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HomeMy WebLinkAboutExhibit BATKINS Atkins North America, Inc. 2001 Northwest 107th Avenue Miami, Florida 33172-2507 Telephone: +1.305.592.7275 www.atkinsglobal.com/northamerica March 31, 2022 Mrs. Marie "Maggie" Gouin Director Office of Management and Budget Miami Riverside Center 444 SW 2nd Avenue, 5th Floor Miami, FL 33130 Reference: Project Analysis — City of Miami — ARPA (SLFRF) Recommendation for application of ARPA (SLFRF) funds Project Name: Bakehouse Art Complex District 5 Proposed ARPA Funds Amount: $2,000,000 Proposed Activity for use of Funds: Capital Expenditure, Sub -Award (grant) for Non -Profit Mrs. Gouin, We are sending the recommendation for the use of ARPA (SLFRF) funds for the referenced project. Bakehouse Art Complex (Bakehouse) is the only artist -purposed, non -profit -owned site of its kind and size in Miami's urban core. It plays a major role in addressing a significant gap in the city's cultural ecosystem, affordable spaces where artists can create, live, and engage with each other and with the greater community. As real estate prices continue to rise, and with it the need for affordable work and living spaces for artists, it has the potential to leverage its land holdings in a way that can significantly increase the organization's impact. The redevelopment of Bakehouse ensures artists and art making will have permanence in city whose real estate costs render this increasingly challenging. Based on the information and documentation provided by the City's Office of Management and Budget and the Mayor's Office, the project Bakehouse Art Complex is eligible for the use of ARPA (SLFRF) funds under the Department of Treasury Final Rule, Expenditure Categories: 2.23 — Negative Economic Impacts: Assistance to Households: Strong Healthy Communities: Demolition and Rehabilitation of Properties contingent upon additional considerations and requirements being met. Under the SLFRF program, funds must be used for costs incurred on or after March 3, 2021. Further, funds must be obligated by December 31, 2024, and expended by December 31, 2026. This time period, during which recipients can expend SLFRF funds, is the "period of performance. For considerations and requirements details go to the Project Analysis, here attached. Page 1 of 2 ATKINS Member of the SNGlavE.Group The ARPA (SLFRF) funds, in the amount of $2,000,000, can be allocated for the Non -Profit Bakehouse as a subrecipient to implement the program as detailed. Bakehouse Art Complex will undertake repairs and renovations to the structure and envelope of the organization's existing building including addressing and upgrading electrical infrastructure, structural repair and remediation, life -safety issues, making necessary repairs needed for the Forty -Year Recertification process, roof replacement, installing hurricane -impact window upgrades, updating building technology, and ensuring compliance with current building codes. Please review and contact us with any questions you may have. Jamelyn Austin Trucks, CFM, PMP, CGM ARPA Consultant, Subject Matter Expert Senior Project Manager, Land Planning Lead Enclosures as noted. Page 2 of 2 Project Analysis — City of Miami — ARPA (SLFRF) District 5 Project Title Bakehouse Art Complex Project No. (e-Builder) N/A Total Project Cost Total repairs sum up to about $3,500,000 Proposed ARPA Funding $2,000,000 for immediate structural work and roof repairs Project Type • Capital Expenditure • Sub -Award (grant) for Non -Profit Project Status • In Progress Project Estimated Completion 2026 Project Agreement Sub-recipient/Sub-award (need to ensure non-profit follows ALL Federal Procurement and includes all necessary Contract Clauses in compliance with 2 CFR 200) Eligible Use Support the COVID-19 public health and economic response by addressing COVID-19 and its impact on public health as well as addressing economic harms to households, small businesses, nonprofits, impacted industries, and the public sector. Project Expenditure Category 2.23 — Negative Economic Impacts: Assistance to Households: Strong Healthy Communities: Demolition and Rehabilitation of Properties Project Justification (short- SOW) Bakehouse Art Complex (Bakehouse) is the only artist - purposed, non -profit -owned site of its kind and size in Miami's urban core. It plays a major role in addressing a significant gap in the city's cultural ecosystem ---affordable spaces where artists can create, live, and engage with each other and with the greater community. The redevelopment of Bakehouse ensures artists and art making will have permanence in city whose real estate costs render this increasingly challenging. Bakehouse Art Complex will undertake repairs and renovations to the structure and envelope of the organization's existing building including addressing and upgrading electrical infrastructure, structural repair and remediation, life -safety issues, making necessary repairs needed for the Forty -Year Recertification process, roof replacement, installing hurricane - impact window upgrades, updating building technology, and ensuring compliance with current building codes. Eligible (Y/N) Yes, Project is considered eligible under Department of Treasury Final