HomeMy WebLinkAboutExhibit BATKINS
Atkins North America, Inc.
2001 Northwest 107th Avenue
Miami, Florida 33172-2507
Telephone: +1.305.592.7275
www.atkinsglobal.com/northamerica
March 31, 2022
Mrs. Marie "Maggie" Gouin
Director
Office of Management and Budget
Miami Riverside Center
444 SW 2nd Avenue, 5th Floor
Miami, FL 33130
Reference: Project Analysis — City of Miami — ARPA (SLFRF)
Recommendation for application of ARPA (SLFRF) funds
Project Name: Bakehouse Art Complex
District 5
Proposed ARPA Funds Amount: $2,000,000
Proposed Activity for use of Funds: Capital Expenditure, Sub -Award (grant) for Non -Profit
Mrs. Gouin,
We are sending the recommendation for the use of ARPA (SLFRF) funds for the referenced
project.
Bakehouse Art Complex (Bakehouse) is the only artist -purposed, non -profit -owned site of
its kind and size in Miami's urban core. It plays a major role in addressing a significant gap
in the city's cultural ecosystem, affordable spaces where artists can create, live, and engage
with each other and with the greater community. As real estate prices continue to rise, and
with it the need for affordable work and living spaces for artists, it has the potential to
leverage its land holdings in a way that can significantly increase the organization's impact.
The redevelopment of Bakehouse ensures artists and art making will have permanence in
city whose real estate costs render this increasingly challenging.
Based on the information and documentation provided by the City's Office of Management
and Budget and the Mayor's Office, the project Bakehouse Art Complex is eligible for
the use of ARPA (SLFRF) funds under the Department of Treasury Final Rule,
Expenditure Categories: 2.23 — Negative Economic Impacts: Assistance to
Households: Strong Healthy Communities: Demolition and Rehabilitation of
Properties contingent upon additional considerations and requirements being met. Under
the SLFRF program, funds must be used for costs incurred on or after March 3, 2021.
Further, funds must be obligated by December 31, 2024, and expended by December 31,
2026. This time period, during which recipients can expend SLFRF funds, is the "period of
performance. For considerations and requirements details go to the Project Analysis, here
attached.
Page 1 of 2
ATKINS
Member of the SNGlavE.Group
The ARPA (SLFRF) funds, in the amount of $2,000,000, can be allocated for the Non -Profit
Bakehouse as a subrecipient to implement the program as detailed. Bakehouse Art
Complex will undertake repairs and renovations to the structure and envelope of the
organization's existing building including addressing and upgrading electrical infrastructure,
structural repair and remediation, life -safety issues, making necessary repairs needed for
the Forty -Year Recertification process, roof replacement, installing hurricane -impact window
upgrades, updating building technology, and ensuring compliance with current building
codes.
Please review and contact us with any questions you may have.
Jamelyn Austin Trucks, CFM, PMP, CGM
ARPA Consultant, Subject Matter Expert
Senior Project Manager, Land Planning Lead
Enclosures as noted.
Page 2 of 2
Project Analysis — City of Miami — ARPA (SLFRF)
District 5
Project Title
Bakehouse Art Complex
Project No. (e-Builder)
N/A
Total Project Cost
Total repairs sum up to about $3,500,000
Proposed ARPA Funding
$2,000,000 for immediate structural work and roof repairs
Project Type
• Capital Expenditure
• Sub -Award (grant) for Non -Profit
Project Status
• In Progress
Project Estimated Completion
2026
Project Agreement
Sub-recipient/Sub-award
(need to ensure non-profit follows ALL Federal Procurement
and includes all necessary Contract Clauses in compliance with
2 CFR 200)
Eligible Use
Support the COVID-19 public health and economic response
by addressing COVID-19 and its impact on public health as well
as addressing economic harms to households, small businesses,
nonprofits, impacted industries, and the public sector.
Project Expenditure Category
2.23 — Negative Economic Impacts: Assistance to Households:
Strong Healthy Communities: Demolition and Rehabilitation of
Properties
Project Justification (short-
SOW)
Bakehouse Art Complex (Bakehouse) is the only artist -
purposed, non -profit -owned site of its kind and size in Miami's
urban core. It plays a major role in addressing a significant gap
in the city's cultural ecosystem ---affordable spaces where
artists can create, live, and engage with each other and with
the greater community. The redevelopment of Bakehouse
ensures artists and art making will have permanence in city
whose real estate costs render this increasingly challenging.
