HomeMy WebLinkAboutExhibit ATO: The Commission of The City of Miami, Florida
FROM: Frank J. Rodriguez, Executive Director Bayfront Park Management Tru
SUBJECT: Resolution 22 -014, Approving the BPMT Operating Budget for Fiscal Year
2022-2023 - Beginning Oct. 1, 2022 &t Ending September 30, 2023.
DATE: August 19, 2022
Section 38-109 of the Code of the City of Miami, provides that the Trust submit its
annual budget for the operations and maintenance of Bayfront Park and Maurice A.
Ferro Park to the City Commission for approval. Please see the attached for your
approval, a copy of the Bayfront Park Management Trust Operating budget for fiscal
year 2021-22, beginning October 1,2022 and, ending September 30, 2023.
FR
Resolution No. 22-014
A Resolution of the Bayfront Park Management Trust ("TRUST") approving and
adopting the annual budget, attached and incorporated herein as Exhibit "A", in the
amount of Sixteen Million Five Hundred Seventy -Five Thousand Fifty -Four Dollars
($16,575,054.00),to provide for the management, operations, maintenance and capital
improvements of the Mildred and Claude Pepper Bayfront Park and Maurice A. Ferre
Park for the fiscal year commencing October 1, 2022, and ending September 30, 2023;
and further authorizing the Executive Director, to bring this item to the Miami City
Commission for approval.
Dated this 22nd day of July 2022
aiz
Co/ issioner Joe Carollo
rman, Bayfront Park Management Trust
BAY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
BAYFRONT PARK
MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2022/2023
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenue vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Joe Carollo
TRUST MEMBERS
Alex Cardenas
Dr. Jorge Suarez -Menendez
Javier Banos
Kenneth Schwartz
Mary Lugo
Mercedes Rodriguez
Pasco Santangelo
INTERIM EXECUTIVE DIRECTOR
Frank Rodriguez
•
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2022/2023
Actual
Oct 1, 2021-February
28,2022
Estimate
March 1, 2022 - Sep
30,2022
Annualized
2021/2022
Proposed Budget
2022/2023
Approved
Budget
2021/2022
Budget Variance
Proposed vs Prior
Year Budget
REVENUES
General revenues
1,201,834
1,579,847
2,781,681
2,747,833
2,158,400
589,433
Special events & marketing revenues
1,042,264
890,153
3,050,417
1,721,000
508,000
1,213,000
CRA - Maurice A Ferre Reserve
3,000,000
-
3,000,000
4,000,000
-
4,000,000
Reserve Transfer funds
8,106,221
1,620,380
6,485,841
TOTAL REVENUES
5,244,098
2,470,001
8,832,099
16,575,054
4,286,780
12,288,274
EXPENSES
Administrative expenses
190,272
385,265
575,537
1,050,950
704,471
346,479
Special events & marketing expenses
868,131
330,459
1,198,590
1,728,541
548,550
1,179,991
Maintenance expenses
463,657
668,450
1,132,107
1,676,512
1,016,708
659,804
Other Expense/(Income)
(375)
-
(375)
(500)
(500)
-
TOTAL EXPENSES
1,521,685
1,384,173
2,905,858
4,455,503
2,269,228
2,186,275
EXCESS REVENUES OVER EXPENSES
3,722,413
1,085,827
5,926,240
12,119,551
2,017,552
10,101,999
Depreciation expense
156,517
313,034
469,551
469,551
469,551
-
Capital expenditures
11,650,000
1,548,001
10,101,999
NET INCOME
3,565,896
772,793
5,456,689
(0)
(0)
(0)
REVENUES
GENERAL REVENUES
101 - Boat dock income
103 - Film and video location rental
104 - Miscellaneous revenues
105 - Concessions
106 - Marquee revenues
107 - Parking operation income
108 - Interest income
111 - Long term agreement Income
202 - Amphitheater operations & management
TOTAL GENERAL REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
Actual Estimate
Oct 1, 2021- March 1, 2022 - Sept
February 28, 2022 30, 2022
Annualized
2021/2022
239,448 232,507 471,955
7,500 10,500 18,000
2,650 3,710 6,360
2,050 2,870 4,920
4,250 5,950 10,200
525,526 735,736 1,261,262
108 151 259
123,269 172,577 295,846
297,033 415,846 712,879
1,201,834 1,579,847 2,781,681
Proposed
Budget
2022/2023
500,000
16,000
3,000
5,000
15,000
1,000,000
1,000
290,000
917,833
2,747,833
Budget Variance
Approved Budget Proposed vs Prior
2021/2022 Year Budget
180,000 320,000
16,000
31,000 (28,000)
26,000 (21,000)
9,000 6,000
720,000 280,000
1,000 -
284,400 5,600
891,000 26,833
2,158,400 589,433
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2022/2023
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $500,000. Revenue based on North and South docks rental.
103 Film and Video Location Rental: proposed $16,000. Revenue based on prior years'
experience.
104 Miscellaneous Revenue: proposed $3,000. Revenue based on previous years' experience.
105 Concessions: proposed $5,000. Use fee based on agreements with park concessionaires.
106 Marquee Revenue: proposed $15,000. Revenue based on executed contracts for Marquee
advertising.
107 Parking Operation Income: proposed $1,000,000. Revenue projection based on parking
operation.
108 Interest Income: proposed $1,000.
111 Long Term Agreement Income: proposed $290,000. Revenue based on Crown Castle
Agreement.
202 Amphitheater Operation & Management: proposed $917,833. This revenue is based on
the management agreement with Live Nation.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
Actual Estimate Budget Variance
Oct 1, 2021-February March 1, 2022 - Sep Annualised Proposed Budget Approved Budget Proposed vs Prior
28,2022 30,2022 2021/2022 2022/2023 2021/2022 Year Bud et
EXPENSES
ADMINISTRATIVE:
1100 -Salaries and wages - administrative
1101- Executive director 46,154 73,846 120,000 120,000 110,000 10,000
1102- Administrative director - 43,750 43,750 80,000 80,000 -
1103.1-Bookkeeper - 27,083 27,083 50,000 50,000 -
1103.2 - HR & office coordinator 22,964 38,036 61,000 85,000 61,000 24,000
1104-Administrative assistant 13,784 22,266 36,050 40,000 36,050 3,950
1105-Receptionist - 14,583 14,583 35,000 42,345 (7,345)
1106- Artistic Director 15,383 15,383 50,000 - 50,000
1107 - Administration staff 55,000 55,000
1108- Administration staff - 2 85,000 - 85,000
1106- Payroll processing costs - - 3,200 3,200
1106.1 -Worker's compensation Insurance 7,297 10,216 17,513 17,500 16,300 1,200
1106.2-55 5,306 7,428 12,734 28,500 23,550 4,950
3,000
1106.3 - MED 1,241 1,737 2,978 6,700 67,000
5,525 1,175
1106.5 - SUTA 22 31 53 300
1107-Health & dental insurance contribution 18,660 26,124 44,784 70,000
1108- Life insurance & disability contribution - - - 12,000 11,000 1,OD0
1109 Employees retirement plan - administrative 9,495 13,293 22,788 55,500 39,200 16,300
1111- Miscellaneous expenses - - - 1,500 1,500 -
1112- Computer Supplies and Software 397 556 953 2,000 2,000
1113 - Courier 720 1,008 1,728 2,000 500 1,500
1115 - Equipment rental &maintenance 2,031 2,843 4,874 5,000 5,000 -
1116-Postage - - - 2,500 2,500 -
1117-Printing 2,500 - 2,500
1118-Office Supplies 1,759 2,463 4,222 7,000 7,000 -
1119.1-Telephone 12,579 17,611 30,190 30,000 23,000 7,000
1119.3- Cable services 1,618 2,265 3,883 9,000 9,000 -
1120- Bank charges 1,978 2,769 4,747 1,500 1,500
1121.. Newspaper public notices - - - 2,000 2,000
1125- Meeting expenses 6,799 9,519 16,318 20,000 12,000 8,000
.1126- Membership and subscriptions 934 1,308 2,242 3,000 2,000 1,000
1127- Business expenses 512 717 1,229 8,000 - 8,000
1128- Director's liability Insurance 1,679 2,351 4,030 6,000 6,000 -
1129- Property insurance 510 714 1,224 2,000 2,000
1130- Premises insurance 10,503 14,704 25,207 40,000 40,000
1131.5- Accounting Services 23,250 32,550 55,800 68,000 - 68,000
1132 - Audit - - - 25,000 25,000
1135- Contingency fund - 20,000 20,000 -
1139-Shreddin Services 80 112 192 250 250
TOTAL ADMINISTRATIVE EXPENSES 190,272 385,265 575,537 1,050,950 704,471 346,479
Administrative Expenses
1100 Salaries and Wages: proposed $656,200. This includes the salary of the Executive
Director 1101 who provides overall management for the Bayfront Park Management Trust
$120,000; the salary of the Administrative Director 1102 who assists the Executive Director in the
management of the Trust, focusing on contracts with promoters, service providers and
concessionaires, compliance with procurement procedures and liaison with the City Agenda
Office, and the Trust agenda preparation $80,000; the salary of the Bookkeeper 1103.1 who is
responsible all accounting functions of the Trust $50,000; the salary of the Human Resources and
Office Coordinator 1103.2 who is responsible for managing all human resources functions of the
Trust and for coordinating office functions $85,000; the salary of the Administrative Assistant
1104 who assists the Administrative Director with administrative functions for Bayfront Park
Management Trust $40,000; the salary of the Receptionist 1105 who is responsible for Bayfront
