HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #11856
Date: 05/19/2022
Commission Meeting Date: 06/09/2022
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Funds - CDBG Mitigation Program
Purpose of Item:
A Resolution of the Miami City Commission authorizing the City Manager to accept
Community Development Block Grant ("CDBG') Mitigation Funding from Florida
Department of Economic Opportunity in the amount $8,378,741.00 to be utilized to
harden the exterior of City of Miami Police Department ("MPD") Headquarters, with no
matching funds from the City, but in order for the City to complete the full extent of the
project, approximately an additional $8,000,000.00 will be needed in the next 3 to 5
years.
Background of Item:
Florida Department of Economic Opportunity has awarded the City of Miami CDBG
Mitigation funding in the amount of $8,378,741.00 to be utilized to harden the exterior of
MPD Headquarters, as well as mechanical and electrical upgrades. Mitigation activities
include, but not limited to, upgraded electrical switchgear and emergency power supply
system that will result in new electrical panels with enhanced capacity to meet code
requirements, allow for growth and mitigate the risk of an electrical fire; retrofitting the
exterior of the building to include updated impact resistant windows and front doors
which will provide full wind mitigation in the event of a hurricane and prevent moisture
from degrading the structure; new HVAC air handling units and chill water piping.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$8,378,741.00
Special Revenue Account No:
12000.191501.Various
Reviewed B
Department of Police Jorge Blanco Initial Police Review Completed 05/23/2022 11:32 AM
Department of Police Manuel Morales Department Head Review Completed 05/23/2022 11:55 AM
Office of Management and Budget Lai -wan McGinnis Budget Analyst Review Completed 05/24/2022 1:11 PM
Office of Management and Budget Marie Gouin Budget Review Completed 05/25/2022 10:28 AM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/25/2022 10:34 AM
City Manager's Office Arthur Noriega V City Manager Review Completed 05/25/2022 2:06 PM
Office of the City Attorney Richard Appleton ACA Review Completed 05/31/2022 12:16 PM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/31/2022 12:55 PM
City Commission Maricarmen Lopez Meeting Completed 06/09/2022 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 06/09/2022 11:54 AM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 06/09/2022 11:55 AM
Office of the City Clerk City Clerk's Office Rendered Completed 06/09/2022 11:55 AM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0194
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11856 Final Action Date:6/9/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT MITIGATION
GRANT AWARD IN THE AMOUNT NOT TO EXCEED $8,378,741.00 ("GRANT
AWARD") FROM THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY TO
BE UTILIZED FOR THE EXTERIOR HARDENING OF THE CITY OF MIAMI POLICE
("MIAMI POLICE") HEADQUARTERS; ESTABLISHING A NEW CAPITAL FUND
PROJECT TITLED "MIAMI POLICE — FLORIDA DEPARTMENT OF ECONOMIC
OPPORTUNITY ("FDEO") — COMMUNITY DEVELOPMENT BLOCK GRANT
MITIGATION PROGRAM ("CDBG-MIT")" AND APPROPRIATING FUNDS FOR SAID
PURPOSE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
THE CDBG-MIT SUBRECIPIENT AGREEMENT WITH FDEO, ATTACHED AND
INCORPORATED AS EXHIBIT "A"; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS,
ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE ACCEPTANCE
OF, IMPLEMENTATION OF, AND IN COMPLIANCE WITH THE GRANT AWARD.
WHEREAS, the City of Miami ("City") Police Department ("Miami Police") has been
awarded a Community Development Block Grant Mitigation ("CDBG-MIT") grant from the
Florida Department of Economic Opportunity ("FDEO"), in a total amount not to exceed
$8,378,741.00 ("Grant Award"), to be utilized for the exterior hardening of Miami Police
Headquarters ("Police HQ"), with no matching funds required of the City; and
WHEREAS, in order for the City to complete the full hardening project, approximately an
additional eight million dollars ($8,000,000.00) will be needed in the next three to five years; and
WHEREAS, the purpose of this Grant Award is to facilitate the hardening of a critical
building that provides public safety for local communities; and
WHEREAS, the Miami Police will utilize the funding for eligible CDBG-MIT program
purposes, such as mitigation activities, as described in the CDBG-MIT Subrecipient Agreement,
attached and incorporated as Exhibit "A" ("Grant Agreement"), as well as mechanical and
electrical upgrades to Police HQ (collectively, "Upgrades"); and
WHEREAS, the Upgrades shall include but shall not be limited to (i) upgrading electrical
switchgear and the emergency power supply system that will result in new electrical panels with
enhanced capacity to meet code requirements, allowing for growth and mitigating the risk of an
electrical fire, (ii) retrofitting the exterior of Police HQ to include updated impact resistant
windows and front doors, which will provide full wind mitigation in the event of a hurricane and
prevent moisture from degrading the structure, and (iii) providing for new HVAC air handling
units and chill water piping with modernized controls and sensors to make the building's climate
controls resilient to further prevent impacts; and
WHEREAS, the Grant Award will fund improvements for the Police HQ by implementing
the CDBG-MIT program, acquiring engineering services, and providing construction services;
and
WHEREAS, in the avoidance of doubt, and to the extent necessary and legally -allowable
to facilitate the purpose of this resolution, the City Manager is authorized to adjust and amend
the Five -Year Financial Plan, Strategic Plan, and Fiscal Year 2021-2022 Multi -Year Capital
Plan, all as amended, and to appropriate funds pursuant thereto; and
WHEREAS, it is appropriate for the City Commission to accept and establish the Grant
Award, authorize the appropriation and the utilization of the funds to harden the exterior of
Police HQ, authorize the City Manager to negotiate and execute the Grant Agreement, and
negotiate and execute any and all other necessary documents, all in forms acceptable to the
City Attorney, for the acceptance of, implementation of, and in compliance with the Grant
Award;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized1 to accept the Grant Award to be
utilized for exterior hardening of Police HQ.
Section 3. The new Grant Award for the capital project is established and resources are
appropriated as described below:
AWARD TITLE: "Miami Police — Florida Department of Economic Opportunity (FDEO)
Community Development Block Grant Mitigation Program (CDBG-MIT')
RESOURCES: Program Implementation $418,000.00
Engineering Services $800,000.00
Construction $7,160,741.00
APPROPRIATION: CDBG -MIT Funding $8,378,741.00
Section 4. The City Manager is authorized' to negotiate and execute the Grant
Agreement with the FDEO for the exterior hardening of Police HQ.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other necessary documents, all in forms acceptable to the City Attorney, for the acceptance of,
implementation of, and in compliance with the Grant Award.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City of Miami Commission.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Httor
5/31 /2022