HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #11590
Date: 03/01/2022
Commission Meeting Date: 03/24/2022
Type: Resolution
Subject: Bid Waiver - Padl, LLC
Purpose of Item:
Requesting Department: Department of
Parks and Recreation
Sponsored By:
District Impacted: All
The purpose of this item is to create a pilot Kayak and Paddleboard kiosk rental
program at City of Miami Waterfront Park sites by a four -fifths affirmative vote after an
advertised hearing ratifying, approving, and confirming the City Manager's
recommendations and finding that competitive negotiation methods and procedures are
not practicable or advantageous pursuant to section 18-85(A) of the City Code; further
authorizing the City Manager to accept and appropriate revenue funds generated with
the establishment of a Special Revenue Project entitled: "Parks Kayak and
Paddleboard Kiosk Rental Program 2022-2023."
Background of Item:
The Department of Parks and Recreation program would like to offer additional leisure
and recreational services to City residents and park users with the establish of a pilot
Kayak and Paddleboard Kiosk Rental Program, by entering into a one-year Revocable
License Agreement with a one-year option to renew with PADL, LLC. Revenue from this
pilot program will be deposited in a special revenue fund and will be used exclusively to
fund shoreline cleaning at waterfront park sites. During this pilot program PADL will also
host volunteer clean up days & offer free paddle lessons and tours to the community
Budget Impact Analysis
Item is Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$10,000.00
City Manager's Office
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Reviewed B
Barbara Hernandez
Donovan Dawson
Marie Gouin
Natasha Colebrook -Williams
Valentin J Alvarez
Arthur Noriega V
Thomas M. Fossler
Valentin J Alvarez
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Skipped
03/07/2022 12:25 PM
03/10/2022 5:15 PM
03/11/2022 10:09 AM
03/14/2022 6:07 PM
03/15/2022 9:48 AM
03/15/2022 4:38 PM
03/15/2022 4:50 PM
03/01/2022 3:01 PM
Office of the City Attorney
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
Office of the City Clerk
Victoria Mendez
Maricarmen Lopez
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Victoria Mendez
City Clerk's Office
Approved Form and Correctness
Meeting
Legislative Division Review
ACA Review
ACA Review
Approved Form and Correctness
Rendered
Completed
Completed
Completed
Completed
Completed
Completed
Completed
03/15/2022 6:24 PM
03/24/2022 9:00 AM
04/20/2022 10:28 AM
04/20/2022 10:57 AM
04/25/2022 2:27 PM
05/03/2022 9:41 AM
05/09/2022 1:47 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0122
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11590 Final Action Date:3/24/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE PURSUANT TO SECTION 18-85(A) OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED
AS EXHIBIT "A," WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES AS NOT PRACTICABLE OR ADVANTAGEOUS TO THE
CITY OF MIAMI ("CITY") FOR THE PROVISION OF KAYAK AND PADDLEBOARD
KIOSK RENTAL SERVICES AT CITY OF MIAMI WATERFRONT PARKS WITH PADL
LLC ("PADL"); ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED
"PARKS KAYAK AND PADDLEBOARD KIOSK RENTAL PROGRAM 2022-2023";
AUTHORIZING THE CITY MANAGER TO ACCEPT AND APPROPRIATE REVENUE
GENERATED FROM THE PARKS PILOT KAYAK KIOSK PROGRAM; AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE A REVOCABLE LICENSE
AGREEMENT BETWEEN THE CITY AND PADL, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING AMENDMENTS,
RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, SUBJECT TO FUTURE ALLOCATIONS, APPROPRIATIONS, AND
BUDGETARY APPROVALS MADE IN COMPLIANCE WITH ALL APPLICABLE LAWS
AND PROVISIONS OF THE CITY CODE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as
amended ("City Code"), the City Manager has made a finding, attached and incorporated as
Exhibit "A," containing reasons supporting the conclusion that competitive sealed bidding is not
practicable and is not advantageous to the City of Miami ("City") in order for the City's
Department of Parks and Recreation ("Parks") to provide a pilot kayak and paddleboard kiosk
rental program (the "Services"); and
WHEREAS, Parks strives to provide leisure recreational/sports activities that enhance
the quality of life of City residents and park users; and
WHEREAS, Parks desires to enhance its current offerings of leisure recreational/sports
activities, by providing a kayak and paddleboard kiosk rental program in City waterfront parks;
and
WHEREAS, Parks has identified three (3) City parks to implement a pilot program to
analyze the demand for kayak and paddleboard rentals: (1) Legion Memorial Park located at
6447 Northeast 7th Avenue; (2) Miami Marine Stadium Flex Park located at 3501 Rickenbacker
Causeway; and (3) Peacock Park located at 2820 McFarlane Drive, with additional parks to be
identified depending on the success of the pilot; and
WHEREAS, Parks recommended PADL LLC ("PADL") to provide the Services as the
most qualified firm; and
WHEREAS, PADL provides a low -impact, solar powered, self-service kiosk that allows
users to rent kayaks and paddleboards at an hourly rate or based on a monthly subscription;
and
WHEREAS, the City would provide PADL with a one-year, revocable license, including
the option to renew for one (1) additional year, to operate five (5) rental kiosks in City parks in
exchange for $200 per month per location or 20% of revenue, whichever is greater, with the
option to increase the number of kiosks depending on the success of the pilot; and
WHEREAS, Parks estimates the agreement will generate an estimated amount of
$20,000 annually, which will go toward funding shoreline cleaning services at City waterfront
Park sites; and
WHEREAS, the City Manager recommends that the requirements for competitive sealed
bidding procedures be waived and that the procurement of the short-term pilot kayak and
paddleboard kiosk rental services, as specified, be approved pursuant to Section 18-85(a) of the
City Code; and
WHEREAS, following a properly advertised public hearing, the City Commission finds it
is in the best interest of the City to ratify, approve, and confirm, by a four -fifths (4/5ths)
affirmative vote, the waiver of competitive sealed bidding procedures for the procurement by the
City of a pilot kayak and paddleboard kiosk rental program from PADL for an estimated annual
revenue of $20,000 in accordance with PADL's proposed statement of work;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference incorporated as if fully set forth in this section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-85(a) of the
City Code, after an advertised public hearing, the City Manager's finding, attached and
incorporated as Exhibit "A," that the requirements of competitive sealed bidding procedures are
not practicable and are not advantageous to the City are ratified, approved, and confirmed, the
requirements for competitive sealed bidding procedures are waived and the request to retain
PADL to provide the Services is approved.
Section 3. The City Manager is authorized' to negotiate and execute, in a form
acceptable to the City Attorney, a revocable license agreement ("RLA") with PADL in
accordance with PADL's proposed statement of work.
Section 4. The following new Special Revenue Project is established, and resources are
appropriated as described below:
FUND TITLE: Parks Kayak and Paddleboard Kiosk Rental Program
RESOURCES: Revenue from RLA with PADL $20,000
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
APPROPRIATIONS:
$20,000
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other necessary documents, amendments, extensions, and modifications, all in a form
acceptable to the City Attorney, for the provision of the Services.
Section 6: This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS: