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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12050 Date: 05/31/2022 Commission Meeting Date: 07/19/2022 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Auth. City Manager - Accept IFB Golden Fence and Louminel Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bids received on April 8, 2022 pursuant to Invitation for Bid ("IFB") No. 1338386 from the two (2) lowest responsive and responsible Bidders on a Primary and Secondary basis, Golden Fence Company, Inc., ("Golden Fence") Primary, and Louminel General Contractor LLC, ("Louminel") Secondary, to furnish and install fences, Citywide, on an as needed basis, for an initial contract term of three (3) years, with the option to renew for one (1) additional two (2) year period, allocating funds from various end user accounts, and/or other various sources of funds from the user Departments and Agencies, subject to the availability of funds and budgetary approval, at the time of need. Further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On January 14, 2022, the Department of Procurement ("Procurement"), issued IFB No. 1338386, Furnish and Install Fences, Citywide, on an as needed basis. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal ("BidSync"). On April 8, 2022, at the bid closing, three (3) bids were received. The bids were evaluated and tabulated following the guidelines published in the bid. One (1) Bidder was found non -responsive as they did not meet the minimum number of years in the business (three (3) consecutive years) as required by the solicitation. Two (2) Bids were deemed responsive and the Bidders responsible. Procurement is recommending award on a Primary and Secondary basis, to Golden Fence (Primary) and Louminel (Secondary), which met all requirements, per the bid specifications, and are the responsive and responsible Bidders. The estimated contract amount is $300,000 annually (approximately $1,500,000 for all five (5) years in the aggregate). Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $300,000 Annually (Approximately $1,500,000 for five (5) years in the aggregate) General Account No.: Various End User Accounts Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Clerk Annie Perez Calvin Fifer Marie Gouin Carolina Aguila Arthur Noriega V Valentin J Alvarez Pablo Velez Victoria Mendez Nicole Ewan Nicole Ewan City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Meeting Rendered Completed 06/01/2022 12:56 PM Completed 06/02/2022 11:52 AM Completed 06/06/2022 9:29 PM Skipped 06/09/2022 11:14 AM Completed 06/13/2022 4:41 PM Completed 06/16/2022 2:01 PM Completed 06/27/2022 11:58 AM Completed 06/28/2022 8:54 AM Completed 07/14/2022 9:00 AM Completed 07/19/2022 9:00 AM Completed 07/21/2022 10:53 AM City of Miami Legislation Resolution Enactment Number: R-22-0253 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12050 Final Action Date:7/19/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS RECEIVED ON APRIL 8, 2022, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1338386, FROM THE TWO (2) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS, ON A PRIMARY AND SECONDARY VENDOR BASIS, WITH GOLDEN FENCE COMPANY, INC., A FLORIDA PROFIT CORPORATION ("GOLDEN FENCE"), AS THE PRIMARY VENDOR, AND LOUMINEL GENERAL CONTRACTOR LLC, A FLORIDA LIMITED LIABILITY COMPANY ("LOUMINEL"), AS THE SECONDARY VENDOR, TO FURNISH AND INSTALL FENCES, CITYWIDE, ON AN AS NEEDED BASIS, FOR AN INITIAL TERM OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD; ALLOCATING FUNDS FROM THE VARIOUS USER DEPARTMENT AND AGENCY ACCOUNTS AND/OR SUCH OTHER VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a continuous need for the request of fencing services for various types of properties within City limits; and WHEREAS, on January 14, 2022, the City's Department of Procurement ("Procurement") issued Invitation for Bid ("IFB") No. 1338386 to establish a contract, on a Primary and Secondary Vendor basis, to furnish and install fences, Citywide, on an as needed basis, for an initial term of three (3) years, with the option to renew for one (1) additional two (2) year period; and WHEREAS, on April 8, 2022, Procurement received three (3) bid responses to the IFB, which were evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, the lowest responsive and responsible bidders were Golden Fence Company, Inc., a Florida profit corporation ("Golden Fence"), as the Primary Vendor, and Louminel General Contractor LLC, a Florida limited liability company ("Louminel"), as the Secondary Vendor; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received on April 8, 2022, pursuant to IFB No. 1338386, from the two (2) lowest responsive and responsible bidders, on a Primary and Secondary Vendor basis, with Golden Fence as the Primary Vendor and Louminel as the Secondary Vendor, to furnish and install fences, Citywide, on an as needed basis, for an initial term of three (3) years, with the option to renew for one (1) additional two (2) year period, are hereby accepted. Section 3. Funds shall be allocated from the various end user department and agency accounts and/or such other various sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 6/28/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.