Park's front office functions $35,000; the salary of the Artistic Director 1106 who is responsible
for special projects $50,000; the salary of the Administration Staff 1 1107 who is responsible for
administrative functions $55,000; the salary of Administration Staff 2 1108 who is responsible for
managerial functions $85,000; and funds for the payroll costs of the administrative employees
$56,200.
1107 Health & Dental Insurance Contribution: proposed $70,000. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $12,000. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director / Employees' Retirement Plan: proposed $55,500. These funds will
be used for the Executive Director and employees' retirement plan.
1111 Miscellaneous Expenses: proposed $1,500. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1112 Computer Supplies and Software: proposed $2,000. These funds will be used for
computer supplies0ad software costs.
1113 Courier: proposed $2,000. These funds will be used to procure courier services.
1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $2,500. These funds will be used to purchase postage.
1117 Printing: proposed $2,500. These funds will be used to purchase printing services.
1118 Office Supplies: proposed $7,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $39,000. These
funds will be used to procure telephone, cellular phone, pager, cable television services, and
Wi-Fi network.
1120 Bank Charges: proposed $1,500. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $2,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1125 Meeting Expenses: proposed $20,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $3,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $8,000. These funds will be used to purchase miscellaneous
business related expenses.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $40,000. These funds enable the Trust to
purchase liability insurance for Bayfront and Maurice A Ferre Park.
1131.5 Accounting Services: proposed $68,000. These funds will be used for external
accounting services.
1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the
Trust's finances.
1135 Contingency fund: proposed $20,000.
1139 Shredding Services: proposed $250.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
Actual Estimate
Oct 1, 2021-February March 1, 2022 - Sep Annualized
28, 2022 30, 2022 2021/2022
Proposed Budget
2022/2023
Budget Variance
Approved Budget Proposed vs Prior
2021/2022 Year Budget
REVENUES
SPECIAL EVENT AND MARKETING
115- Trash Hauling 24,149 33,809 57,958
201- Special event rental Income 214,574 500,000 714,574
203 - Special event sponsorship 52,600 52,600
204- Tent rental 2,657 3,720 6,377
205 - Beer/alcohol location fees 4,800 6,720 11,520
206 - Food and soda location fees 2,300 3,220 5,520
207 - Arts/merchandise/sponsor location fees 4,950 6,930 11,880
208- Special event electrical 4,677 6,548 11,225
209 - Day of show staffing 20,013 28,018 48,031
211-Speclal event contracted personnel 42,937 60,112 103,049
211,5 - Settlements 17,004 23,806 40,810
212 -Special event clean-up services 86,173 120,642 206,815
213- City of Miami police 275 385 660
214- City of Miami fire - - -
215- Parking space rental 20,500 28,700 49,200
216 -Special event equipment rental 600 840 1,440
217 - Fourth of July - -
219 - New Year's Eve 35,000 35,000
220- Miscellaneous services 668 935 1,603
221 - Park damages - events - -
222 - Special Events Grants 456,409 456,409
301 - City Contribution 5,000 5,000
305 - Miss Curry gift to challenger - - -
310- Utilities Reimbursement 46,978 65,769 112,747
TOTAL SPECIAL EVENT GRANTS 1,042,264 890,153 3,050,417
58,000
550,000
52,000
6,500
12,000
6,000
6,000
12,000
50,000
105,000
40,000
205,000
50,000
22,500
35,000
1,000
440,000
5,000
65,000
1,721,000
58,000
225,000 325,000
52,000
10,000 (3,500)
3,000 9,000
1,000 5,000
6,000 -
3,000 9,000
11,000 39,000
8,000 97,000
40,000
55,000 150,000
110,000 (110,000)
35,000 (35,000)
8,000 42,000
3,000 (3,000)
5,000 17,500
- 35,000
20,000 (19,000)
440,000
5,000
65,000
508,000 1,213,000
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2022/2023
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
115 Trash Hauling Service: proposed $58,000. Trash Hauling revenue is based on projected
events for fiscal year 2022/2023.
