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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12510 Date: 09/01/2022 Commission Meeting Date: 09/22/2022 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: Type: Resolution Subject: Lease Agreement - Police IA Warehouse Purpose of Item: A Resolution of the Miam City Commission, with Attachment(s), authorizing the City Manager to negotiate and execute a Lease Agreement ("Agreement"), in a form acceptable to the City Attorney between the City ("City") and 145 Albany Avenue, LLC ("Lessor"), for the City's use of approximately two thousand seven hundred and fifty- eight (2,758) rentable square feet of Warehouse/Office Space, located at 2858 NW 79th Avenue, Miami, Florida 33122 for the operation of the Internal Affairs Division of the City's Police Department, with a monthly rental fee of approximately five thousand seven hundred and forty-six dollars ($5,746) ($25 per square foot per year), with annual increases for a term of five (5) years, as more particularly described in the proposal attached and incorporated as exhibit A; allocating funds from the City Police Department budget, with terms and conditions to be more specifically set forth in said agreement. Background of Item: The City of Miami ("City") Police Department's Internal Affairs Division ("Division") currently has a lease for warehouse and office space at 1653 NW 79 Avenue, Doral Florida 33126, which is set to expire September 30, 2022. The Division continues to need such warehouse and office space and has sought to identify alternative locations for rent to fit the Division's needs. The City's Department of Real Estate and Asset Management, with broker NAI Miami's assistance, has identified a property for lease located at 2858 NW 79th Avenue, Doral, Florida 33122 ("Premises") which fits the Division's needs. The City and NAI negotiated a rental rate for the use and occupancy of the Premises at a rate of Twenty -Five dollars ($25) per square foot on an annual basis, escalating by five percent (5%) on each anniversary thereafter. The City and 145 Albany Avenue, LLC ("Lessor"), wish to enter into a Lease Agreement ("Agreement") commencing on October 1, 2022 and expiring September 30, 2027, subject to the terms set forth in the proposal, attached and incorporated as Exhibit A ("Proposal"). Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 00001.190001.544000 Office of the City Attorney Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office OMNI Community Redevelopment Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jacqueline Lorenzo Pedro Lacret Marie Gouin Larry M. Spring Valentin J Alvarez Arthur Noriega V Agency Victoria Mendez Nicole Ewan City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Isiaa Jones Approved Form and Correctness Meeting Rendered Completed Completed Completed Completed Completed Completed ACA Review Completed Completed Completed 09/01/2022 4:34 PM 09/02/2022 11:19 AM 09/07/2022 5:16 PM 09/08/2022 10:55 AM 09/08/2022 5:45 PM 09/08/2022 6:18 PM Completed 09/12/2022 9:24 AM 09/22/2022 9:00 AM 09/26/2022 2:58 PM City of Miami Legislation Resolution Enactment Number: R-22-0355 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12510 Final Action Date:9/22/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT ("AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY BETWEEN THE CITY OF MIAMI ("CITY") AND 145 ALBANY AVENUE, LLC ("LESSOR"), FOR THE CITY'S USE OF APPROXIMATELY TWO THOUSAND SEVEN HUNDRED AND FIFTY-EIGHT (2,758) RENTABLE SQUARE FEET OF WAREHOUSE/OFFICE SPACE, LOCATED AT 2858 NW 79TH AVENUE, MIAMI, FLORIDA 33122 FOR THE OPERATION OF THE INTERNAL AFFAIRS DIVISION OF THE CITY'S POLICE DEPARTMENT, WITH A MONTHLY RENTAL FEE OF APPROXIMATELY FIVE THOUSAND SEVEN HUNDRED AND FORTY-SIX DOLLARS ($5,746) ($25 PER SQUARE FOOT PER YEAR), WITH ANNUAL INCREASES FOR A TERM OF FIVE (5) YEARS, AS MORE PARTICULARLY DESCRIBED IN THE PROPOSAL ATTACHED AND INCORPORATED AS EXHIBIT A; ALLOCATING FUNDS FROM THE CITY POLICE DEPARTMENT'S BUDGET, WITH TERMS AND CONDITIONS TO BE MORE SPECIFICALLY SET FORTH IN SAID AGREEMENT. WHEREAS, the City of Miami ("City") Police Department's Internal Affairs Division ("Division") currently has a lease for warehouse and office space that is set to expire September 30, 2022; and WHEREAS, the Division continues to need such warehouse and office space and has sought to identify alternative locations for rent to fit the Division's needs; and WHEREAS, the City's Department of Real Estate and Asset Management, with broker NAI Miami's assistance, has identified a property for lease located at 2858 NW 79th Avenue, Doral, Florida 33122 ("Premises") which fits the Division's needs; and WHEREAS, the City and NAI negotiated a rental rate for the use and occupancy of the Premises at a rate of Twenty -Five dollars ($25) per square foot on an annual basis, escalating by five percent (5%) on each anniversary thereafter; and WHEREAS, the City and 145 Albany Avenue, LLC ("Lessor"), wish to enter into a Lease Agreement ("Agreement") commencing on or about October 1, 2022 and expiring five (5) years thereafter, subject to the terms set forth in the proposal, attached and incorporated as Exhibit A ("Proposal"); and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as fully set forth in this Section. Section 2. The City Manager is hereby authorized1 to negotiate and execute an Agreement, in a form acceptable to the City Attorney, between the City and Lessor, for the purpose of entering into the Agreement between the City and Lessor for the use of approximately two thousand seven hundred and fifty-eight (2,758) rentable square feet of warehouse/office space located at 2858 NW 79th Avenue, Miami, Florida 33122 for the operation of the Division, with a monthly rental fee of five thousand seven hundred and forty-six dollars ($5,746) ($25 per square foot per year), with annual increases for a term of five (5) years, as more particularly described in the Proposal, with funds allocated from the City Police Department's budget, with terms and conditions as more specifically set forth in said Agreement. Section 3. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity (tor 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.