Rule, contingent upon the below additional considerations and requirements being met. Additional Information needed Applicant Risk Assessment completed and submission of RFP documents to secure Contractor supporting project implementation on behalf of the non-profit. Detailed budget of construction activities after completion of engineering design and analysis. Next Steps Review sub -recipient package as provided by City of Miami and provide comments/feedback. QC Completed (Name/Date) Crystal Jones 3/31/2022 Additional Considerations/Program Requirements: • Under the SLFRF program, funds must be used for costs incurred on or after March 3, 2021. Further, funds must be obligated by December 31, 2024, and expended by December 31, 2026. This time period, during which recipients can expend SLFRF funds, is the "period of performance." • ARPA funds can be used to provide additional funding for projects in progress prior to 3/3/2021, however only activities initiated AFTER 3/3/2021 are eligible for ARPA funds. • Ensure that the City of Miami and Sub -recipient Procurement Process meets Office of Management and Budget procurement standards set forth in 2 CFR 200.316-320. • Project Demographic Distribution - (Applicable to Public Health and Negative Economic Impact ECs: EC 1.1-2.37) — Collection to begin April 2022 Recognizing the disproportionate public health and negative economic impacts of the pandemic on many households, communities, and other entities, recipients must report whether certain types of projects are targeted to impacted and disproportionately impacted communities. Recipients will be asked to respond to the following: o What Impacted and/or Disproportionally Impacted population does this project primarily serve? Please select the population primarily served. o If this project primarily serves more than one Impacted and/or Disproportionately Impacted population, please select up to two additional populations served. Recipients will select from the following options: Assistance to Households o Impacted • Low- or -moderate income households or populations • Households that experienced unemployment • Households that experienced increased food or housing insecurity • Households that qualify for certain federal programs ■ For services to address lost instructional time in K-12 schools: any students that lost access to in -person instruction for a significant period of time ■ Other households or populations that experienced a negative economic impact of the pandemic other than those listed above (please specify) o Disproportionately Impacted ■ Low-income households and populations ■ Households and populations residing in Qualified Census Tracts ■ Households that qualify for certain federal programs ■ Households receiving services provided by Tribal governments ■ Households residing in the U.S. territories or receiving services from these governments ■ For services to address educational disparities, Title I eligible schools ■ Other households or populations that experienced a disproportionate negative economic impact of the pandemic other than those listed above (please specify) • Public Health and Negative Economic Impact - The information listed must be provided in each report -(EC 1.1-3.5) - Collection to begin in April 2022 o Brief description of structure and objectives of assistance program(s), including public health or negative economic impact experienced o Brief description of how a recipient's response is related and reasonably and proportional to a public health or negative economic impact of COVID-19. • Project Demographic Distribution (Applicable to Public Health and Negative Economic Impact ECs: EC 1.1-2.37) — Collection to begin April 2022 Recognizing the disproportionate public health and negative economic impacts of the pandemic on many households, communities, and other entities, recipients must report whether certain types of projects are targeted to impacted and disproportionately impacted communities. Recipients will be asked to respond to the following: o What Impacted and/or Disproportionally Impacted population does this project primarily serve? Please select the population primarily served. o If this project primarily serves more than one Impacted and/or Disproportionately Impacted population, please select up to two additional populations served. • Capital Expenditures - (EC 1.1-3.5) - Collection began in January 2022, with additional optional fields to begin in April 2022; optional fields will become required in July 2022 • Does this project include a capital expenditure? (Collection began in January 2022) • Total expected capital expenditure, including pre -development costs, if applicable (Collection began in January 2022) • Type of capital expenditure, based on the following enumerated uses (This field is optional in April 2022; required in July 2022): o COVID-19 testing sites and laboratories, and acquisition of related equipment o COVID-19 vaccination sites o Medical facilities generally dedicated to COVID-19 treatment and mitigation (e.g., emergency rooms, intensive care units, telemedicine capabilities for COVID-19 related treatment) o Temporary medical facilities and other measures to increase COVID-19 treatment capacity, including related construction costs o