HomeMy WebLinkAboutBack-Up DocumentsCity of Miami Police HQ Community Value CityofMiamiCP_CFHP3
Work Plan:
City of Miami Police Headquarters, located at 400 NW 2nd Avenue, Miami, FL, is a critical
facility providing essential and direct services to the community.
The Office of Capital Improvements conducted a visual investigation and evaluation of the
current conditions of the building to identify the scope of work necessary to increase the overall
resiliency of this important facility.
The scope of work includes:
1) Hardening the station exterior building envelope, including installation of impact
resistant windows and front doors. Current windows are not impact resistant, several
windows are broken or cannot be closed properly. The impact windows will sustain
hurricane force winds and wind-borne debris preventing destructive winds from
compromising the facility and residents safety. In addition, Existing windows are also
causing humidity problems inside the building which leads to degradation of the
structure, interior spaces, computer and communication equipment.
2) Upgrading the Electrical Main Switchgear and the Emergency Power Supply System.
The main switchgear is currently operating at 100% capacity. A detailed load capacity
will also be part of the project to determine the exact capacity increase require for the
system.
3) Replacing HVAC Air Handling Units, Chill Water Piping and Controls.
The entire scope can be completed with a total budget of $9,362,000,000. The project design
phase can begin in Fiscal Year 2021 with construction in Fiscal Year 2023 as shown in the
Implementation Plan.
Strategic Plan:
The City of Miami has professional personnel in various departments ready to support the
execution of this significant project. To ensure its implementation, the project will be added to the
Office of Capital Improvements (OCI) Portfolio. OCI's mission is to manage and deliver all
capital construction projects on schedule and on budget, satisfying the needs of the community
and the expectation of the client department; in this case the Miami Police Department.
The OCI Assistant Director for Project Delivery, the Project Manager and Construction
Manager will play key roles in the successful delivery of the project. They will facilitate the
completion of the various construction related phases of the project including Planning, Design,
Permitting, Bid/Award and Construction. This will involve working with key stakeholders such
as the Office of Grants, Procurement Department, Miami Police Department, and the City
Permitting Departments (Building, Planning, and Zoning if applicable).
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City of Miami Police HQ Community Value CityofMiamiCP_CFHP3
Under the direction of the OCI Assistant Director, the Project Manager will be responsible
for managing all construction related aspects of the project including scope control, cost control,
and schedule, during the planning, design, dry run, permitting, and construction phase. The Project
Manager will work directly with the Procurement Department to procure services from the
Architectural/Engineering (A/E) Consultant. The A/E Consultant will be responsible for obtaining
as -built information, preparing design and construction documents, and providing Construction
Administration Services.
The OCI Construction Manager will oversee all aspects of the Construction Phase. The
OCI Construction Manager will work directly with the OCI Project Manager, Grants Manager and
the Procurement Department to select the General Contractor in accordance with the Florida 2017
Statue: 255.20 (or latest) and federal/grant regulations. The primary tasks of the Construction
Manager will be to direct and assist the General Contractor in various key tasks including
coordination with the Miami Police Department to minimize any disruption in the Headquarters
Building, ensure the General Contractor obtains all the permits, ensure the General Contractor
adheres to the construction documents and coordinate the necessary inspections. The Construction
Manager will also monitor and report the progress of construction, review the Contractor's pay
requisition and coordinate the substantial and final completion inspections with all the applicable
stakeholders.
The Project Manager and Construction Manager to be assigned to this project will have
significant experience managing projects of similar scope and complexity. An OCI Project
Coordinator will also be assigned to serve as a liaison between the Project Manager and key
personnel in Procurement Department, Emergency Management Police, and the City Permitting
Departments (Building, Planning, and Zoning, if applicable). The OCI Project Coordinator will
work with the Grants Manager to ensure the City of Miami is complying with the necessary
CDBG-MIT reporting and other requirements.
Finally, the City of Miami plans to monitor and control the project using the recently adopted
eBuilder Construction Program Management system; which provides a world -class platform for
management of capital projects through integration, transparency, and collaboration.
The Procurement Department will oversee the procurement of A/E, contractors and others.
They will ensure that bidding documents include all the language necessary to comply with federal,
state and local requirements and regulations.
Project Implementation Team Members:
- OCI Assistant Director
- OCI Project Manager
- OCI Construction Manager
- OCI Project Coordinator
- Architecture/Engineering Consultant
- General Contractor
- Miami Police Department (SME)
- Grant Manager
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City of Miami Police HQ Community Value CityofMiamiCP_CFHP3
- Procurement Department
Key Project Personnel:
Name: Jorge L. Mora
Position: Assistant Director, Office of Capital Improvements, Project Delivery
Miami native and longtime public servant Jorge Mora is the Assistant Director of Capital
Improvements for the City of Miami. In this capacity, Jorge directs the planning, design and
construction processes for facilities and infrastructure projects. These projects include roads,
public marinas, parks, police stations, fire stations, community centers, coastal infrastructure and
climate resilience plans.
Prior to joining the City's Office of Capital Improvements, Jorge worked for Miami -Dade County
for 20 years with vast experience in government construction management, project management,
and operations. Mr. Mora has a B.A. in Economics and a Project Management Certificate from
Florida International University, and a Certified Construction Contract Administrator from the
Construction Specification Institute (CSI).
Mr. Mora will oversee the delivery of the entire project, from resources assignment, through
execution, monitoring, and completion. He will work closely with the Project Manager,
Construction Manager from the project inception to the end of construction.
Name: Richard Perez
Position: Police Major, Support Services Section
Major Perez is the Commander of the Support Services Section which houses the Building
Maintenance Detail. Major Perez will serve as the Grant Manager for this project. Major Perez
will be responsible for obtaining City Commission approval for the grant contract, ensuring
compliance with contractual obligations and submitting programmatic/financial reports. OCI will
ensure that construction contracts adhere CBG-MIT program regulations. He will work directly
with the Miami Police Budget Section for reimbursement requests to be submitted properly and in
a timely manner. Major Richard Perez began his Miami Police career in 1996 as a Police Officer
assigned to the city's West Little Havana neighborhood. He has attained the civil service ranks of
Sergeant and Lieutenant and has served in each of the agency's three operational divisions. He
was promoted to the executive staff rank of Commander in 2015 and attained the rank of Police
Major in 2016. He has served as the commanding officer of the Professional Compliance Section,
the Special Operations Section, and currently commands the Support Services Section. Major
Perez holds a master's degree in Executive Management from St. Thomas University and a Lean
Six Sigma Greenbelt certification from Florida International University.
Name: Angel Blanco
Position: Facility Maintenance Manager
Angel Blanco has served as the Miami Police Department's Facility Maintenance Supervisor since
2016. He is responsible for planning, servicing, and maintaining MPD's facilities and supervises
a staff of 6 maintenance professionals. He will be responsible for the maintenance of the building
and equipment once construction is completed. He has more than 34 years of experience in High
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pressure steam plant and facilities operations, and over the course of his private sector career held
the titles of Director of Engineering , Chief Engineer, Director of Facilities and President of SBC
Construction. Mr. Blanco holds numerous professional certifications in High -Rise fire safety,
general contracting, and engineering. He will serve as the Miami Police Department SME and will
directly work with Project and Construction Managers to ensure contractors performing work on
the facility minimize building disruptions and complete work in accordance to MPD requisites.
Name: Annie Perez
Position: Director, Procurement Department
Ms. Perez will oversee all procurement processes to ensure compliance with federal regulation,
including Davis -Bacon and Section 3 requirements. As Director of Procurement for the City of
Miami since July 2014, Ms. Annie Perez manages a department of twenty (20) procurement
professionals and is responsible for the procurement of all goods and services for the City,
architectural and engineering services, construction procurements, and public works improvement
procurements. Ms. Perez is certified as a Certified Public Purchasing Officer (CPPO),
Procurement Disaster Assistance Training Supervisor (Florida SERT), IS-00700 National Incident
Management System An Introduction and IS-00800 National Response Framework, An
Introduction. During her tenure at the City, she has developed a Local Disabled Veteran's
Workforce Pilot Program, a Pre -qualification Pool of Contractors for City Construction Projects
Pilot Program, established the Direct Purchasing of Construction Materials Program that saves the
City thousands of dollars in sales tax on construction materials, and has served as a course
instructor for a half -day course on Public Procurement for the South Florida division of the FBI.
Key Milestones:
The Project Implementation Team will ensure the following key milestones are accomplished in
accordance with the implementation plan.