201 Event Rental Income: proposed $550,000. Rental income is based on projected events for
fiscal year 2022/2023.
203 Special event Sponsorship: proposed $52,000. Sponsorship is based on income is based on
projected events for fiscal year 2022/2023.
204 Tent Rental: proposed $6,500. Tent rental revenue is based on projected events for fiscal
year 2022/2023.
205 Beer/Alcohol Location Fees: proposed $12,000. Beer and Alcohol Location Fees revenue is
based on projected events for fiscal year 2022/2023.
206 Food and Soda Location Fees: proposed $6,000. Food and Soda Location Fees revenue is
based on projected events for fiscal year 2022/2023.
207 Arts/Merchandise/Sponsor Location Fees: proposed $6,000. Arts, Merchandise, and
Sponsor Fees revenue is based on projected events for fiscal year 2022/2023.
208 Special Event Electrical: proposed $12,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on events scheduled in Trust facilities in
2022/2023.
209 BPMT Show Staffing: proposed $50,000. BPMT Show Staffing revenue is based on
events scheduled in Trust facilities in 2022/2023 where event staff charges are not included in
rental fees.
211 Special Event Contracted Services: proposed $105,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on
projected events for fiscal year 2022/2023.
211.5 Settlements: proposed $40,000. Revenue is based on projected events for fiscal year
2022/2023.
212 Special Event Clean -Up Services: proposed $205,000. Special Event Clean -Up Services
revenue is based on projected events for fiscal year 2022/2023. The revenue is cleaning and
personnel services required at all Trust hosted events.
215 Parking Space Rental: proposed $50,000. This revenue represents fees charged to
promoters for additional parking locations rented from City of Miami Department of Off -Street
Parking.
217 Fourth of July: proposed $22,500. Revenue represents income from the Trust' s annual July
4th celebration.
219 New Year's Eve: proposed $35,000. Revenue represents income from the Trust's Annual
New Year's Eve celebration that is contributed by Bayside.
220 Miscellaneous Services: proposed $1,000. Represents income from various services the
Trust provides promoters, outside of those listed above.
222 Special Events Grants: proposed $440,000. Revenue represents grants received for the
Trust's Annual New Year's Eve celebration and other activities.
305: Miss Curry gift to challenger: proposed $5,000.