Acquisition of equipment for COVID-19 prevention and treatment, including ventilators, ambulances, and other medical or emergency services equipment o Emergency operations centers and acquisition of emergency response equipment (e.g., emergency response radio systems) o Installation and improvement of ventilation systems in congregate settings, health facilities, or other public facilities o Public health data systems, including technology infrastructure o Adaptations to congregate living facilities, including skilled nursing facilities, other long- term care facilities, incarceration settings, homeless shelters, residential foster care facilities, residential behavioral health treatment, and other group living facilities, as well as public facilities and schools (excluding construction of new facilities for the purpose of mitigating spread of COVID-19 in the facility) o Mitigation measures in small businesses, nonprofits, and impacted industries (e.g., developing outdoor spaces) o Behavioral health facilities and equipment (e.g., inpatient or outpatient mental health or substance use treatment facilities, crisis centers, diversion centers) o Technology and equipment to allow law enforcement to efficiently and effectively respond to the rise in gun violence resulting from the pandemic o Affordable housing, supportive housing, or recovery housing development o Food banks and other facilities primarily dedicated to addressing food insecurity o Transitional shelters (e.g., temporary residences for people experiencing homelessness) o Devices and equipment that assist households in accessing the Internet (e.g., tablets, computers, or routers) o Childcare, daycare, and early learning facilities o Job and workforce training centers o Improvements to existing facilities to remediate lead contaminants (e.g., removal of lead paint) o Medical equipment and facilities designed to address disparities in public health outcomes (includes primary care clinics, hospitals, or integrations of health services into other settings) o Parks, green spaces, recreational facilities, sidewalks, pedestrian safety features like crosswalks, streetlights, neighborhood cleanup, and other projects to revitalize public spaces o Rehabilitations, renovation, remediation, cleanup, or conversions of vacant or abandoned properties o Schools and other educational facilities or equipment to address educational disparities o Technology and tools to effectively develop, execute, and evaluate government programs o Technology infrastructure to adapt government operations to the pandemic (e.g., video- conferencing software, improvements to case management systems or data sharing resources), reduce government backlogs, or meet increased maintenance needs o • Other (please specify) Capital Expenditures: Capital expenditures are subject to the same eligibility standard as other eligible uses to respond to the pandemic's public health and economic impacts; specifically, they must be related and reasonably proportional to the pandemic impact identified and reasonably designed to benefit the impacted population or class. Similar to other eligible uses in the SLFRF program, no pre -approval is required for capital expenditures. For analysis of whether a capital expenditure meets the eligibility standard, recipients must complete and meet the requirements of a written justification for capital expenditures equal to or greater than $1 million. A Written Justification includes: • Description of the harm or need to be addressed. Recipients should provide a description of the specific harm or need to be addressed and why the harm was exacerbated or caused by the public health emergency. Recipients may provide quantitative information on the extent and the type of harm, such as the number of individuals or entities affected. • Explanation of why a capital expenditure is appropriate. For example, recipients should include an explanation of why existing equipment and facilities, or policy changes or additional funding to pertinent programs or services, would be inadequate. • Comparison of proposed capital project against at least two alternative capital expenditures and demonstration of why the proposed capital expenditure is superior. Recipients should consider the effectiveness of the capital expenditure in addressing the harm identified and the expected total cost (including pre -development costs) against at least two alternative capital expenditures. Environmental and Other Generally Applicable Requirements Treasury cautions that, as is the case with all projects engaged in using the SLFRF funds, all projects must comply with applicable federal, state, and local law. In the case of infrastructure projects in particular, this includes environmental and permitting laws and regulations. Likewise, as with all capital expenditure projects using SLFRF funds, projects must be undertaken and completed in a manner that is technically sound, meaning that they must meet design and construction methods and use materials that are approved, codified, recognized, fall under standard or acceptable levels of practice, or otherwise are determined to be generally acceptable by the design and construction industry. Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws.