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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12369 Date: 07/28/2022 Commission Meeting Date: 09/22/2022 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Approve - Audit Four (4) Vacant Positions - Police Department Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to approve the audit of four (4) vacant positions of the City of Miami's ("City") Police Department consisting of a vacant Assistant Chief of Police position to be reclassified to a First Assistant Chief of Police that will assist the Chief of Police in directing the police department; a civilian Chief of Staff position to be reclassified to a sworn Executive Officer that will be more suitable in achieving the mission and goals in the department; an Administrative Assistant I position to be reclassified to a Grants Financial Analyst to support grant awards totaling approximately $26.5 million; and a School Crossing Guard Supervisor position that is no longer needed in the department to be reclassified to a Crime Scene Investigator I, there is no fiscal impact to the FY 2021-2022 budget; however, the proposed operating budget for FY 2022-2023 may require a budget modification in the amount of no less than $180,000.00; as required pursuant to Resolution No. R-21-0402 adopted September 23, 2021, and Resolution No. R-21-0408 adopted October 1, 2021; authorizing the City Manager to make any necessary changes to adjust, amend, and appropriate the Fiscal Year 2021-2022 operating budget, five-year financial plan, strategic plan, and multi -year capital plan regarding city services and resources as necessary, legally allowed, and applicable in order to audit and create said positions for the department; ratifying, approving, and confirming certain necessary actions of the City Manager and designated city departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; providing for an immediate effective date. Background of Item: On September 23, 2021, the City Commission adopted Resolution No. R-21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"). On October 1, 2021, pursuant to Resolution No. R-21-0408, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Miami Police Department ("MPD") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote and (ii) requiring that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of MPD. Pursuant to the City Commission's directives, MPD requested an audit of four (4) vacant positions consisting of a vacant Assistant Chief of Police position to be reclassified to a First Assistant Chief of Police that will assist the Chief of Police in directing the police department; a civilian Chief of Staff position to be reclassified to a sworn Executive Officer that will be more suitable in achieving the mission and goals in the department; an Administrative Assistant I position to be reclassified to a Grants Financial Analyst to support grant awards totaling approximately $26.5 million; and a School Crossing Guard Supervisor position that is no longer needed in the department to be reclassified to a Crime Scene Investigator I. It is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary and legally allowed. It is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close- outs, accounting entries, and computer systems. Budget Impact Analysis Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: 0 Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Arthur Noriega V Valentin J Alvarez Juan Carlos Perez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Initial Police Review Completed Department Head Review Completed Budget Analyst Review Completed Budget Review Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 07/28/2022 9:09 AM 07/28/2022 11:19 AM 07/28/2022 1:01 PM 08/26/2022 2:40 PM 08/29/2022 11:11 AM 08/31/2022 11:16 AM 09/08/2022 5:12 PM 09/08/2022 8:41 PM 09/22/2022 9:00 AM 09/29/2022 2:36 PM 09/29/2022 2:41 PM 09/29/2022 2:41 PM City of Miami Legislation Resolution Enactment Number: R-22-0362 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12369 Final Action Date:9/22/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO APPROVE THE AUDIT OF FOUR (4) VACANT POSITIONS OF THE CITY OF MIAMI'S ("CITY") POLICE DEPARTMENT BY CONVERTING ONE (1) VACANT ASSISTANT CHIEF OF POLICE POSITION TO A FIRST ASSISTANT CHIEF OF POLICE CLASSIFICATION THAT WILL ASSIST THE CHIEF OF POLICE IN DIRECTING THE POLICE DEPARTMENT; CONVERTING ONE (1) VACANT UNCLASSIFIED CHIEF OF STAFF POSITION TO A SWORN EXECUTIVE OFFICER CLASSIFICATION THAT WILL BE MORE SUITABLE IN ACHIEVING THE MISSION AND GOALS IN THE