310 Utilities Reimbursement: proposed $65,000.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
Actual Estimate
Oct 1, 2021- March 1, 2022 - Sep Annualized
February 28, 2022 30, 2022 2021/2022
EXPENSES
SPECIAL EVENT AND MARKETING
2200 - Salaries and wages - special events
2201- Event coordinator 18,546 31,454 50,000 52,500 - 52,500
2204- Coordlnat, Special Events/Public Relations Assistance - - - - 50,000 (50,000)
2205.2 - SS 1,150 1,610 2,760 3,255 3,100 155
2205.3 - MED 269 377 646 786 750 36
2205.4 - FUTA 100 100
2205,5-SUTA 8 11 19 100 100 -
2206-Health & dental insurance contribution 872 1,221 2,093 7,000 7,000
2206,1- Employees Retirement Plan - 6,300 6,000 300
2208- Special event contracted personnel 8,000 8,000 -
2211- Clty of Miami fire rescue services 1,098 1,537 2,635 35,000 (35,000)
2212- Clty of Miami police 1,847 2,586 4,433 - 110,000 (110,000)
2213- Special event cleanup services 110,275 154,385 264,660 205,000 55,000 150,000
2214- Parking space rental - - - - 8,000 (8,000)
2216 - Special event tent rental 2,085 2,919 5,004 10,000 10,000
2217- Special event equipment rental - - 3,000 3,000 ••
2218- BPMT sponsored events 3,600 5,040 8,640 150,000 10,000 140,000
2218.2- BPMT sponsored Holiday events 400 560 960 50,000 12,000 38,000
2218.3- BPMT sponsored New Year's event 725,296 725,296 800,000 100,000 700,000
2218 - BPMT sponsored Events - Other - - -
2219 - Fourth of July - 125,000 125,000 125,000 125,000
2223 - Website hosting, revision and maintenance 2,685 3,759 6,444 5,000 3,000 2,000
2225 - Advertising 1,000 1,000 -
2227- Design & graphics - - 1,000 1,000
2230 - Promotional - - 500 500
Community Outreach Programs 300,000 - 300,000
TOTAL SPECIAL EVENT EXPENSES 868,131 330,459 1,198,590 1,728,541 548,550 1,179,991
Proposed Budget
2022/2023
Approved Budget Variance
Budget Proposed vs Prior
2021/2022 Year Budget
Special Events and Marketing Expenses
2200 Salaries and Wages: proposed $56,741. This includes the salary of the Special
events/public relations assistance 2204 who is responsible for assisting the director in
coordinating increase awareness of and facility for the Trust $52,500; and funds for the payroll
costs of the Special Event employees $4,241.
2206 Health & Dental Insurance Contribution: proposed $7,000. These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees.
2206.1 Employee Retirement Plan: proposed $6,300. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2208 Special Event Contracted Personnel: proposed $8,000. These funds will be used to pay
contracted personnel who provide special event parking and security services, as well as manage
the parking operation outside Bayfront Park offices.
2213 Event Cleanup Services: proposed $205,000. These funds will be used to pay during -
event and after -event cleaning contractor and other contracted personnel.
2216 Special Event Tent Rental: proposed $10,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $3,000. These funds will be used to rent
equipment for special events.
2218 BPMT Sponsored Events: proposed $150,000. These funds will be used to sponsor
various community events supported and approved by the Bayfront Park Management Trust.
2218.2 BPMT Sponsored Holiday Events: proposed $50,000. These funds will be used to
sponsor various community events supported and approved by the Bayfront Park Management
Trust.
2218.2 BPMT Sponsored New Year's Eve: proposed $800,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of July: proposed $125,000. These funds will be used for the production costs of
the Trust' s annual July 4th celebration, and the expenses associated with the event.
2223 Website Hosting, Revision and Maintenance: proposed $5,000. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2225 Advertising: proposed $1,000. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2230 Promotional: proposed $500. These funds will be used to purchase promotional related
expenses for Bayfront Park activities.
Community Outreach Programs: proposed $300,000. These funds will be used to sponsor,
support, and fund various community programs supported and approved by the Bayfront Park
Management Trust.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
Actual Estimate
Oct 1, 2021-February March 1, 2022-Sep Annualized
28, 2022 30, 2022 2021/2022
EXPENSES
MAINTENANCE
3300 - Salaries and wages - maintenance
3301- Park maintenance supervisor 26,368 41,612 67,980 71,379 67,980 3,399
33011- Maintenance Administrator Director - - - 60,000 60,000
3303- Maintenance assistance II 12,603 14,498 27,101 28,456 27,101 1,355
3304- Maintenance assistance III 16,888 34,035 50,923 53,469 50,923 2,546
3305- Maintenance assistance IV 12,659 14,924 27,583 28,962 27,583 1,379
3305.1- Maintenance assistance V 15,015 23,177 38,192 40,102 38,192 1,910
3305.2 - Maintenance assistance VI - - 43,497 (43,497)
3306-Turf and irrigation specialist 17,042 29,638 46,680 49,014 46,680 2,334
3307 - Payrolling cost 103 144 247 250 • 250
3307.2 - SS 8,704 12,186 20,890 20,000 18,750 1,250
3307.3 - Med 2,036 2,850 4,886 4,700 4,400 300
3307.4 - Futa - - - 400 400 -
3307.5 - Suta 45 63 108 125 100 25
3307.6- Payroll Processing Fees 1,522 2,131 3,653 4,000 500 3,500
3307.12 - Overtime maint, assistant 11 5,669 7,937 13,606 14,300 3,000 11,300
3307.13 - Overtime maint. assistant III 6,934 9,708 16,642 17,500 3,500 14,000
3307.14- Overtime maint. assistant IV 4,833 6,766 11,599 12,200 2,500 9,700
3307.15.Overtime turf specialist 7,143 10,000 17,143 18,000 5,500 12,500
3307.16- Overtime maint. assistant V 5,340 7,476 12,816 13,500 2,500 11,000
3307.17- Overtime maint. assistant VI - - - 2,500 (2,500)
3308- Health and dental Insurance contribution 17,801 24,921 42,722 67,000 67,000 -
3308.1- Employees Retirement Plan 16,014 22,420 38,434 41,000 51,700 (10,700)
3313- New landscaping plants - - - 1,000 1,000 -
3317-Exterminator 770 1,078 1,848 2,000 2,000 -
3318 - Fertilizer & chemicals - . 3,000 1,000 2,000
3319 - Slgnage 541 757 1,298 2,000 2,000 -
3320- General park maintenance 57,701 80,781 138,482 140,000 44,000 96,000
3321- Office cleaning & maintenance services 7,933 13,357 21,290 22,355 20,000 2,355
3324 - Painting and accessories 2,586 3,620 6,206 6,500 6,500
3325 - Uniforms 2,006 2,808 4,814 5,000 3,000 2,000
3326- Park vehicle maintenance and repair 2,340 3,276 5,616 6,000 2,000 4,000
3328- Equipment leasing and rentals 793 1,110 1,903 2,500 1,000 1,500
3328.2 - Equipment repairs 2,831 3,963 6,794 8,000 3,000 5,000
3329- Miscellaneous supplies 2,360 3,304 5,664 9,000 9,000 -
3330 - Gator maintenance and repairs 2,877 4,028 6,905 6,000 3,500 2,500
3331- Park electrician ongoing maintenance 8,325 11,655 19,980 50,000 10,000 40,000
3333- Electrical maintenance materials 1,785 2,499 4,284 5,000 5,000 -
3334 - Bulbs, fixtures and poles 3,207 4,490 7,697 10,000 - 10,000
3336- Air conditioner maintenance contract 413 578 991 2,000 2,000 -
3337- Alarm monitoring services 967 1,354 2,321 5,000 5,000
3338 - Dade county water and sewer 18,890 26,446 45,336 55,000 55,000
3339- FPL utilities 65,691 91,967 157,658 180,000 105,000 75,000
3340- Trash Removal Fee 5,063 7,088 12,151 12,500 12,500
3344- Park vehicle Insurance 1,465 2,051 3,516 5,000 5,000 -
3344.5 -Vehicle registration 141 197 338 400 - 400
3346,1-Trash bags 8,659 12,123 20,782 21,000 16,000 5,000
3346.2-Hand towels 533 746 1,279 2,000 2,000 -
3346.3- Toilet paper 971 1,359 2,330 2,500 2,000 500
3346.4- Hand soap 333 466 799 1,000 500 500
3346.5 - Doggy Bags 1,404 1,966 3,370 4,000 2,000 2,000
3346- Cleaning Supplies - Other 339 475 814 4,000 4,000 -
3347- Tool purchases 432 605 1,037 1,500 1,500
3347.1- Fuel - - - 10,000 10,000
3348-Miscellaneous 204 286 490 10,000 1,100 8,900
3349- General plumbing repair and maintenance 850 1,190 2,040 4,000 4,000
3350 - Maintenance of irrigation pumps 290 406 696 2,500 2,500
3351- Turf and irrigation supplies 1,999 2,799 4,798 5,000 5,000
3352 • Private security 53,078 74,309 127,387 425,000 115,000 310,000
4500.21- Maurice A Ferre Park landscape maintenace 20,000 (20,000)
4501 - Maurice A Ferre Park landscape supplies - 2,500 (2,500)
4502- Maurice A Ferre Park infrastructure & furnishing - 4,000 4,000
4503 - Maurice A Ferre Park electricity 1,695 2,373 4,068 5,000 5,000 -
4504 - Maurice A Ferre Park water & sewer 26,770 37,478 64,248 70,000 65,000 5,000
4505 - Maurice A Ferre Park consumables 696 974 1,670 1,800 1,200 600
4508- Maurice A Ferre Park contingency - - 20,000 10,000 10,000
5503- Fountain chemicals - - - 300 300 -
5505- Fountain miscellaneous maintenance - - 300 300 -
TOTAL MAINTENANCE EXPENSES 463,657 668,450 1,132,107 1,676,512 1,016,708 659,804
Proposed Budget
2022/2023
Budget Variance
Approved Budget Proposed vs Prior
2021/2022 Year Budget
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2022/2023
EXHIBIT 300 Maintenance
Maintenance Expenses
3300 Salaries and Wages: proposed $360,857. This includes the salary of the Park Maintenance
Supervisor 3301 who is responsible for the management and coordination of all maintenance
crews and related activities of the Trust $71,379; the salary of the Maintenance administrative
director 33011 who is responsible for the assistance to the supervisor for coordination of
functions $60,000; the salary of the Maintenance Assistant II 3303 who reports to the Park
Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities
$28,456; the salary of the Maintenance Assistant III 3304 who reports to the Park Maintenance
Supervisor and is responsible for the ongoing maintenance of Trust facilities $53,469; the salary
of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is
responsible for the ongoing maintenance of Trust facilities $28,962; the salary of the Maintenance
Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the
ongoing maintenance of Trust facilities $40,102; the salary of the Turf & Irrigation Specialist
3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality
of the flora in Trust facilities $49,014; and funds for the payroll costs of the Maintenance
Department employees $29,475.
3307.1 Maintenance Department Overtime: proposed $75,500. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront Park.
3308 Health and Dental Insurance Contribution: proposed $67,000. These funds will be
used to purchase health, dental and vision for the Maintenance Department employees.
3308.1 Employee Retirement Plan: proposed $41,000. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3313 New Landscape Plants: proposed $1,000. These funds will be used to replace damaged or
dying plants as needed.
3317 Exterminator: proposed $2,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $3,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Maurice Ferre Park.
3319 Signage: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $140,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3321 Office Cleaning & Maintenance: proposed $22,355. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3324 Painting and accessories: proposed $6,500. These funds will be used to purchase paint
supplies.
3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $6,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups
and complete vehicle maintenance.
3328 Equipment Leasing & Rentals: proposed $2,500. These funds will cover the cost of a
wide range of equipment rentals necessary for the ongoing maintenance of Bayfront and Maurice
Ferre Park.
3328.2 Equipment Repairs: proposed $8,000. These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Maurice Ferre Park.
3329 Miscellaneous Supplies: proposed $9,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $6,000. These funds will be used for
maintenance and repair of the Trust's John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $50,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3333 Electrical Maintenance Materials: proposed $5,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3337 Bulbs, Fixtures and Poles: proposed $1.0,000. These funds will be used to purchase bulbs,
pole parts and miscellaneous items.
3336 Air Conditioning Maintenance Contract: proposed $2,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $5,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south -end
service building.
3338 Miami -Dade County Water and Sewer: proposed $55,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $180,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3340 Trash Removal Fees: proposed $12,500. These funds will be used for trash haul service.
3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase
insurance for the Park's trucks.
3344.5 Vehicle Registration: proposed $400. These funds will be used to purchase registration
for the Park's trucks.
3346 Cleaning Supplies: proposed $4,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $21,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,500. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $1,000. These funds will be used to purchase hand soap for use in
park' s restrooms.
3346.5 Doggy Bags: proposed $4,000. These funds will be used to purchase doggie bags for use
in park' s common areas.
3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools
necessary to maintain Trust facilities. This includes hand or power tools needed for routine
maintenance.
3347.1 Fuel: proposed $10,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $10,000. These funds will be used for miscellaneous
maintenance.
3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
offices.
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south -end service building.