Bakehouse Art Complex will undertake repairs and renovations
to the structure and envelope of the organization's existing
building including addressing and upgrading electrical
infrastructure, structural repair and remediation, life -safety
issues, making necessary repairs needed for the Forty -Year
Recertification process, roof replacement, installing hurricane -
impact window upgrades, updating building technology, and
ensuring compliance with current building codes.
Eligible (Y/N)
Yes, Project is considered eligible under Department of
Treasury Final Rule, contingent upon the below additional
considerations and requirements being met.
Additional Information
needed
Applicant Risk Assessment completed and submission of RFP
documents to secure Contractor supporting project
implementation on behalf of the non-profit.
Detailed budget of construction activities after completion of
engineering design and analysis.
Next Steps
Review sub -recipient package as provided by City of Miami and
provide comments/feedback.
QC Completed (Name/Date)
Crystal Jones 3/31/2022
Additional Considerations/Program Requirements:
• Under the SLFRF program, funds must be used for costs incurred on or after March 3, 2021.
Further, funds must be obligated by December 31, 2024, and expended by December 31, 2026.
This time period, during which recipients can expend SLFRF funds, is the "period of
performance."
• ARPA funds can be used to provide additional funding for projects in progress prior to 3/3/2021,
however only activities initiated AFTER 3/3/2021 are eligible for ARPA funds.
• Ensure that the City of Miami and Sub -recipient Procurement Process meets Office of
Management and Budget procurement standards set forth in 2 CFR 200.316-320.
• Project Demographic Distribution - (Applicable to Public Health and Negative Economic Impact
ECs: EC 1.1-2.37) — Collection to begin April 2022
Recognizing the disproportionate public health and negative economic impacts of the pandemic
on many households, communities, and other entities, recipients must report whether certain
types of projects are targeted to impacted and disproportionately impacted communities.
Recipients will be asked to respond to the following:
o What Impacted and/or Disproportionally Impacted population does this project
primarily serve? Please select the population primarily served.
o If this project primarily serves more than one Impacted and/or Disproportionately
Impacted population, please select up to two additional populations served.
Recipients will select from the following options:
Assistance to Households
o Impacted
• Low- or -moderate income households or populations
• Households that experienced unemployment
• Households that experienced increased food or housing insecurity
• Households that qualify for certain federal programs
■ For services to address lost instructional time in K-12 schools: any students that
lost access to in -person instruction for a significant period of time
■ Other households or populations that experienced a negative economic impact
of the pandemic other than those listed above (please specify)
o Disproportionately Impacted
■ Low-income households and populations
■ Households and populations residing in Qualified Census Tracts
■ Households that qualify for certain federal programs
■ Households receiving services provided by Tribal governments
■ Households residing in the U.S. territories or receiving services from these
governments
■ For services to address educational disparities, Title I eligible schools
■ Other households or populations that experienced a disproportionate negative
economic impact of the pandemic other than those listed above (please specify)
• Public Health and Negative Economic Impact - The information listed must be provided in each
report -(EC 1.1-3.5) - Collection to begin in April 2022
o Brief description of structure and objectives of assistance program(s), including public
health or negative economic impact experienced
o Brief description of how a recipient's response is related and reasonably and
proportional to a public health or negative economic impact of COVID-19.
• Project Demographic Distribution (Applicable to Public Health and Negative Economic Impact
ECs: EC 1.1-2.37) — Collection to begin April 2022 Recognizing the disproportionate public health
and negative economic impacts of the pandemic on many households, communities, and other
entities, recipients must report whether certain types of projects are targeted to impacted and
disproportionately impacted communities. Recipients will be asked to respond to the following:
o What Impacted and/or Disproportionally Impacted population does this project
primarily serve? Please select the population primarily served.
o If this project primarily serves more than one Impacted and/or Disproportionately
Impacted population, please select up to two additional populations served.
