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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11333 Date: 01/10/2022 Commission Meeting Date: 02/24/2022 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Purchase of ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths ("4/5ths") affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), after an advertised public hearing, ratifying, authorizing, and confirming the City Manager's finding of a Sole Source; waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of an Advanced Nearfield Detector Receiver ("ANDRE"), Mobility Enhanced Spectrum Analyzer ("MESA"), OSCOR Green Spectrum Analyzer ("OSCOR Green"), ORION 2.4 Non -Linear Junction Detector ("ORION 2.4"), and Telephone and Line Analyzer ("TALAN"), with accessories, licenses and training, from Research Electronics International, L.L.C. ("REI"), for the City of Miami's ("City") Department of Police ("Police"), for the approximate amount of One Hundred Ten Thousand and Eight Hundred Fifteen Dollars ($110,815.00); allocating funds from Police's General Fund Account Code No. 00001.191001.664000.0.0, and other sources of funds; subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: Police has a need to purchase electronic surveillance devices with accessories, licenses and training to assist the Special Investigations Section to detect any audio/video transmitting or recording equipment to include, but not limited to, eavesdropping signals, hidden cameras, and interfering transmissions. The Department of Procurement ("Procurement") has found that Research Electronics International, L.L.C. ("REI"), is the sole source manufacturer and distributor of ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN. The ANDRE, MESA, and OSCOR Green, ORION 2.4, and TALAN are specifically built for providing the tools necessary for law enforcement, and the government's technical surveillance countermeasure development system ("TSCM") operations. The purchase of ANDRE, MESA, and OSCOR Green, ORION 2.4, and TALAN devices, accessories, licenses and training will assist Police in solidifying evidence and expediting the investigation process conducted by Police's Special Investigations Section. Police will acquire ANDRE, MESA, OSCOR Green, ORION 2.4, TALAN, accessories, and training for the approximate amount of $110,815.00. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Approximately $110,815.00 Police General Fund Account Code No. 00001.191001.664000.0.0. The ANDRE, MESA, OSCOR Green, ORION 2.4, and TALAN, with accessories, licenses and training are purchased on an as needed basis. Department of Police Department of Police Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Annie Perez Arthur Noriega V Valentin J Alvarez Pablo Velez Valentin J Alvarez Victoria Mendez Maricarmen Lopez City Clerk's Office Initial Police Review Department Head Review Budget Analyst Review Budget Review Procurement Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Completed 01/21/2022 8:58 AM 01/21/2022 10:12 AM 01/24/2022 7:12 AM 01/24/2022 9:25 AM 02/02/2022 9:46 AM 02/02/2022 11:27 AM 02/02/2022 11:42 AM 02/14/2022 11:00 AM 02/14/2022 11:04 AM 02/14/2022 8:09 PM 02/24/2022 9:00 AM 03/03/2022 3:10 PM City of Miami Legislation Resolution Enactment Number: R-22-0077 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11333 Final Action Date:2/24/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS, AND AUTHORIZING THE PURCHASE OF AN ADVANCED NEARFIELD DETECTOR RECEIVER ("ANDRE"), A MOBILITY ENHANCED SPECTRUM ANALYZER ("MESA"), AN OSCOR GREEN SPECTRUM ANALYZER ("OSCOR GREEN"), AN ORION 2.4 NON -LINEAR JUNCTION DETECTOR ("ORION 2.4"), AND A TELEPHONE AND LINE ANALYZER ("TALAN"), WITH ACCESSORIES, LICENSES, AND TRAINING (COLLECTIVELY THE "EQUIPMENT") FROM RESEARCH ELECTRONICS INTERNATIONAL, L.L.C., A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("REI"), THE SOLE SOURCE MANUFACTURER OF THE EQUIPMENT, FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF POLICE ("POLICE") SPECIAL INVESTIGATIONS SECTION ("SIS"), FOR THE APPROXIMATE AMOUNT OF ONE HUNDRED TEN THOUSAND EIGHT HUNDRED FIFTEEN DOLLARS ($110,815.00); ALLOCATING FUNDS FROM POLICE GENERAL FUND ACCOUNT NO. 00001.191001.664000.0.0, AND SUCH OTHER SOURCES OF FUNDS AS MAY BE IDENTIFIED, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Police ("Police") is seeking to procure an Advanced Nearfield Detector Receiver ("ANDRE"), a Mobility Enhanced Spectrum Analyzer ("MESA"), an OSCOR Green Spectrum Analyzer ("OSCOR Green"), an ORION 2.4 Non -Linear Junction Detector ("ORION 2.4"), and a Telephone and Line Analyzer ("TALAN"), with accessories, licenses, and training (collectively the "Equipment"), from Research Electronics International, L.L.C., a foreign limited liability company authorized to conduct business in Florida ("REI"), in order to equip its Special Investigations Section ("SIS") with the tools necessary for them to continue safely protecting and serving the City's residents; and WHEREAS, the Equipment will assist the SIS with the detection of any audio/video transmitting or recording equipment including, but not limited to, eavesdropping signals, hidden cameras, and interfering transmissions, as well as identify, detect, and locate threats, and aid with the solving of more crimes; and WHEREAS, the City Manager and the Chief Procurement Officer ("CPO") recommend that the requirements for competitive sealed bidding methods be waived and that the procurement of the Equipment for SIS be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, waiving the requirements for competitive sealed bidding methods, and authorizing the purchase of the Equipment, from REI, the sole source manufacturer of the Equipment, for the SIS, for the approximate amount of One Hundred Ten Thousand Eight Hundred Fifteen Dollars ($110,815.00), is hereby ratified, confirmed, and approved. Section 3. Funding shall be allocated from Police General Fund Account No. 00001.191001.664000.0.0, and such other sources of funds as may be identified, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 2/14/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.