3351 Turf and Irrigation Supplies: proposed $5,000. These funds will be used to maintain and
upgrade Bayfront and Museum Parks' turf and irrigation system.
3352 Private Security: proposed $425,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $4,000. These funds
will be used to maintain infrastructure in Maurice A Ferre Park.
4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for
electricity in Maurice A Ferre Park.
4504 Maurice A. Ferre Park Water & Sewer: proposed $70,000. These funds will be used for
all water and sewage services in Maurice A Ferre Park.
4505 Maurice A. Ferre Park Consumables: proposed $1,800. These funds will be used to
purchase trash bags, fuel, and irrigation supplies for Maurice A Ferre Park.
4508 Maurice A. Ferre Park Contingency: proposed $20,000. These funds will be used for
any unforeseen Maurice A Ferre Park expenses incurred during the year.
5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred
and Claude Pepper Fountain in Bayfront Park.
5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2022/2023
Actual
Oct 1, 2021-February
28,2022
Estimate
March 1, 2022 - Sep
30,2022
Annualized
2021/2022
Proposed Budget
2022/2023
Approved Budget Variance
Budget Proposed vs Prior
2021/2022 Year Budget
OTHER INCOME/EXPENSES:
OTHER EXPENSES
7700 - Depreciation expense
(156,517)
(313,034)
(469,551)
(469,551)
(469,551) -
TOTAL DEPRECIATION EXPENSE
(156,517)
(313,034)
(469,551)
(469,551)
(469,551) -
Other Income
375
-
375
500
500 -
TOTALOTHERINCOME
375
-
375
500
500 -
TOTAL OTHER INCOME/EXPENSE
(156,142)
(313,034)
(469,176)
(469,051)
500 -
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2022/2023
Bayfront Park Management Trust -Capital Improvement Budget
Notes to Proposed Budget for 2022/2023
EXHIBIT 600
Capital Improvement Fund: $11,650,000
Fixed Assets and Land Improvements — Proposed $11,650,000. Fund to be utilized as deemed
appropriate by the board of directors. Below is a summary:
Maurice Ferre Park
Grading and Leveling for Improvements - $550,000 (Estimated)
Landscaping design and plans - $150,000 (Estimated)
Playground, Water Splash Park, 4 Pavilions, 4 Double Bathrooms - $4,000,000 (Estimated)
Landscaping ad Shrubbery - $250,000 (Estimated)
Playground Equipment - $450,000 (Estimated)
Fencing - $275,000 (Estimated)
Lighting - $750,000 (Estimated)
Soccer Field - $450,000 (Estimated)
Small Fountain - $250,000 (Estimated)
Sculpture gardens - $1,000,000 (Estimated)
Bayfront Park
Fountain reconstruction - $3,000,000 (Estimated)
Fencing - $150,000 (Estimated)
Building & land improvements - $375,000 (Estimated)
Revenues By Type
Requested Budget FY 22/23
® General Revenue
Special Events & Marketing
Revenue
CRA - Maurice A Ferre
Improvements
■ Reserve Fund Transfer
Expenses By Type
Requested Budget FY 22/23
11 Administrative Expenses
Special Events & Marketing
Expenses
Maintenance Expenses
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
2,000,000
1,500,000
1,000,000
500,000
0
Revenue Comparison
General Revenues
•
Special Events & Reserve Fund Intergovernmental
Marketing
Revenues
Transfer Revenue
E Audited Actual FY 21 Requested Budget 22/23
Expense Comparison
Mat
Administrative Special Events &
Expenses Marketing
Expenses
Maintenance Depreciation
Expenses Expenses
ta Audited Actual FY 21 a Requested Budget 22/23
Maintenance
Supervisor
Turf & Irrigation
Specialist
Part -Time
Electricians
Independent
Contractors
Parking Attendant
Bayfront Park Management Trust - Organizational Chart
Fiscal Year 2022-2023
Miami City
Commission
BPMT — Board of
Directors
Executive Director
Administrative
Assistant
IIR & Office
Coordinator
Maintenance
Assistant
Maintenance
Assistant
Maintenance
Assistant
Ti
Outside Financial
Consultant
Bookkeeper
Artistic Director
Webslte
Management
Event Coordinator
r Part -Time Event
Staff
Janitorial Services