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HomeMy WebLinkAboutSubmittal-Patrick Range, II-VKPBT Proposed BudgetSubmitted into the public record for item(s) P H• 7 on V2212_02-77 City Clerk FY2022-2023 Virginia Key Beach Park Trust Proposed Operating Budget ART with ME at Historic Virginia Key Beach Park — November 2021 124 6(v Subn,if/-iti- &*ick 1ff 1- VIfPT ffopos' cl iSud yEA- AGENDA ITEM SUMMARY FORM FILE ID: Date: 07/21/2022 Requesting Department: Historic Virginia Key Beach Park Trust Commission Meeting Date: 09/10/2022 District Impacted: 2 Type: X Resolution [] Ordinance Q Emergency Ordinance Q Discussion Item fl Other Subject: 2022-2023 Budget — Virginia Key Beach Park Trust Purpose of Item: Submitted into the public record for item(s) OH-7 on4f f1-402 Z, City Clerk Law Department Matter ID No. The Board of Trustees of Virginia Key Beach Park Trust (the Trust) request that the City Commission approve the attached resolution requesting $1,630,000.00 to provide for the management, operations, maintenance to the Historic Virginia Key Beach Park. for the fiscal year commencing October 1, 2022 and ending September 30, 2023. Background Information: The Virginia Key Beach Park Trust ("Trust") is a limited agency and instrumentality of the City of Miami ("City") created pursuant to Ordinance No. 12003, adopted December 14, 2000, as subsequently amended by Ordinance No. 12201 adopted an March 14, 2002; Ordinance No. 12857 adopted October 12, 2006; Ordinance No. 13004 adopted June 12, 2008; Ordinance 13065 adopted May 14, 2009; Ordinance No. 13170 adopted May 13, 2010; and Ordinance No. 13681 adopted May 25, 2017 The Trust, is guided by its vision to preserve the Historic Virginia Key Beach Park property in a mariner consistent with the environmental health, public use, historical legacy of the social and civil rights history of South Florida African American community Budget Impact Analysis YES Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: Special Revenue Account No: 11590.940101.Various (See attached for Objects) NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: Final Approvals (SIGN AND DATE]. CID Budget Grants Risk Management Purchasing Dept. Director Chief City Manager Page 1 of 1 Submitted into the public record for item(s) r6}-j 7 on 412,212022, City Clerk City of Miami Legislation Resolution: R- City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.corn File Number: Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE VIRGINIA KEY BEACH PARK TRUST ("TRUST"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF $1,630,000.00 TO PROVIDE FOR THE MANAGEMENT, OPERATION, MAINTENANCE, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023. WHEREAS, the Virginia Key Beach Park Trust ("`Trust") is a limited agency and instrumentality of the City of Miami ("City") created pursuant to Ordinance No. 12003, adopted December 14, 2000; and WHEREAS, the Trust, in cooperation with the Department of Parks and Recreation and other City departments, is guided by its vision to preserve the Historic Virginia Key Beach Park property in a manner consistent with the environmental health, public use, historical importance of the park, and the aspirations of the African American community; and WHEREAS, Section 38-237 of the Code of the City of Miami, Florida, as amended, provides that the Trust shall submit its annual budget for its management, operation, maintenance, and capital expenditures to the City Commission for approval; and WHEREAS, the governing body of the Trust reviewed and approved the Trust's budget for Fiscal Year 2022-2023 on July 18, 2022; and WHEREAS, the Trust requests the approval of the budget for the Fiscal Year commencing October 1, 2022 and ending September 30, 2023, in the amount of $1,630,000. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this section. Section 2. The Trust's Fiscal Year 2022-2023 budget, in the amount of $1,630,000.00 attached and incorporated, for the Fiscal Year commencing October 1, 2022 and ending September 30, 2023, is approved and adopted. City of Miami Page I of 2 File ID: signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: o v- L o u �C File ID: Feu tmerit Number: R- _a 'CD =z 0 v lis Section 3. This Resolution shall become effective immediately upon its adoption and c aE, r4 1 If the Mayor does not sign this Resolution, it shall become effective at the end of (1 O) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shah become effective immediately upon override of the veto by the commission. piucuwiu 11 i l Lt.] i [Document subtitle] 449000 431000 439000 466000 VIRGINIA KEY BEACH PARK TRUST 2022-2023 Proposed Budget 2021-2022 Adopted Virginia Key Beach Park Trust Budget Projected Revenue Grants City of Miami Contribution Cash with fiscal agent/Donations Object Code 512000 513000 521000 522000 523000 525000 531000 532000 534000 540000 541100 541000 544000 546000 547100 548000 548100 549000 551000 552000 552200 554000 $ 875,000.00 $ 75,000.00 300,000.00 $ 5,000.00 2022-2023 Proposed Budget 975,000.00 50,000.00 $ 600,000.00 $ 5,000.00 Total Revenue Projected Projected Expenditures Administration Salaries Park Salaries Retirement Contributions Health & Dental Insurance Unemployment Compensation Professional Services Auditors Other Contractual Services Travel per Diem - Postage Communications & Related Rent & Lease Repair and Maintenance Printing & Binding Promotional Expenses Advertising Other current charges & obligations Office Supplies Operating Supplies Uniforms Licenses, Subscriptions and Morn berships 663000 Improvement other than building Reserve Cash w/Fiscal Agent -Donations $ 1,255, 000.00 2021-2022 Adopted Budget $ 399,300.00 $ 230,200.00 48,200.00 25,000.00 70,000.00 5,000.00 1,000.00 $ 10, 500.00 250, 000.00 10, 000.00 1,000.00 10,000.00 62, 800.00 30,000.00 10,000,00 $ 20,000.00 10,000.00 $ 10,000.00 5,000.00 $ 35,000,00 $ 3,000.00 $ 4,000.00 $ 5,000 00 1,255,000.00 $ 1,630,000.00 2022-2023 Proposed Budget $ 514,000.00 $ 346,000.00 $ 65,750.00 $ 42,000.00 $ 85, 000.00 $ 5,000.00 $ $ 10,000,00 $ 270,000,00 $ 12,000.00 500.00 20,000.00 $ 90,000.00 35,000.00 $ 15,000,00 $ 35,000.00 $ 15,000.00 10, 000.00 $ 5,000.00 $ 43,750.00 3,000.00 $ 4,000.00 $ 5,000.00 $ 1,630,000.00 Hire Education Coord. & convert 2 part-timers to full time&Annual increases Hire 1. Park Lead and 3 part time park attendants & annual increase additional staff additional full time staff Submitted into the public record for item(s) 13H•7 on 41122f 2o2,_, City Clerk Historic Virginia Key Beach Park ummiiiimiiFY 2022 - 2023 Revenue Projection Weekend/Holiday Entry 250,000 M-F Entry 15,000 Pavilion Rentals 42 500 Film & Photo Shoots 9,000 Weddings & Receptions 12,000 Cabin Rentals 1,500 Returning Large Events Ragnar Relay Event, Bikini Sundayz, Beach Bawl, House of Creatives, Where are My Keys, Rakastella, Wet Fete Water Party, Love Burn, Grassroots Festival of Music and Dance, Big Phat Fish, Socavivor, Art With Me, We Belong Here, Rapture, Splashing Miami 300,000 New Large Events Reggae Music Festival, Community Music Fest, Splash Down Event, Holiday Fair, Art Basel Activation, HBCU Spring Break BBQ, 78th Anniversary Picnic, SWARM Series, Fractal Beach 150,000 Fundraising Campaign ; Events; Grants Give Mlami Day, (2) Dine-n-Dash Historic Tours, Summer Back Packs, Harvest Festival, Black Ceasar Event, Rooftop fundraising reception, Mellon/FIU Grant, Florida Humanitites, IMLS, State of Florida 85,000 Key Bees Summer Camp, YMCA Summer Camp, Camp Guaikinima Summer Camp 80,000 Rest of the World Soccer Academy 18,000 Vending Machines & ATM _ 2,000 Food Trucks & Weekend Vendors 10,000 Total 975,000 Virginia Key Beach Park Trust Budget Template FY 2022-23 Proposed Budget FY 2018-19 Actual COVID 19 COMO 19 FY 2019-20 Actua I FY 2020-21 Actual Submitted into the public record for item(s) 6H.7 on /022 f2022 , City Clerk FY 2021-22 Adopted FY 2021-22 ProjectionL FY 2022-23 Proposed Number of Full -lime Positions Are any positions funded In other budgets? Hso, how much is in this budget? If so, how much is in the other budget? 