• Capital Expenditures - (EC 1.1-3.5) - Collection began in January 2022, with additional optional
fields to begin in April 2022; optional fields will become required in July 2022
• Does this project include a capital expenditure? (Collection began in January 2022)
• Total expected capital expenditure, including pre -development costs, if applicable
(Collection began in January 2022)
• Type of capital expenditure, based on the following enumerated uses (This field is optional
in April 2022; required in July 2022):
o COVID-19 testing sites and laboratories, and acquisition of related equipment
o COVID-19 vaccination sites
o Medical facilities generally dedicated to COVID-19 treatment and mitigation (e.g.,
emergency rooms, intensive care units, telemedicine capabilities for COVID-19 related
treatment)
o Temporary medical facilities and other measures to increase COVID-19 treatment
capacity, including related construction costs
o Acquisition of equipment for COVID-19 prevention and treatment, including ventilators,
ambulances, and other medical or emergency services equipment
o Emergency operations centers and acquisition of emergency response equipment (e.g.,
emergency response radio systems)
o Installation and improvement of ventilation systems in congregate settings, health
facilities, or other public facilities
o Public health data systems, including technology infrastructure
o Adaptations to congregate living facilities, including skilled nursing facilities, other long-
term care facilities, incarceration settings, homeless shelters, residential foster care
facilities, residential behavioral health treatment, and other group living facilities, as
well as public facilities and schools (excluding construction of new facilities for the
purpose of mitigating spread of COVID-19 in the facility)
o Mitigation measures in small businesses, nonprofits, and impacted industries (e.g.,
developing outdoor spaces)
o Behavioral health facilities and equipment (e.g., inpatient or outpatient mental health or
substance use treatment facilities, crisis centers, diversion centers)
o Technology and equipment to allow law enforcement to efficiently and effectively
respond to the rise in gun violence resulting from the pandemic
o Affordable housing, supportive housing, or recovery housing development
o Food banks and other facilities primarily dedicated to addressing food insecurity
o Transitional shelters (e.g., temporary residences for people experiencing homelessness)
o Devices and equipment that assist households in accessing the Internet (e.g., tablets,
computers, or routers)
o Childcare, daycare, and early learning facilities
o Job and workforce training centers
o Improvements to existing facilities to remediate lead contaminants (e.g., removal of
lead paint)
o Medical equipment and facilities designed to address disparities in public health
outcomes (includes primary care clinics, hospitals, or integrations of health services into
other settings)
o Parks, green spaces, recreational facilities, sidewalks, pedestrian safety features like
crosswalks, streetlights, neighborhood cleanup, and other projects to revitalize public
spaces
o Rehabilitations, renovation, remediation, cleanup, or conversions of vacant or
abandoned properties
o Schools and other educational facilities or equipment to address educational disparities
o Technology and tools to effectively develop, execute, and evaluate government
programs
o Technology infrastructure to adapt government operations to the pandemic (e.g., video-
conferencing software, improvements to case management systems or data sharing
resources), reduce government backlogs, or meet increased maintenance needs
o • Other (please specify)
Capital Expenditures:
Capital expenditures are subject to the same eligibility standard as other eligible uses to respond to the
pandemic's public health and economic impacts; specifically, they must be related and reasonably
proportional to the pandemic impact identified and reasonably designed to benefit the impacted
population or class. Similar to other eligible uses in the SLFRF program, no pre -approval is required for
capital expenditures.
For analysis of whether a capital expenditure meets the eligibility standard, recipients must complete
and meet the requirements of a written justification for capital expenditures equal to or greater than $1
million.
A Written Justification includes:
• Description of the harm or need to be addressed. Recipients should provide a description of the
specific harm or need to be addressed and why the harm was exacerbated or caused by the
public health emergency. Recipients may provide quantitative information on the extent and the
type of harm, such as the number of individuals or entities affected.
• Explanation of why a capital expenditure is appropriate. For example, recipients should include
an explanation of why existing equipment and facilities, or policy changes or additional funding
to pertinent programs or services, would be inadequate.
• Comparison of proposed capital project against at least two alternative capital expenditures and
demonstration of why the proposed capital expenditure is superior. Recipients should consider
the effectiveness of the capital expenditure in addressing the harm identified and the expected
total cost (including pre -development costs) against at least two alternative capital
expenditures.
Environmental and Other Generally Applicable Requirements
Treasury cautions that, as is the case with all projects engaged in using the SLFRF funds, all projects
must comply with applicable federal, state, and local law. In the case of infrastructure projects in
particular, this includes environmental and permitting laws and regulations. Likewise, as with all capital
expenditure projects using SLFRF funds, projects must be undertaken and completed in a manner that is
technically sound, meaning that they must meet design and construction methods and use materials
that are approved, codified, recognized, fall under standard or acceptable levels of practice, or
otherwise are determined to be generally acceptable by the design and construction industry.
Treasury encourages recipients to adhere to strong labor standards, including project labor agreements
and community benefits agreements that offer wages at or above the prevailing rate and include local
hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with
high labor standards and to prioritize employers without recent violations of federal and state labor and
employment laws.