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HomeMy WebLinkAboutPre-Legislation- City of Miami Legislation Resolution Enactment Number: R-21-0408 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10839 Final Action Date:10/1/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -APPROPRIATIONS RELATING TO THE CITY OF MIAMI'S ("CITY") GENERAL FUND FOR THE 2021-22 FISCAL YEAR AS ADOPTED PURSUANT TO RESOLUTION NO. 21-0402 ON SEPTEMBER 23, 2021; AMENDING THE FISCAL YEAR 2021-2022 MULTI -YEAR CAPITAL PLAN AS ADOPTED SEPTEMBER 13, 2021 PURSUANT TO RESOLUTION NO. R-21-0353 ("CAPITAL PLAN"); AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO ACCOMPLISH THE FOLLOWING: (i) NOTWITHSTANDING THE LANGUAGE IN RESOLUTION NO. 21-0402, INCLUDING BUT NOT LIMITED TO THE LANGUAGE IN SECTION 16 IN RESOLUTION NO. 21-0402, IN ORDER FOR THE CREATION OF OR CHANGE IN TEMPORARY OR PERMANENT POSITIONS IN THE POLICE DEPARTMENT AND IN THE DEPARTMENT OF FIRE RESCUE (COLLECTIVELY, "POSITIONS") TO BE EFFECTIVE, THE CITY COMMISSION MUST FIRST CONFIRM THE CREATION OR CHANGE OF SUCH POSITIONS BY AN AFFIRMATIVE VOTE, (ii) REQUIRING THAT, NOTWITHSTANDING ANYTHING IN RESOLUTION NO. 21-0402 OR THE CAPITAL PLAN TO THE CONTRARY, AN AFFIRMATIVE VOTE OF THE CITY COMMISSION IS REQUIRED PRIOR TO ANY AND ALL MOVEMENTS OF MONIES THAT ARE DIFFERENT FROM THE LINE ITEM -BUDGETS' APPROVED AMOUNTS, AS ADOPTED ON SEPTEMBER 13, 2021 FOR THE CAPITAL PLAN AND AS ADOPTED ON SEPTEMBER 23, 2021 FOR RESOLUTION NO. 21-0402, FOR THE DEPARTMENTAL BUDGETS OF THE POLICE DEPARTMENT AND THE DEPARTMENT OF FIRE RESCUE, PROVIDED THAT SUCH REQUIREMENTS SHALL NOT APPLY TO THE DEPARTMENT OF FIRE RESCUE FOR URBAN SEARCH AND RESCUE ("USAR") FUNDS, URBAN SECURITY INITIATIVE ("UASI") FUNDS, OR FOR MOVEMENTS OF MONEY PURSUANT TO A CATASTROPHIC EVENT, (iii) ELIMINATING THREE (3) CURRENT VACANT POSITIONS IN THE POLICE DEPARTMENT, WHICH ARE TWO (2) MAJOR'S POSITIONS AND ONE (1) EXECUTIVE OFFICER POSITION, AND ADDING TEN (10) NEW POLICE PATROL OFFICER POSITIONS; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN EFFECTIVE DATE IMMEDIATELY. WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. 21-0402 ("Resolution No. 21-0402"), adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, the major source of revenue for the General Fund in the Adopted Budget is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, on October 1, 2021, during a special meeting, the City Commission modified and amended on the floor the City's Adopted Budget and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the language in Resolution No. 21- 0402, including but not limited to the language in Resolution No. 21-0402's Section 16, in order for the creation of or change in temporary or permanent positions in the Police Department and in the Department of Fire Rescue (collectively, "Positions") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution No. 21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts, as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. 21-0402, for the departmental budgets of the Police Department and the Department of Fire Rescue, provided that such requirements shall not apply to the Department of Fire Rescue for Urban Search and Rescue ("USAR") funds, Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event, (iii) Eliminating three (3) current vacant positions in the Police Department, which are two (2) major's positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions (collectively, "Floor Modifications"); and WHEREAS, the Special Revenue Fund appropriation in the Adopted Budget remains $334,603,000; and WHEREAS, the Debt Service Fund appropriation in the Adopted Budget remains $67,769,000; and WHEREAS, the Internal Service Fund appropriation in the Adopted Budget remains $88,379,000; and WHEREAS, it is necessary to adjust the budgets for the General Fund and the Capital Plan for Amendment #1 in order to comply with the Federal, State of Florida, and local laws; and WHEREAS, in accordance with the Floor Modifications, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, Capital Plan, and in connection with this Amendment #1 regarding City services and resources as necessary and legally allowed in order to accomplish the Floor Modifications; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with the Floor Modifications, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 2,636,000 Commissioners 7,858,000 City Manager 5,804,000 Agenda Coordination 409.000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 574,000 Code Compliance 9,413,000 Communications 1,778,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15a 051, 000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 8,824,000 Building 22,962,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Solid Waste 41,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 277,787,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,379,000 Transfers - Out 68,229,000 Total $ 877,301,000 Section 3. In accordance with the Floor Modifications, the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND REVENUES Property Taxes 8 453,802,000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 24,541,000 Fines and Forfeitures 7,189,000 Intergovernmental Revenues 75,757,000 Licenses and Permits 66,500,000 Other Revenues (Inflows) 12,870,000 Charges for Services 115,786,000 TOTAL GENERAL FUND $ 877,301,000 1 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 25,118,000 Special Obligation Bonds 42,651,000 TOTAL DEBT SERVICE FUNDS 5 67,769,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes $ 20,236,000 Transfers -In and Other Revenues 47,533,000 TOTAL DEBT SERVICE FUNDS $ 67,769,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 604,000 Sport Facilities and Activities 13,000 Planning Services 20,510,000 Planning and Zoning Tree Trust Fund 4,554,000 Public Art Fund 3,138,000 Historic Preservation Trust Fund 40,000 Fire Rescue Services 4,955,040 UASI-Fire Rescue 31,630,000 Parks and Recreation Services 879,000 Police Services 9,404,000 Law Enforcement Trust Fund 923,000 Public Works Services 6,622,000 Solid Waste Recycling Trust 163,400 City Clerk Services 1,708,000 Community and Economic Development 64,347,000 Homeless Program 2,407,000 Human Services 497,040 BayfrontlRiverfront Land Acquisition Rouse Trust 1,860,000 Miami Ballpark Parking Facilities 8,764,000 Departmental improvement Initiatives 12,050,000 Transportation and Transit 21,795,000 Emergency Funds 100,000 American Rescue Plan Act 137,640,000 TOTAL SPECIAL REVENUE FUNDS $ 334,603,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS 334,603,000 334,603,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26,816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88,379.000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. This Resolution only addresses the Floor Modifications. No provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The City Manager is only specifically authorized' pursuant to this Amendment #1 to implement the Floor Modifications. No other provisions of the Adopted Budget and Capital Plan are changed by this Amendment #1. Section 11. In accordance with the Floor Modifications, the City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary, legally allowed, and applicable to accomplish the Floor Modifications, all for the purposes set forth in this Amendment #1. Section 12. In order to accomplish this Amendment #1, the transfer of detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 13. In order to accomplish this Amendment #1, the transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 14. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 15. In accordance with the Floor Modifications, certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 16. This Resolution shall become effective immediately upon rendition.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.