Public Notice
Grant Award Execution
Environmental Review
A/E Consultant Selection
Design Completion
Permits Approved
General Contractor Selection
Construction Notice -to -Proceed
Substantial Completion
CDBG-MIT Compliance Monitoring and Close-out
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City of Miami Police HQ
Community Value CityofMiamiCV_CFHP3
CRTICAL FACILITY VALUE
As the law enforcement agency of the largest municipality in Miami -Dade County (MDC)
and the second largest city in Florida, the City of Miami Police Department (MPD) is responsible
for the safety of 467,963 residents and over 15 million yearly visitors. The City of Miami services
a population that is approximately 71 % Hispanic, 18% Black and 11 % White/Other. Miami has
been growing as a metropolitan hub for business, arts and culture, but the reality is that 31.8% of
Miami families with children under the age of 18 are living below the poverty level, with an overall
poverty rate of 24.3%. The City of Miami's overall LMI is 66.54%, with neighborhoods ranging
up to 85%-100% LMI. Many schools are Title I and about 90% of students are in a free or reduced
lunch program. About 25.3% of persons under age 65 are without health insurance. In low-income
neighborhoods such as Little Havana and Little Haiti, poverty levels hover dangerously high,
between 26 to 50 percent, with median incomes in the $15,231 to $30,291 range.
Furthermore, the City of Miami is home to the Network Access Point center of the
Americas, one of the world's largest data centers, which redirects most of the digital information
that comes from Latin America. About 90% of data traffic from Central and South America passes
through the South FL facility before continuing to its final destination to more than 148 countries
around the world. The Downtown Miami/Brickell area contains the largest concentration of
international banks in the U.S. The City is also home to Port Miami, which is among America's
busiest ports and recognized as a global gateway. As of 2019, approximately 6.8 million
passengers came through Port Miami, more than any other port in the world. Miami is the home
of major artistic, cultural and academic assets, such as the American Airlines Arena, Marlins
Stadium, Adrienne Arsht Center of the Performing Arts, Perez Art Museum and Frost Science
Museum and Miami -Dade College Wolfson Campus throughout the Downtown area.
As the central location for deployment of emergency services within the City of Miami
Police Department, the inoperability of MPD Headquarters due to facility failure, would
significantly endanger public safety. During normal circumstances, MPDHQ houses the City of
Miami's communications center (PSAP), Real Time Crime Center (RTCC), Criminal
Investigations Division, Crime Scene Investigations Unit (CSI), and Central District Substation.
The PSAP is receives all the City of Miami's emergency and non -emergency calls for service and
dispatches first responders to answer each call, including Police, Fire -Rescue and the Division of
Emergency Management. It also monitors all first responder emergency communications. Without
a functioning PSAP, delivering modern emergency services to city residents would be impossible.
The RTCC operates the police department's surveillance infrastructure, which enables rapid threat
assessments and responses throughout the city. The Criminal Investigations Division and Crime
Scene Investigations units also service the entire city and provide a disproportionately high number
of responses to Miami's impoverished neighborhoods.
During a disaster or storm mobilization, all MPDHQ operations are redirected to
exclusively support emergency responses and direct services to the community. The facility also
houses first responders until wind speeds allow for safe responses to calls for service. Critical
emergency responses during a storm are also deployed from MPDHQ using specialized response
vehicles and highly trained tactical personnel. During hurricane Irma, several critical calls for
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City of Miami Police HQ Community Value CityofMiamiCV_CFHP3
service were answered before winds subsided. As soon as Irma's winds allowed for safe responses,
officers began addressing a host of calls ranging from looting to domestic violence. MPDHQ also
houses vehicles used to transport food and water in the immediate aftermath of a hurricane.
COMMUNITY LIFELINES
Upon the completion of the hardening of the Miami Police facility, we would be strengthening
not only the City s lifelines but also the County and neighboring jurisdictions.
• Health and Medical:
MPD Headquarters houses City of Miami's communications center (PSAP), which routes
service requests for all health and medical emergencies which occur outside of medical
facilities. The ability for medical services to be dispatched to residents throughout the City
of Miami during a storm event, would be severely hampered if operations at MPD HQ
were to be compromised.
• Energy (Power & Fuel):
In the event of a severe outage resulting from a major weather event or other disaster, road
access is critical for servicing affected nodes. The PSAP is the primary contact and
coordination point for identifying and dispatching resources to address roadway
obstructions and prioritize eliminating obstructions that hamper utilities restoration. Cut
teams for removing trees from roadways are staged and deployed directly from MPD
Headquarters. Downed power lines, fuel leaks, and other energy sector hazards are
identified and managed from the PSAP.
• Safety and Security:
MPDHQ is the primary command and control center for the Miami Police Department
during both routine operations and emergency mobilizations. It serves as the district station
for direct police services to Miami's Central District, which is comprised of five
neighborhoods: Allapattah, Overtown, Wynwood, Edgewater, and Downtown. By housing
Miami's PSAP, MPDHQ is a key resource to community members across the city in need
of both emergency and non -emergency assistance. During a hurricane mobilization, MPD
officers shelter in place at MPDHQ so they can respond to calls for service as soon as wind
speeds fall to levels allowing a safe response. In extreme life safety situations during a
storm, SWAT performs a joint armored vehicle response with Fire Rescue personnel.
During the Hurricane Irma response, for example, SWAT and Fire Rescue personnel
responded to a heart attack victim while wind speeds were too high to allow for a routine
response.
• Communications:
As the facility which houses the local PSAP, MPDHQ is the most critical facility in the
City of Miami for emergency communications. All emergency and non -emergency police
communications in Miami flow through MPDHQ. By hardening MPDHQ against wind
events, climate control failures and electrical failures, this project will enable public safety
communications to continue unimpeded throughout each of the phases of a disaster.
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• Food, Water, Shelter:
MPD maintains two trucks at MPDHQ to transport food and water on an emergency basis
to local community members and other affected communities. Several pallets of water and
MREs are on hand at all times in the event of a storm. These resources are also used to
assist regional communities which have sustained devastating storm impacts. For example,
one of the MPD trucks was used in the aftermath of the response to Hurricane Irma to
deliver pallets of water to the lower Florida Keys which had limited access to water.
ENHANCEMENT TO COMMUNITY RESILIENCE
The value of Miami Police Department Headquarters to the community is far reaching and
it is a critical component of and enhances community resilience. Miami is a densely populated,
urban city, that stretches 36 square miles across 12 neighborhoods. MPD HQ houses Miami's
communication center (PSAP). The hardening of MPD Headquarters is vital to maintaining direct
services during a natural disaster to Miami's resident population of 470,914. If MPD HQ were to
shut down because of a system failure or structural failure, first responders from the Police
Department, Fire -Rescue and the Division of Emergency Management will not be able to receive
calls for service. Calls for service, may involve a fire event, or the need for medical services,
critical supplies or protection against imminent danger. Miami's ability to serve the community
would be critically severed, further affecting the aftermath of a storm event. By mitigating the
risks associated with the facility's outdated equipment, the community will be able to receive
uninterrupted emergency and law enforcement services in the event of a critical incident or storm.
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Public Notice
DEO Award Contract
Executed
Rebuild Florida CFHP Implementation Plan Timeline Substantial
Completion
A/E Consultant PO
Issued
100% Construction
Docs
Design Package
Permits Approved
Contractor
PO issued
Construction NTP
Project
Close-out
J F M A M J J A S O n D J 'F P1 A M J
Public Notice of Intent to Apply 7P ��,�
DEO Award Contract Execution S'' t
Planning Study for Facility
Environmental Review
Procurment- A/E Consultant
Design Development
Tasks
ASONDJ
Dry -Run and
Permitting Procurement -General
Contractor
FMAMJ J A SOND
Material Procurement
and Fabrication
FMAMJ J A SONO 1 FM
Construction
Phase Project/Grant
Closeout
Start
End
Duration
Label
0
6/15/20
6/29/20
14
Public Notice of Intent to Apply
10/1/20
1/29/21
120
DEO Award Contract Execution
1 1 /8/20
2/28/21
112
Planning Study for Facility
1/29/21
3/31/21
61
Environmental Review
3/2/21
7/3/21
123
Procurment- A/E Consultant i
7/15/21
1/15/22
184
Design Development
1/18/22
7/19/22
182
Dry -Run and Permitting
7/20/22
1/16/23
180
Procurement -General Contractor
1/17/23
3/17/23
59
Material Procurement and Fabrication 1
3/20/23
10/31/23
225
Construction Phase
11/1/23
1/12/24
72
Project/Grant Closeout j
1/15/24
1/14/25
365
Maintenance/ Warranty j
0
0
Milestones
Date
Label
6/15/2020
Public Notice
1/29/2021
DEO Award Contract Executed
7/3/2021
A/E Consultant PO Issued
10/4/2021
Design Package
1/15/2022
100% Construction Docs
7/19/2022 Permits Approved
1/16/2023 General Contractor PO Issued
3/20/2023 Construction NTP
10/31/2023 Substantial Completion
1/12/2024 Project Close-out
Insert new rows above this one
Notes
Record project notes below
Schedule takes into consideration the City of Miami processes for obtaining
authorizations from City Commission for the Grants, the regular procurement
process for selecting Consultants and Contractors, and the permitting processes.
Another dependency for the project is the coordination with the the Police
Department to minimize disruptions to the facilty operations.
City of Miami Police HQ
Project Description CityofMiamiPD_CFHP3
PURPOSE AND FACILITY DESCRIPTION
During a natural disaster or storm mobilization, all facility operations at the City of Miami
Police Department Headquarters (MPDHQ) are redirected to exclusively support emergency
responses and direct services to the community. The facility also houses first responders until wind
speeds allow for safe responses to calls for service. Critical emergency responses during a storm
are also deployed from MPDHQ using specialized response vehicles and highly trained tactical
personnel. During hurricane Irma, several critical calls for service were answered before winds
subsided. As soon as Irma's winds allowed for safe responses, officers began addressing a host of
calls ranging from looting to domestic violence. MPDHQ also houses vehicles used to transport
food and water in the immediate aftermath of a hurricane. Consistent with the CDBG-MIT
program, this project will address mitigation needs to ensure that this critical facility is more
resilient to future natural disasters. This project will include the hardening of the Miami Police
Department Headquarters, with the installation of a new electrical panel, updated hurricane -
impact windows and new chill water air handlers.
MPDHQ is a 132,610 square foot facility located in Downtown Miami. MPDHQ serves as
the primary deployment and command facility for the Miami Police Department and houses the
City of Miami's public safety access point (PSAP). Miami's geographic location effectively
guarantees that it will be periodically hit by hurricanes. The state of Florida has been hit by more
than twice as many hurricanes as Texas, the next most hurricane -prone state. Since hurricane data
started being recorded in 1851, Miami has been hit with 31 hurricanes, or 32% of the total
hurricanes which made landfall in the state. As a result, MPDHQ has weathered several major
storms over the course of its service life, including the devastating Hurricane Andrew in 1992.
Most recently, the facility and its service area were impacted by Hurricane Irma in 2017.
Constructed in 1975, many of the MPDHQ's functional components have degraded or become
outdated over the 45 years since the building was built, the strains on the electrical panel have been
continually increased without a commensurate increase in panel capacity. The exterior window
storm grates are part of the original construction and have oxidized over time. They can no longer
be serviced. The windows themselves have never been replaced. Many are broken and cannot be
closed in the event of a storm. The building's 14 HVAC Air Handling Units (chill water handling
units) are also from the original construction and have reached the end of their service life. They
are experiencing metal fatigue and, in some cases, metal failure. The chill water pipes are also
failing.
The hardening of this building will allow police officers to safely shelter in place during a
hurricane, reduce the risk of electrical system failures powering critical equipment and ensure that
law enforcement is able to maintain its public safety capabilities.
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Project Description CityofMiamiPD_CFHP3
RISKS
The Electrical Main Switchgear and Emergency Supply System (electric panel system) is
operating at 100% capacity and is at serious risk of failure. Florida Building Code requires that the
electrical panel operate at no more than 80% capacity. A panel failure would cause a power outage,
which would disrupt critical emergency operations. Without power, the facility could not support
key communications functions in the PSAP, including receiving 911 calls and utilizing the
computer aided dispatch system during a storm event and in the aftermath. All public calls for
emergency assistance in Miami are routed through the PSAP, so an outage would put all City
residents (470,914) at significant risk of losing critical response time necessary to stabilize the
conditions of safety and security. During and in the immediate aftermath of a hurricane, such a
communications disruption could cripple the City of Miami's ability to respond to all citizen calls
for service regarding public safety hazards. Additionally, the electric panel circuits are overloaded
in certain sections of the building, increasing the risk of an electrical fire. At any given time during
a storm event, approximately 700 officers shelter in place at MPDHQ and are deployed once
conditions are determined to be safe by the Division of Emergency Management. The SWAT team
is sent for special emergency calls during high winds, such as an active shooter event at a storm
shelter, for instance. A fire would represent a life safety risk at any time, but it would be especially
catastrophic during a hurricane when MPDHQ is at triple capacity, preventing anyone in the
building to leave during a fire event. The electrical panel does not meet the requirement for an
essential facility. There is no maintenance that can fix the electrical panels. They must be replaced
to mitigate further risk.
The damaged windows and storm grates represent a significant hazard in the event of a
hurricane. There is structural degradation around the original window installations and grouting,
which leaves MPDHQ at risk of losing windows and being completely vulnerable to hazard
impacts and strong winds. The additional moisture coming in thru the windows will further erode
the building's structural integrity over time if left unaddressed. The parts required to reinforce the
current windows are obsolete and would have to be custom-made, if we continue with remedial
maintenance. Hurricane impact windows have less maintenance and overhead than shutters, and
no risk of oxidation. Between 50-60% of the windows are inside a concrete awning, making it
impossible to install shutters. The installation of hurricane -impact windows is therefore a more
cost-effective and practical solution to mitigate the risk against wind hazards.
The inability to close many of the windows, is also impacting the HVAC system. The open
windows are causing the HVAC to take in humid air, which is aggravating the air handling
system. The air handling units have reached their end of life service-- the metal can rip like a piece
of paper at this time because of system degradation. The coils are clogged, making it difficult to
control temperature, as there are no controls to manipulate this. Repairs to keep the air handling
system functional are being made but a storm event with strong enough winds can permanently
shut down the system. Remedial maintenance will not provide an adequate or permanent solution.
Without functional chill water air handlers, the climate control system cannot cool the facility.
Climate controls are an operational necessity in Miami's subtropical climate, where ambient
external temperatures regularly reach into the high 90s. Employees working in the building during
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Project Description CityofMiamiPD_CFHP3
a climate control outage risk heat exhaustion and heatstroke. This is a particular risk in the PSAP,
where there are no windows and there is no air flow in the absence of an operating climate control
system. Local servers supporting the 911 and computer -aided dispatch systems are also at risk of
overheating and failing in the absence of functional climate controls. The system has experienced
temporary failures intermittently over the past several years and had a brief failure during the
Hurricane Irma mobilization.
FUNDING DETERMINATION METHOD
Project cost estimates were determined through a comprehensive assessment provided by
the Office of Capital Improvements (OCI). Engineers and Construction Project Managers,
representatives from the Building Department and the MPD Facility Manager, met at facility and
performed a walk around inspection. All openings, windows and existing protections, and
mechanical systems were inspected with in-service dates noted. The electrical panel and sub
panels were inspected and compared to the number of circuits they serve. Florida Power and Light
was consulted to determine peak electrical loads experienced, and a structural inspector opined on
the effectiveness of existing wind protection.
WORK TO BE COMPLETED AND IMPLENTING TEAM
If grant funding is awarded to this project, the work will be awarded to Florida licensed
contractors that meet additional requirements set forth by the City. Once funded, a project number
will be assigned and the Office of Capital Improvements (OCI) will begin to assist with project
management. A licensed design professional will be selected to create plans and construction
documents that address the scope of the project. Once the design phase is completed, the licensed
contractors who will complete the work will either be selected from the City's list of preapproved
trades contracts (meeting federal and grant requirements) or the project will be bid out by the City's
Procurement Department. After design and contractor selection have occurred, construction
management will be overseen and coordinated by the Miami Police Department's Support Services
Section (Section). The Section will work with OCI, the Building Department, and the Procurement
Department to ensure all work is completed per Florida Building Code and in accordance to federal
procurement standards and regulations.
ANTICIPATED OUTCOMES
The proposed activities will minimize risks and reduce losses from future disasters. All
upgrades will be required to meet the standard for an "Essential Facility" and Risk Category 4
defined by the Florida Building Code. Once completed the facility will be able to reduce risks to
its infrastructure, attributable to natural disasters. The anticipated outcome of this project at
MPDHQ are as follows:
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Project Description CityofMiamiPD_CFHP3
• Upgraded Electrical Switchgear and Emergency Power Supply System that will
result in new electrical panels with enhanced capacity to meet code requirements,
allow for growth and mitigate the risk of an electrical fire.
• Retrofitting the exterior of the building to include updated impact resistant windows
and front doors which will provide full wind mitigation in the event of a hurricane
and prevent moisture from degrading the structure.
• New HVAC Air Handling Units and Chill Water Piping with modernized HVS BMS
controls, VAVs, and sensors to make the building's climate controls resilient to
future event impacts.
FACILITY MAINTENANCE AFTER HARDENING
The facility will be maintained by the Miami Police Department's Building Maintenance
Detail (BMD), which operates out of the Support Services Section. The Building Maintenance
Detail is supervises by the Facility Maintenance Supervisor. The BMD reports directly to the
Support Services Section Commander will follow recommended maintenance schedules and
practices to ensure the building upgrades provide their maximum possible utility and service life.
Routine inspections of the electrical panels, chill water air handlers and hurricane -impact windows
will occur, and any flaws discovered will be rectified.
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Below is a summary of your Download PDF
responses
Welcome to Rebuild Florida's Critical Facility Hardening Program Application.
The CDBG-MIT team encourages you to utilize the CFHP Instructions that are located in the
CFHP Guidelines when completing this application. The instructions provide a step-by-step
guide that may answer questions that arise while filling out the application. Attached are the
CFHP Instructions, Implementation Plan Template, and Budget Template.
CFHP instructions
CFHP IP template
CFHP budget template
The following are methods for responding to questions for this application:
• Short response
• Attaching essay responses in the form of a text or Word document
• Downloading templates, filling them out and re -uploading them to the application
• Answering Yes/No response questions
• Selecting multiple answers
• Providing an e-signature
If an entity is submitting more than one application, make sure to name all attached files like
so, EntityNamePD_CFHP1, EntityNamePD_CFHP2, EntityNamePD_CFHP3 etc.
