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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11887 Date: 04/22/2022 Commission Meeting Date: 06/09/2022 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Solid Waste Truck Wash Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received on March 18, 2022, pursuant to Invitation for Bid ("IFB") No. 1476386, from the lowest responsive and responsible Bidder, Ameri-Clean Pumping, Inc. ("Ameri-Clean Pumping") for the provision of monthly maintenance services to the Solid Waste Truck Wash Facility, for the City of Miami's Solid Waste Department ("Solid Waste"), for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period; allocating funds from Solid Waste's General Fund Account number 04001.213000.534000.0000.00000, and other various sources of funds from the user Department and Agencies, subject to the availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On February 23, 2022, Department of Procurement ("Procurement") on behalf of Solid Waste Department ("Solid Waste") issued IFB No. 1476386, monthly maintenance services to the Solid Waste Truck Wash Facility, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. On March 18, 2022, two (2) bids were received. All bid responses were evaluated and tabulated following the guidelines published in the IFB, one (1) bid was deemed non- responsive. The bid received from Bubbles Power Clean, Corp, was deemed non- responsive as the company failed to submit the Certification Statement, as required in the solicitation. Procurement is recommending award to Ameri-Clean Pumping, the lowest responsive and responsible Bidder, per bid specifications. The estimated contract amount is $18,000.00 annually (Approximately $90,000.00 for all five (5) years in the aggregate). Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $18,000.00 annually (Approximately $90,000.00 in the aggregate) General Account No.: 04001.213000.534000.0000.00000 Department of Solid Waste Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Wade Sanders Aniska Elliott Marie Gouin Annie Perez Natasha Colebrook -Williams Valentin J Alvarez Arthur Noriega V Valentin J Alvarez Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review ACA Review Approved Form and Correctness Meeting Rendered Completed 05/25/2022 12:05 PM Completed 05/25/2022 12:28 PM Completed 05/25/2022 8:41 PM Completed 05/26/2022 10:02 AM Completed 05/26/2022 3:06 PM Completed 05/27/2022 8:42 AM Completed 05/31/2022 9:03 AM Skipped 05/25/2022 9:06 AM Completed 05/31/2022 11:07 AM Completed 05/31/2022 12:54 PM Completed 06/09/2022 9:00 AM Completed 06/15/2022 7:48 PM City of Miami Legislation Resolution Enactment Number: R-22-0198 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11887 Final Action Date:6/9/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED ON MARCH 18, 2022, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1476386, FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, AMERI- CLEAN PUMPING, INC., A FLORIDA PROFIT CORPORATION ("AMERI-CLEAN PUMPING"), FOR THE PROVISION OF MONTHLY MAINTENANCE SERVICES FOR THE SOLID WASTE TRUCK WASH FACILITY, FOR THE CITY OF MIAMI ("CITY") SOLID WASTE DEPARTMENT ("SOLID WASTE"), FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD; ALLOCATING FUNDS FROM SOLID WASTE GENERAL FUND ACCOUNT NO. 04001.213000.534000.0000.00000 AND SUCH OTHER VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENT AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Solid Waste Department ("Solid Waste") has a continuous need for monthly maintenance services for the Solid Waste Truck Wash Facility; and WHEREAS, on February 23, 2022, the City's Department of Procurement ("Procurement"), on behalf of Solid Waste, issued Invitation for Bid ("IFB") No. 1476386 for the provision of monthly maintenance services for the Solid Waste Truck Wash Facility, for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period; and WHEREAS, on March 18, 2022, Procurement received two (2) bid responses to the IFB, which were evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, Ameri-Clean Pumping, Inc., a Florida profit corporation ("Ameri-Clean Pumping"), was the lowest responsive and responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on March 18, 2022, pursuant to IFB No. 1476386, from the lowest responsive and responsible bidder, Ameri-Clean Pumping, for the provision of monthly maintenance services for the Solid Waste Truck Wash Facility, for Solid Waste, for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period, is accepted. Section 3. Funds shall be allocated from Solid Waste General Fund Account No. 04001.213000.534000.0000.00000 and such other various sources of funds from the user department and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: nd" ez, City Httor ey 5/31/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.