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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11730 Date: 03/22/2022 Commission Meeting Date: 06/09/2022 Requesting Department: Office of Management and Budget Sponsored By: District Impacted: Various Type: Resolution Subject: Amendment - Operating Budget FY '21-'22 Purpose of Item: To propose amendments to the FY 2021-22 Adopted Budget resolution for the General Fund. Background of Item: See the attached memorandum following the proposed legislation. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $56,039,000 (GF $21,565,000 & SF $34,474,000) General Account No: Various Accounts Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Marie Gouin Miriam Arcia Arthur Noriega V Valentin J Alvarez Richard Appleton Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Richard Appleton Victoria Mendez City Clerk's Office Reviewed B Department Head Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Meeting Completed Skipped Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 05/31/2022 5:36 PM 05/31/2022 7:35 PM 05/31/2022 7:54 PM 05/31/2022 8:36 PM 05/31/2022 10:00 PM 06/09/2022 9:00 AM 06/17/2022 3:45 PM 06/17/2022 3:51 PM 07/27/2022 10:08 AM 07/27/2022 10:16 AM Completed 07/27/2022 1:14 PM City of Miami Legislation Resolution Enactment Number: R-22-0208 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11730 Final Action Date:6/9/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, AMENDING APPROPRIATIONS RELATING TO THE 2021-2022 FISCAL YEAR ADOPTED OPERATING BUDGET PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED ON SEPTEMBER 23, 2021, THE FIVE-YEAR FINANCIAL PLAN, THE STRATEGIC PLAN, AND THE MULTI -YEAR CAPITAL PLAN PURSUANT TO RESOLUTION NO. R-21-0353 ADOPTED ON SEPTEMBER 13, 2021, ALL AS AMENDED (COLLECTIVELY, THE "BUDGET"); AUTHORIZING THE CITY MANAGER TO MAKE ADJUSTMENTS AND AMENDMENTS TO THE BUDGET, AND ANY PART THEREOF, REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER, DESIGNATED OFFICIALS, AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. R-21-0402, adopted a General Fund budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, it is necessary to make corresponding adjustments to the budget for the General Fund as previously amended by City Commission on October 1, 2021 pursuant to Resolution No. R-21-0408, on November 18, 2021 pursuant to Resolution No. R-21-0462, on December 9, 2021 pursuant to Resolutions No. R-21-0512 and R-21-0514, on January 13, 2022 pursuant to Resolution No. R-22-0025, on February 10, 2022 pursuant to Ordinance No. 14046, on February 10, 2022 pursuant to Resolution No. R-22-0034, on February 24, 2022, pursuant to Resolution No. R-22-0079, and on May 12, 2022 pursuant to Resolution No. R-22-0159; and WHEREAS, the Debt Service Fund appropriation and the Internal Service Fund in the Adopted Budget, as amended, remain unchanged; and WHEREAS, the Special Revenue Fund appropriation in the Adopted Budget, as amended, is being changed from $334,603,000 to $334,703,000, pursuant to Resolution No. R- 21-0462, and to $334,853,000, pursuant to Resolution No. R-21-0514; and WHEREAS, the City Administration recommends this amendment to the Fiscal Year 2021-22 Adopted Budget ("Amendment No. 8"), in which the Adopted Budget's General Fund appropriation be changed from $877,301,000 to $898,866,000, and the total Adopted Budget for all non -capital funds to be accordingly changed from $1,368,302,000 to $1,424,641,000; and WHEREAS, the City Administration also recommends this amendment to the Fiscal Year 2021-22 Multi -Year Capital Plan, which was adopted on September 13, 2021 pursuant to Resolution No. R-21-0353, as subsequently amended on October 1, 2021 pursuant to Resolution No. 21-0408, on November 18, 2021 pursuant to Resolution No. R-21-0459, and on March 24, 2020 pursuant to Resolution No. R-22-0130 (collectively, "Adopted Capital Plan"), in order to allocate all transfers -out to the Adopted Capital Plan ("Amendment No. 4"); and WHEREAS, the City Manager's Memorandum, dated May 31, 2022, and the attachments thereto, all attached and incorporated as Exhibit "A" ("City Manager's Memorandum") sets forth the detailed information for this Fiscal Year 2021-22 Adopted Budget Amendment No. 8 and for this Adopted Capital Plan Amendment No. 4; and WHEREAS, in addition to the amendment contemplated herein, the City Commission shall also consider another amendment to the Adopted Capital Plan, as amended hereby, to allocate all transfers -out to Adopted Capital Plan, as amended; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, the General Fund appropriation is being changed from the Adopted Budget of $877,301,000 to $898,866,000; and WHEREAS, the total Special Revenue Fund appropriation changes from $334,853,000 to $369,627,000; and WHEREAS, the total Debt Service Fund appropriation of $67,769,000 remains unchanged; and WHEREAS, the total Internal Service Fund appropriation of $88,379,000 remains unchanged; and WHEREAS, it is necessary to make corresponding adjustments to the Adopted Budget and the Adopted Capital Plan; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERAL FUND Appropriation Departments, Boards and Offices: Mayor $ 2,636,000 Commissioners 9,258,000 City Manager 5,804,000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 591,000 Code Compliance 9,413,000 Communications 1,628,000 Equal Opportunity and Diversity Programs 585,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 7,824,000 Building 23,071,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Solid Waste 42,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 286,938,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,079,000 Transfers - Out 79,554,000 Total $ 898,866,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND REVENUES Property Taxes $ 453,802,000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 24, 541, 000 Fines and Forfeitures 7,189,000 Intergovernmental Revenues 88,062,000 Licenses and Permits 66,609,000 Other Revenues (Inflows) 19,081,000 Charges for Services 118,726,000 TOTAL GENERAL FUND $ 898,866,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 25,118,000 Special Obligation Bonds 42,651,000 TOTAL DEBT SERVICE FUNDS $ 67,769,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes $ 20,236,000 Transfers -In and Other Revenues 47,533,000 TOTAL DEBT SERVICE FUNDS $ 67,769,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services BayfrontlRiverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 2,204,000 13,000 18,085,000 5,602,000 4,200,000 136,000 6,596,000 28,502,000 3,786,000 14,506,000 1,137,000 7,946,000 85,000 1,705,000 64,347,000 2,557,000 778,000 1,860,000 7,253,000 27,252,000 33,337,000 100,000 137,640,000 $ 369,627,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDSREVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 369,627,000 $ 369,627,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26,816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources TOTAL INTERNAL SERVICE FUND $ 88,379,000 $ 88,379,000 Section 10. The following appropriations for capital projects are made based on the Adopted Capital Plan, as amended by this Amendment No. 4 to the Adopted Capital Plan, and based on the transfer -out from General Fund in the total amount of $4,714,000 and Special Revenue Fund in the total amount of $4,437,000, all as set forth in Attachment "D" of Exhibit "A," attached and incorporated. Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized1 to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose Section 12. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Budget, Five -Year Financial Plan, Strategic Plan, and Adopted Capital Plan, all as amended. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized1 to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 15. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2021-22 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 26. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.