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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12145 Date: 06/16/2022 Commission Meeting Date: 07/28/2022 Type: Resolution Subject: Bid Waiver - I SEE CHANGE Purpose of Item: Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All A resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings, attached and incorporated as "Exhibit A'), pursuant to section 18-85(a) of the Code of the City of Miami, Florida, as amended; waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City") to establish a contract for the provision of Resilience Data and Engagement Services by I See Change, Inc. ("ISC") for the City's Department of Resilience and Public Works ("RPW'), for a period of one (1) year with the option to renew for three (3) additional one-year periods, allocating funds from Account Nos. 00001.208000.531000.00000, 00001.201200.531000.00000, and various other funding services, subject to the availability of funds and budget approval at the time of need; authorizing the City Manager to negotiate and execute an agreement in a form acceptable to the City Attorney, further authorizing the City Manager to negotiate and execute all other documents, including any amendments, modifications, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable laws and regulations, as may be necessary for said purpose. Background of Item: ISC is an organization that provides a stormwater and climate data engagement platform and services. The services provided give a voice to community members in the process of planning and designing major infrastructure projects as well as creating a direct line of communication to public works officials to improve response to infrastructure operations and maintenance challenges. Under a Knight Foundation funded program, ISC has already proven to improve City outcomes in its efforts to address climate impacts. The platform is regularly used by the Department of Public Works to coordinate and communicate direct service requests to clean and repair storm drains and deploy pumps. The City has decided to continue the services to further engage, collect data, and coordinate monitoring of urban heat, coastal changes, green infrastructure, and pollution. The annual cost of services will have a value of approximately $72,000 ($288,000.00 in the aggregate). Budget Impact Analysis Item is NOT funded by Bonds Item is NOT Related to Revenue Item is an Expenditure Total Fiscal Impact: $72,000 annually ($288,000 in the aggregate) General Account No.: 00001.208000.531000.0000; 00001.201200.531000.00000; various other Reviewed B Department of Resilience and Public Works Review Completed 06/16/2022 2:43 PM Office of Management and Budget Donovan Dawson Office of Management and Budget Marie Gouin Department of Procurement Annie Perez City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Pablo Velez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the City Clerk City Clerk's Office Juvenal Santana Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 07/07/2022 10:39 AM 07/07/2022 4:20 PM 07/07/2022 4:26 PM 07/12/2022 9:50 AM 07/12/2022 9:53 AM 07/12/2022 12:41 PM 07/14/2022 1:14 AM 07/14/2022 11:04 AM 07/28/2022 9:00 AM 08/01/2022 6:28 PM City of Miami Legislation Resolution Enactment Number: R-22-0279 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12145 Final Action Date:7/28/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE'), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") TO ESTABLISH AN AGREEMENT FOR THE PROVISION OF RESILIENCE DATA AND ENGAGEMENT SERVICES BY ISEECHANGE, INC., A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("ISC"), FOR THE CITY'S DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'), FOR AN INITIAL PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM RPW ACCOUNT NOS. 00001.208000.531000.00000, 00001.201200.531000.00000, AND SUCH OTHER VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH ISC, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, ISeeChange, Inc., a foreign profit corporation authorized to conduct business in Florida ("ISC"), provides a signature platform product for public sector agencies seeking to engage communities in real time regarding hyperlocal flooding, extreme heat, climate adaption, infrastructure and other resilience elements ("Services"); and WHEREAS, from 2019 to 2021, the ISC received a grant from the Knight Foundation that funded its work with the City of Miami ("City") on crowd -sourced flood monitoring, at no cost to the City, inclusive of custom mapping, email integrations, data exports, pathways to support municipal operations, flood modeling and infrastructure project design; and WHEREAS, the City has used the ISC to decrease response times during tropical storms, generate over $20 million in resilience grant support, and coordinate/communicate direct services requests to clean and repair storm drains and deploy pumps; and WHEREAS, the City wishes to continue the current work with the ISC and pay for the Services with City funds, with the intent going forward of paying for flood monitoring via the City's Department of Resilience and Public Works ("RPW'), as this platform is now part of RPW's standard operating procedures, with any other monitoring that is facilitated by the ISC paid for by the Office of Resilience and Sustainability; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager has waived competitive sealed bidding methods via a recommendation and written finding, attached and incorporated as Exhibit "A", with reasons supporting the conclusion that the same are not practicable or advantageous to the City to establish an agreement with the ISC for said Services ("Agreement"); and WHEREAS, said bid waiver requires ratification, confirmation, and approval of the City Commission by a four -fifths (4/5ths) affirmative vote after an advertised public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendation and written finding, attached and incorporated as Exhibit "A", pursuant to Section 18-85(a) of the City Code, waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City to establish an Agreement for the provision of the Services by ISC for the RPW, for an initial period of one (1) year with the option to renew for three (3) additional one (1) year periods, are hereby ratified, confirmed, and approved. Section 3. Funds shall be allocated from RPW Account Nos. 00001.208000.531000.00000, 00001.201200.531000.00000 and such other various sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute the Agreement with ISC, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, modifications, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: