HomeMy WebLinkAboutSubmittal-Patrick Range, II-VKPBT Proposed BudgetSubmitted into the public
record for item(s) P H• 7
on V2212_02-77 City Clerk
FY2022-2023
Virginia Key Beach
Park Trust
Proposed Operating Budget
ART with ME at Historic Virginia Key Beach Park — November 2021
124 6(v Subn,if/-iti- &*ick 1ff
1- VIfPT ffopos' cl iSud yEA-
AGENDA ITEM SUMMARY FORM
FILE ID:
Date: 07/21/2022 Requesting Department: Historic Virginia Key Beach Park Trust
Commission Meeting Date: 09/10/2022 District Impacted: 2
Type: X Resolution [] Ordinance Q Emergency Ordinance Q Discussion Item
fl Other
Subject: 2022-2023 Budget — Virginia Key Beach Park Trust
Purpose of Item:
Submitted into the public
record for item(s) OH-7
on4f f1-402 Z, City Clerk
Law Department
Matter ID No.
The Board of Trustees of Virginia Key Beach Park Trust (the Trust) request that the City Commission approve
the attached resolution requesting $1,630,000.00 to provide for the management, operations, maintenance to
the Historic Virginia Key Beach Park. for the fiscal year commencing October 1, 2022 and ending
September 30, 2023.
Background Information:
The Virginia Key Beach Park Trust ("Trust") is a limited agency and instrumentality of the City of Miami
("City") created pursuant to Ordinance No. 12003, adopted December 14, 2000, as subsequently amended by
Ordinance No. 12201 adopted an March 14, 2002; Ordinance No. 12857 adopted October 12, 2006; Ordinance
No. 13004 adopted June 12, 2008; Ordinance 13065 adopted May 14, 2009; Ordinance No. 13170 adopted
May 13, 2010; and Ordinance No. 13681 adopted May 25, 2017
The Trust, is guided by its vision to preserve the Historic Virginia Key Beach Park property in a mariner
consistent with the environmental health, public use, historical legacy of the social and civil rights history of
South Florida African American community
Budget Impact Analysis
YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 11590.940101.Various (See attached for Objects)
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE].
CID Budget
Grants Risk Management
Purchasing Dept. Director
Chief City Manager
Page 1 of 1
Submitted into the public
record for item(s) r6}-j 7
on 412,212022, City Clerk
City of Miami
Legislation
Resolution: R-
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.corn
File Number:
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE VIRGINIA KEY
BEACH PARK TRUST ("TRUST"), ATTACHED AND INCORPORATED, IN THE
AMOUNT OF $1,630,000.00 TO PROVIDE FOR THE MANAGEMENT,
OPERATION, MAINTENANCE, FOR THE FISCAL YEAR COMMENCING
OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023.
WHEREAS, the Virginia Key Beach Park Trust ("`Trust") is a limited agency and
instrumentality of the City of Miami ("City") created pursuant to Ordinance No. 12003, adopted
December 14, 2000; and
WHEREAS, the Trust, in cooperation with the Department of Parks and Recreation and
other City departments, is guided by its vision to preserve the Historic Virginia Key Beach Park
property in a manner consistent with the environmental health, public use, historical importance
of the park, and the aspirations of the African American community; and
WHEREAS, Section 38-237 of the Code of the City of Miami, Florida, as amended,
provides that the Trust shall submit its annual budget for its management, operation,
maintenance, and capital expenditures to the City Commission for approval; and
WHEREAS, the governing body of the Trust reviewed and approved the Trust's budget
for Fiscal Year 2022-2023 on July 18, 2022; and
WHEREAS, the Trust requests the approval of the budget for the Fiscal Year
commencing October 1, 2022 and ending September 30, 2023, in the amount of $1,630,000.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this section.
Section 2. The Trust's Fiscal Year 2022-2023 budget, in the amount of $1,630,000.00
attached and incorporated, for the Fiscal Year commencing October 1, 2022 and ending
September 30, 2023, is approved and adopted.
