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HomeMy WebLinkAboutExhibit AWynwood BID City of Miami 2022-2023 Budget: WYNWOOD BID FY 2022.23 Proposed Budget Number of Ful[-Yoe FY 701$-19 Actual I FY 2019-20 Actual I FY 2020-21 Adam! I FY 2021-22Adopbed I FY 2021-22 Projection I FY 21322-23 Proposed I 5 5 5 4 Difference I Nvtes 5658561 5774,407 $766,000 $778,292 $850,I100 $84.000 W23, The Wynwood MD will continueto use Miami Dade County for theallection of annual assessments, wfth al% charge, far annual assassm0Dt calleR[pns,totaing$850,000. The Wynwood 210 currency has about 156« property owners, within the 59-block OistdR.P022- The Wynwood BID t011ected over PO% of assessments, urn use 0 Miami Bade Counrysannual tar roc prior= the County deadline an April 1st, thw a0viding having to tofufer fonds from accounts to hd911 BID operation expenses The following races apply Ad. Ground Floor Rate ti/ $0.24 sq. ft, Upper Floor Pare 54/0 a s4R There was $820K billed-$24K net disc ounts(penaidesl x95% expected collections, and collected $617,l49 for arrant assesmen0 as of 32721 Folio Assessments $722,540 Deferred Collections $5,473 SO 50 $175,000 $67,068 $50,000 -5125,000 F1023: The Wynwood MD have collected are expected to try to collect the remaining assessments from 20132021, now Mat Miami Dade County will be cog...gum Ad Valorem tan rolls The BID toaing$67,068. F822: Based on previous annual trends, the Wynwood BO meals to collect apprmwnately535K, In assessments placed from 2013-2021-Please note that the Wynwood BD has collected 5350403 in put dueassessmems since 2010, whist is the la,gmt mleeien of past assessments due t0 imldative by BID, idly of Miami Legal and Booldmepine.3ce. Tree Trust/Parking Trust Fund and Public Benefit Trust Fund $156,100 $120,900 $466,000 $394,909 $1,253000 $366,000 $0 FT23: The Wynwood 610 has conservatively proles. $360K tar parking w010810 his coming year. FT'22: The Wynwood BID are expected to collect 51176A00 by the end of thisf amt year Tor potential packing waiversas per proja. that have 1etdned a parking waiver application- Please now. budgeted Parkhm Waiver Pees reflect net of 10% contribution to the Parking Waiver Trust fund as required by Gty Ordinance 1,350 Bach spare Is svrreutly Priced at $12000 per space. 000dn8 waiver nopense uses Ore resbtded in nature.. Interest Income $0 $3,130 $19,240 $0 $1,400 $35,0170 $35,000 FY'23: As per the recent appr0vai of the Wynweod Pubic RenetlTmu Fund in Fy22, the Wynwood BID cull be deposbmg funds that are currently at the City of Miami, to be put to work on an inIefe0t earning account, in tandem with the Parking Trust Fund and Tree Trust Fund Aunts, thus why the target estimation Tar the coming year.The eslimate we have received are about 6% returns, wet ihtleto no risk to principle once opened in 2073.F1'22: The Wynwood BID currently has$14,000In the Wynwoo5Trea Trot earning S.65a month, and 51,197,000in Parking Trust Fund that averages 5110.71 yearly, based on recent deposit. Revenue Grand Total 5003,813 $781,641 $1,231,647 $1,325,600 52,113,760 51101,000 .541,000 Expenditures Office Slafi Salary and Wages I31 $209,865 $221,500 $249,500 $251,500 $259,606 $249,000 -52,500 P023: Nobnueases have been scheduled, in light ofarnuml pedormenceevaluation that occurs yewdy. F822: On lune 3,2o21ED received a perform ce-benusfur a perfect anneal performance review, for the 12th year in a row, totaling525K. Manny Gooazler, Exeo9ve Director was hired May/5,2017 andr0relved an igaease in salary to $131,500, in 4°00[2020.P Jeer Mgr:F!'23:Proposed mareae for Project Coordorahor ha been included for the next fiscal year, itt light 0f promotion In prior year to Project Manager.F3'22c Project Mgr currently earns $550, as oer increase duet= exceptional evaluation m Audi 2022 and rsrtiv. a 5500 bonus every December. Marketing. Mgr position has been minim since Aor122, and scheduled to be re -hired at Clean Team Full Time Personnel DI $70,000 570,0W $70,000 $73,000 $73,120 $73,000 M323: The Wynwood BID currently contracts 161 clean team members totaling appradmahely 150-170 weekly hours, seven days aweek, and areal Marge of cleaning the meria.s 47 feWtk Ob.._ Two of the deaners are currently slated as full time workers, each earning ME and 42K respectively, after working for the Bl0fdr 100ye415. Budget will remain Walt thresholds&tem effldsan management by Project Manager of the program and hours used by staff. FICA Tames $10,500 $25,000 $26,500 $28,000 $24,451 529,000 $0 FN23; Average payroll tams are 51,43L70 for payroll taxes for {3)office Soft and dean team staff members through 31 weeks. Remaining 2lwedo should total less since Chums Hoffman has left the MO as ofa/18/23.1172: Average payroll taxes per month were above the budgeted totals hedgded this Toe. year by 53,521, due to being -last year of additgnal in-house staff working at BID office. life aril Health Insurance $11,177 $12,500 $]2,972 $13,500 $$,500 $14,DOD 5590 me oaffaverages$1,038mmuhy, however Chris Hoffman left the FT23: The average healthcare invoice for Linked Health total Is$1,038 per month. FY22 Average He0Ohcare for fell -lime staff Wynwood BID w April xOxx,thus the Uvular have been cut in hag since 5/22. D&O Insurance $11,500 $12,060 S12,507 513,500 513,052 513,000 -5500 FT23: Wynwood MID will budge[ 513,500 for nawfiscal year, as required by Wynwoad BID Ordfnanro suite We have increased the number of Board Members In Fy2L Fy21: The annual 08,0 Insurance LW:0lly Monthly Premium totaled 512,972 forthis current