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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11420 Date: 01/26/2022 Commission Meeting Date: 03/24/2022 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 2 Type: Resolution Subject: Accept - Grant Agreement for Pump Out Vessel Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to accept and appropriate a grant awarded to the City of Miami ("City") in the not to exceed amount of one hundred eleven thousand four hundred fifty-eight and 07/100 dollars ($111,458.07) ("Grant Funds") with a City fund match of thirty-seven thousand one hundred fifty two and 69/100 dollars ($37,152.69) ("Grantee Match") from the State of Florida Department of Environmental Protection ("Grantor"), for the purchase of a pump out vessel ("Project"); authorizing the City Manager to negotiate and execute an agreement with the Grantor and any and all other necessary documents, applications, renewals, extensions, and modifications, in a form acceptable to the City Attorney, for said purpose and to create the necessary accounting structure to account for the Grant Funds in accordance with generally accepted accounting principles. Background of Item: The State of Florida Department of Environmental Protection ("Grantor") is the State's lead agency for environmental management and stewardship responsible for protecting our air, water and land. The City of Miami ("City") has been awarded a grant in the not to exceed amount of one hundred eleven thousand four hundred fifty-eight and 07/100 dollars ($111,458.07) ("Grant Funds") with a City fund match of thirty-seven thousand one hundred fifty-two and 69/100 dollars ($37,152.69) (Grantee Match") for the purpose of purchasing a pump out vessel ("Project"). The City has programmed funds into its Fiscal Year ("FY") 2021-2022 Operating Budget for the Project and Grant Funds are to be appropriated by separate resolution for FY 2021-2022. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: CIP Project No: 40-B213403 - Award 1437 34000.221040.664000.0000.000000 Reviewed B Department of Real Estate and Asset Management Review Skipped 02/24/2022 11:03 AM Department of Real Estate and Asset Management Review Completed Office of Management and Budget Office of Management and Budget Office of Management and Budget Department of Risk Management Office of Grants Administration City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the Mayor Office of the City Clerk Office of the City Clerk 02/24/2022 11:09 AM Carolina Aguila Lai -wan McGinnis Marie Gouin Ann -Marie Sharpe Lillian P Blondet Fernando Casamayor Valentin J Alvarez Arthur Noriega V Domini J. Gibbs Barnaby L. Min Victoria Mendez Maricarmen Lopez Valentin J Alvarez Domini J. Gibbs Barnaby L. Min Victoria Mendez Mayor's Office City Clerk's Office City Clerk's Office Carolina Aguila Department Head Hans Maichel Department Head Budget Analyst Review Skipped Budget Analyst Review Completed Budget Review Completed Risk Review Completed Grant Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Legislative Division Review Completed ACA Review Completed Deputy Attorney Review Completed Approved Form and Correctness Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 02/25/2022 12:01 PM 03/07/2022 3:53 PM 03/08/2022 10:11 AM 03/08/2022 4:09 PM 03/09/2022 9:21 AM 03/14/2022 8:24 AM 03/14/2022 9:10 AM 03/14/2022 3:05 PM 03/14/2022 11:11 PM 03/15/2022 7:11 AM 03/15/2022 2:36 PM 03/24/2022 9:00 AM 03/29/2022 9:50 AM 03/31/2022 4:07 PM 03/31/2022 5:18 PM 04/01/2022 9:07 AM 04/03/2022 2:48 PM 04/03/2022 2:50 PM 04/04/2022 2:00 PM City of Miami Legislation Resolution Enactment Number: R-22-0119 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11420 Final Action Date:3/24/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING A GRANT AWARDED TO THE CITY OF MIAMI ("CITY") IN THE NOT TO EXCEED AMOUNT OF ONE HUNDRED ELEVEN THOUSAND, FOUR HUNDRED FIFTY-EIGHT DOLLARS AND SEVEN CENTS ($111,458.07) ("GRANT FUNDS") FROM THE STATE OF FLORIDA'S DEPARTMENT OF ENVIRONMENTAL PROTECTION ("GRANTOR") AND APPROPRIATING A REQUIRED CITY FUND MATCH IN THE NOT TO EXCEED AMOUNT OF THIRTY SEVEN THOUSAND, ONE HUNDRED FIFTY-TWO DOLLARS AND SIXTY-NINE CENTS ($37,152.69) FOR THE PURCHASE OF A PUMP OUT VESSEL ("PROJECT"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE GRANTOR AND ANY AND ALL OTHER NECESSARY DOCUMENTS, APPLICATIONS, RENEWALS, EXTENSIONS, AND MODIFICATIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE PROJECT AND ACCEPTANCE OF THE GRANT FUNDS, AND TO CREATE THE NECESSARY ACCOUNTING STRUCTURE TO PROVIDE FOR THE GRANT FUNDS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. WHEREAS, the State of Florida's ("State") Department of Environmental Protection ("Grantor") is the lead agency for environmental management and stewardship responsible for protecting the State's air, water, and land; and WHEREAS, the City of Miami ("City") has been awarded a grant in the not to exceed amount of one hundred eleven thousand, four hundred fifty-eight dollars and seven cents ($111,458.07) ("Grant Funds") which requires a City match in the not to exceed amount of thirty- seven thousand, one hundred fifty-two dollars and sixty-nine cents ($37,152.69) ("City Match") for the purpose of purchasing a pump out vessel ("Project"); and WHEREAS, the City has programmed funds into its Fiscal Year ("FY") 2021-2022 Operating Budget for the Project; and WHEREAS, the Grant Funds are to be appropriated by separate resolution for FY 2021- 2022; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept the Grant Funds for FY 2021-2022 from the Grantor for the Project. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed including, but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 3. The City Manager is authorized' to appropriate the City Match for FY 2021- 2022. Section 4. The City Manager is authorized' to negotiate and execute a Grant Agreement with the Grantor and any and all other necessary documents, applications, renewals, extensions, and modifications, all in forms acceptable to the City Attorney, for the Project and the acceptance of the Grant Funds. Section 5. The City Manager is authorized' to create the necessary accounting structure to provide for the acceptance and expenditure of the Grant Funds in accordance with generally accepted accounting principles. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 3/15/2022 W riaiA ndez, City Attor iey 4/1/2022 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.