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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11228 Date: 12/17/2021 Commission Meeting Date: 02/10/2022 Requesting Department: Department of Housing and Community Development Sponsored By: District Impacted: All Type: Resolution Subject: Approve - Benevate Inc. d/b/a Neighborly Software Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission with attachments(s), by a four -fifths (4/5ths) affirmative vote, retroactively ratifying, confirming and approving the City Manager's recommendation and written findings, that is it most advantageous for the City of Miami to waive the competitive sealed bidding procedures pursuant to Section 18-90 of the Code of the City of Miami, Florida as amended, ("City Code") and retroactively approving the selection of Benevate Inc. d/b/a Neighborly Software ("Neighborly") for the purchase of twelve (12) annual licenses for proprietary software ("software") to process business and rehabilitation program loans, for the Department of Housing and Community Development ("HCD"), for an estimated expenditure amount of approximately $61,200; Further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: HCD provides loans and grants to City businesses and homeowners using Community Development Block Grant ("CDBG") funds provided by the United States Department of Housing and Urban Development ("HUD"). HCD currently does not have an effective means of accepting online loan/grant applications. The Software accepts and processes loan/grant applications while ensuring HCD's perpetual compliance with all applicable CDBG program regulations. This proprietary Software from Neighborly was selected because it is uniquely designed to address the specifications and requirements of different HCD programs that provide assistance to City residents and businesses. The approximate cost is $61,200.00. Funding was allocated from Special Revenue accounts. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $61,200 (estimated) Reviewed B Department of Community and Economic Development Review Completed 12/17/2021 5:25 PM Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Marie Gouin Department of Risk Management Ann -Marie Sharpe Department of Procurement Annie Perez City Manager's Office Fernando Casamayor City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Pablo Velez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the City Clerk City Clerk's Office George Mensah Budget Analyst Review Budget Review Risk Review Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Department Head Completed 12/22/2021 10:20 AM Completed 12/22/2021 3:21 PM Completed 12/22/2021 3:27 PM Completed 12/22/2021 4:02 PM Completed 12/23/2021 11:26 AM Completed 12/23/2021 1:36 PM Completed 01/13/2022 9:31 AM Completed 01/20/2022 12:29 AM Completed 01/20/2022 6:50 AM Completed 01/20/2022 3:59 PM Completed 02/10/2022 9:00 AM Completed 02/16/2022 6:16 PM City of Miami Legislation Resolution Enactment Number: R-22-0044 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11228 Final Action Date:2/10/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RETROACTIVELY RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDING THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") TO WAIVE COMPETITIVE SEALED BIDDING REQUIREMENTS PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), FOR THE SELECTION OF BENEVATE INC. D/B/A NEIGHBORLY SOFTWARE, A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR THE EMERGENCY PURCHASE OF TWELVE (12) ANNUAL LICENSES FOR PROPRIETARY SOFTWARE NECESSARY FOR THE PROCESSING OF BUSINESS AND REHABILITATION PROGRAM LOANS AND GRANTS FOR THE CITY'S DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR AN ESTIMATED EXPENDITURE AMOUNT OF APPROXIMATELY SIXTY ONE THOUSAND TWO HUNDRED DOLLARS ($61,200.00) WITH FUNDING TO BE APPROVED AND ALLOCATED FROM SPECIAL REVENUE ACCOUNTS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Department of Housing and Community Development ("HCD") provides loans and grants to City businesses and homeowners using Community Development Block Grant ("CDBG") funds provided by the United States Department of Housing and Urban Development; and WHEREAS, HCD currently has no software that will accept and process online applications for its business or rehabilitation program loans and grants; and WHEREAS, HCD requires twelve (12) annual licenses for proprietary software ("Software") from Benevate Inc. d/b/a Neighborly Software, a foreign profit corporation authorized to conduct business in Florida ("Neighborly"), uniquely designed to address the specifications and requirements of different HCD programs that provide assistance to City residents and businesses; and WHEREAS, the Software will provide the capability of accepting and processing application submittals online, will simplify the HCD business loan application process, will track all regulatory required data points, and will help HCD approve business loans and grants more expeditiously; and WHEREAS, with respect to rehabilitation programs, the Software will integrate underwriting, compliance, reporting, scope development, inspections, and contractor reimbursements for the provision of seamless transactions for homeowners, while ensuring HCD's perpetual compliance with all applicable CDBG regulations; and WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), approved an emergency purchase to procure the Software from Neighborly; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's recommendation and written finding that it is most advantageous for the City to waive competitive sealed bidding requirements pursuant to Section 18-90 of the City Code for the selection of Neighborly for the emergency purchase of the Software necessary for the processing of business and rehabilitation program loans and grants for HCD for an estimated expenditure amount of approximately Sixty One Thousand Two Hundred Dollars ($61,200.00) is hereby retroactively ratified, confirmed, and approved. Section 3. Funding is hereby approved and allocated from Special Revenue accounts. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey , 1/2C/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.