fiscal year, this the BID win increase budget amount, since we have now added two additional Wynwood Boardof Director's. Wynwood BIB renews polity in January 2002 and will pay the entire year upfront versus monthly. Accounting and Annual AudlFing $51,500 559,000 559,500 $59,500 $59,100 $50,600 5555 FT23 -The Wynwood BID currently has a professional services agreement with COG totaeeng 54,000 a month fro the annual collection of assessments and bookkeeping services for the Wynwood BID. An Annual Tor Report and Monthly Financials are also provided to the RID for the Board of Dirermrs to review. F121: The bookkeeping and assessmeud erpeuses went from 53,1K10 monthly to ADM. pef $FCI D1-202019 released in lst quarter of 2019 and evaluated July 2019. Training $2,000 50 50 $0 $0 $0 50 Contracted Lobbying Servi[CS-ShLitts BOWen $0 $4,500 $6,000 56,000 $6000 $6,000 50 FY23, Asof Desenber 2028. the WynwoodND has hired Shwa and Bowen as a lobbyist group for the Wynwood Bill The dues are S500 per month totaling56A00. Office Rent 575,211 $57,300 $75,252 548,000 $67,600 $60,000 512.000 FT23: The Wynw00d 510 wiRseek to move to SentmlWynwoodl0oted at 91NW26 SC to a larger space tmn11ng 2,100 square feetfor a monthly total of 55800 per month- They wog require securgydeposit of 515,000 whidrisinduded in 3Y'22 hedger_ Fy'22 As of September 1, 2021theWynwood BID will incur an a001121 Increase to$4,2GOper month increase from previous total 0f 53,500 per month. as per 2nd year agreement with Ianc1ord Advertising and Related CUSS 326e,600 $I90,9f15 $245,329 $362,000 5153,065 $362,C00 $0 F122. The Wynwood RID will seek an Increase in expenditures for next Mail yea, for the bundling of PR agency, social media and photography. There b an 000 that Is currently he released to the public as of8.L2L Services are to help promote and assist the business.. The BID will also release special event small grants to amis.. business. vsith permMed eventsihatenntribute to the Dietrich (722: The Wynwood B1D has been paying 56A00 for PR services and expect=he under budget due to the cancellation of agreement al lone 2022, in adrift[ on to theyacanry of the marketing coor:Gnator postion in April 2022. thus Whvwe mg., these line items= be under budget- streetrcape $0 $0 $0 $60,000 $79,062 $81,000 SLAW FY'23: The FM) will seek in put from the Roard to continue[ nislles from previous year and/or add additional terns for the Cpmmundy. FT'22; The Wynwood 310 donated 55,000 for the Cityof Miami Code Enforcement round metersand recording cameras, as per commitment bythe Wynwood BIB, be. Wynwood Noise Plot Program that passed first rearing on 721.22, also introduced small matching grants totaling 550.000 and a retail study scheduled for 4th quarter of risme year. Subscriptions, Mem6eY5hfp5, and Licenses $10,908 S12,621 $8,500 $11,121 $12,500 514,000 $2,879 FT'2311n light of totals from previous Fast year, the BID will budget a slightly highertot0 for new subscriptions whir Visit Florida_ GMCV0, fn addition to PayChex Pees, office CLi, Microsoft Office and Adobe. FT'22-The annual totals are currently at$12,5Wbut without the new Subscriptions for GMCVB and Visit Fbrida. 316 also pays for parking for dears am members, in addition to al Gty and County dues Equipment &Furniture $e,020 $25,500 $1I,000 514,2133 $13,500 511,000 -$3,200 FY'23. The Wvnwned RID cull allocate funding for new equipment in the office, and the eeation of a network for the OMte, so staff can share material efficiently. Fy2L The Wynwood BID lent 14115 increased to$20,0W to preemptively prepare for the proposed moving rf office in Reny 2020. We also purchased a podium that i5 the same one that McCatyal Miami uses,in add -lion to wall art. Capital Proje1tS 5235,870 $219,264 $251,152 $247,600 $372,189 $205,000 -542,800 FT23: The Wynwood DM areetpecting to con -tin ue donations to the Cry of Miami Pole Department, procurement of signage and infrastructure panning train studies. rubber mulching and other items of need for our coromuntry. We are aka srhedded to donate $8 MAW to the Police Oepar[mentfor additional cameras and license plate readers, which now exceeds 53E0,000 since we began this iniriakle iy'72: The Wynwood BID donated$250,W0 versus the originally scheduled total of$108,000tothe Cory of Miami Poore Department to expedfto coverage for the Disbic[ prior to Basel22. VMS sbgnage installations were also donated to the PO department that were not budgeted. $12,000 in rubber mulcting Installations throurgueut the Oistnct to a00id trigood fall rases for the Gty of Miami. The Wynwood BID also installs bannersthro1ghout the District on street thoroughfares throughout the year. Security Initiatives $9,924 $640 $0 $0 $D $0 50 Clean Team 000001ted and Supplies $1I8,619 $106,171 $11.3 155 $116,879 $105,067 $125,aW $0,121 FY'23: The Wynwood ll0 currently contracts f61 dean team members totaling approximately 150170 weekly hours, seven days a week, and are in charge 0f grinning the District's 47 block District. TheWynwood MD von freshen.our office wt en the Omni CRA clean team, as per agreement ED's of both organ100007s in Mery 2022 The BIDw1l 4es so continue to transfer sem.to the Gty of Miami Purple Sbidteam that the Omni CRA uses Fy'22 • The Wynwood RID currently has {7J clan beam personnel, worxurg approximately almoa 200 hours per week for the cleaning of the47 black D.D. seven days a,aeet Expenditure Grand Teter[ $1,062294 $1,016,901 $1,141,367 $1,325,0110 $1,276,811 $1,301,000 .524,000 Revenues Minus Espendlalre -$175,481 -$235,210 $324290 $0 $835,949 $0 Wynwood BID 2022-2023 Detailed Budget: Wynwood Business Improvement District "BID" Budget 2022-2023: • INCOME: Approved 2022 Income 10.1.21 Proiected Income Proiected Proposed 2023 Comments: Budget to 5.3.22 5,4.22 to 9,30.22: Income FY22: Badaet: BID Assessments: $ 766,900 $ 696,292 $ 60,000 $ 775,292 $ 850,000 FY'23: The Wynwood BID will continue to use Mann Dade County for the coleclon of annual assessments, with a 1%charge, for annual assessment collections, totaling $850,000. The Wynwood BID currently has about 150+ property owners, within the 50-block District FY'22 - The Wynwood BID collected over S0%of assessments, via use of Miami Dade Cou ty's annual tax roll prior to the County deadline on April 1st, thus avoiding having to transfer funds from =omits to fulfill BID operation expenses- The following razes apply Adj. Ground Floor Rate $0.24 sq. ft, tapper Floor Rate @a! 0.12 sq_ it Them was $820K billed -$24K net discounts/penalties) x 95% expected collections, and collected $617589 for current assessments as of 5.2721. Deferred Collections: $ 175.000 $ 60,000 $ 7,068 S 67,068 $ 50,000 FY'23: The Wynwood BID have collected are expected to try to collect the remaining assessments from 2613-2021, now that Miami Dade County will be collecting via Ad Valorem tax rolls The BID totaling $67,068. FY'22. Based on previous annual trends, the Wynwood BID expects to collect approximately $'35K, in assessments placed from 2013-202L Please note that the Wynwood BID has collected $350,403 in past due assessments, since 2019, which is the largest collection of past assessments due to initiative by BID, City of 1vliami legal and Bookkeeping office. Thee crust Fond $ 24,090 $ - $ 93,000 $ 93,000 $ 6,000 FY'23: The Wynwood BID currently has a tree trust fund with the City of Miami, that is currently housed at Bank OZK, totaling $14,000, however since no funds were collected in previous year the BID will lower its estimated income. FY'22: The Wynwood BID expected to collect a conservative estimate of$24,000, which equates for 6 total trees, that equal $3,000 per contribution, however none were processed by the City of Miami. Inc City of Miami currently has $20K in their account that has not been transferred to the 13ID. Restricted - Parking Waivers: $ 350,000 S 84,000 $ 1,092,000 $ 1,17fi 000 $ 360,000 FY'23: The Wynwood BID has conservatively projects $36066 far parking waivers this coming year. FY'22: The Wynwood BID are expected to collect $1,176,000 by the end of this fiscal year for potential parking waivers, as per projects that have executed sparking waiver application, Please note_ budgeted Parking Waiver fees reflect net of I 0% contribution to the Parking Waiver Trust fimd as required by City Ordinance 13556. Each space is cummtly priced at$12,000 per space. Parking waiver expense uses are restricted in nature.. Interest Income Tree Trust, Pub Ben. & Trust Fund $ - $ 660 $ 740 $ 1,400 $ 35,000 FY'23: As per the recent approval of the Wynwood Public Benefit Trust Fund in FY'22, the Wynwood BID will be depositing funds that are curreinly at the City of Mums to be put to work on an interest earning account, in tandem with the Parking Trust Fund and Tree Trust Fund Accounts, thus why the larger estimation for the coming year. The estimates we have received are about 6% returns, with litre to no risk to principle once opened in 2023. FY22: The Wynwood BID currently has $14,000 in the Wynwood Tree Trust earning $.66 amoath, and $1,197,000 in Parking Trust Fund that averages $116.71 yearly, based on recent deposits. Total Income: $ 1,325,000 9 840,952 $ 1,272,808 $ 2,113,760 $ 1,301,000 EXPENSES: Approved 2022 Expense 10.1.21 Praiected Final Proiected Proposed 2023 Comments: Budget to5.3,22 Expense 5.4.22 to Expenses Budget: 9.30.22: FY'22: Clean Team $ I88,000 $ 104,941 $ 73.126 $ 178,067 $ 030 00D FY'23 - The Wynwood BID will be sharing our office with the Omni CRA clean team, as per agreement between En's of both organizations in May 2022_ Inc BID will also continue to transfer services to the City of MGami Purple Shirt temp that the Omni CRA uses. The BID will commit to pay for nay fas associated with the transfer, if approved by the Board and City of Miami. FY'22 - Ilse Wynwood BID currently has (7) clean team personnel, working approximately almost 200 horns per week for the cleaning of the 47 block District, seven days a week_ Budget will remain with thresholds due to efficient management by Project Manager of the program and hours used by staff. Marketing & Advertising: $ 362,000 $ 53,712 $ 128,500 $ 182,212 $ $61,600 FY'23: Inc Wynwood BID will seek an increase in nwendithres for next fiscal year, for the bundling of PR agency, social media and photography. Them is an RFP that is currently be released to the public as of 82.21. Services are to help promote and assist the businesses_ The BID will also release special event small grams m assist our businesses with permitted events that contribute to the District. FY'22: The Wynwood BID has been paying $6,000 for PR services and expect to be under budget due to the cancellation of agreement in June 2022, in addition to the vacancy of the marketing coordinator position in April 2022 thus why we expect these line items to be under budget Office Staffing $ 251,500 _ $ 150,545 $ 109,061 S 259,606 $ 248,700 Fl^23: Please note that Wynwood staff consists of (3) full -lime personnel for the maintenance of a47 block District, which happens to be the busiest neighborhood within the City of Miami, when it comes to visitors, events and tourism. The Wynwood BID has reflected increases for promoted Marketing and Project Manager for Wynwood. FY22: The Wynwood BID is over budget on Executive Director line item due to performance annual evaluation, which was the 12th straight for E➢., in May 2022. Project Manager was also given a raise to $55,000 and the Marketing Coordinator position was vacated in April 2022. Office Operation Expenses: $ 195,700 $ 123,567 $ 82,109 $ 205,676 $ 206,700 FY'23: The Wynwood BID's list of expenses are far office utilities, equipment and supplies, rent, furniture, D&O insurance, FICA, Health cam, Licenses, Bookkeeping and annual audit dues_ FY22: - Inc Wynwood BID office suffered a catastrophic flood in November '21, where thousand's of dollars in damages oeecurecl, in addition to the $15,000 deposit scheduled to be paid to the new landlord in August 2022, which is part of the new BID office initiative, thus why over budget Capital Expenses: $ 247,800 _ $ 3,589 $ 368,600 $ 372,169 $ 205,000 FY'23: The Wynwood BID are expecting to continue donations to the City of Miami Police Department, procurement of signage and infrastructure planning, train studies, tubber mulching and other items of need for our community. We are also scheduled to donate $80,000 to the Police Department for additional cameras and license plate readers, which now exceeds $500,000 since we began this initiative, FY'22: The Wynwood Bid will donate $250,000 versus the originally schedrled total of $118,000 to the City of Miami Police Departmentto exmedite coverage for the District prior to Basal 22. VMS signage instillations were also donated to the PD department, that were not budgeted. $12,000 in robber mulching installations throughout the District, to avoid trip and fall cases for the City of Muni. The Wynwood BID also installs banners throughout the District on street thoroughfares throughout the year. Streetscape $ 80,000 $ 4,061 $ 75,-000 $ 79,061 $ 81,000 FY'23: Inc BID will seek input from the Board to continue initiatives from previous year andlor add additional items for the Community- FY'22: Inc Wynwood BID donated $5,000 for the City of Miami Cade Enforcement sound meters and recording cameras, as per commitment by the Wynwood BID, i.e. Wynwood Noise Pilot Program that passed fast reading on 72121_, also introduced small matching grants totaling $50,000 and a retail study scheduled for 4th quarter of fiscal year. Total Expenses: $ 1,325,000 $ 440,415 5 836,396 $ 1,276,811 $ I,301,000 Total: $ 400,537 S 436,417 $ 836,949 S At the conclusion ofFY22, the Wynwood BID anticipates a surplus of $836,949 due to the efficient collection of Dade County Assessments (year62), liens placed and collected, in tandem wehdie parking waiver dues collected by die BID, via tracking Warrant Notices, and following up with developers before invoicing them. Wynwood Business Improvement District "BID" Clean Team Budget 2022-2023: Expense: Approved 2022 Expenses 10.1.21 Projected Total Projected Proposed 2023 Comments: Budget to 5.3.22 Expenses 5.4.22 2021-2022 Budget: to 9.30.22: Expenses: Wynwood Clean Team $ 104,379 $ 48,960 $ 33,166 $ 82,126 $ 100,000 FY'23: The Wynwood BID currently contracts (6) clean team members totaling approximately 150-170 weekly hours, seven days a week, and are in charge of cleaning the District's 47 block District, without the help of any City of Miami department The Wynwood BID will be sharing our office with the Ormii CRA clean team as per agreement between ED's of both organizations in May 2022. The BID will also continue to transfer services to the City of Miami Purple Shirt team that the Omni CRA uses. The BID will commit to pay for any fees associated with the transfer, if approved by the Board and City of Miami. FY'22 - The Wynwood BID currently has (7) clean team personnel, working approximately almost 200 hours per week for the cleaning of the 47 block District, seven days a week. Budget will remain with thresholds due to efficient management by Project Manager of the program and hours used by staff. Dewing this fiscal year, the Wynwood BID cut the hours of the staff during the pandemic to ensure there safety, however we increased their hours as the months progressed, thus why we had a surplus in this line item. Entire team makes approximately $1,580 per hour. Clean Team Supervisor $ 42,000 $ 23,560 $ 18,360 $ 41,920 $ 42000 , FY'23: Clean team supervisor's hourly total will remain the same for the next current year, due to the Wynwood BID's initiative to transfer the BID clean team service to the Purple Shirt team being used by the CRA, as per the request of the City of Miami Legal Department in May 2021. FY' 22 - Clean team supervisor makes $19.00 hourly, $760 weekly and $39,520 yearly and was applied a $1.00 hourly increase this fiscal year, now totaling $41,580. They also receive a $500 bonus for the holidays. Art Basel Portable Toilet Rentals $ 1,000 $ 6,244 $ 2,000 $ 8,244 $ 7,000 FY'23; The Wynwood BID will assume that there will be an Art Basel $1,500 Week and $2,300 Halloween night in December 2022, thus we will commit to providing toilet rentals during Basel week, to assist the City of Miami. FY'22: The Wynwood BID did not use the frmds for this City of Miami contribution for portable toilet rentals along NW 2nd Avenue during Basel week due to pandemic. Clean Team Assistant $ 31,000 $ 18,600 $ 12,600 $ 31,200 $ 31,000 FY'23: Clean team assistant is currently making 15.00 per hour, as per annual raise