HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #12129
Date: 06/14/2022
Commission Meeting Date: 07/28/2022
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Rental of Medical and Industrial Gases Cylinders
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received on April 22, 2022, pursuant to Invitation for Bid ("IFB") No.
1486386, from the sole responsive and responsible Bidder, Liquid 02 Transfills, Inc.
("Liquid 02 Transfills") for the rental of medical and industrial gases cylinders, on an as
needed basis, for the City of Miami's Fire Rescue Department ("Fire") and General
Services Administration Department ("GSA"), for an initial term of three (3) years with
the option to renew for one (1) additional two (2) year period; allocating funds from
Fire's General Fund Account number 00001.184010.552100.0000.00000, GSA's
General Fund Account number 05001.242000.544000.0000.00000, and other sources
of funds, subject to the availability of funds and budgetary approval at the time of need;
Authorizing the City Manager to negotiate and execute any and all documents, including
any amendments, renewals, and extensions subject to all allocations, appropriations
and budgetary approvals having been previously made, compliance with applicable
provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and
Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form
acceptable to the City Attorney, and in compliance with all applicable laws, rules and
regulations, as may be deemed necessary for said purpose.
Background of Item:
On March 28, 2022, Department of Procurement ("Procurement") on behalf of Fire and
GSA issued IFB No. 1486386, rental of medical and industrial gases cylinders, under
full and open competition. As required by the Procurement Code, the IFB was
advertised and issued online. On April 22, 2022, at the bid closing one (1) bid was
received. The bid response was evaluated and tabulated following the guidelines
directed in the IFB. Procurement is recommending award to Liquid 02 Transfills, the
sole responsive and responsible Bidder, per bid specifications. The estimated contract
amount is $20,000.00 annually (approximately $100,000.00 for all five (5) years in the
aggregate).
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$20,000.00 annually (Approximately $100,000.00 in the aggregate)
Fire General Fund Account No.: 00001.184010.552100.0000.00000
GSA General Fund Account No.: 05001.242000.544000.0000.00000
Department of Procurement
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Annie Perez
Calvin Fifer
Marie Gouin
Annie Perez
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Nicole Ewan
City Clerk's Office
Reviewed B
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
06/14/2022 1:24 PM
06/15/2022 2:33 PM
06/15/2022 8:05 PM
06/16/2022 11:47 AM
06/16/2022 2:37 PM
07/07/2022 10:12 AM
07/18/2022 8:38 PM
07/19/2022 11:11 AM
07/28/2022 9:00 AM
08/01/2022 6:23 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0266
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 12129 Final Action Date:7/28/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED ON APRIL 22, 2022, PURSUANT TO INVITATION FOR BID ("IFB") NO.
1486386, FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, LIQUID 02
TRANSFILLS, INC., A FLORIDA PROFIT CORPORATION ("LIQUID 02
TRANSFILLS"), FOR THE RENTAL OF MEDICAL & INDUSTRIAL GASES
CYLINDERS, ON AN AS NEEDED BASIS, FOR THE CITY OF MIAMI ("CITY") FIRE
RESCUE DEPARTMENT ("FIRE") AND GENERAL SERVICES ADMINISTRATION
DEPARTMENT ("GSA"), FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE
OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD;
ALLOCATING FUNDS FROM FIRE GENERAL FUND ACCOUNT NO.
00001.184010.552100.0000.00000, GSA GENERAL FUND ACCOUNT NO.
05001.242000.544000.0000.00000 AND SUCH OTHER VARIOUS SOURCES OF
FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Fire Rescue Department ("Fire") and General
Services Administration Department ("GSA") have a continuous need for the rental of cylinders
of medical and industrial gases; and
WHEREAS, on March 28, 2022, the City's Department of Procurement ("Procurement"),
on behalf of Fire and GSA, issued Invitation for Bids ("IFB") No. 1486386 for the Rental of
Medical & Industrial Gases Cylinders, for an initial term of three (3) years with the option to
renew for one (1) additional two (2) year period; and
WHEREAS, on April 22, 2022, Procurement received one (1) bid response to the IFB,
which was evaluated and tabulated following the required guidelines of the IFB; and
WHEREAS, Liquid 02 Transfills, Inc., a Florida profit corporation ("Liquid 02 Transfills"),
was deemed the sole responsive and responsible Bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on April 22, 2022, pursuant to IFB No. 1486386, from the
sole responsive and responsible Bidder, Liquid 02 Transfills, for the Rental of Medical &
Industrial Gases Cylinders, on an as needed basis, for Fire and GSA, for an initial term of three
(3) years with the option to renew for one (1) additional two (2) year period, is hereby accepted.
Section 3. Funds shall be allocated from Fire General Account No.
00001.184010.552100.0000.00000, GSA General Account No.
05001.242000.544000.0000.00000, and such other various sources of funds, subject to the
availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity kkor ey 7/19/2022
1 The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.