6 NO N/A N/A 6 NO N/A N/A 6 140 N/A N/A 7 NO N/A N/A 7 NO N/A N/A 10 NO N/A N/A Difference', �.,�,.......,..,.... K,.:� .._ 'I iM^ 4l. IF .:r.:..4cITi!::_: rani:. iH°: rl:F; �E' au ' : . RR1Feo „i, i,-• - -� --: �io� l•:. F I ::; nio� ?, k., . L.L.. ' .....c:. •, ••,,:•: _::45•;+; Fa^' :F. J:?,.a:.. ... 4 {'= t .i.4 .li 1.?i-SL7.�u�•�e .. .. :1+3...'La. $887,922 err., ,, o pEnr+s_, .. ::A. n 4,. o -ill:." 4 h1��.r:±o.},f�•� I{i i; 71P.f...jp{'i'�3sr��P;�l:.tl 5418 752 ,r. `1, . .,.r.»;.r•4:r,,:r, r• iif ,;i ��. $701,707 �:,rrr:r.,:, ,. . +._t` , �::.r-nr:'4:•L'1 4': yl..,r:ry.E_,<,ry7•,Iki�i�:r�:.1t",a:�E{.J� 5875,000 �• I :'a"15 cr4:-nrsr.,w E rFI;�+E {I",14. �_ $925,000 , _ , :.1�.{�P A! e,�+•irni ::;�" lx:P }, 'I �iJ-- 4 ell i G t<yr; .. - o E�. .�' r -,: 2,n.I,•4,,}_rsi`ttiV '! ' ,J°ns+n „, Projected Revenue +$100 000 -$25 000 Grants -$23,080 $127,842 $0 $75,000 $25.000 $975,000 $50,000 Donations $9,085 $2,000 $0 $5,000 $5,000 $5,000 $0 2019 Ultra Music Festival $1,000,000 $0 $160000 $0 SO So 50 $ +$300,000 S375 000 $0 - Miami Dade County Mini Train Project $0 5125,000 _ $0 $O 50 $0 City of Miami $300,000 5300,000 $300,000 $300.030 $300,000_ $600,000 Revenue Grand Total $2,220,087 $973,594, $1,161,707 $1,755„000 _ • •, $1,255,000. $1,630,000 „Gr•I4'E� Yr� f .i rirliiA:il • l !:r fcivAi Y!iI .! fi , 'r J�i C ,A »:_"5.,.i.l_. • r i .l er �j5. • r i. j•r!irt5:.. Sf,'F-' ,.��.•....., ; iii i:J e • srs ,9. L�„�..1,. I...il,•�'•i1�4_1,1:,r4r y I •" S:i�` -, via , Fi °i !• ii•,1{ro, EG7. if�d: �i,� � e a:�,�,.a.�[ 1, r -• „ ,., Regular Salary and Wages - $335,334. $345,242 $363,000 .,3ti'sat..i.,F�.°.;.;i.:l,'s11,=!i^!�li��(Fri!L,Fi!�i..21���E,_.rS.SiF.i,�,e.:n1 $399,300 $385,000 $614,000 �i.ad�i�z.l:l}{I!il.�8t{�'�,�1i1..,��A,•i�:"I,i�,��,'a`�i'�t,,.�i4s;, +5114,700. Other Salaries/Park $159,615 $201,967 $160,000 $230,200 $235,000 $345,000 +$114,800 FICA Taxes 537 653 542,728 $40200 $48,200 $47,500 _ $65,750 +$17,550 Retirement Contributions - $6,600 $15,014 518000 $25,000 $25,000 $42,000 +$1,7,000 Life and Health insurance $47,585 $63,020 $74,000 $70,000 $72,000 $85,000 _ +$15,000 Unemployment $0 $0 $2,000 - $5,000 $0 $5,090 $0 Professional Services $0 $2,000 $0 $1,000 $0 SO, -$1,000 Accounting and Auditing $9,_500 $9,500 $9,500 $i0,500 210,E -$0 Other Contractual5ervIces $312,811 $185,793 $176,000 $250,000 $245,000 $270,000 +$20,000 Other Contractual Services - Grants $0 $0 $0 50 $0 $0 $0 _ -. Travel and Per Diem $17,5ZT $11,039 $2,000 $10,000 $8,000 $12,000 +52.000 Communications and Related Services $2,067 $3,787 $9,004 $10,000 $.13,000 $20,000 +$10,000 Postage • $770 51,026 $851 51,000 $100 $500 -$500 Rentals and Leases $44,536 $74,733 $50,000 $62,800 $75,000 $90,000 +$27,200 ---~ Repair and Maintenance Services Pa $26,946 $29,811 $33,000 $30,000 $25,000 _ $35,000 _ +55,000 J Maintenance -landscape $0 $0 50 $0 $0 $0 50 Printing and Binding Outlource 518,047 _ $11,861 $6,000 $10,000 $12,000 $15,000 +55,000 Promotion Expense $41,585 527,561 $10,500 $20.000 S3Q 000 535,000, +515,00o, Advertising and Related Costs $9,_173 $4964 $3,000 510,000 $8,000 515,000 +55,000 Other Current Charges & Obligation $14,338 S4,613 $1.,100 $10,000 $6,000 $ 10,000 $0 Office Supplies $8,349. $3,651 $3,000 $5.000 $3,500 $5,000 $0 Operating Supplies $26,860 $60,630 $44.000 $35,000 $23,720 $43,750 +$8,750 Motor Fuel 50 $0 $0 $0 $0 50 _ $0 Uniforms/clothing 56. $1,978 $100 _ -$3,000 $2,000 $3,000 5a - Landscape Related Supplies 50� _ 50 $0 $0 50 $O SO Subscriptions, Memberships, and Licenses $2,242 $4,457 52,452 $4,000 $3,000 $4,000 $o Equipment & Furniture $9,735 $39,928 $0 $0 $7,365 $p SO Improvement other than building $23,080 $188,778 - $153,000 50 $14,215 $0 $0 All other Expenditure $0 $0 $0 $0 $0 $0 $0 Reserve Cash with Fiscal Agent $9 085 $2,000 $0 $5.000 $5,000 $5,000 50 fig is,..., ...:l:; I L r.: Jr+ ... + �';1.. 1 'ti�+�: ,' . •- } �{ k4��ii iII. � ,fY :. G,... r 01FFrf ' , :rig L' i f ht,, _ Expenditure Grand Total $1,163,388 $1,335,081 $2,161,707 $1,255,000 S1,255,000 $1,630 000 $375,000 [Wive n ues MMus Expenditures L SO