in June 2020. FY'22 - The Wynwood BID keeps both full time clean team members employed throughout pandemic to ensure they received payment during turbulent times. They were all given safety equipment the BID and asked to se arated since the garbage was minimal due to everything being closed for a largeportion of this byy P i erythmg g po year. Sanitation Supplies/Machin eryl Uniforms, COVID, Safety Equipment) $ 11,500 $ 7,577 $ 7,000 $ 14,577 $ 18,000 FY'23: The Wynwood BID will seek to request the same total as previous year, in light of the Covid equipment and materials that our staff needs, daily cleaning equipment and materials for the continuation of the parking expansion initiative with the City ofMiamiFY'22: The Wynwood BID used funds for Covid protection equipment, mosquito dunks, and safety materials that our staff needs, in addition to daily cleaning equipment and materials to pick up. Wynwood BID also pays for new uniforms at the beginning of every fiscal year. Total: $ 189,879 $ 104,941 $ 73,126 $ 178,067 $ 198,000 Wynwood Business Improvement District "BID" Public Relations and Marketing Budget 2022-2023: Expense: Approved Expenses Projected Expenses Total Projected Proposed 2023 Bud«et: Comments: 2022 Budget 10.1.21 to 5.3.22 5.4.22 to 9.30.22: 2021-2022 Expenses: PR + Communications Services, Social Media $ 105,000 $ 36,674 $ 6,000 $ 42,674 $ $1,600 FY.23: The Wynwood BID bundled PR agency, social media, photography and design, via RFP released in FY'22, which was subsequently won by Jacober Creative, totaling $6,800 per month as per City of Miami agreement. FY'22: Kivvit PR, charged $6,000 monthly and concluded their services on hue I, 2022 for the ETD's Pk Kivvit professional services agreement the fee associated with PR services is $6,000 per month, totaling $72,000, per year, in addition to the inclusion of social media services into this line item. PhotographylVideo ' $ $ $ $ $ 20,fl00 FY23: The Wynwood BID will budget photography for 2023 to begin -sing imagery with our public relations efforts to now market Wynwood as a destination. WebsitelEmaillHosti ng Dues: $ 15,000 $ 6,939 $ 7,500 $ 14,439 $ 15,000 FY'23: The Wynwood BID will introduce anew line item to identify the costs associated with the website and email server dues for easier budget allocations moving forward. Marketing Materials $ 5,090 $ $ 5,Dfl4 $ 5,000 $ 25,000 FY'23: The BID will continue to print promotional materials such as annual report. Maps and other wayfinding materials have been moved to wayfinding line items. FY22: The BID has been able to use parking waiver allowable funds to continue to provide parking and wa in the right of w and within printed maps. We will out additional annual reports and begin 7'�� informationway P P � l producing the 2022 Amival report this summer. Hotel Association Initiative: $ - $ - $ - $ - $ 15,000 FY'23: The BID will aspire to create a conglomerate local Hotels, as one team, to allow us to leverage one partners and hotel rooms for more services from the GMCVB, Visit Florida, Enterprise Florida. BID Board Re - Election Materials/Marketing $ - $ - $ - $ - $ 40,000 FY.23: The Wynwood BID are schedued to go for re-election in FY'23 and the BID will continue to print promotional materials, editorial placements, and booklets, similar to Annual Report Advertising $ 75,000 $ 6,930 $ 40,000 $ 46,930 $ 100,000 FY'23: Continuation of recovery efforts while focusing on new campaio s focused on businesses, residential developments and office space. FY'22: Increasing advertisement budget to allow for additional ad buys to promote the neighborhood and to amplify all recovery efforts. Budget item is under budget for FY'21 due to pausing advertising efforts during COVID guidelines_ Event Partnership Programming $ 50,000 $ - $ 30,000 $ 30,000 $ 25,000 FY'23: In FY'22 the BID plans on bringing back neighborhood -wide programming, such as the Wynwood Fi m Series, once safe to do so. FY'22: The Wynwood BID executed two different programming initiatives to assist the Wynwood Arts District during the pandemic. Museum of Graffiti and the Wynwood Walls initiatives were all participants to kirk start the economy. City of Miami Partnership Initiatives for Community $ 2,000 $ 3,169 $ 2,000 $ 5,169 $ 10,000 FY'23: The Wynwood BID will seek minimal funds for community oriented initiatives such as the City of Miami Police Department Chnshnas elderly food donation, Roberto Clemente Safe Halloween Night, National Night Out, if they will still occur next fiscal Y. with the exception of the annual gala sponsorship due to uncertainty with Covid in the next current year. FY'22: Funds unused due to the cancellation of all events due to pandemic_ Small Grants Marketing Events initiatives - NEW $ 190,000 $ - $ 30,000 $ 15,000 $ 20,000 FY'23: The Wynwood BID wishes to introduce small grant program for the District members, that would call for matching grants to assist with the repairs of facades, painting, murals, installation of glass and other improvements. Creative Services $ 10,000 $ - $ 8,000 $ 8,000 $ I0,000 FY'23: The BID will commission new videography and creative media for promotional use FY'22: Wayfrndingbanners change outs were facilitated via this line item. The Wynwood Newsletter was also in this line item but was not completed, thus monies was not used V ideography and other services were scheduled for this item but have not been used due to pandemic. Total: 1 362,000 S 53,712 $ 128,500 $ 167,212 $ 361,600 Wynwood Business Improvement District "BID" Office & Utility Budget 2022-2023: Exneoses: Approved Expenses Projected Total Proposed Comments: 2022 Budget 10.1.21 to Expenses Projected 2023 Budget: 5.3.22 5.4.22 to 2021-2022 9.30.22: Expenses: Office Utilities $ 4,500 $ 2,907 $ 1,500 $ 4,407 $ 5,000 FY'23: The Wynwood BID's Comcast monthly services total $253 per month ($3,036 yearly). FPL totals have increased $90 dollars per month at the new office space, Crystal Springs water averages $300 yearly_ The new space will also be larger, ie. 2,000 sq. ft. versus 1,000 sq. ft. FY'22: Comcast monthly services total $225 per month ($2,700 yearly), FPL was $200 monthly ($2,400 yearly), Crystal Springs water $300 yearly. hilight of the utility savings were are forecasting being under budget for this current fiscal year. Office Equipment & Supplies $ 7,200 $ 3,004 $ 3,900 $ 6,904 $ 7,200 FY'23: Line item is for Office Depot weekly orders, Adobe Acrobat yearly membership, copier services, printing, which is about 2,000 pages a month, office supplies and meeting materials and binders for Board Members. FY'22: Lim' items is used for weekly office supplies and office equipment are expected to total $5,45 5 by the end of the fiscal year. Office Rent $ 48,000 $ 38,340 $ 29,360 $ 67,600 $ 60,000 FY'23: The Wynwood BID will seek to move to Sentral Wynwood located at 51 NW 26 St. to a larger space totaling 2,100 square feet for a monthly total of $5,000 per month. They will require a security deposit of $15,000 which is included in FY'22 budget. FY'22: As of September 1, 2021 the Wynwood BID will incur an annual increase to $4,260 per month increase from previous total of $3,500 per month, as per 2nd year agreement with landlord. Office Furniture/Equipment , $ 7,000 $ 4,000 $ 2,000 $ 6,000 $ 10,300 FY'23: The Wynwood BID will allocate funding for new equipment, furniture, for the new office at Sentral. The BID will host a GMCVB welcome center and Omni CRA clean team- FY'22: The Wynwood BID budgeted $7,000. We also purchased a podium that is the same one that the City of Miami uses, in addition to wall art . Otfice/D&O Insurancethe $ 13,500 $ 13,052 $ $ 13,052 $ 13,500 FY'23: Wynwood BID will budget $13,500 for new fiscal year, as required by Wynwood BID Ordinance since we have increased the number of Board Members in FY'21. FY'22: The annual D&O Insurance Liability Monthly Premium totaled $12,972 for this current fiscal year, thus BID will increase budget amount, since we have now added two additional Wynwood Board of Directors. Wynwood BID renews policy in January 2022 and will pay the entire year upfront versus monthly. Payroll Taxes, FICA $ 28,000 $ 11,516 $ 10,000 $ 21,516 $ 28,000 FY'23: Average payroll taxes are $1,431 70 for payroll taxes for (3) office staff and (2) clean team staffinembers through 31 weeks. Remaining 21 weeks should total less since Chriss Hoffman has left the BID as of 4/18/23. FY'22: Average payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,521, due to being first year of additional in-house staff working at BID office. Health Insurance $ 14,500 $ 7,472 $ 2,800 $ 10,272 $ 14,500 FY'23: The average healthcare invoice for United Health total is $1,038 per month. FY'22: Average Healthcare for full-time office alaB' averages $1,038 monthly, however Chris Hoffman left the Wynwood BID in April 2022, thus the invoices have been cut in half since 5/22. Licensing, Fees, Dues, Parking Revnbursements: $ 5,000 $ 7,106 $ 1,149 $ 8,255 FY'23: In light of totals from previous fiscal year, the BID will badget $5,500 for PayChex fees, CU and Adobe. Paychex is paid $3,986.32 per year for processingof PayChex, Florida t of Opportunity$200, FY'22: Executive Director received a reimbursement from Paychexfor p y overtaxing allowances for three years, totaling $5113 in December and Florida Department $200 and Paychex dues totaling $76.66 per pay period Contracted Dues, Lobbyist: NEW $ 6,000 $ 1,500 $ 4,500 $ 6,000 $ 6,000 FY'23: The Wynwood BID has hired Shutts and Bowen as a lobbyist group for the Wynwood BID. The dues are $500 per month totaling $6,000. The Wynwood BID scheduled are currently paying $500 per month. Bookkeeping $ 48,000 $ 24,000 $ 24,000 $ 48,000 $ 48,000 FY'23 - The Wynwood BID currently has aprofessional services agreement with CCSG totaling $4,000 a month for the annual collection of assessments and booldteeping services for the Wynwood BID. An Annual Tax Report and Monthly Financials are also provided to the BID for the Board of Directors to review. FY'22: The bookkeeping and assessment expenses went from $3,000 monthly to $4,000 as per RFQ 01- 202019 released in 1st quarter of 2019 and evaluated July 2019. FY'19: The monthly costs for bookkeeping, assessment, parking waiver services totaled $3,000 monthly. Meeting Spaces/Retreat $ 2,500 $ 1,070 $ 1,500 $ 2,570 $ 2,700 FY'23 - The BID will request two hundred dollars more than the previous fiscal year for our annual Director retreat that requires the rental of equipment and potential meeting space during the Spring of every year. FY'22: The Wynwood BID forecasted $2,500 for annual Wynwood Director Board of Director's retreat that occurred on April 28th, 2021. Annual Audit $ 11,500 $ 9,600 $ 1,500 $ 11,100 $ 11,500 FY'23 - The BID will request $11,500 for our annual auditing services and subsequent event audit that is conducted every November, as per City of Miami Ordinance regulation requirements. FY'22: The Wynwood BID's annual and subsequent audits totaled $9,500 but can be augmented if the City of Miami requests any