HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #11601
Date: 03/02/2022
Commission Meeting Date: 04/14/2022
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Amendment - Increase Consultant for Miscellaneous Construction
Engineering and Inspection
Purpose of Item:
The nature of this item is to authorize a Resolution from the Miami City Commission,
authorizing Amendment No. 1 to the Professional Services Agreements ("Agreements")
with the Engineering Firms of A & P Consulting Transportation Engineers, Corp., Calvin,
Giordano & Associates, Inc., CONSOR Engineers, LLC, EAC Consulting, Inc., Pinnacle
Consulting Enterprises, Inc., and R.J. Behar & Company, Inc. ("Consultants"), for
additional work concerning the provision of construction engineering and inspection
services, solicited under Request for Qualifications ("RFQ") No. 18-19-012, authorizing
an increase to the existing capacity of each contract in an amount not -to -exceed five
hundred thousand dollars ($500,000.00), thereby increasing the capacity of each
contract from an amount not -to -exceed five hundred thousand dollars ($500,000.00) to
an amount not -to -exceed one million dollars ($1,000,000.00), allocating funds from the
appropriate Office of Capital Improvements ("OCI") projects and departmental budgets,
subject to budgetary approval at the time of need; authorizing the City Manager to
execute Amendment No. 1 to the Agreements, in a form acceptable to the City Attorney.
Further authorizing the City Manager to negotiate and execute all other documents,
including any agreements, amendments, renewals, and extensions subject to
allocations, appropriations and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Background of Item:
On March 1, 2019, the Department of Procurement ("Procurement") issued RFQ No.
18-19-012 for Miscellaneous Construction Engineering and Inspection Services, under
full and open competition to obtain construction engineering and inspection services.
On April 17, 2019, the RFQ closing date, six (6) proposals were received in response to
the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon
which all six (6) proposals were deemed responsive and responsible in accordance with
the minimum submission requirements of the RFQ. On May 21, 2019, the Evaluation
Committee completed the evaluation of the six (6) proposals and recommended all six
(6) Proposers, for award. Execution of the PSA's was completed.
On November 23, 2021, the Office of Capital Improvements ("OCI") recommended a
capacity increase of $500,000.00 to each Consultant's Agreement, thereby increasing
the capacity of each contract from an amount not -to -exceed five hundred thousand
dollars ($500,000.00) to an amount not -to -exceed one million dollars ($1,000,000.00).
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$ 3,000,000.00 (Six contracts at $500,000.00 each)
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
Department of Procurement
Department of Risk Management
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Hector L Badia
Lai -wan McGinnis
Marie Gouin
Annie Perez
Ann -Marie Sharpe
Nzeribe Ihekwaba
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Reviewed B
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Risk Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed 03/02/2022 12:46 PM
Completed 03/07/2022 4:25 PM
Completed 03/08/2022 10:12 AM
Completed 03/08/2022 11:50 AM
Completed 03/08/2022 4:09 PM
Completed 03/10/2022 11:27 AM
Completed 03/10/2022 11:37 AM
Completed 03/10/2022 11:39 AM
Completed 03/25/2022 11:23 AM
Completed 03/26/2022 9:36 AM
Completed 03/28/2022 12:36 PM
Completed 04/14/2022 9:00 AM
Completed 04/15/2022 7:41 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0141
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11601 Final Action Date:4/14/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AMENDMENT NO. 1 ("AMENDMENT") TO THE PROFESSIONAL
SERVICES AGREEMENTS ("AGREEMENTS") WITH THE ENGINEERING FIRMS OF
A & P CONSULTING TRANSPORTATION ENGINEERS CORP., CALVIN, GIORDANO
& ASSOCIATES, INC., CONSOR ENGINEERS, LLC, EAC CONSULTING, INC.,
PINNACLE CONSULTING ENTERPRISES, INC., AND R.J. BEHAR & COMPANY,
INC., ALL FLORIDA REGISTERED COMPANIES (COLLECTIVELY,
"CONSULTANTS"), FOR THE PROVISION OF ADDITIONAL CONSTRUCTION
ENGINEERING AND INSPECTION SERVICES SOLICITED UNDER REQUEST FOR
QUALIFICATIONS NO. 18-19-012 AND INCREASING THE CAPACITY OF THE
AGREEMENTS WITH THE CONSULTANTS BY A NOT -TO -EXCEED AMOUNT OF
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00), THEREBY INCREASING THE
TOTAL CAPACITY OF EACH AGREEMENT FROM THE CURRENT NOT -TO -
EXCEED AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) TO
THE AMENDED NOT -TO -EXCEED AMOUNT OF ONE MILLION DOLLARS
($1,000,000.00); ALLOCATING FUNDS FROM THE APPROPRIATE CITY OF MIAMI'S
OFFICE OF CAPITAL IMPROVEMENTS' PROJECTS AND DEPARTMENTAL
BUDGETS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE THE AMENDMENT TO THE AGREEMENTS WITH THE
CONSULTANTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID
PURPOSES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES,
AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as
amended ("City Code"), and Request for Qualifications ("RFQ") No. 18-19-012, the City
Manager executed Professional Services Agreements ("Agreements") with the engineering firms
of A & P Consulting Transportation Engineers Corp., Calvin, Giordano & Associates, Inc.,
CONSOR Engineers, LLC, EAC Consulting, Inc., Pinnacle Consulting Enterprises, Inc., and R.J.
Behar & Company, Inc., all Florida registered companies (collectively, "Consultants"), for the
provision of construction engineering and inspection services for a not -to -exceed amount of Five
Hundred Thousand Dollars ($500,000.00) each; and
WHEREAS, the current compensation limits are insufficient to address the costs
associated with the outstanding and foreseeable future assignments for construction
engineering and inspection services for the City of Miami ("City"); and
WHEREAS, it is in the best interest of the City to increase the capacity of each of the
Agreements with the Consultants to accommodate the outstanding and foreseeable future
assignments; and
WHEREAS, the proposed Amendment No. 1 ("Amendment") to the Agreements with the
Consultants proposes increasing the capacity of each Agreement by a not -to -exceed amount of
Five Hundred Thousand Dollars ($500,000.00), thereby increasing the total capacity of each
Agreement from the current not -to -exceed amount of Five Hundred Thousand Dollars
($500,000.00) to the amended not -to -exceed amount of One Million Dollars ($1,000,000.00);
and
WHEREAS, any increase in the total compensation limit above Five Hundred Thousand
Dollars ($500,000.00) requires City Commission approval pursuant to Section 18-87 of the City
Code; and
WHEREAS, funds are to be allocated from the appropriate City Office of Capital
Improvements' ("OCI") projects and departmental budgets, subject to the availability of funds
and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Amendment to the Agreements with the Consultants for the provision of
additional construction engineering and inspection services solicited under RFQ No. 18-19-012
and increasing the capacity of the Agreements with the Consultants by a not -to -exceed amount
of Five Hundred Thousand Dollars ($500,000.00), thereby increasing the total capacity of each
Agreement from the current not -to -exceed amount of Five Hundred Thousand Dollars
($500,000.00) to the amended not -to -exceed amount of One Million Dollars ($1,000,000.00), is
authorized.'
Section 3. Funding is allocated from the appropriate OCI projects and departmental
budgets, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute the Amendment to
the Agreements with the Consultants, in forms acceptable to the City Attorney, for said
purposes.
Section 5. The City Manager is further authorized to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed including, but not limited to, those prescribed by applicable City Charter and City Code
provisions.
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 3/28/2022