HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #11589
Date: 03/01/2022
Commission Meeting Date: 03/24/2022
Requesting Department: City Manager's
Office
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Proposal - Federal Lobbying Services
Purpose of Item:
The nature of this item is to respectfully request a resolution of the Miami City
Commission with attachments, accepting the proposal received July 29, 2021, pursuant
to request for proposals ("RFP") no. 1364386, from, Becker & Poliakoff, P.A. ("Becker")
for the provision of federal lobbying services, for the Office of the City Manager
("OCM"), authorizing the City Manager to execute the negotiated Professional Services
Agreement ("PSA") in a form acceptable to the City Attorney, further authorizing the City
Manager to negotiate and execute any and all documents, including any amendments,
renewals, and extensions subject to all allocations, appropriations and budgetary
approvals having been previously made, compliance with applicable provisions of the
Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of
Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles,
all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney,
and in compliance with all applicable laws, rules and regulations, as may be deemed
necessary for said purpose.
Background of Item:
On June 28, 2021 the Department of Procurement ("Procurement") issued RFP No.
1364386 to obtain proposals from experienced and qualified firms for the provision of
federal lobbying services. On July 29, 2021, six (6) proposals were received in response
to the RFP. On November 17, 2021, the Evaluation Committee ("Committee") appointed
by the City Manager, convened to discuss and evaluate the proposal. A consensus was
reached by the Committee, pursuant to the guidelines established within the RFP.
On January 28, 2022, the City Manager concurred with the recommendation of the
Committee and authorized Procurement to enter into negotiations with Becker for a PSA
for the provision of federal lobbying services. Procurement and a designated negotiating
team successfully completed negotiations with Becker and have recommended to the
City Manager the execution of a PSA with Becker.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
City Manager's Office
Office of Management and Budget
Office of Management and Budget
Department of Risk Management
Department of Procurement
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Arthur Noriega V
Aniska Elliott
Marie Gouin
Ann -Marie Sharpe
Annie Perez
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Reviewed B
City Manager Review
Budget Analyst Review
Budget Analyst Review
Risk Review
Procurement Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed 03/01/2022 11:01 AM
Completed 03/03/2022 2:46 PM
Completed 03/03/2022 4:46 PM
Completed 03/03/2022 5:09 PM
Completed 03/03/2022 5:26 PM
Completed 03/04/2022 11:30 AM
Completed 03/15/2022 11:35 AM
Completed 03/15/2022 6:39 PM
Completed 03/15/2022 7:36 PM
Completed 03/24/2022 9:00 AM
Completed 03/30/2022 12:44 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0123
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11589 Final Action Date:3/24/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSAL RECEIVED JULY 29, 2021 PURSUANT TO REQUEST
FOR PROPOSALS NO. 1364386 FROM BECKER & POLIAKOFF, P.A., A FLORIDA
PROFIT CORPORATION, FOR THE PROVISION OF FEDERAL LOBBYING
SERVICES FOR THE OFFICE OF THE CITY MANAGER FOR AN INITIAL PERIOD
OF ONE (1) YEAR WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE
(1) YEAR PERIOD; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
NEGOTIATED PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF
MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on June 28, 2021, the City of Miami's ("City") Department of Procurement
("Procurement") issued Request for Proposals ("RFP") No. 1364386 to obtain proposals from
experienced and qualified firms for the provision of federal lobbying services ("Services") for the
Office of the City Manager ("OCM"); and
WHEREAS, on July 29, 2021, six (6) proposals were received in response to the RFP;
and
WHEREAS, on November 17, 2021, the Evaluation Committee ("Committee") appointed
by the City Manager convened to discuss, evaluate, and reach a consensus on the proposals
pursuant to the guidelines established within the RFP; and
WHEREAS, on January 28, 2022, the City Manager concurred with the recommendation
of the Committee and authorized Procurement to enter into negotiations with Becker & Poliakoff,
P.A., a Florida profit corporation ("Becker"), for a Professional Services Agreement ("PSA") for the
provision of the Services; and
WHEREAS, Procurement and a designated negotiating team successfully completed
negotiations and have recommended to the City Manager the execution of a PSA, in substantially
the form attached as Exhibit "A," with Becker;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Proposal received July 29, 2021 pursuant to RFP No. 1364386 from
Becker for the provision of federal lobbying services for the OCM for an initial period of one (1)
year with an option to renew for one (1) additional one (1) year period is accepted.
Section 3. The City Manager is authorized' to execute the negotiated PSA, in
substantially the attached form.
Section 4. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of
the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance,
Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules,
and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Httor ey 3/15/2022
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.