Be aware that by answering "Yes" to the question "Is there any duplication of benefits?" your
application will not be considered eligible for the Critical Facility Hardening Program. Similarly,
by answering "No" to the compliance and monitoring agreement questions your application
will also not be considered eligible for the Critical Facility Hardening Program.
Please be advised that those who have completed the registration process will have unlimited
access to their application until the application deadline. If you entered this application by
clicking on the Zink through DEO's CDBG-MIT website, then you may not be able to access
your application repeatedly. In order to gain unlimited access, please send an email to:
CDBG-MIT@deo.myflorida.com to receive a link to this application.
Project and Applicant Information
Official Project
Title
Official Applicant Entity Name
Primary Contact Name and
Title
Phone Number
Email
Mailing Address
FEIN#
DUNS#
City of Miami Police Headquarters
City of Miami
Lillian Blondet
305-903-1315
LBIondet@miamigov.com
444 S.W. 2nd Avenue, 5th Floor, Miami, FL 33130
59-6000375
072220791
Are there any co -applicants involved in this project?
0 Yes
No
Project Description
Write an overview/summary, not to exceed 2,500 words, of the project being proposed.
What is the project purpose? Include a description of the critical facility to be hardened?
What specifically are the risk(s) that will be mitigated by the completion of this project?
Describe how the work will be completed and the team that will be responsible.
Explain the method(s) used to determine project funding requirements.
Describe the anticipated outcomes.
Describe how the facility will be maintained after it is hardened.
Attach your response as a Word document titled: EntityNamePD_CFHP
If you are submitting more than one application, make sure to name all your attached
documents like so, EntityNamePD_CFHP1, EntityNamePD_CFHP2, EntityNamePD_CFHP3
etc.
CityofMiamiPD_CFHP3.docx
23.3 Kb
application/vnd.openxmlformats-
officedocument.wordprocessingml.document
Community Value
Describe, in 1,500 words or less, the critical facility's value to the community in normal
circumstances and in times of natural disasters.
Which of the seven (7) community lifelines will be served by completion of this project?
How does this project enhance community resilience?
Does the facility have any cultural or historical significance?
Attach in a zip folder a maximum of ten photographs that provide both interior and exterior
views.
Attach zip folder containing your Word document response and photos. Title zip folder:
EntityNameCV_CFHP
CityofMiamiCV_CFHP3.zip
0.8 MB
application/x-
zip-compressed
Capacity Plan
Provide a strategic plan overview of 1,500 words or less that addresses goals, stakeholders,
the work plan, (major tasks and deliverables), resources (staffing and budget) and
monitoring/quality controls. Identify the staff members who will be responsible and/or positions
that will be filled for CFHP project management and maintenance. Provide a short profile on
each person on your current staff who will perform project -related tasks and a position
description for any new hires who will be assigned to project responsibilities. Have any project
contractors been identified? If so, briefly describe your selection process. Attach a word
document titled: EntityNameCP_CFHP
Attach your Word document response titled: EntityNameCP_CFHP
CityofMiamiCP_CFHP3.docx
35.3 KB
application/vnd.openxmlformats-
officedocument.wordprocessingml.document
Implementation Plan
Prepare a chronological timeline for the entire life of the project that organizes work into
logical, manageable tasks and deliverables. The Implementation Plan Template has been
provided in this application and can also be found in Appendix D of the CFHP Guidelines.
Download and rename template: EntityNamelP_CFHP
CFHP IP Template
CityofMiamilP_CFHP3.xlsx
37.9 KB
application/vnd.openxmlformats-
officedocument.spreadsheetml.sheet
Budget
Include your project budget using the Budget Template that is found below and in Appendix E
in the CFHP Guidelines. Ensure your budget is reasonable, appropriate and accurate. Are the
budgeted items consistent with the project description and tasks? Does the amount requested
fall within the CFHP's allowable minimum ($50,000) and maximum ($15,000,000)? Ensure
there is no duplication of benefits.
Download and Rename template: EntityNameBudget_CFHP
Project Budget Template
CityofMiamiBudget_CFHP3.docx
34 KB
application/vnd.openxmlformats-
officedocument.wordprocessingml.document
Is there any duplication of benefits?
Please be advised that by answering "Yes" to this question, your application will not be
considered eligible for the Critical Facility Hardening Program.
O Yes
No
All funds identified for use on your project must be fully disclosed and detailed to ensure
budget accuracy and no duplication of benefits.
Leveraged Dollars
Do you anticipate receiving any funds for this project that will not be supplied by the CDBG-
MIT program?
O Yes
No
Select each county that your project benefits. DEO will use this information to assess MID,
social vulnerability, rural and fiscally -constrained areas. Only counties eligible for CDBG-MIT
funds are listed below.
❑ Alachua ❑ Dixie
❑ Indian
River
❑ Baker ❑ Duval 0 Lafayette
❑ Bradford 0 Flagler ❑ Lake
❑ Brevard ❑ Gilchrist ❑ Lee
❑ Broward ❑ Glades ❑ Leon
❑ Charlotte ❑ Hardee ❑ Levy
❑ Citrus ❑ Hendry ❑ Manatee
❑ Monroe ❑ Sarasota
O Nassau 0 Seminole
❑ Okeechobee ❑ St. Johns
❑ Orange
❑ St.
Lucie
O Osceola ❑ Sumter
Palm
Beach
❑ Suwannee
O Pasco D Taylor
fl I -In nrin n Fflcrinn
n PinolInc fl I Ininn
u '- "Gy
ii 1 1G11 IC1I 1V V L. 1 VIG11V1 I
L' 1 II IG IIGJ `i VI Mal
O Collier
0 Highlands 0 Martin
0 Polk 0 Volusia
O Columbia 0 Hillsborough II Miami -Dade 0 Putnam
O DeSoto
0 Wakulla
Overall LMI Benefit
For completing this section, please visit the HUD ACS 5-Year 2011-2015 Low -and Moderate -
Income Summary Data website: https://hud.maps.arcgis.com/home/item.html?
id=ffd0597e8af24f88b501 b7e7f326bedd and click "View Application". We advise you to follow
the "Overall LMI Benefit" section directions in the CFHP instructions to find the Census Tract
numbers and Block Groups.
After you have reviewed the instructions and the HUD website, identify and list the Census
Tract number followed by all LMI Block Groups your project benefits. Example: Tract: 200,
Block group: 2, 3; Tract: 2902, Block group: 1, 3, 4, 5, etc.
Tract:1002,BIk group:3 Tract:1004,BIk group:1,2 Tract:1006,BIk group:3 Tract:1301,BIk group:1,2,3,4,5
Tract:1302,BIk group:1,2,3,4,5,6 Tract:1401,BIk group:1,2,3 Tract:1402,BIk group:1,2,3 Tract:1501,BIk
group:1,2 Tract:1502,BIk group:1 Tract:1703,BIk group:1,3 Tract:1801,BIk group:1,2 Tract:1802,BIk
group: 2,3 Tract:1901,BIk group:1,2,3,4 Tract:1903,BIk group:1,2,3 Tract:1904,BIk group:1,2,3
Tract:2001,BIk group:1,2,3,4 Tract:2003,BIk group:1,2 Tract:2004,BIk group:1,2 Tract:2100,BIk
group:1,2,3,4 Tract:2201,BIk group:1,2,3 Tract:2202,BIk group:1,2,3,4,5 Tract:2300,BIk group:1,2,3,4
Tract:2402,BIk group:1,2 Tract:2403,BIk group:1,2 Tract:2404,BIk group:1,2 Tract:2501,BIk group:1,2,3,4
Tract:2502,BIk group:1,2,3 Tract:2600,BIk group:1,2,3,4 Tract:2702,Block group:1,2 Tract:2703,Block
group: 1,2,3,4,5,6,7,8,9 Tract:2705,BIk group:1,2,3 Tract:2706,BIk group:1,2,3 Tract:2800,BIk group:1,2
Tract:2900,Blk group:1,2,3 Tract:3001,BIk group:1,2,3 Tract:3003,BIk group:1,2,3 Tract:3004,BIk
group:1,2 Tract:3100,BIk group:1,2,3 Tract:3400,BIk group:1,2,3,4 Tract:3601,BIk group:1,2
Tract:3602,BIk group:1,2,3,4,5 Tract:3702,BIk group:1,2,3,4,6,8 Tract:3703,BIk group:1 Tract:3704,BIk
group:1 Tract: 3705,BIk group:1 Tract:3706,BIk group:1 Tract:3707,BIk group:1 Tract:4901,BIk
group:1,2,3 Tract:004902,BIk group:1,2,3 Tract:5001,BIk group:1,2,3,4,5,6 Tract:5002, Blk:1,2
Tract:5102,BIk:1,2,3 Tract:5103,BIk:1 Tract:5104,BIk:1,2,3,4 Tract:5201,BIk:1,2,3 Tract:5202,BIk:1,2,3
Tract:5302,BIk:1,2,3,4 Tract:5303,BIk:1,2,3 Tract:5304,BIk:1,2,3 Tract:5403,BIk:1 Tract:5405,BIk:1,2
Tract:5406,BIk:1,2 Tract:5407,BIk:1,2 Tract:5409,BIk:1,2 Tract:5410, BIk:1,2 Tract:5501,BIk:1,2,3,4
Tract:5502, BIk:1,2,3,4 Tract:5600, BIk:1,2,3 Tract:5701, BIk:1,2,3,4 Tract:5703, BIk:1,2,3,4,5 Tract:5704,
BIk:1,2,3,4 Tract:5801, BIk:1,2,3,4 Tract:5802, BIk:1,2,3,4,5 Tract:6301,BIk:1,2,3,4 Tract:6302,BIk:1,2,3,4
Tract:6401,BIk:1,2,3 Tract:6402,BIk:1,2,3,4 Tract:6403,BIk:1,2,3 Tract:6501,BIk:1,2 Tract:6503,BIk:1,2
Tract:6504,BIk:1,2 Tract:6601,BIk:1,2,3,4,5,6 Tract:6602,BIk:1,2,3,4,5,6 Tract:6702,BIk:1,2,3,4,5,6, 7
Tract:6705,BIk:1,2,3 Tract:6706,BIk:1,2,3 Tract:6707,BIk:1,2,3 Tract:6709,BIk:1 Tract:6711,BIk:1,2
Tract:6713,BIk:1,2 Tract:6714,BIk:1 Tract:6801,Blk:1,2 Tract:6802,BIk:1,2,3 Tract:6900,BIk:1,2,3,4,5
Tract:7001,BIk:1,2,3,4,5,6 Tract:7002,BIk:1,2,3,4 Tract:7101,BIk:1,2 Tract:7103,BIk:1,2
Tract:7104,BIk:1,2 Tract:7200,BIk:1,2,3,4 Tract:7300,Blk:1,2,3,4 Tract:7400,BIk:4
Characters remaining: 25
Special Designations
Does your project benefit an Area of Critical State Concern according to Florida Statutes
380.05?