additional information, thus why we have surplus. The annual audit came back clean for the 7th year in a row. Total: $ 195,700 $ 123,567 $ 82,109 $ 205,676 $ 206,700 VIIIMOOD Wynwood Business improvement District "BID" Staffing Budget 2022-2023: Wynwood BID Staff Salaries: Approved 2022 Expenses 10.1,21 to Projected Total Projected Proposed 2023 Comments: Budget 5.322 Expenses 5.1.21 to 2021-2022 Budget: 9.30.22: Expenses: Executive Director (Manny Gonzalez) $ 131.500 $ 78,394 S 78, l05 $ 156,499 $ 131,500 FY'23: No increases have been scheduled, in light of annual performance evaluation that occurs yearly. FY'22: On June 3, 2021 ED received a performance bonus for a perfect annual performance review, for the 12th year in a row, totaling $251C Manny Gonzalez, Executive Director was hired May 15, 2017 and received an increase in salary to $131,500, in August 2020. Executive Director package includes (2) week vacation, $400 car allowance and $100 phone allowance, as per same agreement given during tenure at Coconut Grove BID in 2011 Executive Director Car Allowance $ 4,800 $ 9,967 $ 2.090 $ 11,967 $ 6,000 FY:23 - Executive Director was being taxed on his car allowance of $400, since initial hiring in May 2017, which has been the same arrangement for allowances, since my initial contract at the Coconut Grove BID in 2013. Paychex provided a check totaling S5906 which was subsequently refunded by the US government to the Bidding April 2022. Paychex also re-imbursed the BID for the amount due for the historical collection of data for the past four years. The E.D_ has requested not to increase totals, by choice annually. Executive Director Phone Allowance $ 1.200 $ 800 $ 400 $ 1200 $ 1,200 FY:23 - Executive Director currently receives a phone allowance of $ €00, which has been the same since my initial Executive Director, contract at the Coconut Grove BID in 2013. The E.D. has requested not to increase totals, by choice annually. Executive Director was being taxed on his car allowance of $400, since initial hiring in May 2017, which has been the same arrangement for allowances, since my initial contract at the Coconut Grove BID in 2013, Paychex provided a check totaling $5906, which was subsequently refunded by the US government to the Bidding Apri12022. Project Manager (Aleksander Sanchez) S 50,000 $ 26,923 $ 28,556 $ 55.479 $ 60,000 EY'23: Proposed increase for Project Coordinator has been included for the next fiscal year, in light of promotion in prior year to Project Manager and excelling in new initiatives. in light of the office being run by two employees. Has had (3) straight perfect evaluations. FY'22: Project Coordinator currently earns $55K, as per increase due to exceptional evaluation in April 2021 and receives a S500 bonus every December. V Project Coordinator previously eamed $4510, and had an evacuation conducted in April 2020. Marketing/PR Manager $ 64,000 $ 34,461 $ - $ 34,461 $ 5Q000 FY'23: The Marketing/PR Mgr. position will be modified to allow for more administrative, business liaison and marketing versus strictly marketing, due to the hiring of new PR firm Iacober Creative. FY'22: Marketing Coordinator earns $64,000, after exceptional evaluation in April 2021. Previous salary was $59K during previous fiscal year. Marketing/PR Manager Coordinator was hired May 2018 and resigned ill April 2022. Total; $ 251,500 $ 150,545 $ 109,061 $ 259,606 $ 248,700 Wvnwood Business Improvement District "BID" Streetscape Budget 2022-2023: Expense: Approved 2022 Expenses 10.1.21 to Projected Expenses Total Projected Proposed 2023 Comments: Budget 5,3,22 5.4.22 to 9.30.22: Expenses Budget: FY'22: Small Scale Grant Program: $ 50,000 $ - $ 50,000 $ 50,000 $ 50,000 FY'23: The BID wishes to re -introduce small scale grants in in FY'23, similar to the release of the project the previous fiscal year, that would continue the good -will of matching fhnds for repair of facades, painting, windows, doors and other applicable initiatives. FY'22: The Wynwood BID released it's first ever small grant program package to the District members, as of _Tune 2022, for a "two for one" matching program up to $5,000. The program will allow businesses to make improvements to lighting, security, outdoor furniture and mural installations that will be required to be maintained for up to 3 years. Retail Analysis Study Wynwood BID' $ 25,000 $ $ 25,000 $ 25,000 $ 25,000 FY'23: The Wynwood BID will reach continue to its annual retail analysis that will call for a full retail report of the District, for land -owners to use to for their tenants and also learn more about the retail needs for the District and to ensure the businesses here continues to evolve and remain successful. FY'22: The BID is expected to contract retail report provider once the summer months are over the market begins to correct itself to normality once school begins. Code Enforcement Cameras & Sound, Meters - Donation $ 5,000 $ 4,061 $ $ 4,061 $ 6000 FY'23: The Wynwood BID will seek to extend the plot noise ordinance in September 2022, as per the sunsetting of the one year pilot program. The BID will budget same amount as previous years to donate machines to Code Enfor,Pmn"t and Miami PD as needed. FY'22: As per the Wynwood's BID pilot noise ordinance program that is scheduled to sunset on September 30, 2022, the City of Miami Code Compliance department and the BID partnered for a year long test prograsn to allow outdoor venues and residences co -exist. The BID committed to buying cameras and sound machines for the