POLICE DEPARTMENT; CONVERTING ONE (1) ADMINISTRATIVE ASSISTANT I POSITION TO A GRANTS FINANCIAL ANALYST CLASSIFICATION TO MANAGE THE POLICE DEPARTMENT'S GRANT AWARDS TOTALING APPROXIMATELY $26.5 MILLION; AND CONVERTING ONE (1) SCHOOL CROSSING GUARD SUPERVISOR POSITION TO A CRIME SCENE INVESTIGATOR I CLASSIFICATION; AUTHORIZING THE CITY MANAGER TO MODIFY THE PROPOSED OPERATING BUDGET FOR FISCAL YEAR 2021-2021 IN THE AMOUNT OF UP TO $180,000.00, AS REQUIRED PURSUANT TO RESOLUTION NO. R-21- 0402 ADOPTED SEPTEMBER 23, 2021 AND RESOLUTION NO. R-21-0408 ADOPTED OCTOBER 1, 2021; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO AUDIT AND CREATE SAID POSITIONS FOR THE DEPARTMENT; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R- 21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("FY 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for FY 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the City of Miami Police Department ("Police Department") to be effective, the City Commission must first confirm the creation or modification of such positions by an affirmative vote and (ii) requiring that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of the Police Department; and WHEREAS, pursuant to Resolution No. R-21-0408 adopted on October 1, 2021, the Police Department seeks to audit four (4) vacant positions consisting of one (1) vacant Assistant Chief of Police position to be reclassified to a First Assistant Chief of Police, one (1) civilian Chief of Staff position to be reclassified to a sworn Executive Officer, one (1) Administrative Assistant I position to be reclassified to a Grants Financial Analyst, and one (1) School Crossing Guard Supervisor position to be reclassified to a Crime Scene Investigator I; and WHEREAS, the proposed operating budget for FY 2021-2022 or FY 2021-2022 may require a budget modification in the amount of no less than $180,000.00; and WHEREAS, reclassifying one (1) vacant Assistant Chief of Police position to a First Assistant Chief of Police will assist the Chief of Police in directing the Police Department, while being primarily responsible for the Field Operations Division, to include all major and secondary functions in patrol, special operations, emergency management, Homeland Security, field support, and community relations; and WHEREAS, reclassifying one (1) vacant civilian Chief of Staff position to a sworn Executive Officer will better serve the needs of the Police Department in achieving their mission and goals; and WHEREAS, reclassifying one (1) vacant civilian Administrative Assistant I position to a Grants Financial Analyst will assist the Police Department to monitor, audit, review and analyze the programmatic and financial components required in reporting metrics necessary for compliance with State and Federal grant awards currently totaling approximately $26.5 million; and WHEREAS, reclassifying one (1) School Crossing Guard Supervisor position to a Crime Scene Investigator I will better serve the needs of the Police Department in processing crime scene forensics; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary and legally allowed; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to approve the audit of four (4) vacant positions in the Police Department, consisting of one (1) vacant Assistant Chief of Police position to be reclassified to a First Assistant Chief of Police that will assist the Chief of Police in directing the Police Department; one (1) civilian Chief of Staff position to be reclassified to a sworn Executive Officer that will be more suitable in achieving the mission and goals in the Police Department; one (1) Administrative Assistant I position to be reclassified to a Grants Financial Analyst to support grant awards totaling approximately $26.5 million; and Police School Crossing Guard Supervisor position to be reclassified to a Crime Scene Investigator I as required pursuant to Resolution No. R-21-0402, adopted September 23, 2021, and Resolution No. R-21-0408 adopted October 1, 2021. Section 3. The City Manager is authorized' to make any necessary changes to adjust, amend, and appropriate to the FY 2021-22 operating budget, five-year financial plan, strategic plan, and multi -year capital plan regarding city services and resources as necessary, legally allowed, and applicable in order to audit and create said positions for the Police Department. Section 4. Certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 9/8/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions, and Resolution No. 21-0408. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.