Loading...
HomeMy WebLinkAboutR-22-0103City of Miami Resolution R-22-0103 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11375 Final Action Date: 3/10/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING THE ACCESSING OF THE BERNALILLO COUNTY, NEW MEXICO CONTRACT NO. RFP-18-20-EM FOR CUSTOMER PORTAL AND MERCHANT SERVICES, FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF FINANCE ("FINANCE"), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH POINT AND PAY, LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("POINT AND PAY"), WHICH WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF FOUR (4) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AND IS EFFECTIVE THROUGH SEPTEMBER 15, 2024, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY BERNALILLO COUNTY; ALLOCATING FUNDS FROM FINANCE PROJECT NO. 40-B223103 AND AWARD NO. 1426, AND SUCH OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE A SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, City of Miami ("City") Department of Finance ("Finance") has a need for a payment processing solution that consolidates a variety of payment methods and interfaces with existing Finance applications and systems; and WHEREAS, the Bernalillo County, New Mexico Contract No. RFP-18-20-EM for Customer Portal and Merchant Services with Point and Pay, LLC, a foreign limited liability company authorized to conduct business in Florida ("Point and Pay"), will enable the City to simplify the payments operation, efficiently reconcile the City Department transactions, and provide effective accountability and control of all receivables; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that said Bernalillo County City of Miami Page 1 of 2 File ID: 11375 (Revision:) Printed On: 6/9/2025 File ID: 11375 Enactment Number: R-22-0103 Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The accessing of the Bernalillo County, New Mexico Contract No. RFP-18- 20-EM for Customer Portal and Merchant Services, for Finance, pursuant to Section 18-111 of the City Code, with Point and Pay, which was competitively solicited for an initial term of four (4) years with the option to renew for two (2) additional one (1) year periods and is effective through September 15, 2024, subject to any renewals, extensions, and/or replacement contracts by Bernalillo County, New Mexico is authorized.1 Section 3. Funds shall be allocated from Finance Project No. 40-B223103 and Award No. 1426, and such other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is further authorized to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City ttor ey 2/28/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 2 of 2 File ID: 11375 (Revision:) Printed on: 6/9/2025