Areas of Critical State Concern are:
• Big Cypress Area (portions of Collier, Miami -Dade, and Monroe Counties)
• Green Swamp Area (portions of Polk and Lake Counties)
• City of Key West and the Florida Keys Areas (Monroe County)
• Apalachicola Bay Area (Franklin County)
0 Yes
No
Compliance
According to 84 FR 45838 August 30, 2019 Section V.A.(18), "The State shall make reviews
and audits, including on -site reviews of any subrecipients, designated public agencies, and
local governments, as may be necessary or appropriate to meet the requirements of section
104(e)(2) of the HCDA, as amended, as modified by this notice. In the case of noncompliance
with these requirements, the State shall take such actions as may be appropriate to prevent a
continuance of the deficiency, mitigate any adverse effects or consequences, and prevent a
recurrence. The State shall establish remedies for noncompliance by any designated
subrecipients, public agencies, or local governments."
Can you certify to comply with state and federal register regulations as outlined in 84 FR
45838?
Please be advised that by answering "No" to this question, your application will not be
considered eligible for the Critical Facility Hardening Program.
Yes
0 No
Maintenance Agreement
According to 84 FR 45838 August 30, 2019 Section V.A.2.a(10), "Each grantee must plan for
the long-term operation and maintenance of infrastructure and public facility projects funded
with CDBG-MIT funds. The grantee must describe in its action plan how it will fund long-term
operation and maintenance for CDBG-MIT projects. Additionally, the grantee must describe
any State or local resources that have been identified for the operation and maintenance costs
of projects assisted with CDBG-MIT funds." As such, Federal Register expectations on
maintenance for CDBG-MIT projects are expected to be maintained by each entity who
proposes a CFHP project.
Can you certify that your entity will comply with state and subrecipient monitoring and
maintenance requirements as outlined by 84 FR 45838?
Please be advised that by answering "No" to this question, your application will not be
considered eligible for the Critical Facility Hardening Program.
Yes
O No
Signature
As the primary entity contact for this project, I certify that staff, contractors, vendors and
community partners of our mitigation initiative:
A. Will comply with all HUD and Florida requirements in the administration of the proposed
CDBG-MIT funded activities;
B. Will work in a cooperative manner to execute the Subrecipient Agreement that provides the
pathway for successful CDBG-MIT program(s) and/or project(s) and;
C. Will certify that all information submitted in this Application is true and accurate.
Please sign here:
taiototat•
clear
Congratulations! You have completed the Critical Facility Hardening Program Application.
Please be sure that all supplemental documents have been uploaded and all questions have
been answered. By clicking the forward arrow, your application will be complete and you will
no longer be able to move back to previous questions. The following page will allow you to
download a PDF version of your application. We encourage you to save a copy of the PDF for
your records. Your completed application will be sent to DEO's mitigation team. For any
questions or concerns please email: CDBG-MIT@deo.myflorida.com.
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Critical Facilities Hardening Program Project Budget Template Instructions
This template is customizable to fit the budget proposal for your project. Feel free to edit left-hand segments and add notes when
needed.
If a section does not have enough cells for the category that you are working on, you can add cells by highlighting a complete row and
right -clicking. A dialogue box will appear that permits you to add a row of cells. Click "Insert" and then select either "Insert Above" or
"Insert Below", depending on where you would like the new row to be placed. The new row will appear above or below the row you
highlighted.
Enter project name, primary contact name and phone number and the official applicant entity name.
1. On the left-hand side of the template there is a list of major project items numbered 1 to 3. Beneath each major project are
related sub -groups. You may edit each of these areas to fit your proposed budget plan. For example, if you do not have
Mechanical Hardening, you may delete that numbered row and the related subgroups.
2. List anticipated and committed sources of other project funding sources in the "Sources of Other Funds" category. These funds
are non-CDBG-MIT funds. Include entities you have contacted, even if a funding commitment has not yet been made. Disclose
the amount you requested or expect to receive. If you need to add rows in this section, follow the directions for adding rows
outlined above.
3. You can use the right -side Notes column to elaborate on budgeted items as needed.
FL CDBG Mitigation
Critical Facilities Hardening Program Project Budget (Template)
Project
Name:
City of Miami Police
Headquarters
Primary
Contact Name
and Phone
Number:
Lillian Blondet
Work:(305) 416-1536
Cel: (305) 903-1315
Official
Applicant
Entity
Name:
City of Miami
Project
Budget
Notes
Description
CDBG-MIT Amount
Other non
CDBG-MIT
Funds
Source of
Funds*
Total
Funds
(CDBG-MIT
and Other)
1. Critical
Facilities
Hardening
Wet Proofing
Dry Proofing
Anchoring Roof
Mounted Heating
Retrofitting
Building Exteriors
Storm Proofing
Windows
$3,077,067
$0
N/A
$2,461,700
Includes: 1st Floor windows & storefront doors
replacement (594 SF); 2nd Floor windows & storefront
doors replacement (1734 SF); 3rd Floor Windows
Replacement (1949 SF); 4th Floor Windows Replacement
(1909 SF);and 5th Floor Windows Replacement (2000 SF)
Removal and
Repair
Obstructions
2. Mechanical
Hardening
Ventilation/Air
Conditioning Units
$4,165,006
$0
N/A
$3,332,000
Includes:
1. Replacement/Update Air Handling Units- electrical
breakers, ductwork connections, chilled water
valves and controls, VAV controls.
2. Add/upgrade ventilation in elevator rooms on roof.
Generator Unit
Installation/Repair
$1,559,112
$0
N/A
$1,247,324
Upgrading of main electrical system, including emergency
generators.
Water Pump
Installation/Repair
3. Other
Shelters
Administration
$560,815
Costs for: OCI Administration Services, OCI Program
Management, OCI Construction Management and Art -In -
Public -Places percentage. AIPP is mandated via City
ordinance.
Planning
Totals:
$9,362,000.00
*All funds identified for use on your project must be fully disclosed and detailed to ensure budget accuracy and no
duplication of benefits. Show the sources and amounts of other funds needed to complete the project below, including
local funds and grants from other agencies. Any anticipated or committed funds must also be included.
Source of Other Funds
Amount
1. Not Applicable
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
FROM :
Arthur Noriega V
City Manager
Manuel A. Morales
Interim Chief of Police
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
December 8t, 2021
FILE
National Environmental Police Act
(NEPA) environmental review for City of
Miami Police Central Building
The City of Miami Police Department is requesting your approval for the forms required as part of the
National Environmental Police Act (NEPA) environmental review as a step towards securing funding
from the Florida Department of Economic Opportunity (FDEO) in the amount of $8,378,741 dollars of
Community Development Block Grant Funds Mitigation (CDBG-MIT) for building improvements at
City of Miami Police Central Building located at 400 NW 2"d Ave. The building improvements would
include mitigation efforts to harden the exterior of City of Miami Police Department Headquarters
(MPDHQ) as well as mechanical and electrical upgrades. Mitigation activities include: Upgraded
Electrical Switchgear and Emergency Power Supply System that will result in new electrical panels with
enhanced capacity to meet code requirements, allow for growth and mitigate the risk of an electrical fire;
Retrofitting the exterior of the building to include updated impact resistant windows and front doors
which will provide full wind mitigation in the event of a hurricane and prevent moisture from degrading
the structure; New HVAC Air Handling Units and Chill Water Piping with modernized HVS BMS
controls, VAVs, and sensors to make the building's climate controls resilient to future event impacts.
