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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12526 Date: 09/07/2022 Commission Meeting Date: 10/27/2022 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Type: Resolution Subject: Piggyback - MDC Pre -Qualification Pool Contract - Park Op. Items Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission authorizing the piggyback of the Miami -Dade County ("MDC") Pre -Qualification Pool Contract No. RTQ-00992 for Park Operation Items, on an as needed basis, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with various pre - qualified vendors, which was competitively solicited and effective on April 1, 2019 and shall expire on the last day of the last month of the eight (8) year term; subject to any renewals, extensions and/or replacement contracts by MDC; allocating funds from Parks and Recreation Department's ("Parks") General Account number 00001.299001.534000, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti- Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: Parks has a need to purchase swimming pool chemicals and bulk liquid chlorine, on an as needed basis. The accessing of the MDC Pre -Qualification Pool Contract No. RTQ- 00992 for Park Operation Items, will enable Parks to procure said item, at a fair competitive rate that is acceptable to the City. Procurement worked diligently with Parks to identify a contract for the purchase of swimming pool chemicals and bulk liquid chlorine that included favorable contract terms and pricing for the City, which resulted in the accessing of the above -mentioned contract. This contract was effective on April 1, 2019, and shall expire on the last day of the last month of the eight (8) year term. The estimated fiscal impact is approximately $260,000.00 per year ($1,300,000.00 in the aggregate for the remaining five (5) years of the Contract). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Approximately $260,000.00 ($1,300,000.00 in the aggregate for the remaining five (5) years of the Contract. Parks General Fund Account No.: 00001.299001.534000 City Manager's Office Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Barbara Hernandez Donovan Dawson Marie Gouin Annie Perez Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 09/20/2022 9:06 PM Completed 09/21/2022 10:17 AM Completed 09/21/2022 11:32 AM Completed 09/21/2022 4:17 PM Completed 09/22/2022 12:09 PM Completed 09/26/2022 10:42 AM Completed 09/29/2022 9:37 AM Completed 10/13/2022 12:16 PM Completed 10/14/2022 8:57 AM Completed 10/27/2022 9:00 AM Completed 10/31/2022 3:53 PM City of Miami Legislation Resolution Enactment Number: R-22-0415 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12526 Final Action Date:10/27/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING THE PIGGYBACK OF MIAMI-DADE COUNTY ("MDC") PRE -QUALIFICATION POOL CONTRACT NO. RTQ-00992 FOR PARK OPERATION ITEMS ("MDC CONTRACT"), ON AN AS NEEDED BASIS, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH VARIOUS PRE -QUALIFIED VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND IN EFFECT AS OF APRIL 1, 2019, AND WHICH DOES NOT EXPIRE UNTIL THE LAST DAY OF THE LAST MONTH OF THE EIGHT (8) YEAR TERM; ALLOCATING FUNDS FROM THE CITY OF MIAMI ("CITY") PARKS AND RECREATION DEPARTMENT ("PARKS") GENERAL ACCOUNT NO. 00001.299001.534000, AND SUCH OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND REPLACEMENT CONTRACTS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Parks and Recreation Department ("Parks") has a need to purchase swimming pool chemicals and bulk liquid chlorine, on an as needed basis; and WHEREAS, the accessing of Miami -Dade County ("MDC") Pre -Qualification Pool Contract No. RTQ-00992 for Park Operation Items ("MDC Contract"), on an as needed basis, with various pre -qualified vendors, will enable Parks to procure said items, at a fair and competitive rate that is acceptable to the City; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Chief Procurement Officer has determined that said MDC Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The piggyback of the MDC Contract, on an as needed basis, pursuant to Section 18-111 of the City Code, with various pre -qualified vendors, which was competitively solicited and in effect as of April 1, 2019, and which does not expire until the last day of the last month of the eight (8) year term, is hereby authorized. Section 3. Funds shall be allocated from Parks General Account No. 00001.299001.534000, and such other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute any and all documents, including any amendments, renewals, extensions, and replacement contracts, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.