HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #12526
Date: 09/07/2022
Commission Meeting Date: 10/27/2022
Requesting Department: Department of
Parks and Recreation
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Piggyback - MDC Pre -Qualification Pool Contract - Park Op. Items
Purpose of Item:
The nature of this item is to establish a resolution of the City of Miami Commission
authorizing the piggyback of the Miami -Dade County ("MDC") Pre -Qualification Pool
Contract No. RTQ-00992 for Park Operation Items, on an as needed basis, pursuant to
Section 18-111 of the Code of the City of Miami, Florida, as amended, with various pre -
qualified vendors, which was competitively solicited and effective on April 1, 2019 and
shall expire on the last day of the last month of the eight (8) year term; subject to any
renewals, extensions and/or replacement contracts by MDC; allocating funds from
Parks and Recreation Department's ("Parks") General Account number
00001.299001.534000, and other sources of funds, subject to the availability of funds
and budgetary approval at the time of need; Authorizing the City Manager to negotiate
and execute any and all documents, including any amendments, renewals, and
extensions subject to all allocations, appropriations and budgetary approvals having
been previously made, compliance with applicable provisions of the Code of the City of
Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement
Ordinance, Anti- Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with all applicable laws, rules and regulations, as may be deemed
necessary for said purpose.
Background of Item:
Parks has a need to purchase swimming pool chemicals and bulk liquid chlorine, on an
as needed basis. The accessing of the MDC Pre -Qualification Pool Contract No. RTQ-
00992 for Park Operation Items, will enable Parks to procure said item, at a fair
competitive rate that is acceptable to the City. Procurement worked diligently with Parks
to identify a contract for the purchase of swimming pool chemicals and bulk liquid
chlorine that included favorable contract terms and pricing for the City, which resulted in
the accessing of the above -mentioned contract. This contract was effective on April 1,
2019, and shall expire on the last day of the last month of the eight (8) year term. The
estimated fiscal impact is approximately $260,000.00 per year ($1,300,000.00 in the
aggregate for the remaining five (5) years of the Contract).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Approximately $260,000.00 ($1,300,000.00 in the aggregate for the remaining five (5)
years of the Contract.
Parks General Fund Account No.: 00001.299001.534000
City Manager's Office
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Barbara Hernandez
Donovan Dawson
Marie Gouin
Annie Perez
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 09/20/2022 9:06 PM
Completed 09/21/2022 10:17 AM
Completed 09/21/2022 11:32 AM
Completed 09/21/2022 4:17 PM
Completed 09/22/2022 12:09 PM
Completed 09/26/2022 10:42 AM
Completed 09/29/2022 9:37 AM
Completed 10/13/2022 12:16 PM
Completed 10/14/2022 8:57 AM
Completed 10/27/2022 9:00 AM
Completed 10/31/2022 3:53 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0415
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 12526 Final Action Date:10/27/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING THE
PIGGYBACK OF MIAMI-DADE COUNTY ("MDC") PRE -QUALIFICATION POOL
CONTRACT NO. RTQ-00992 FOR PARK OPERATION ITEMS ("MDC CONTRACT"),
ON AN AS NEEDED BASIS, PURSUANT TO SECTION 18-111 OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH VARIOUS
PRE -QUALIFIED VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND IN
EFFECT AS OF APRIL 1, 2019, AND WHICH DOES NOT EXPIRE UNTIL THE LAST
DAY OF THE LAST MONTH OF THE EIGHT (8) YEAR TERM; ALLOCATING FUNDS
FROM THE CITY OF MIAMI ("CITY") PARKS AND RECREATION DEPARTMENT
("PARKS") GENERAL ACCOUNT NO. 00001.299001.534000, AND SUCH OTHER
SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND REPLACEMENT
CONTRACTS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS
OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Parks and Recreation Department ("Parks") has a
need to purchase swimming pool chemicals and bulk liquid chlorine, on an as needed basis;
and
WHEREAS, the accessing of Miami -Dade County ("MDC") Pre -Qualification Pool
Contract No. RTQ-00992 for Park Operation Items ("MDC Contract"), on an as needed basis,
with various pre -qualified vendors, will enable Parks to procure said items, at a fair and
competitive rate that is acceptable to the City; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City's Chief Procurement Officer has determined that said MDC
Contract was entered into pursuant to a competitive process in compliance with the City's laws,
policies, and procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The piggyback of the MDC Contract, on an as needed basis, pursuant to
Section 18-111 of the City Code, with various pre -qualified vendors, which was competitively
solicited and in effect as of April 1, 2019, and which does not expire until the last day of the last
month of the eight (8) year term, is hereby authorized.
Section 3. Funds shall be allocated from Parks General Account No.
00001.299001.534000, and such other sources of funds, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to negotiate and execute any and all
documents, including any amendments, renewals, extensions, and replacement contracts,
subject to all allocations, appropriations, prior budgetary approvals, compliance with all
applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.