The attached form requiring your signature is the first of a two-step environmental review process to
release the CDBG MIT funds. The attached form (Exempt or Categorically Excluded Not Subject to
Section 58.5) serves the purpose to identify the Agency or Municipality that will receive the funds (City
of Miami -- Miami Riverside Center). The second review will be more detailed to evaluate any
environmental impacts of the actual project location (400 NW 2°d Ave). The second review is not
included within the packet and will be conducted separately (FDEO needs to authorize the second review
after receipt of thy, xempt or Categorically Excluded Not Subject to Section 58.5 forms).
Approved
Arthur Noriega V, ity Manager
MAM/jab
Disapproved
DE.�1..,
FLORIDA DEPARTMENT
ECONOMIC OPPORTUNITY
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested formal that may he used by Responsible Entities to document completion aim Exempt or
Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: Miami Police Headquarters
Responsible Entity: City of Miami
Grant Recipient (if different than Responsible Entity): N/A
State/Local Identifier: N/A
Preparer: Harry B. James IV
Certifying Officer Name and Title: Arthur Noriega V; City Manager
Consultant (if applicable): N/A
Project Location: 444 SW 20 1 Ave., Miami, Florida 33130
Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25];
Remove, dispose, and replace with new (2) 1,500 KW diesel emergency generators; one at ground level and
one at the roof level. Remove and dispose of (6) Air Handling Units in floors 2,3,4, and 5 and replace with
new units. Remove and dispose existing roof ventilation unit and replace with new. Remove and dispose (3)
existing double hollow metal doors and frames and replace with new -impact resistant units. Remove and
dispose (1) existing double hollow metal louvered door and frame and replace with new impact -resistant units.
Remove and dispose 9,136 sq. ft of window units, screens, and shutters and replace with new impact resistant
units.
Level of Environmental Review Determination:
® Activity/Project is Exempt per 24 CFR 58.34(a): (choose all that apply below)
Environmental and other studies, resource identification and the development of plans
and strategies;
Page 1 of 5
2.
Information and financial services;
X
3.
Administrative and Management Activities;
4.
Public services that will not have a physical impact or result in any physical changes,
including but not limited to, services concerned with employment, crime prevention,
child-care, health, drug abuse, education, counseling, energy conservation and
welfare or recreational needs;
X
5.
Inspections and testing of properties for hazards or defects;
6.
Purchase of insurance;
7.
Purchase of tools;
X
8.
Engineering or design costs;
9.
Technical assistance and training;
10.
Assistance for temporary or permanent improvements that do not alter
environmental conditions and are limited to protection, repair, or restoration
activities necessary only to control or arrest the effects from disasters or imminent
threats to public safety including those resulting from physical deterioration;
{This exemption applies only in certain circumstances; HUD has released clarification
regarding the use and applicability of this exemption. Documentation of Compliance ii'ith 24
CFR Part 58.6 required when
this exemption is used.)
11.
Payment of principal and interest on loans made or obligations guaranteed by HUD;
12.
Any of the categorical exclusions listed in Sec. 58.35(a) provided that if there are no
circumstances that require compliance with any other federal laws and authorities
cited in Section 58.5.
{Before you can consider activities listed in Sec. 58.35(a) as exempt activities, you
must complete the categorical exclusion checklist and related review process.
Documentation of Compliance with 24 CFR Part 58.6 is required}
❑ Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b):
'choose all that apply below)
1.
Tenant -based rental assistance;
2.
Supportive services including, but not limited to, health care, housing services,
permanent housing placement, day care, nutritional services, shoe -terns payments for
rent/mortgage/utility costs, and assistance in gaining access to local, state, and federal
government benefits and services;
3.
Operating cost including maintenance, security, operations, utilities, furnishings,
equipment, supplies, staff training and recruitment and other incidental costs;
4.
Economic development activities, including but not limited to, equipment purchase,
inventory financing, interest subsidy, operating expenses and similar costs not
associated with construction or expansion of existing operations;
Page 2 of 5
5.
Activities to assist homebuyers to purchase existing dwelling units or dwelling units
under construction, including closing costs and down payment assistance, interest
buydowns, and similar activities which result in transfer of title;
6.
Affordable housing pre -development costs including legal, consulting, developer and
other costs related to obtaining site options, project financing, administrative costs and
fees for loan commitments, zoning approvals, and other related activities which do not
have a physical impact;
7.
Approval of supplemental assistance (including insurance or guarantee) to a project
previously approved under this part, if the approval is made by the same responsible
entity that conducted the environmental review on the original project and re-evaluation
of the environmental findings is not required under §58.47.
Funding Information
Grant Number
HUD Program
Funding Amount
MT052
CDBG-MIT
$ 8,378,741.00
Click or tap here to enter text.
Click or tap here to enter text.
Click or tap here to enter text.
Estimated Total HUD Funded Amount: $8,378,741.00
This project anticipates the use of funds or assistance from another Federal agency in
addition to HUD in the form of (if applicable): N/A
Estimated Total Project Cost (indicate all HUD and non -HUD funds) [24 CFR 58.32(d)]:
HUD - $8,378,741.00 NON-CDBG-MIT — UNKNOWN AT TIME OF SUBMITTAL Total
— Pending
Compliance with 24 CFR 450.4 and 58.6 Laws and Authorities
Record below the compliance or conformance determinations for each statute, executive order, or
regulation. Provide credible, traceable, and supportive source documentation for each authority. Where
applicable, complete the necessaty reviews or consultations and obtain or note applicable permits of
approvals. Clearly note citations, dates/names/titles of contacts, and page references. Attach additional
documentation as appropriate.
Compliance Factors:
Statutes, Executive Orders,
and Regulations listed at 24
CFR 50.4 and 58.6
Are formal
compliance
steps or
mitigation
required?
Compliance determinations
STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTED AT 24 CFR §58.6
Page 3 of 5
4/2
Airport Runway Clear Zones
Yes No
There are no civil airports within 2500 feet
and Accident Potential ZonesLI
El
of the project site
24 CFR Part 51 Subpart D
There are no military airports within 15000
feet of the project site
See attached maps
Coastal Barrier Resources
Yes No
The project site is not within nor adjacent to
Coastal Barrier Resources Act, as
amended by the Coastal Barrier
0 M
a CBRS unit.
Improvement Act of 1990 [16
USC 3501]
See attached map
Flood Insurance
Yes No
The project site is within a 100 yr flood
Flood Disaster Protection Act of
Ill
hazard area
1973 and National Flood
The City of Miami is self -insured for flood.
Insurance Reform Act of 1994
[42 USC 4001-4128 and 42 USC
The City of Miami participates in the NFIP
5154a]
Mitigation Measures and Conditions 140 CFR 1505.2(c)1
Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or
eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with
the above -listed authorities and factors. These measures/conditions must be incorporated into
project contracts, development agreements, and other relevant documents. The staff responsible
for implementing and monitoring mitigation measures should be clearly identified in the mitigation
plan.
Law, Authority, or Factor
Mitigation Measure
Flood Insurance
Bldg. Insurance and NFIP participation
Click or tap here to enter text.
Click or tap here to enter text.
Click or tap here to enter text.
Click or tap here to enter text.
Click or tap here to enter text.
Click or tap here to enter text.
Preparer Signature:
Date:10/13/2021
Preparer Name/Title/Organization: Harry. B. James IV/Environmental Compliance
Coordinator/City of Miami Government
Page 4 of 5
Responsible Entity Agency Official Signature:
Date: Click or tap to enter a date.
RE Name/Title: Arthur Noriega V/ City Manager
This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Page 5 of 5
Ron DeSantis
GOVERNOR
FLORIDA DEPARTMENTq
ECONOMIC OPPORTUNITY
February 4, 2021
Lillian Biondet
Grants Administration Director
City of Miami
400 NW 2nd Avenue
Miami, FL 33131
RE: Notice of Intent to Award —Rebuild Florida Critical Facility Hardening Program
Dear Ms. Biondet,
Dane Eagle
EXECUTIVE DIRECTOR
The Florida Department of Economic Opportunity (DEO) is pleased to inform you that the City of Miami
has been selected to receive Community Development Block Grant -Mitigation (CDBG-MIT) funds based
on the City of Miami Police HQ Hardening and Generators application submitted for the Rebuild Florida
Critical Facility Hardening Program. We would like to thank the City of Miami for participating in the
application process. Please see below for specific information regarding the City of Miami's CDBG-MIT
project selection:
Award Amount: Up to $8,378,741.00
In the next few weeks, someone from my team will contact you to continue the grant process. Receipt
of CDBG-MIT funds is contingent upon entering into a subrecipient agreement with DEO. DEO will reach
out to your staff during the development of an acceptable scope of work and budget for the City of
Miami's subrecipient agreement. Once those are developed, DEO will send the subrecipient agreement
for review.