Code enforcement team, totaling $4,061. TOTAL: $ 80,000 $ 4,061 $ 75,000 $ 79,061 $ 81,000 Wynwood Business Improvement District "BID" Planning, Capital & Infrastructure Budget 2022-2023: Expense: Approved Expenses Projected Total Proposed 2023 Comments: 2022Budget 10.121 to Expenses Projected Budget: 5.3.22 5.4.22 to Expee es 9.30.22: FY.22: Neighborhood SignagelWayftnding Studies/Kiosks: $ 10,000 $ 3,589 $ 6,000 $ 9,589 $ 30,000 FY'23: The Wynwood BID are expecting to procure and begin the installation of street signage installations for the District, due to our growing need to help visitors traverse the District. City of Miami PW and Miami Dade County need to sign an interlocal agreement in order for the project t❑ begin. FY'21: The Wynwood BID hired Merje to provide a report on the proposed signage locations and types of signs we would need for the directional portion of the project NEW - AI Placer Transportation AI Software $ - $ - $ 18,000 $ 18,000 $ I6,000 FY'23 - The BID wishes to continue the possibility of extending the agreement with Al Placer in August 2023. if the software delivers on our expectations. - FY'22 The W; mvood BID has elected to contract Al Placer Software for insights into what is happening m the vicinity of a property, including traffic volumes fot road segments, crime history near the property. and a view of nearby real estate development. The annual cout act is $183s, and Lincoln Road and Design District both use it. Arc Geo Donation - City of Miami $ 50,000 $ - $ 50,000 $ 50,000 $ - FY .23122: The Wynwood BID has asked the Planning Department for a updated invoice that the BID can pay die $50.000 donation that was agreed upon when the Streetscape Master Plan Documents were paid for by the City of Miami. The item has been on the budget for two consecutive years. 195 Exit Studies/Material for long term initiative: $ $ - $ - $ - $ 15,000 FY .23: Tne Wynwood BID are working with 1317f0T to possibly secure an gait interchange on NW 29 Si. and 6th Avenue. NEW - Donation to PD - Installation of VMS Signage in District $ - $ - $ 6,800 $ 6,800 $ 7,000 FY'23: In light of the new sound ordinance in the State of Florida, which began on July 1, 2022, the Wynwood BID installed VMS signage on NW 20 St and North Miami Ave and NW 2nd Ave and also on NW 29 St, on North Miami Ave and NW 2nd Ave for a month. Parking Marketing, Initiatives and &Pandemic Restaurant Initiatives: $ 12,000 $ - $ - $ - $ - FY'23: Minimal funds have been allocated for this coming year due to program being handed off to each restaurant owner. FY'22: Line item was for additional marketing banners, initiatives and rental of water flied barricades, totaling almost 30 restaurants since the program was opened in the Summer of 2020. This was an unbuda ed line item due to the Pandemic's unexpected appearance. Wynwood BID Donation #> 3/4 - camera initiative/I.PR's to City of Miami PD. $ 118,000 $ - $ 250,000 $ 250,000 $ 85,000 FY'23: The Wynwood BID will request $85,000 for any un-covered areas left from the massive installation in FY'22, and for additional license plate readers if needed.. The BID has donated almost S500,000 to the City of Miami, since we began this initiative three years ago. FY'22: The Wynwood BID will seek to donate the third donation of our camera initiative with the City of Miami PD Department, totaling $250,000 versus the original budgeted of $118,000, in an effort to expedite the "sealing" of the District w cameras and plate readers. We have also requested sound cameras to be installed, similar to Miami Beach_ All donations have to be approved by the City of Miami Commission. Train Station Transit Studies: $ 15,800 $ - $ 15,800 $ 15,800 $ 10,000 FY'22: Item was not budgeted for current fiscal year and deals with the Wynwood BID's attempt to submit a proposal to the Miami Dade County TPO for the analyzation of a train station on North Miatni and NW 27 St., which was submitted as a possible station location_ The Wynwood BID allocated finding mid -year for approval of a Tri-Rail station feasibility study that was conducted to look at current demographics, number of schools, residents, projected development and other statistics that were requested by the TPO. Public Sidewalk Rubber Mulch Initiative to prevent trip & falls - Donation to City of Miami PW $ 12,000 $ - $ 12,000 $ 12,000 $ 25,000 FY'23: The Wynwood BID has requested funding to assist in preventing trip and falls along major thoroughfares on NW 2 Ave and North Miami Ave, as needed. FY'22: Requested funds for this current fiscal year will focus on North Miami Avenue, now that the street is finished before the end of this fiscal year. The BID has been donating installations on NW 2nd Ave and North Miami for (4) four years, in an effort to provide safety to visitors and pedestrians. Wynwood Way Finding Banners $ 30,000 $ - $ 10,000 $ 10,000 $ 15,000 FY:23 The Wynwood BID will budget less than PY'22, in light of the trend of the banner dues from the previous year. The banners are used for different special event partnerships throughout the year, ie. Basel Week, We Trek, Pride, and other new everts. FY'22: - The Wynwood B1T) has used funds for temporary banners for the application of sidewalk cafe permit holders, totaling $20,573. The Museo Vault banner, pole and trash bin logo faceplates totaled $10,447. The Wynwood BID currently has 164 total water baricades, via BID donation, to Wynwood restaurants during the pandemic. Total: • - $- - 247,800 - $ 3,589 -. $- .388,600 -$ .372,189 $ 205t000