City of Miami
Page I of 2 File ID:
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
o v-
L o
u �C
File ID: Feu tmerit Number: R- _a 'CD
=z 0
v lis
Section 3. This Resolution shall become effective immediately upon its adoption and c aE, r4
1 If the Mayor does not sign this Resolution, it shall become effective at the end of (1 O) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shah become effective
immediately upon override of the veto by the commission.
piucuwiu 11 i l Lt.] i [Document subtitle]
449000
431000
439000
466000
VIRGINIA KEY BEACH PARK TRUST
2022-2023 Proposed Budget
2021-2022
Adopted
Virginia Key Beach Park Trust Budget
Projected Revenue
Grants
City of Miami Contribution
Cash with fiscal agent/Donations
Object Code
512000
513000
521000
522000
523000
525000
531000
532000
534000
540000
541100
541000
544000
546000
547100
548000
548100
549000
551000
552000
552200
554000
$ 875,000.00
$ 75,000.00
300,000.00
$ 5,000.00
2022-2023
Proposed
Budget
975,000.00
50,000.00
$ 600,000.00
$ 5,000.00
Total Revenue Projected
Projected Expenditures
Administration Salaries
Park Salaries
Retirement Contributions
Health & Dental Insurance
Unemployment Compensation
Professional Services
Auditors
Other Contractual Services
Travel per Diem -
Postage
Communications & Related
Rent & Lease
Repair and Maintenance
Printing & Binding
Promotional Expenses
Advertising
Other current charges & obligations
Office Supplies
Operating Supplies
Uniforms
Licenses, Subscriptions and Morn berships
663000 Improvement other than building
Reserve Cash w/Fiscal Agent -Donations
$ 1,255, 000.00
2021-2022
Adopted
Budget
$ 399,300.00
$ 230,200.00
48,200.00
25,000.00
70,000.00
5,000.00
1,000.00
$ 10, 500.00
250, 000.00
10, 000.00
1,000.00
10,000.00
62, 800.00
30,000.00
10,000,00
$ 20,000.00
10,000.00
$ 10,000.00
5,000.00
$ 35,000,00
$ 3,000.00
$ 4,000.00
$ 5,000 00
1,255,000.00
$ 1,630,000.00
2022-2023
Proposed
Budget
$ 514,000.00
$ 346,000.00
$ 65,750.00
$ 42,000.00
$ 85, 000.00
$ 5,000.00
$
$ 10,000,00
$ 270,000,00
$ 12,000.00
500.00
20,000.00
$ 90,000.00
35,000.00
$ 15,000,00
$ 35,000.00
$ 15,000.00
10, 000.00
$ 5,000.00
$ 43,750.00
3,000.00
$ 4,000.00
$ 5,000.00
$ 1,630,000.00
Hire Education Coord. &
convert 2 part-timers to full
time&Annual increases
Hire 1. Park Lead and 3 part
time park attendants &
annual increase
additional staff
additional full time staff
Submitted into the public
record for item(s) 13H•7
on 41122f 2o2,_, City Clerk
Historic Virginia Key Beach Park
ummiiiimiiFY 2022 - 2023
Revenue Projection
Weekend/Holiday Entry
250,000
M-F Entry
15,000
Pavilion Rentals
42 500
Film & Photo Shoots
9,000
Weddings & Receptions
12,000
Cabin Rentals
1,500
Returning Large Events
Ragnar Relay Event, Bikini Sundayz,
Beach Bawl, House of Creatives,
Where are My Keys, Rakastella, Wet
Fete Water Party, Love Burn,
Grassroots Festival of Music and
Dance, Big Phat Fish, Socavivor, Art
With Me, We Belong Here, Rapture,
Splashing Miami
300,000
New Large Events
Reggae Music Festival, Community
Music Fest, Splash Down Event,
Holiday Fair, Art Basel Activation,
HBCU Spring Break BBQ, 78th
Anniversary Picnic, SWARM Series,
Fractal Beach
150,000
Fundraising Campaign ; Events; Grants
Give Mlami Day, (2) Dine-n-Dash
Historic Tours, Summer Back Packs,
Harvest Festival, Black Ceasar Event,
Rooftop fundraising reception,
Mellon/FIU Grant, Florida
Humanitites, IMLS, State of Florida
85,000
Key Bees Summer Camp, YMCA Summer
Camp, Camp Guaikinima Summer Camp
80,000
Rest of the World Soccer Academy
18,000
Vending Machines & ATM
_
2,000
Food Trucks & Weekend Vendors
10,000
Total
975,000
Virginia Key Beach Park Trust
Budget Template FY 2022-23 Proposed Budget
FY 2018-19 Actual
COVID 19 COMO 19
FY 2019-20 Actua I FY 2020-21 Actual
Submitted into the public
record for item(s) 6H.7
on /022 f2022 , City Clerk
FY 2021-22 Adopted FY 2021-22 ProjectionL FY 2022-23 Proposed
Number of Full -lime Positions
Are any positions funded In other budgets?
