Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11634 Date: 03/08/2022 Commission Meeting Date: 04/28/2022 Type: Resolution Subject: Sole Source - Airtraq Purpose of Item: Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All The nature of this item is to respectfully request a resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of the Airtraq video laryngoscope and camera system ("Airtraq"), from Mercury Enterprises, Inc. dba Mercury Medical ("Mercury Medical"), for the Department of Fire -Rescue ("Fire -Rescue"), on an as needed basis, for a period of one (1) year, renewable annually, subject to an annual finding of sole source by the Chief Procurement Officer and approved by the City Manager; allocating funds from Fire -Rescue's various sources of funds; with future purchases to be allocated from the various sources of funds from Fire -Rescue subject to the availability of funds and budgetary approval at the time of need; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: Fire -Rescue uses Airtraq to perform endotracheal intubation as its primary form of airway management. In the field, getting a clear view of the trachea can be extremely difficult. Airtraq is used on patients in emergency laryngoscopy procedures to get a clear view of the larynx (voice box), the vocal cords, and nearby structures like the back of the throat. Airtraq is the only video laryngoscope that uses a non -displacing blade that does not move anatomy. Accordingly, EMS personnel can use the Airtraq on patients with cervical collars, in traction, and those entrapped. Previously, Airtraq was sold by Teleflex, LLC ("Teleflex"), which was approved as the sole distributor under Sole Source No. 18-19-044. Airtraq is now manufactured by Prodol Meditec, SA, a Spanish company with its US Offices at 2414 Lawton Lane, Rowlett, TX 75089. Airtraq is sold exclusively through its North American distribution partner, Mercury Medical. Fire -Rescue personnel experience a very high success rate using Airtraq, in contrast to alternative products that have a higher failure rate which compromise patients' care and cause the faster consumption of consumable supplies. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Total Fiscal Impact: N/A Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Ty McGann Johnny Duran Eloy Garcia Pedro Lacret Marie Gouin Yadissa Calderon Valentin J Alvarez Arthur Noriega V Pablo Velez Valentin J Alvarez Victoria Mendez Maricarmen Lopez City Clerk's Office Reviewed B Fire Department Review Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review Procurement Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 03/09/2022 7:52 AM Completed 03/09/2022 8:00 AM Completed 03/11/2022 1:59 PM Completed 03/17/2022 11:22 AM Completed 03/17/2022 12:30 PM Completed 03/17/2022 1:58 PM Completed 03/24/2022 11:11 AM Completed 03/25/2022 3:05 PM Completed 04/19/2022 1:05 AM Skipped 04/12/2022 10:05 AM Completed 04/19/2022 10:59 AM Completed 04/28/2022 9:00 AM Completed 04/29/2022 8:06 PM City of Miami Legislation Resolution Enactment Number: R-22-0151 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11634 Final Action Date:4/28/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "A", WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS NOT BEING PRACTICABLE AND AUTHORIZING THE PURCHASE OF THE AIRTRAQ VIDEO LARYNGOSCOPE AND CAMERA SYSTEM ("AIRTRAQ"), FROM EXCLUSIVE DISTRIBUTOR MERCURY ENTERPRISES, INC., A FLORIDA PROFIT CORPORATION D/B/A MERCURY MEDICAL ("MERCURY MEDICAL"), FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE"), ON AN AS NEEDED BASIS, FOR A PERIOD OF ONE (1) YEAR, RENEWABLE ANNUALLY, SUBJECT TO AN ANNUAL SOLE SOURCE FINDING BY THE CHIEF PROCUREMENT OFFICER ("CPO") AND APPROVAL OF THE SAME BY THE CITY MANAGER; ALLOCATING FUNDS FROM FIRE -RESCUE'S VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Fire -Rescue ("Fire -Rescue") uses the Airtraq Video Laryngoscope and Camera System ("Airtraq") to perform endotracheal intubation as its primary form of airway management in order to aid patients while being transported to the hospital; and WHEREAS, the Airtraq is comprised of a unique patented intubation system utilizing a guiding channel that facilitates endotracheal tube placement; and WHEREAS, Fire -Rescue personnel experience a very high success rate using Airtraq, in contrast to alternative, but very different products that have a higher failure rate, causing faster consumption of consumable supplies and compromising patient care; and WHEREAS, Airtraq is solely manufactured by Prodol Meditec, SA, a Spanish company with its United States offices located at 2414 Lawton Lane, Rowlett, Texas 75089, and is currently exclusively distributed by Mercury Enterprises, Inc., a Florida profit corporation d/b/a Mercury Medical ("Mercury Medical"), with its headquarters located at 11300 49th Street North, Clearwater, Florida 33762-4800; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Chief Procurement Officer ("CPO") and the City Manager recommend that the requirements for competitive sealed bidding procedures be waived as not being practicable and that the procurement of the Airtraq be approved; and WHEREAS, the sole source finding of the CPO has been approved and adopted as the finding of the City Manager, attached and incorporated as Exhibit "A"; and WHEREAS, following notice of a public hearing, duly published prior to the award, the City seeks procurement of the Airtraq, by a waiver of competitive sealed bidding procedures as a sole source, ratified and approved by a 4/5th affirmative vote of the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, attached and incorporated as Exhibit "A", waiving the requirements for competitive sealed bidding procedures as not being practicable and authorizing the purchase of the Airtraq, from exclusive distributor Mercury Medical, for Fire -Rescue, on an as needed basis, fora period of one (1) year, renewable annually, subject to an annual sole source finding by the CPO and approval of the same by the City Manager, is hereby ratified, approved, and confirmed. Section 3. Funds shall be allocated from Fire -Rescue's various sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey 4/19/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed including, but not limited to, those prescribed by applicable City Charter and City Code provisions.