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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #12012 Date: 05/20/2022 Commission Meeting Date: 07/19/2022 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Auth. City Manager — Hire Grant Funded Positions Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to approve the creation and subsequent hiring of one (1) Grant Funded Budget and Financial Support Advisor and one (1) Grant Funded Administrative Aide II for the City's Department of Fire -Rescue ("Fire"), as required pursuant to Resolution No. R-21-0402 and Resolution No. R-21-0408, to better assist Fire with the administration of current and future grants awarded by the United States Department of Homeland Security's Securing the Cities Program which are intended to enhance regional capabilities in detecting, identifying, and responding to radiological and nuclear threats. Background of Item: The Department of Fire -Rescue ("Fire"), through its Division of Emergency Management ("DEM"), serves as the lead agency of the Miami Region, from Monroe to Palm Beach Counties, for the Department of Homeland Security's Securing the Cities Grant Program ("Program") which generated $2.95M in regional funding for FY-2020. As the lead agency, Fire is responsible for the overall administration of the Program which includes twenty-one (21) other principal partner agencies ("Partners"). Consequently, DEM is in need of administrative support personnel to effectively manage this Program and ensure that both Fire and its Partners maintain compliance with the Program's strict grant requirements to not put the grant at risk. Furthermore, this request shall have no impact to the City's General Fund as the salaries and fringe benefits of the requested support personnel shall be 100% funded by said Program. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $118,393.52 Special Revenue Account No: 11000.189000.512000.0000.00000 (Salaries) 11000.189000.521000.0000.00000 (Fringe) Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Ty McGann Johnny Duran Eloy Garcia Pedro Lacret Marie Gouin Arthur Noriega V Valentin J Alvarez Thomas M. Fossler Victoria Mendez Nicole Ewan Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Fire Department Review Completed 05/31/2022 10:14 AM Fire Budget Review Completed 06/01/2022 7:28 AM Fire Chief Review Completed 06/01/2022 9:15 AM Budget Analyst Review Completed 06/02/2022 9:12 AM Budget Review Completed 06/02/2022 10:13 AM City Manager Review Completed 06/02/2022 6:27 PM Legislative Division Review Completed 06/03/2022 1:47 PM ACA Review Completed 06/30/2022 3:27 PM Approved Form and Correctness Completed 07/01/2022 7:36 AM Meeting Completed 07/14/2022 9:00 AM Meeting Completed 07/19/2022 9:00 AM Signed by the Mayor Completed 07/21/2022 12:14 PM Signed and Attested by the City Clerk Completed 07/21/2022 12:17 PM Rendered Completed 07/21/2022 12:17 PM City of Miami Legislation Resolution Enactment Number: R-22-0241 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12012 Final Action Date:7/19/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO APPROVE THE CREATION AND SUBSEQUENT HIRING OF ONE (1) GRANT -FUNDED BUDGET AND FINANCIAL SUPPORT ADVISOR AND ONE (1) GRANT -FUNDED ADMINISTRATIVE AIDE II IN THE DEPARTMENT OF FIRE - RESCUE ("FIRE"), AS REQUIRED PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER 23, 2021 AND RESOLUTION NO. R-21-0408 ADOPTED OCTOBER 1, 2021; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO CREATE SAID POSITIONS FOR FIRE; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, the Department of Fire -Rescue ("Fire"), through its Division of Emergency Management ("DEM"), serves as the lead agency of the Miami Region, from Monroe to Palm Beach Counties, for the United States Department of Homeland Security's Securing the Cities Grant Program ("Program"); and WHEREAS, the Program generated $2.95M in funding for Fiscal Year ("FY") 2020 intended to enhance regional capabilities in detecting, identifying, and responding to radiological and nuclear threats; and WHEREAS, as the lead agency, Fire is responsible for the overall administration of the Program which includes twenty-one (21) other principal partner agencies ("Partners"); and WHEREAS, Fire is in need of administrative support personnel to effectively manage this Program and ensure that both Fire and its Partners maintain compliance with the Program's strict grant requirements to not put the grant at risk; and WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R- 21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021, and ending September 30, 2022, ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in Fire to be effective, the City Commission must first confirm the creation or change of such positions by an affirmative vote, and (ii) requiring that, notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of Fire; and WHEREAS, pursuant to the City Commission's directives, Fire is requesting Commission approval to create and subsequently hire two (2) new civilian positions consisting of one (1) Grant Funded Budget and Financial Support Advisor and one (1) Grant Funded Administrative Aide II ("Positions") to better assist Fire with the administration of current and future grants awarded by the Program; and WHEREAS, the salaries and fringe benefits of the requested support personnel shall be 100% funded by the Program; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary, legally allowed, and applicable in order to create and hire the Positions; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to approve the creation and subsequent hiring of two (2) new civilian positions for Fire consisting of one (1) Grant Funded Budget and Financial Support Advisor and one (1) Grant Funded Administrative Aide II, as required pursuant to Resolution No. R-21-0402 adopted September 23, 2021, and Resolution No. R-21- 0408 adopted October 1, 2021. Section 3. The City Manager is authorized' to make any necessary changes to adjust, amend, and appropriate to the Fiscal Year 2021-22 operating budget, five-year financial plan, strategic plan, and multi -year capital plan regarding city services and resources as necessary, legally allowed, and applicable in order to create and hire said positions for Fire. Section 4. Certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 7/172022 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.