DEO looks forward to partnering with the City of Miami to serve Floridians in supporting their mitigation
needs. If you have any questions or need further information, please contact Alyssa Hernandez,
Mitigation Program Manager, at (850) 717-8471 or email CDBG-MIT@deo.myflorida.com.
Sincerely,
Drew Winters, Director
Office of Disaster Recovery
Florida Department of Economic Opparturay I Caldwell Building 1107 E. Madison Street ( Tallahassee, FL 32399
850.245.71051 www.FioridaJohs.orl
www twitter.corn/FLDEO ;www.facebook.comiFLDEO
An equal opportunity emptoyer,program. Auxiliary ads and service are available upon request to individuals with
disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via
the Florida Relay Service at 711.
City of Miami - Administration Bldg. - Civil Airport 2500 ft Buffer
September 9, 2021
--= Project Buffer ± Airport Points
Search Result (point) Airport Polygons
1:18,056
0 0.13 0.25
1 1 r i r r r)
0 0.2 0.4 0.8 km
0.5 mi
Source: Esri, Maxar, GeoEye, Eanhstar Geographies, CNESIAirbus DS,
USDA, USGS. AeroGRID, IGN, and the GIS User Community, EPA OEI
9/15/21, 9:34 AM
Civil Airport 2500 ft. Buffer
Map
NEPAssist: Analysis
$Npt6na.t S,2021
...... Pro n. • n rllrr
i,filAruvr, ?SCii.Bghm
Anpne s
rga arpor ?ory5nrw
1 91 725
•
Geographic coordinates:
POINT (25.770721,-80.198533)
with buffer 2500 feet
Note: The information in the following reports is based on publicly available databases and web services. The National Report uses nationally available
datasets and the State Reports use datasets available through the EPA Regions. Click on the hyperlinked question to view the data source and associated
m etadata.
National Report ,)
N4thin 2500 feet of an Ozone 8-hr (1997 standard) Non-Attainment/Maintenance Area? nc
Within 2500 feet of an Ozone 8-hr (2008 standard) Non-AttaintrentMaintenance Area? no
Within 2500 feet of a Lead (2008 standard) Non-AttainmenVMaintenance Area? no
Nflhin 2500 feet of a SO2 1-hr (2010 standard) Non-Attainn>zntMaintenance Area? no
Within 2500 feet of a FM2.5 24hr (2006 standard) Non-Attainment/Maintenance Area? no
Within 2500 feet of a FM2.5 Annual (1997 standard) Non-AttainmenVNtaintenance Area? no
Within 2500 feet of a F s12.5 Annual (2012 standard) Non-Attainrrlent/Maintertance Area? no
Within 2500 feet of a FM10 (1987 standard) Non-AttainrrentJMaintenance Area? no
Within 2500 feet of a Federal Land? no
https ltnepassisttoal.epa.g ounepassisVanalysis.aspx
1/2
September 9, 2021
City of Miami - Administration Bldg. - Military Airport 15000 ft Buffer
Project Buffer
Airport Points
Search Result (point) Airport Polygons
1:72,224
0 0.5 1
i
0 0.75 1.5
2 mi
3 km
Source- Esn, Maxar. GeoEye. Earthsrar Geographies. CNESiAirtus DS.
USDA, USGS. AeroGRID. IGN. and the GIS User Community. EPA OEI
9/151r21, 3:34 PM
Military Airport 15000 ft. Buffer
Map
NEPAssist. Analysis
cynlwncer 15. 2021
t1
llnnloct, KI:V Re:iove i,Lltrt
4'•nyn 31:I,
hlwalu 1 hllp.te +. Inn tI NeY
Ar:nxl Pores
1 ',ft
Geographic coordinates:
POINT (2S.770721 ,-80.1 98533)
with buffer 15000 feet
Note: The information in the following reports is based on publicly available databases and web services. The National Report uses nationally available
datasets and the State Reports use datasets available through the ERI Regions. Click on the hyperlinked question to view the data source and associated
metadata.
National Report r)
Wthin 15000 feet of an Ozone 8-hr (1997 standard) Non-Attainment/Maintenance Area?
Wthin 15000 feet of an Ozone 8-hr (2008 standard) Non-Attainment/Maintenance Area?
Within 15000 feet of a Lead (2008 standard) Pon-AttainmenUPaintenance Area?
Within 15000 feet of a SO2 1-hr (2010 standard) Non-AttainmenUMaintenance Area?
Within 15000 feet of a PM2.5 24hr (2006 standard) Non-AttainrrenUMaintenance Area?
Within 15000 feet of a Rvt2.5 Annual (1997 standard) Non-Attainnlent/AA3intenance Areal
Within 15000 feet of a FTvr2.5 Annual (2012 standard) Non-Attainment/Maintenance Area?
Wthin 15000 feet of a t a110 (1987 standard) Non-AttainnlenVMaintenance Areal
Within 15000 feet of a Federal Land?
https:/hiepassisttoot.epa.g o+1nepassisUartalysis.aspx
no
no
no
no
no
no
no
110
no
1/2
National Flood Hazard Layer FIRMette
60°12'12"W 25°46'29"N
AREAOF (lif'IIMAL FLOOD HAZARD
0 250 500
Feet
1,000 1,500 2,000
aasemap: tJSGS National Map: Orthoimagery: Data refreshed October, 2020
`. . FEMA Legend
00'1l'35"W 25°45•S7"N
1:6,000
SEE fry REPORT FOR DETAILED LEGEND AND INDEX MAP FOR FIRM PANEL LAYOUT
SPECIAL FL000
HAZARD AREAS
OTHER AREAS OF
FLOOD HAZARD
Without Base Flood Elevation (BFE)
Zona A, :' A55
With BFE or Depth Zone AE Ao. An. FE, AR
Regulatory Floodway
0.2% Annual Chance Flood Hazard, Areas
of 1% annual chance flood with average
depth less than one foot or with drainage
areas of less than one square mile r
Future Conditions 1% Annual
Chance Flood Hazard ; a
Area with Reduced Flood Risk due to
Levee. See Notes. zc •
Area with Flood Risk due to Levee...:' :>
No SCREEN Area of Minimal Flood Hazard
( Effective LOMRs
OTHER AREAS I Area of Undetermined Flood Hazard
Channel, Culvert, or Storm Sewer
STRUCTURES HI I r 1 r 1 Levee, Dike, or Floodwail
GENERAL',- — --
OTHER
FEATURES
MAP PANELS
0
2o'2 Cross Sections with 1% Annual Chance
• —ill Water Surface Elevation
y -- - Coastal Transect
..--- Base Flood Elevation Line (BFE)
Limit of Study
Jurisdiction Boundary
Coastal Transect Baseline
- — Profile Baseline
Hydrographic Feature
Digital Data Available
No Digital Data Available
Unmapped
The pin displayed on the map is an approximate
point selected by the user and does not represent
an authoritative property location.
This map complies with FEMA's standards for the use of
digital flood maps if it is not void as described below.
The basemap shown complies with FEMA's basemap
accuracy standards
The flood hazard information is derived directly from the
authoritative NFHL web services provided by FEMA. This map
was exported on 9.9,,2021 at 9:4E AM and does not
reflect changes or amendments subsequent to this date and
time. The NFHL and effective information may change or
become superseded by new data over time.
This map image is void if the one or more of the following map
elements do not appear. basemap Imagery, flood zone labels,
legend. scale bar, map creation date. community identifiers,
FIRM panel number, and FIRM effective date. Map images for
unmapped and unmodemized areas cannot be used for
regulatory purposes.
"' CITY OF MIAMI
..r .4.
CERTIFICATE OF SELF INSURANCE COVERAGE
September 27. 2021
INSURED:
CITY OF MIAMI, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, ITS
EMPLOYEES, AGENTS AND OFFICIALS 444 SW 2"d Ave, Miami, FL 33130
SELF INSURED EVIDENCE OF COVERAGE
This Certificate is issued as a matter of information only and confers no rights upon the Certificate Holder. This Certificate does not amend, extend, nor
alter the coverages or defense afforded by the selFinsurance lane hclnw
Type of Coverage
Effective
Date
Expiration
Date
Limits of Liability, - in Thousands
GENERAL LIABILITY
10/1/90
Until
canceled
or
revoked
Bodily Injury,
Property Damage
Personal Injury
Combined
$200 per Claimant $300
per Occurrence
Self -Insured in accordance with S.768.28 F.S.
(X) Comprehensive
(X) Premises/Operations
(X) Products/Completed Operations
(X) Contractual
(X) Independent Contractors
(X) Broad Form Property Damage
(X) Personal Injury
(X) Errors & Omissions
AUTOMOBILE LIABILITY
10/1/90
Until
canceled
or
revoked
Bodily Injury
Damage
Combined
$200 per Claimant $300
per Occurrence
Self -Insured in accordance with S.768.28 F.S.