Hso, how much is in this budget?
If so, how much is in the other budget?
6
NO
N/A
N/A
6
NO
N/A
N/A
6
140
N/A
N/A
7
NO
N/A
N/A
7
NO
N/A
N/A
10
NO
N/A
N/A
Difference',
�.,�,.......,..,.... K,.:� .._ 'I iM^ 4l. IF
.:r.:..4cITi!::_: rani:. iH°: rl:F; �E' au ' : .
RR1Feo „i, i,-• - -� --: �io� l•:.
F I ::; nio� ?, k., . L.L..
' .....c:. •, ••,,:•: _::45•;+;
Fa^' :F. J:?,.a:.. ...
4 {'= t .i.4 .li
1.?i-SL7.�u�•�e .. .. :1+3...'La.
$887,922
err.,
,, o pEnr+s_, ..
::A. n 4,. o -ill:." 4
h1��.r:±o.},f�•� I{i i; 71P.f...jp{'i'�3sr��P;�l:.tl
5418 752
,r. `1, . .,.r.»;.r•4:r,,:r, r•
iif ,;i ��.
$701,707
�:,rrr:r.,:, ,.
. +._t` , �::.r-nr:'4:•L'1 4':
yl..,r:ry.E_,<,ry7•,Iki�i�:r�:.1t",a:�E{.J�
5875,000
�• I :'a"15 cr4:-nrsr.,w
E rFI;�+E {I",14. �_
$925,000
, _
, :.1�.{�P A! e,�+•irni ::;�" lx:P
}, 'I �iJ-- 4
ell i G t<yr; .. - o
E�. .�' r -,: 2,n.I,•4,,}_rsi`ttiV '! '
,J°ns+n „,
Projected Revenue
+$100 000
-$25 000
Grants
-$23,080
$127,842
$0
$75,000
$25.000
$975,000
$50,000
Donations
$9,085
$2,000
$0
$5,000
$5,000
$5,000
$0
2019 Ultra Music Festival
$1,000,000
$0
$160000
$0
SO
So
50
$
+$300,000
S375 000
$0
-
Miami Dade County Mini Train Project
$0
5125,000
_ $0
$O
50
$0
City of Miami
$300,000
5300,000
$300,000
$300.030
$300,000_
$600,000
Revenue Grand Total
$2,220,087
$973,594,
$1,161,707
$1,755„000
_
• •, $1,255,000.
$1,630,000
„Gr•I4'E� Yr�
f .i rirliiA:il • l !:r fcivAi Y!iI .! fi , 'r
J�i C ,A »:_"5.,.i.l_.
• r i .l er
�j5.
• r i. j•r!irt5:..
Sf,'F-' ,.��.•.....,
; iii i:J e • srs ,9.
L�„�..1,. I...il,•�'•i1�4_1,1:,r4r y
I •" S:i�` -, via , Fi °i !•
ii•,1{ro, EG7. if�d: �i,� � e
a:�,�,.a.�[
1, r -• „
,.,
Regular Salary and Wages -
$335,334.
