non -responsive;
and
WHEREAS, Seamar Divers, LLC, a Florida limited liability company ("Seamar"), the
primary vendor, and Industrial Divers Corp. Inc., a Florida profit corporation ("Industrial Divers"),
the secondary vendor, were the lowest responsive and responsible Bidders;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received on July 29, 2022, pursuant to IFB No. 1492386, from the
lowest responsive and responsible Bidders, Seamar, the primary vendor, and Industrial Divers,
the secondary vendor, for the provision underwater visual inspection reporting/repair services,
on an as needed basis, for DREAM, for an initial term of three (3) years with the option to renew
for one (1) additional three (3) year period, is hereby accepted.
Section 3. Funding shall be allocated from DREAM General Account No.
04002.221120.534000.0000.00000 and such other sources of funds from the user department,
subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.