(X) Any Auto
( ) All Owned AutosProperty
(Private Passenger Autos)
( ) All Owned Autos
(Other than Private Passenger)
(X) Hired Autos
(X) Non Owned Autos
WORKERS COMPENSATION AND
10/1/90
Until
canceled or
revoked
WC Statutory Limits - Florida
Self -Insured in accordance with S.440 F.S.
EMPLOYERS LIABILITY
BLANKET DISHONESTY BOND
10/1/90
Until
canceled or
revoked
$25 Per Occurrence
Self -Insured in accordance with S.768.28 F.S.
(Including faithful performance,
money & securities & depositors
forgery)
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL/ITEMS:
Re:
CANCELLATION: Should any of the above described
coverages be cancelled before the expiration thereof. the issuing City will endeavor to mail 10 days
to mad such notice shall impose no obligation. or liability of any kind upon the City its agents, or
written notice to the Certificate Holder named, but failure
representatives.
Florida Department of Economic Opportunity
107 E. Madison St.
Caldwell Building
Tallahassee, FL 323994120
Frank Gomez
Frank Gomez Property & Casualty Manager/Ann Marie Sharpe, Director of
Risk Management
tsk Management Department, 444 SW 2nd Ave. Miami. FL 33130 (305) 416-1740
Federal Emergency Management Agency
Community Status Book Report
FLORIDA
Communities Participating in the National Flood Program
CID Community Name County Init FHBM Init FIRM Curr Eff Reg-Emer Tribal CRS Entry Curr Eff Curr % Disc % Disc Non
Identified Identified Map Date Date Date Date Class SFHA SFHA
120652 MIAMI SHORES VILLAGE, VILLAGE MIAMI-DADE COUNTY 09/29172 09111/09 09/29/72 No 10/01/00 10101/00 8 10% 05%
OF
120653 MIAMI SPRINGS, CITY OF MIAMI-DADE COUNTY 0929/72 09111/09 09129/72 No
120650 MIAMI, CITY. OF MtAMI•0AOE COUNTY 09/29r/2 09111/09 09/29/72 No 10/01/94 05/01/10 7 15% 05%
120635 MIAMI-DADE COUNTY' MIAMI-DADE COUNTY 09/30/72 09/11/09 0929/72 No 10/01/94 10/01/03 5 25% 10%
INCLUDES THE UNINCORPORATED
AREAS ONLY
120344 MICANOPY, TOWN OF ALACHUA COUNTY 04/16/76 06/16/06 06/16/06 06/16/06 No
120026 MIDWAY, CITY OF GADSDEN COUNTY 02/04/09 02/04/09 06/04/10 No
120276 MILTON, CITY OF SAN T A ROSA COUNTY 05/24/74 06/01/77 12/19/06 06101/77 No 10/01/07 05/01/12 6 20 % 10%
120412 MINNEOLA, CITY OF LAKE COUNTY 07/23/76 08/15184 12/18/12 08/15/84 No
120048 MIRAMAR. CITY OF BROWARD COUNTY 01/18/74 12/01/77 08/18/14 12/01/77 No 10/01/93 10/01/16 a 10% 05%
125129 MONROE COUNTY' MONROE COUNTY 06/20/70 02/18/05 06115/73 No 10/01/16 10/01/17 5 25% 10%
THE VILLAGE OF ISLAMORADA IS
INCLUDED IN THE MONROE COUNTY
CORPORATE
LIMITS UNTIL OCTOBER 1. 1998.
120365 MONTICELLO, CITY OF JEFFERSON COUNTY 07/23/76 06/03/86 02/05/14 06/03/85 No
120614 MONTVERDE. TOWN OF LAKE COUNTY 11115184 12/18/12 06/11/91 No
120097 MOORE HAVEN, CITY OF GLADES COUNTY 04/11/75 02K4/81 03/06/20 02;04/81 No
120137 MT. DORA. CITY OF LAKE COUNTY 06/28/74 04/05/68 12/1B112 04105/88 No
120268 MULBERRY. CITY OF POLK COUNTY 12/28/73 02/04/81 12/22/16 02/04/81 No
125130 NAPLES. CITY OF COLLIER COUNTY 05/05/70 07/02/71 05/16012 07/02/71 No 10101192 10/01/15 5 25% 10%
120170 NASSAU COUNTY' NASSAU COUNTY 41/29/74 08/15184 08/02/17 08/15/84 No 05/01/17 05/01/17 8 10% 05%
120079 NEPTUNE BEACH, CITY OF DUVAL COUNTY 05/31/74 03/15/77 11/02/18 03/15/77 No 10/01/94 05/01/15 7 15% 05%
120232 NEW PORT RICHEY. CITY OF PASCO COUNTY 01/04174 06/17/81 05/05/20 08/17/81 No 10/01/93 05/01/12 6 20%e 10%
125132 NEW SMYRNA BEACH, CITY OF VOLUSIA COUNTY 12/07/73 09/29/17 12/07/73 Nc 10/01/91 10/01/19 6 20% 10%
120679 NEWBERRY, CITY OF ALACHUA COUNTY 09/28/84 06/16/06 02/03/00 No
Newberry will use the Alachua County
FIRM panel numbers 120001 0225A.
0250A, 0375A, 0400A
120338 NICEVTLLE. CITY OF OKALOOSA COUNTY 09/05/75 07/18/85 03/09/21 07/18/85 No 10/01/93 10/01/17 6 20•/ 10%
120631 NOMA, TOWN OF HOLMES COUNTY 12/05/90 12/17/10(M) 03119/96 No
120654 NORTH BAY VILLAGE. CITY OF MIAMI-DADE COUNTY 09/29/72 09/11/09 09/29/72 No
120049 NORTH LAUDERDALE. CITY OF BROWARD COUNTY 02/22/74 04/02/79 08/18/14 04/02/79 No 05/01/16 05/01/16 9 05% 05%
120656 NORTH MIAMI BEACH. CITY OF MIAMI-DADE COUNTY 09/29/72 09/11/09 09/29/72 No 10101/93 10/01/17 8 10% 05%
120655 NORTH MIAMI, CITY OF MIAMI-DADE COUNTY 09/29172 owl woo 0929/72 No 10/01/94 05/01/18 6 20% 10%
120217 NORTH PALM BEACH. VILLAGE OF PALM BEACH COUNTY 12/06/74 06/15178 1(WWI '7 08/15/78 No 10/01/94 10/01/20 5 25% 10%
120279 NORTH PORT, CITY OF SARASOTA COUNTY 06/10 77 09/02/81 11/04/16 09/02/81 No 10/01/92 05/01/20 5 25% 10%
125133 NORTH REDINGTON BEACH. TOWN PINELLAS COUNTY 05/22/70 05/14/71 06/2421 05/14/71 No 10/01/92 10/01/12 7 15% 05%
OF
120624 OAK HILL, CITY OF VOLUSIA COUNTY 06/04/90 09/29/17 02/21/94 No
120050 OAKLAND PARK, CITY OF BROWARD COUNTY 06/28/74 12/01/77 08/18/14 12101/77 No 10/01/94 10/01/20 6 20% 10%
120663 OAKLAND, TOWN OF ORANGE COUNTY 12/06/00 09/25/09 12/30109 No
120330 OCALA. CITY OF MARION COUNTY 02/14/75 09/22/78 04/19/17 09/22/78 No 10/01/91 10/01/15 3 35% 10%
120163 OCEAN BREEZE, TOWN OF MARTIN COUNTY 08/02/74 06/15/81 02/19/20 06/15/81 No
125134 OCEAN RIDGE, TOWN OF PALM BEACH COUNTY 09/18170 04109/71 10/05/17 04/09/71 No 10/01/92 04/01/21 6 20% 10%
120185 OCOEE. CITY OF ORANGE COUNTY 08/02/74 11/01/78 09/25/09 11/01/78 No
120173 OKALOOSACOUNTY' OKALOOSA COUNTY 05/22/70 07/01/77 03/09/21 07/01/77 No 10/01/95 10101/10 5 25% 10%
8/0 120177 OKEECHOBEE COUNTY' OKEECHOBEE COUNTY 04/76 02/04/81 07/18/15 02/04/81 No 10/01/96 10/01/00 8 10°; 05%
120178 OKEECHOBEE, CITY OF OKEECHOBEE COUNTY 06126/74 07/18/15 07/16/15 08/26/77 No
120250 OLDSMAR, CITY OF PINELLAS COUNTY 0521/71 082421 05/21/71 No 10/01/92 05/01/06 8 20% 10%
120657 OPA-LOCKA, CITY OF MIAMI.OADE COUNTY 09/29/72 09/11/09 0929/72 No 10/01/13 05/0120 9 05% 05%
120833 ORANGE CITY. CITY OF VOLUSIA COUNTY 09/02/94 09/29/17 09/02/94 No
120179 ORANGE COUNTY • ORANGE COUNTY ot/30/76 12101/81 06/20/18 12/01/81 No 10101/91 05/01/08 5 25% 105*
Includes the Town of Bilhlo.
Page 7 of 12 08/27/2021