$345,242
$363,000
.,3ti'sat..i.,F�.°.;.;i.:l,'s11,=!i^!�li��(Fri!L,Fi!�i..21���E,_.rS.SiF.i,�,e.:n1
$399,300
$385,000
$614,000
�i.ad�i�z.l:l}{I!il.�8t{�'�,�1i1..,��A,•i�:"I,i�,��,'a`�i'�t,,.�i4s;,
+5114,700.
Other Salaries/Park
$159,615
$201,967
$160,000
$230,200
$235,000
$345,000
+$114,800
FICA Taxes
537 653
542,728
$40200
$48,200
$47,500
_ $65,750
+$17,550
Retirement Contributions
- $6,600
$15,014
518000
$25,000
$25,000
$42,000
+$1,7,000
Life and Health insurance
$47,585
$63,020
$74,000
$70,000
$72,000
$85,000
_
+$15,000
Unemployment
$0
$0
$2,000
- $5,000
$0
$5,090
$0
Professional Services
$0
$2,000
$0
$1,000
$0
SO,
-$1,000
Accounting and Auditing
$9,_500
$9,500
$9,500
$i0,500
210,E
-$0
Other Contractual5ervIces
$312,811
$185,793
$176,000
$250,000
$245,000
$270,000
+$20,000
Other Contractual Services - Grants
$0
$0
$0
50
$0
$0
$0
_ -.
Travel and Per Diem
$17,5ZT
$11,039
$2,000
$10,000
$8,000
$12,000
+52.000
Communications and Related Services
$2,067
$3,787
$9,004
$10,000
$.13,000
$20,000
+$10,000
Postage
•
$770
51,026
$851
51,000
$100
$500
-$500
Rentals and Leases
$44,536
$74,733
$50,000
$62,800
$75,000
$90,000
+$27,200
---~
Repair and Maintenance Services
Pa
$26,946
$29,811
$33,000
$30,000
$25,000
_
$35,000
_
+55,000
J
Maintenance -landscape
$0
$0
50
$0
$0
$0
50
Printing and Binding Outlource
518,047
_ $11,861
$6,000
$10,000
$12,000
$15,000
+55,000
Promotion Expense
$41,585
527,561
$10,500
$20.000
S3Q 000
535,000,
+515,00o,
Advertising and Related Costs
$9,_173
$4964
$3,000
510,000
$8,000
515,000
+55,000
Other Current Charges & Obligation
$14,338
S4,613
$1.,100
$10,000
$6,000
$ 10,000
$0
Office Supplies
$8,349.
$3,651
$3,000
$5.000
$3,500
$5,000
$0
Operating Supplies
$26,860
$60,630
$44.000
$35,000
$23,720
$43,750
+$8,750
Motor Fuel
50
$0
$0
$0
$0
50
_
$0
Uniforms/clothing
56.
$1,978
$100
_ -$3,000
$2,000
$3,000
5a
- Landscape Related Supplies
50�
_ 50
$0
$0
50
$O
SO
Subscriptions, Memberships, and Licenses
$2,242
$4,457
52,452
$4,000
$3,000
$4,000
$o
Equipment & Furniture
$9,735
$39,928
$0
$0
$7,365
$p
SO
Improvement other than building
$23,080
$188,778
- $153,000
50
$14,215
$0
$0
All other Expenditure
$0
$0
$0
$0
$0
$0
$0
Reserve Cash with Fiscal Agent
$9 085
$2,000
$0
$5.000
$5,000
$5,000
50
fig is,...,
...:l:; I L r.:
Jr+ ...
+ �';1.. 1 'ti�+�: ,'
. •-
}
�{ k4��ii iII.
� ,fY :.
G,... r 01FFrf ' ,
:rig
L' i
f ht,,
_
Expenditure Grand Total
$1,163,388
$1,335,081
$2,161,707
$1,255,000
S1,255,000
$1,630 000
$375,000
[Wive n ues MMus Expenditures
L
SO